Board of Commissioners

MINUTES of REGULAR MEETING of the BOARD of COMMISSIONERS of the CITY of BOWLING GREEN, KENTUCKY held APRIL 4, 2006 The Board of Commissioners of the City of Bowling Green, Kentucky met in regular session in the Commission Chamber of City Hall, Bowling Green, Kentucky at 7:00 p.m. on April 4, 2006. Mayor Elaine N. Walker called the meeting to order. An invocation was given by Bowling Green Police Detective David Dunn, and all present recited the Pledge of Allegiance. City Clerk Katie Schaller called the roll, and the following members were present: Commissioner Mark D. Alcott, Co mmi ssione rBr ian“Sl im”Na sh,Commi ss ion erDe l aneSi mps on,Commi s sionerBr i anK.St row and Mayor Elaine N. Walker. Absent: none. There was a full quorum of the Board of Commissioners. PUBLIC HEARING Housing and Community Development Director Alice Burks conducted a public hearing for the purposeofprovidingthepublica noppor tuni tyt oc omme ntont hedr aftoft heCi ty’ s2006-2007 (Year 3) Community Development Block Grant Action Plan. There were no comments from the public. PUBLIC COMMENTS City/County Planning Commission Director Andy Gillies reminded the Board of Commissioners about the Public Officials Community Coordination Meeting at 12:00 p.m. on Friday, April 7, 2006 in the Commission Chamber. He noted that the Federal Emergency Management Agency (FEMA) would be seeking comments from public officials regarding the new Flood Insurance Rate Maps. CITY MANAGER City Manager Kevin D. DeFebbo reminded the Board that a special meeting of the Board would be held at 4:00 p.m. on April 11, 2006 for presentation of his health plan recommendations. APPROVAL OF MINUTES Minutes of Regular Meeting March 21, 2006 Minutes of the above-referenced meeting were distributed to the Board of Commissioners with the Agenda for their review. Motion was made by Alcott and seconded by Nash to approve said minutes as written. Mayor Walker asked for discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Alcott, Nash, Simpson, Strow and Walker Voting Nay: None Motion to approve the minutes of the regular meeting of March 21, 2006 was approved by unanimous vote. MUNICIPAL ORDER NO. 2006 –59 *Note: Minutes are a summary of the discussions; a video tape of this entire meeting is maintained by the Office of City Clerk. (Minutes-Board of Commissioners-April 4, 2006) MUNICIPAL ORDER AUTHORIZING CHANGES AND APPROVING REVISIONS TO THE ADMINISTRATIVE PLAN FOR THE CI TY’S SECTION 8 HOUSI NG CHOI CE VOUCHER HOMEOWNERSHIP PROGRAM Summary of Municipal Order No. 2006 - 59 was read by City Clerk Katie Schaller. DeFebbo reviewed the required changes to the Plan. Motion was made by Nash and seconded by Simpson for consideration of said Municipal Order. Mayor Walker asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Alcott, Nash, Simpson, Strow and Walker Voting Nay: None Municipal Order No. 2006 - 59 was approved by unanimous vote. MUNICIPAL ORDER NO. 2006 –60 MUNICIPAL ORDER AUTHORIZING AND APPROVING A REVISION TO INCLUDE THE EXPANDED ADMISSIONS PREFERENCE TO THE SECTION 8 HOUSING CHOICE VOUCHER (HCV)ADMI NISTRATIVE PLAN FOR THE CI TY’S SECTI ON 8 HOUSING CHOICE VOUCHER PROGRAM Summary of Municipal Order No. 2006 - 60 was read by the City Clerk. DeFebbo stated that this item was related to the previous item and it provided for amendments to the voucher component of the overall Plan. Motion was made by Simpson and seconded by Alcott for consideration of said Municipal Order. Mayor Walker asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Alcott, Nash, Simpson, Strow and Walker Voting Nay: None Municipal Order No. 2006 - 60 was approved by unanimous vote. MUNICIPAL ORDER NO. 2006 –61 MUNICIPAL ORDER AUTHORIZING THE SUBMISSION AND ACCEPTANCE, IF AWARDED, OF A GRANT APPLICATION TO THE U. S. CONFERENCE OF MAYORS NATIONAL DOLLAR WI$E CAMPAIGN CAPACITY GRANTS PROGRAM IN THE AMOUNT OF $25,000 Summary of Municipal Order No. 2006 - 61 was read by the City Clerk. Mayor Walker commented about the benefits of the program. Family Counselor Carol McClure responded to questions about the ability of this program to reach high school students. Motion was made by Nash and seconded by Alcott for consideration of said Municipal Order. Mayor Walker asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Alcott, Nash, Simpson, Strow and Walker Voting Nay: None Municipal Order No. 2006 - 61 was approved by unanimous vote. 2 (Minutes-Board of Commissioners-April 4, 2006) MUNICIPAL ORDER NO. 2006 –62 MUNICIPAL ORDER AUTHORIZING CHANGE ORDER NO. 1 FOR THE FISCAL YEAR 2006 SIDEWALK, CURB AND GUTTER RECONSTRUCTION PROJECT IN THE AMOUNT OF $49,775 Summary of Municipal Order No. 2006 - 62 was read by the City Clerk. DeFebbo reviewed the project and the proposed use of remaining funds. Motion was made by Nash and seconded by Simpson for consideration of said Municipal Order. Mayor Walker asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Alcott, Nash, Simpson, Strow and Walker Voting Nay: None Municipal Order No. 2006 - 62 was approved by unanimous vote. RESOLUTION NO. 2006 –4 RESOLUTION SUPPORTING A REDUCTION IN THE CITY OF BOWLING GREEN OCCUPATIONAL TAX AND NET PROFITS TAX RATES BEGINNING JANUARY 1, 2007 Summary of Resolution No. 2006 - 4 was read by the City Clerk. Comm. Strow stated that this was his attempt to set a policy to reduce the occupational tax since the City was expecting a multi- million dollar surplus. He indicated that a tax reduction would assist with economic development prospects and existing business retention. He also stated that he was not calling for a specified cut amount, but rather would allow the City Manager to determine the appropriate amount within his budget proposal for the upcoming year. When asked his thoughts, City Manager Kevin DeFebbo stated he would do what the Board directed. He expressed some concerns with the timing of the item as he has been deeply involved with the development of a pay plan recommendation and a health insurance plan recommendation, and that he was just beginning to dive into the budget preparation which must be completed by June. Comm. Alcott indicated that a tax increase was apparently not needed in 2003 based upon the recent evidence of surplus revenues generated to date. He stated that if a property tax and/or occupational tax cut could be done, then the City should do it. However, he noted that this resolution did not direct a tax cut, it simply requested that the City Manager consider it during the budget preparation. Comm. Simpson agreed that the City should look into the ability to lower its tax rates. Comm. Nash stated that since the City was running significant reserves, he thought it prudent to pass this resolution. He also stated that he would like to see a reduction by budget time. However, he acknowledged that there may be a need sometime in the future to once again consider a tax increase. Mayor Walker stated that she supported tax reduction. However, she indicated there were reasons for the tax increase and that there were expenditures which may need to be considered before 3 (Minutes-Board of Commissioners-April 4, 2006) a clear picture can be determined. She stated that she would prefer to allow the City Manager the discretion of making a determination and recommendation regarding where any cuts should occur. Once all discussion ended, motion was made by Nash and seconded by Alcott for consideration of said Resolution. Mayor Walker asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Alcott, Nash, Simpson and Strow Voting Nay: Walker Resolution No. 2006 - 4 was approved by majority vote. MUNICIPAL ORDER NO. 2006 –63 MUNICIPAL ORDER AUTHORIZING SUBMISSION OF AN APPLICATION TO THE KENTUCKY JUSTICE CABINET IN THE AMOUNT OF $17,500 FOR OVERTIME TRAFFIC ALCOHOL PATROL (TAP) THROUGH THE LAW ENFORCEMENT SERVICE FEE PROGRAM Summary of Municipal Order No. 2006 - 63 was read by the City Clerk. DeFebbo reviewed the grant application for funds to purchase additional in-car cameras and to provide funds for police overtime. He noted that a grant match was required. Motion was made by Nash and seconded by Alcott for consideration of said Municipal Order. Mayor Walker asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Alcott, Nash, Simpson, Strow and Walker Voting Nay: None Municipal Order No. 2006 - 63 was approved by unanimous vote. MUNICIPAL ORDER NO. 2006 –64 MUNICIPAL ORDER AUTHORIZING SUBMISSION OF A GRANT APPLICATION TO THE UNITED STATES DEPARTMENT OF JUSTICE, BUREAU OF JUSTICE ASSISTANCE, BULLETPROOF VEST PARTNERSHIP PROGRAM IN THE AMOUNT OF $8,063 Summary of Municipal Order No. 2006 - 64 was read by the City Clerk. DeFebbo reviewed the grant application to request funds to assist with the purchase of bulletproof vests. Motion was made by Nash and seconded by Alcott for consideration of said Municipal Order. Mayor Walker asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Alcott, Nash, Simpson, Strow and Walker Voting Nay: None Municipal Order No. 2006 - 64 was approved by unanimous vote. MUNICIPAL ORDER NO. 2006 –65 MUNICIPAL ORDER APPROVING THE PROBATIONARY APPOINTMENT OF JOSHUA KELLY YATES TO THE POSITION 4 (Minutes-Board of Commissioners-April 4, 2006) OF LANDSCAPE GARDNER IN THE PARKS AND RECREATION DEPARTMENT, LANDSCAPE DIVISION Summary of Municipal Order No. 2006 - 65 was read by the City Clerk. DeFebbo recommended this personnel appointment. Motion was made by Alcott and seconded by Strow for consideration of said Municipal Order. Mayor Walker asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Alcott, Nash, Simpson, Strow and Walker Voting Nay: None Municipal Order No. 2006 - 65 was approved by unanimous vote. MUNICIPAL ORDER NO. 2006 –66 MUNICIPAL ORDER APPROVING THE PROBATIONARY APPOINTMENT OF KYLE LEE HUNT TO THE POSITION OF CIVIL ENGINEER IN THE PUBLIC WORKS DEPARTMENT Summary of Municipal Order No. 2006 - 66 was read by the City Clerk. DeFebbo recommended this personnel appointment. Motion was made by Strow and seconded by Nash for consideration of said Municipal Order. Mayor Walker asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Alcott, Nash, Simpson, Strow and Walker Voting Nay: None Municipal Order No. 2006 - 66 was approved by unanimous vote. MUNICIPAL ORDER NO. 2006 –67 MUNICIPAL ORDER AUTHORIZING SUBMISSION OF A GRANT APPLICATION TO THE DEPARTMENT OF HOMELAND SECURITY’S ASSI STANCE TO FI REFI GHTERS GRANT PROGRAM IN THE AMOUNT OF $135,000 Summary of Municipal Order No. 2006 - 67 was read by the City Clerk. DeFebbo reviewed the grant application to request funds for the purchase a public safety training tool. He noted that a match was required. Motion was made by Nash and seconded by Strow for consideration of said Municipal Order. Mayor Walker asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Alcott, Nash, Simpson, Strow and Walker Voting Nay: None Municipal Order No. 2006 - 67 was approved by unanimous vote. ORDINANCE NO. BG2006 –9 (First Reading) ORDINANCE DE-ANNEXING PROPERTY ORDINANCE DE-ANNEXING APPROXIMATELY 44.838 ACRES LOCATED ON THE NORTHERN SIDE OF DOUBLE SPRINGS 5 (Minutes-Board of Commissioners-April 4, 2006) ROAD, BETWEEN BEECH BEND ROAD AND KENTUCKY HIGHWAY 185, AS REQUESTED BY THE HOUSING AUTHORITY OF BOWLING GREEN Title and summary of Ordinance No. BG2006 - 9 was read by the City Clerk. DeFebbo reviewed the de-annexation of property to allow the Housing Authority to apply for Community Development Block Grant funds through Warren County. City Attorney Gene Harmon clarified the procedure requirements for de-annexation. Motion was made by Simpson and seconded by Alcott for first reading of said Ordinance. Mayor Walker asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Alcott, Nash, Simpson, Strow and Walker Voting Nay: None First reading of Ordinance No. BG2006 - 9 was approved by unanimous vote. MUNICIPAL ORDER NO. 2006 –68 MUNICIPAL ORDER AUTHORIZING AND ACCEPTING BID #2006-32 FOR 14TH STREET REALIGNMENT CONSTRUCTION FOR THE PUBLI C WORKS DEPARTMENT FROM SCOTTY’ S CONTRACTING & STONE, LLC OF BOWLING GREEN, KENTUCKY IN THE AMOUNT OF $193,500 Summary of Municipal Order No. 2006 - 68 was read by the City Clerk. DeFebbo reviewed the project and recommended bid award. Project Manager Dan Chaney responded to when the project was expected to begin. Motion was made by Alcott and seconded by Simpson for consideration of said Municipal Order. Mayor Walker asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Alcott, Nash, Simpson, Strow and Walker Voting Nay: None Municipal Order No. 2006 - 68 was approved by unanimous vote. MUNICIPAL ORDER NO. 2006 –69 MUNICIPAL ORDER AUTHORIZING AND ACCEPTING BID #2006-42 FOR HP THOMAS PARK DOG AREA FENCING FOR THE PARKS AND RECREATION DEPARTMENT FROM FLENER BROTHERS, INC. OF LEITCHFIELD, KENTUCKY IN THE AMOUNT OF $34,900 Summary of Municipal Order No. 2006 - 69 was read by the City Clerk. DeFebbo reviewed the project and recommended bid award. Motion was made by Nash and seconded by Alcott for consideration of said Municipal Order. Mayor Walker asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Alcott, Nash, Simpson, Strow and Walker Voting Nay: None Municipal Order No. 2006 - 69 was approved by unanimous vote. 6 (Minutes-Board of Commissioners-April 4, 2006) MUNICIPAL ORDER NO. 2006 –70 MUNICIPAL ORDER AUTHORIZING AND ACCEPTING BID #2006-43 FOR THE FAIRVIEW/KROGER GREENWAY FENCE FOR THE PARKS AND RECREATION DEPARTMENT FROM FLENER BROTHERS, INC. OF LEITCHFIELD, KENTUCKY IN THE AMOUNT OF $30,500 Summary of Municipal Order No. 2006 - 70 was read by the City Clerk. DeFebbo reviewed the project and recommended bid award. Motion was made by Strow and seconded by Alcott for consideration of said Municipal Order. Mayor Walker asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Alcott, Nash, Simpson, Strow and Walker Voting Nay: None Municipal Order No. 2006 - 70 was approved by unanimous vote. MUNICIPAL ORDER NO. 2006 –71 MUNICIPAL ORDER AUTHORIZING AND ACCEPTING BID #2006-44 FOR FIRE DEPARTMENT COMMUNICATIONS EQUIPMENT FOR THE FIRE DEPARTMENT FROM FIRST IN RESCUE EQUIPMENT, INC. OF WALTON, KENTUCKY IN THE AMOUNT OF $69,059.73 Summary of Municipal Order No. 2006 - 71 was read by the City Clerk. DeFebbo reviewed recommended bid award. Deputy Fire Chief Walter Jordan described the equipment to be purchased. Motion was made by Simpson and seconded by Nash for consideration of said Municipal Order. Mayor Walker asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Alcott, Nash, Simpson, Strow and Walker Voting Nay: None Municipal Order No. 2006 - 71 was approved by unanimous vote. ORDINANCE NO. BG2006 –10 (First Reading) ORDINANCE RELATING TO CLASSIFICATION/PAY SCHEDULE ORDINANCE ESTABLISHING THE CLASSIFICATION/PAY SCHEDULES FOR PROTECTIVE/SWORN AND GENERAL CLASSIFIED EMPLOYEES OF THE CITY OF BOWLING GREEN, KENTUCKY FOR FISCAL YEAR 2007 Title and summary of Ordinance No. BG2006 - 10 was read by the City Clerk. DeFebbo reviewed his recommendation, with included a slight correction to the Safety Schedule that was previously presented at the March 21, 2006 work session. He noted that after meeting with the employees, several 10-step pay plan models had been prepared for the Safety Schedule for consideration by the Board. Board members thanked the City Manager and his staff for their work in developing the recommendations. All agreed they would like time to absorb the additional models that 7 (Minutes-Board of Commissioners-April 4, 2006) were prepared before making a decision. Comm. Nash indicated that it was his intent to table this ordinance indefinitely and to present an ordinance including one of the alternate 10-step plans for the Safety Schedule for consideration at the April 11, 2006 special meeting. Motion was made by Nash and seconded by Alcott to table first reading of said Ordinance. With no discussion, a roll call vote was taken. ROLL CALL: Voting Yea: Alcott, Nash, Simpson, Strow and Walker Voting Nay: None Motion to table first reading of Ordinance No. BG2006 - 10 was approved by unanimous vote. ADJOURNMENT There being no further business to come before the Board of Commissioners, at approximately 8:10 p.m., Mayor Walker declared this meeting adjourned. WORK SESSION Prior to the regular meeting and with no action taken, the Board of Commissioners convened at 4:00 p.m. in the Commission Chamber of City Hall for a regular work session to discuss the foll owi ngs ub jects:(1)t heCi t yofBowl i n gGr een’ swe bsi ter ede s ign;a nd( 2)t heFi reDe part me nt’s Strategic Plan. ADOPTED: ______________________________________________ APPROVED: ______________________________________________ Mayor, Chairman of Board of Commissioners ATTEST: ______________________________________________ City Clerk Minutes prepared by City Clerk Katie Schaller 8