Board of Commissioners

MINUTES of REGULAR MEETING of the BOARD of COMMISSIONERS of the CITY of BOWLING GREEN, KENTUCKY held APRIL 18, 2006 The Board of Commissioners of the City of Bowling Green, Kentucky met in regular session in the Commission Chamber of City Hall, Bowling Green, Kentucky at 7:00 p.m. on April 18, 2006. Mayor Elaine N. Walker called the meeting to order. An invocation was given by Greenwood Church of Christ Minister Bill Brumit, and all present recited the Pledge of Allegiance. City Clerk Katie Schaller called the roll, and the following members were present: Commissioner Delane Simpson, Co mmi ssione rBr i anK.St row,Commi s sionerMa rkD.Al cott ,Commi s sionerBr ian“Slim”Na shand Mayor Elaine N. Walker. Absent: none. There was a full quorum of the Board of Commissioners. AWARDS/RECOGNITIONS Operation P.R.I.D.E. Director Catherine Thomas announced and presented Ann Campbell with an award for making significant improvements to her residential property located at 923 Magnolia Street for the month of April. PUBLIC COMMENTS Mayor Walker opened the floor for any public comments and there were none. CITY MANAGER City Manager Kevin D. DeFebbo stated that item number 21 (Municipal Order No. 2006 –86 regarding a bid award for janitorial services) was withdrawn from the agenda and that a closed session discussion would be requested at the end of the agenda. APPROVAL OF MINUTES Minutes of Regular Meeting April 4, 2006 and Special Meeting April 11, 2006 Minutes of the above-referenced meetings were distributed to the Board of Commissioners with the Agenda for their review. Motion was made by Simpson and seconded by Alcott to approve said minutes as written. Mayor Walker asked for discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Simpson, Strow, Alcott, Nash and Walker Voting Nay: None Motion to approve the minutes of the regular meeting of April 4, 2006 and special meeting of April 11, 2006 was approved by unanimous vote. ORDINANCE NO. BG2006 –9 (Second Reading) ORDINANCE DE-ANNEXING PROPERTY ORDINANCE DE-ANNEXING APPROXIMATELY 44.838 ACRES LOCATED ON THE NORTHERN SIDE OF DOUBLE SPRINGS ROAD, BETWEEN BEECH BEND ROAD AND KENTUCKY *Note: Minutes are a summary of the discussions; a video tape of this entire meeting is maintained by the Office of City Clerk. (Minutes-Board of Commissioners-April 18, 2006) HIGHWAY 185, AS REQUESTED BY THE HOUSING AUTHORITY OF BOWLING GREEN Title and summary of Ordinance No. BG2006 - 9 was read by City Clerk Katie Schaller. Motion was made by Nash and seconded by Simpson for second reading of said Ordinance. Mayor Walker asked for discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Simpson, Strow, Alcott, Nash and Walker Voting Nay: None Ordinance No. BG2006 - 9 was adopted by unanimous vote. ORDINANCE NO. BG2006 –10 (Second Reading, As Amended) ORDINANCE RELATING TO CLASSIFICATION/PAY SCHEDULE ORDINANCE ESTABLISHING THE CLASSIFICATION/PAY SCHEDULES FOR PROTECTIVE/SWORN AND GENERAL CLASSIFIED EMPLOYEES OF THE CITY OF BOWLING GREEN, KENTUCKY FOR FISCAL YEAR 2007 Title and summary of Ordinance No. BG2006 - 10 was read by the City Clerk. Motion was made by Nash and seconded by Alcott for second reading of said Ordinance as amended. Mayor Walker asked for discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Simpson, Strow, Alcott, Nash and Walker Voting Nay: None Ordinance No. BG2006 –10 as amended was adopted by unanimous vote. CHANGE ORDER OF AGENDA Comm. Simpson requested that items numbered 10, 25, 26, 27, 28 and 29 (Municipal Order Nos. 2006 –75, 2006 –90, 2006 –91, 2006 –92, 2006 –93 and 2006 –94) regarding board appointments and personnel matters be considered at this time. With no objection, Mayor Walker declared the order of the agenda to be changed. MUNICIPAL ORDER NO. 2006 –75 MUNICIPAL ORDER APPROVING THE REAPPOINTMENT OF DAVID WISEMAN TO THE BOWLING GREEN AREA CONVENTION AND VISITORS BUREAU Summary of Municipal Order No. 2006 - 75 was read by the City Clerk. Mayor Walker recommended the reappointment. Motion was made by Alcott and seconded by Simpson for consideration of said Municipal Order. Mayor Walker asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Simpson, Strow, Alcott, Nash and Walker Voting Nay: None Municipal Order No. 2006 - 75 was approved by unanimous vote. 2 (Minutes-Board of Commissioners-April 18, 2006) MUNICIPAL ORDER NO. 2006 –90 MUNICIPAL ORDER APPROVING THE APPOINTMENT OF DONNIE BROWN TO THE BOWLING GREEN-WARREN COUNTY MILITARY LIAISON BOARD Summary of Municipal Order No. 2006 - 90 was read by the City Clerk. Mayor Walker recommended the appointment. Motion was made by Nash and seconded by Alcott for consideration of said Municipal Order. Mayor Walker asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Simpson, Strow, Alcott, Nash and Walker Voting Nay: None Municipal Order No. 2006 - 90 was approved by unanimous vote. MUNICIPAL ORDER NO. 2006 –91 MUNICIPAL ORDER APPROVING THE PROMOTION OF JOHN WILLIAM HOUGHTON TO THE POSITION OF POLICE SERGEANT IN THE POLICE DEPARTMENT Summary of Municipal Order No. 2006 - 91 was read by the City Clerk. DeFebbo reviewed the recommendation for promotion. Motion was made by Nash and seconded by Simpson for consideration of said Municipal Order. Mayor Walker asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Simpson, Strow, Alcott, Nash and Walker Voting Nay: None Municipal Order No. 2006 - 91 was approved by unanimous vote. MUNICIPAL ORDER NO. 2006 –92 MUNICIPAL ORDER APPROVING THE PROBATIONARY APPOINTMENT OF SEAN ALAN WEEKS TO THE POSITION OF ACCOUNTING SPECIALIST IN THE FINANCE DEPARTMENT Summary of Municipal Order No. 2006 - 92 was read by the City Clerk. DeFebbo reviewed the qualifications of the recommended appointment. Motion was made by Nash and seconded by Simpson for consideration of said Municipal Order. Mayor Walker asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Simpson, Strow, Alcott, Nash and Walker Voting Nay: None Municipal Order No. 2006 - 92 was approved by unanimous vote. MUNICIPAL ORDER NO. 2006 –93 MUNICIPAL ORDER APPROVING THE PROBATIONARY APPOINTMENT OF MICHAEL GENE RENFRO TO THE POSITION 3 (Minutes-Board of Commissioners-April 18, 2006) OF CUSTODIAN IN THE PARKS AND RECREATION DEPARTMENT Summary of Municipal Order No. 2006 - 93 was read by the City Clerk. DeFebbo reviewed the qualifications of the recommended appointment. There was discussion regarding the difference between custodial responsibilities and contracted janitorial services. City Attorney Gene Harmon stated he would conduct further research regarding the liability of independent contractors utilizing City equipment. Mayor Walker requested that Public Works Director Emmett Wood prepare a cost benefit analysis for outsourcing three custodian positions. Mr. Wood agreed. Once discussion concluded, motion was made by Alcott and seconded by Simpson for consideration of said Municipal Order. Mayor Walker asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Simpson, Strow, Alcott, Nash and Walker Voting Nay: None Municipal Order No. 2006 - 93 was approved by unanimous vote. MUNICIPAL ORDER NO. 2006 –94 MUNICIPAL ORDER APPROVING THE PROBATIONARY APPOINTMENT OF BRANDON J. DENTON TO THE POSITION OF IRRIGATION/SPRAY TECHNICIAN IN THE PARKS AND RECREATION DEPARTMENT, GOLF DIVISION Summary of Municipal Order No. 2006 - 94 was read by the City Clerk. DeFebbo reviewed the qualifications for the recommended appointment. Motion was made by Nash and seconded by Alcott for consideration of said Municipal Order. Mayor Walker asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Simpson, Strow, Alcott, Nash and Walker Voting Nay: None Municipal Order No. 2006 - 94 was approved by unanimous vote. RESUME REGULAR ORDER OF AGENDA MUNICIPAL ORDER NO. 2006 –72 MUNICIPAL ORDER AUTHORIZING AND APPROVING AN AGREEMENT BETWEEN THE CITY OF BOWLING GREEN AND COMMUNITY ACTION OF SOUTHERN KENTUCKY, INC. FOR THE ACQUISITION OF A SITE FOR A CHILD DEVELOPMENT FACILITY Summary of Municipal Order No. 2006 - 72 was read by the City Clerk. DeFebbo indicated that as a part of the Year 1 CDBG Action Plan, the City agreed to relocate the childcare facility that was formerly at 3rd Avenue and Chestnut Street and presently residing in the Community Room of Parks and Recreation. Motion was made by Alcott and seconded by Nash for consideration of said Municipal Order. Mayor Walker asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Simpson, Strow, Alcott, Nash and Walker 4 (Minutes-Board of Commissioners-April 18, 2006) Voting Nay: None Municipal Order No. 2006 - 72 was approved by unanimous vote. MUNICIPAL ORDER NO. 2006 –73 MUNICIPAL ORDER APPROVING AND AUTHORIZING REIMBURSEMENT OF OUT-OF-TOWN TRAVEL EXPENSES TO WASHINGTON, D.C. FOR MAYOR ELAINE N. WALKER Summary of Municipal Order No. 2006 - 73 was read by the City Clerk. Mayor Walker explained the purpose of the trip. Motion was made by Alcott and seconded by Strow for consideration of said Municipal Order. Mayor Walker asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Simpson, Strow, Alcott and Nash Voting Nay: None Abstain: Walker Municipal Order No. 2006 –73 was approved by majority vote. ORDINANCE NO. BG2006 –11 (First Reading) ORDINANCE REZONING REAL ESTATE ORDINANCE REZONING A TRACT OF LAND CONTAINING 0.0686 ACRE FROM RS-1A (SINGLE-FAMILY RESIDENTIAL) TO OP-R (OFFICE PROFESSIONAL-RESIDENTIAL) LOCATED AT 1223 EASTLAND DRIVE, WITH BINDING ELEMENTS, PRESENTLY OWNED BY BRO-N-LAWS, LLC Title and summary of Ordinance No. BG2006 - 11 was read by the City Clerk. Planning Commission Director Andy Gillies reviewed the recommended rezoning and associated binding elements. Motion was made by Alcott and seconded by Strow for first reading of said Ordinance. Mayor Walker asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Simpson, Strow, Alcott, Nash and Walker Voting Nay: None First reading of Ordinance No. BG2006 - 11 was approved by unanimous vote. ORDINANCE NO. BG2006 –12 (First Reading) ORDINANCE ANNEXING PROPERTY BY CONSENT ORDINANCE ANNEXING A TOTAL OF 18.753 ACRES OF PROPERTY LOCATED AT CUMBERLAND TRACE ROAD AND OLD SCOTTSVILLE ROAD, WITH PROPERTY PRESENTLY OWNED BY EPI INVESTMENTS, LLC, SAID TERRITORY BEING CONTIGUOUS TO EXISTING CITY LIMITS 5 (Minutes-Board of Commissioners-April 18, 2006) Title and summary of Ordinance No. BG2006 - 12 was read by the City Clerk. DeFebbo reviewed the requested annexation. There was discussion regarding whether or not there were other parcels of property that should be annexed at the same time. City Attorney Gene Harmon stated he would follow up with more information. Motion was made by Nash and seconded by Alcott to table first reading of said Ordinance until such time as more information was available. With no additional discussion, a roll call vote was taken. ROLL CALL: Voting Yea: Simpson, Strow, Alcott, Nash and Walker Voting Nay: None Motion to table first reading of Ordinance No. BG2006 - 12 was approved by unanimous vote. Following the vote, there was further discussion regarding the annexation of other property to elimi nateora voi dt hec re ationofa ny“i slands”o fcountysurrounde dbyc it yl i mi ts . MUNICIPAL ORDER NO. 2006 –74 MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A LEASE AGREEMENT WITH THE RING OF GOLD LLC D/B/A VERDI RESTAURANT FOR LEASE OF A PORTION OF THE MUNICIPAL SIDEWALK LOCATED IN FRONT OF 410 EAST MAIN AVENUE Summary of Municipal Order No. 2006 - 74 was read by the City Clerk. DeFebbo reviewed the requirement for an agreement. Motion was made by Alcott and seconded by Simpson for consideration of said Municipal Order. Mayor Walker asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Simpson, Strow, Alcott, Nash and Walker Voting Nay: None Municipal Order No. 2006 - 74 was approved by unanimous vote. RESOLUTION NO. 2006 –5 RESOLUTION RECOMMENDI NG THAT THE CITY MANAGER’S FISCAL YEAR 2006-2007 BUDGET INCLUDE A PROPOSAL TO REDUCE THE CITY PROPERTY TAX RATE Summary of Resolution No. 2006 - 5 was read by the City Clerk. Mayor Walker indicated that with the approval of Resolution No. 2006 –4 at the April 4, 2006 meeting, she would like the City Manager to consider a reduction in property tax rates in addition to the occupational and net profit fees. She stated that there was a need to increase the homeownership rate in Bowling Green and a reduction in property tax rates would assist. Comm. Strow expressed concern with decreasing the property tax rates, as that would cause a nee dtor elymor ehe avil yont heoc cupationalfe esastheCi ty’ss ourcef orrevenue s. Comm.St row made a motion, seconded by Nash, to amend Resolution No. 2006 –5t oi nc ludethephr ase“such that the revenue from the property tax stay the same from the current fiscal year”attheendofparagraph1. on page 2. 6 (Minutes-Board of Commissioners-April 18, 2006) Mayor Walker stated that this amendment did not allow the City Manager to provide in put and make a recommendation. She also stated that if the amendment passed, as sponsor she would withdraw the resolution from further consideration. With no additional discussion, a roll call vote was taken regarding the motion to amend. ROLL CALL: Voting Yea: Strow, Alcott and Nash Voting Nay: Simpson and Walker Motion to amend Resolution No. 2006 - 5 was approved by majority vote. Mayor Walker withdrew the resolution from further consideration. NOTE: Municipal Order No. 2006 –75 was previously considered. MUNICIPAL ORDER NO. 2006 –76 MUNICIPAL ORDER AUTHORIZING THE SUBMISSION/ACCEPTANCE OF A GRANT APPLICATION FOR CONTINUATION OF THE FAMILY SELF-SUFFICIENCY (FSS) PROGRAM COORDINATOR FUNDS AND HOMEOWNERSHIP COORDINATOR FUNDS TO THE U. S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT Summary of Municipal Order No. 2006 - 76 was read by the City Clerk. DeFebbo reviewed the grant request to continue receiving funds. Motion was made by Nash and seconded by Alcott for consideration of said Municipal Order. Mayor Walker asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Simpson, Strow, Alcott, Nash and Walker Voting Nay: None Municipal Order No. 2006 - 76 was approved by unanimous vote. MUNICIPAL ORDER NO. 2006 –77 MUNICIPAL ORDER AUTHORIZING THE SUBMISSION OF A GRANT APPLICATION TO THE KENTUCKY URBAN AND COMMUNITY FORESTRY GRANT PROGRAM IN THE AMOUNT OF $1,600 Summary of Municipal Order No. 2006 - 77 was read by the City Clerk. DeFebbo reviewed the recommendation for submission of a grant application to reprint the“Tr ee sofBowl ingGr e en” brochure. Motion was made by Simpson and seconded by Nash for consideration of said Municipal Order. Mayor Walker asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Simpson, Strow, Alcott, Nash and Walker Voting Nay: None Municipal Order No. 2006 - 77 was approved by unanimous vote. MUNICIPAL ORDER NO. 2006 –78 MUNICIPAL ORDER AUTHORIZING THE SUBMISSION OF A RECREATION TRAI LSPROGRAM GRANTTO THEGOVERNOR’ S 7 (Minutes-Board of Commissioners-April 18, 2006) OFFICE FOR LOCAL DEVELOPMENT IN THE AMOUNT OF $50,000 Summary of Municipal Order No. 2006 - 78 was read by the City Clerk. DeFebbo reviewed the grant application to provide funds to assist with continued greenway trails maintenance. Motion was made by Alcott and seconded by Strow for consideration of said Municipal Order. Mayor Walker asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Simpson, Strow, Alcott, Nash and Walker Voting Nay: None Municipal Order No. 2006 - 78 was approved by unanimous vote. MUNICIPAL ORDER NO. 2006 –79 MUNICIPAL ORDER AUTHORIZING THE SUBMISSION OF A GRANT APPLICATION TO THE KENTUCKY OFFICE OF HOMELAND SECURITY FOR THE 2006 HOMELAND SECURITY GRANT PROGRAM IN THE AMOUNT OF $160,000 Summary of Municipal Order No. 2006 - 79 was read by the City Clerk. DeFebbo reviewed the recommended grant application to provide funds to purchase a vehicle for the Critical Response Team. Police Chief Bill Waltrip responded to questions regarding the applications for and proposed use of Homeland Security funds. With regard to this item and the next three items on the agenda related to the submission of grant applications for Homeland Security funds, Comm. Alcott stated that he would like to follow the clear directive of the state and only submit applications that included a regional approach for use of funds. He recommended that the Board not approve Municipal Order Nos. 2006 –79, 2006 –80 and 2006 –81 since they did not include a regional approach with the request for funds, and that Municipal Order No. 2006 –82 be the only one approved to have an application submitted. Mayor Walker suggested that all applications be submitted to see what the City could be awarded. Once all discussion concluded, motion was made by Nash and seconded by Simpson for consideration of said Municipal Order. Mayor Walker asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Simpson, Strow, Nash and Walker Voting Nay: Alcott Municipal Order No. 2006 - 79 was approved by majority vote. MUNICIPAL ORDER NO. 2006 –80 MUNICIPAL ORDER AUTHORIZING THE SUBMISSION OF A GRANT APPLICATION TO THE KENTUCKY OFFICE OF HOMELAND SECURITY FOR THE 2006 HOMELAND SECURITY GRANT PROGRAM IN THE AMOUNT OF $237,000 Summary of Municipal Order No. 2006 - 80 was read by the City Clerk. There was previous discussion regarding this grant application to provide funds for the purchase of equipment for the 8 (Minutes-Board of Commissioners-April 18, 2006) PoliceDe pa r tment’sEx pl os iveRe c ognitiona nd Investigative Team. Motion was made by Nash and seconded by Simpson for consideration of said Municipal Order. Mayor Walker asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Simpson, Strow, Nash and Walker Voting Nay: Alcott Municipal Order No. 2006 - 80 was approved by majority vote. MUNICIPAL ORDER NO. 2006 –81 MUNICIPAL ORDER AUTHORIZING THE SUBMISSION OF A GRANT APPLICATION TO THE KENTUCKY OFFICE OF HOMELAND SECURITY FOR THE 2006 HOMELAND SECURITY GRANT PROGRAM IN THE AMOUNT OF $1,030,675 Summary of Municipal Order No. 2006 - 81 was read by the City Clerk. There was previous discussion regarding this grant application to provide funds to purchase eighty-three (83) mobile data terminals and associated hardware and software. Motion was made by Nash and seconded by Simpson for consideration of said Municipal Order. Mayor Walker asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Simpson, Nash and Walker Voting Nay: Strow and Alcott Municipal Order No. 2006 - 81 was approved by majority vote. MUNICIPAL ORDER NO. 2006 –82 MUNICIPAL ORDER AUTHORIZING THE SUBMISSION OF A GRANT APPLICATION TO THE KENTUCKY OFFICE OF HOMELAND SECURITY FOR THE 2006 HOMELAND SECURITY GRANT PROGRAM IN THE AMOUNT OF $2,581,385 Summary of Municipal Order No. 2006 - 82 was read by the City Clerk. There was previous discussion regarding this grant application for the City to be the lead agency for a regional project to purchase mobile data terminals for seventeen agencies. Motion was made by Alcott and seconded by Strow for consideration of said Municipal Order. Mayor Walker asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Simpson, Strow, Alcott, Nash and Walker Voting Nay: None Municipal Order No. 2006 - 82 was approved by unanimous vote. MUNICIPAL ORDER NO. 2006 –83 MUNICIPAL ORDER AUTHORIZING THE SUBMISSION OF A GRANT APPLI CATION TO THE GOVERNOR’ S HI GHWAY SAFETY PROGRAM IN THE AMOUNT OF $15,000 Summary of Municipal Order No. 2006 - 83 was read by the City Clerk. Police Chief Bill Waltrip reviewed the grant application and required match for the fourth year of funding. Motion was 9 (Minutes-Board of Commissioners-April 18, 2006) made by Alcott and seconded by Simpson for consideration of said Municipal Order. Mayor Walker asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Simpson, Strow, Alcott, Nash and Walker Voting Nay: None Municipal Order No. 2006 - 83 was approved by unanimous vote. MUNICIPAL ORDER NO. 2006 –84 MUNICIPAL ORDER AUTHORIZING AND ACCEPTING BID #2006-33 FOR PROFESSIONAL SERVICES FOR FACILITIES LONG-TERM MAINTENANCE EVALUATION FOR THE PUBLIC WORKS DEPARTMENT FROM EMG CORPORATION OF HUNT VALLEY, MARYLAND IN THE AMOUNT OF $70,957.40 Summary of Municipal Order No. 2006 - 84 was read by the City Clerk. DeFebbo recomme ndedt hebi da wardt oc ompl eteane valuati ono n30oft heCi ty’sbui ldi ngs . Pub li cWorks Director Emmett Wood and Project Manager Derek Gray responded to questions regarding the project. Motion was made by Simpson and seconded by Alcott for consideration of said Municipal Order. Mayor Walker asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Simpson, Strow, Alcott, Nash and Walker Voting Nay: None Municipal Order No. 2006 - 84 was approved by unanimous vote. MUNICIPAL ORDER NO. 2006 –85 MUNICIPAL ORDER AUTHORIZING AND ACCEPTING BID #2006-45 FOR A FIRE APPARATUS INTERCOM SYSTEM FOR THE FIRE DEPARTMENT FROM SETCOM CORPORATION OF MOUNTAIN VIEW, CALIFORNIA IN THE AMOUNT OF $20,648 Summary of Municipal Order No. 2006 - 85 was read by the City Clerk. DeFebbo reviewed the recommended bid award. Motion was made by Alcott and seconded by Strow for consideration of said Municipal Order. Mayor Walker asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Simpson, Strow, Alcott, Nash and Walker Voting Nay: None Municipal Order No. 2006 –85 was approved by unanimous vote. NOTE: Municipal Order No. 2006 –86 authorizing and accepting Bid #2006-39 for janitorial services for the Public Works Department from J & F Janitorial Services, Inc. was previously withdrawn from the agenda. MUNICIPAL ORDER NO. 2006 –87 MUNICIPAL ORDER AUTHORIZING APPROVAL AND SUBMISSION OF FISCAL YEAR 2006 ANNUAL PLAN FOR THE SECTION 8 HOUSING CHOICE VOUCHER PROGRAM 10 (Minutes-Board of Commissioners-April 18, 2006) Summary of Municipal Order No. 2006 - 87 was read by the City Clerk. DeFebbo explained the requirement to submit the annual plan to the Department of Housing and Urban Development (HUD). Motion was made by Nash and seconded by Alcott for consideration of said Municipal Order. Mayor Walker asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Simpson, Strow, Alcott, Nash and Walker Voting Nay: None Municipal Order No. 2006 - 87 was approved by unanimous vote. MUNICIPAL ORDER NO. 2006 –88 MUNICIPAL ORDER DECLARING PROPERTY SURPLUS AND AUTHORIZING CONVEYANCE OF THIS PROPERTY TO GEORGE WASHINGTON CARVER CENTER, INC. Summary of Municipal Order No. 2006 - 88 was read by the City Clerk. Mayor Walker reviewed the recommendation to convey property to the George Washington Carver Center (GWC), and in return the GWC will withdraw its lease on a second parcel of property to be used for the Lee Square development. Comm. Alcott commented about the ability to work out a compromise and noted that the GWC property will be dedicated for public use. Motion was made by Alcott and seconded by Nash for consideration of said Municipal Order. Mayor Walker asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Simpson, Strow, Alcott, Nash and Walker Voting Nay: None Municipal Order No. 2006 - 88 was approved by unanimous vote. MUNICIPAL ORDER NO. 2006 –89 MUNICIPAL ORDER AUTHORIZING AND APPROVING AN ECONOMIC DEVELOPMENT AGREEMENT WITH BOWLING GREEN AREA ECONOMIC DEVELOPMENT AUTHORITY, INC. (EDA) Summary of Municipal Order No. 2006 - 89 was read by the City Clerk. DeFebbo reviewed the partnership with EDA for economic development assistance. Chamber of Commerce President andEDA Ch i efExe cut iveOf fic erJ im Hi zerr espondedtoquest ionsrega rdi ngEDA’ snot -for-profit stat usa ndEDA’ sinv ol ve me ntt os uppor tande nhancedowntownr e devel opme nte ff ortsl ea db yt he Downtown Redevelopment Authority (DRA). Comm. Alcott stated that it was a part of the Strategic Plan to have the EDA be the arm of the City for economic development. Motion was made by Alcott and seconded by Nash for consideration of said Municipal Order. Mayor Walker asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Simpson, Strow, Alcott, Nash and Walker Voting Nay: None Municipal Order No. 2006 - 89 was approved by unanimous vote. NOTE: Municipal Order Nos. 2006 –90, 2006 –91, 2006 –92, 2006 –93 and 2006 –94 were previously considered. 11 (Minutes-Board of Commissioners-April 18, 2006) MUNICIPAL ORDER NO. 2006 –95 MUNICIPAL ORDER APPROVING REVISIONS TO THE EMPLOYEE MEDICAL BENEFIT PLAN FOR EMPLOYEES OF THE CITY OF BOWLING GREEN, ESTABLISHING A FOUR-TIER PREMIUM STRUCTURE, ESTABLISHING AN EMPLOYEE/MANAGEMENT HEALTH INSURANCE COMMITTEE AND MAKING OTHER CHANGES AS RECOMMENDED BY THE CITY MANAGER Summary of Municipal Order No. 2006 - 95 was read by the City Clerk. DeFebbo reviewed his recommendation that was slightly modified following the discussion at the April 11, 2006 special work session to include a four-tier premium structure versus a three-tier. Comm. Strow proposed an amendment to require an 80% to 20% split of premiums between the City and employees to be phased in over four years (by percentage increases) instead of the recommended 80/20 split of total health plan costs. Insurance Specialist Brent Thomas indicated that the industry standard for self-insured health plans was to strive to achieve an 80/20 split of employee out-of-pocket costs and premiums together. Mayor Walker stated that if it was the desire of the Board to increase employee contributions, then she recommended a change in the total plan cost share to 75/25 or 70/30. System Analyst Steve Milam, Advanced Police Officer Shawn Helbig, Assistant Parks and Recreation Director Karen Singleton and Bowling Green Fire Association President and Fire Apparatus Operator David McCarty each expressed concerns on behalf of other employees regarding the proposed amendment to increase employee premiums. Fraternal Order of Police past president Martin Scott urged the Board to appro vetheCi tyMa nager’ sr ecomme nda t ion. Fi refight erEr in Ricter, speaking on her own behalf, also expressed concern with the proposal to increase employee premiums. Treasury Associate Alexandra Ebling encouraged the Board to come to an equitable decision for everyone. Comm. Alcott expressed concern regarding the recommendation before the Board that did not include the 80/20 split of premiums that was discussed at the work session and had appeared to have a consensus to support. Mr. DeFebbo explained his position to maintain the 80/20 split of total plan costs. Comm. Nash indicated that he had talked to several taxpayers, but not employees, to gain a perspective on the issue. He stated that he did not support the amendment proposed by Comm. Strow and that he had a compromise proposal to phase in a premium increase over two years at a minimal amount. He further stated that any future adjustments in premiums could be addressed by the Employee/Management Health Insurance Committee. Comm. Alcott indicated that there were inequities between premium amounts proposed. He suggested a proposal to look at actual costs when establishing a premium and that a single employee should have zero premium and that the other tiers should pay more. 12 (Minutes-Board of Commissioners-April 18, 2006) Comm. Simpson indicated that there was a need to take care of the employees and a need to manage the City responsibly. He stated that he trusted the City Manager and he urged the Board to al lowtheCi t yMa nager’ sr ecomme nda ti ont heoppor tun i tyt owor k. Mayor Walker outlined t heCi tyMa na ge r’sr ecomme ndati ona nds tat edt hati twa sapha sed plan, with this being the initial step to get everyone on the same page. City Manager DeFebbo responded to questions regarding future premium amounts that are unknown at this time. He stated that the intent of his recommendation was to correct premium inequities in an incremental way and to maintain the current budgetary contribution by the City at $3 million. He further stated that under his recommendation, premiums would be increased in the future, but in a way that controlled total plan costs. Motion was made by Strow and seconded by Alcott to amend Municipal Order No. 2006 –95 to provide for an 80/20 split of premiums over four years, with year one at a 95/5 split, year two at 90/10, year three at 85/15 and year four at 80/20. A roll call vote was taken. ROLL CALL: Voting Yea: Strow and Alcott Voting Nay: Simpson, Nash and Walker Motion to amend Municipal Order No. 2006 - 95 to provide an 80/20 split of premiums over four years was defeated by majority vote. Motion was made by Nash and seconded by Alcott to incorporate steps one and two of Comm. Strow’ spropos a l(95/ 5a nd90/ 10s pl itofpremi ums )f ort hene xtt woye ars,andt or emover efere nce to an 80/20 split of total plan costs. Following clarification by the City Clerk regarding the specified language changes to the Municipal Order, a roll call vote was taken. ROLL CALL: Voting Yea: Strow, Alcott and Nash Voting Nay: Simpson and Walker Motion to amend Municipal Order No. 2006 - 95 to increase the employee premium over the next two years was approved by majority vote. Motion was made by Strow and seconded by Nash for consideration of said Municipal Order as amended. Mayor Walker asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Strow, Alcott and Nash Voting Nay: Simpson and Walker Municipal Order No. 2006 –95, as amended, was approved by majority vote. CHANGE IN MEETING SCHEDULE Since the first meeting in July falls on the Fourth of July holiday, the Board of Commissioners agreed to have a special work session meeting at 4:00 p.m. and a special meeting at 7:00 p.m. on Thursday, July 6, 2006. CLOSED SESSION The City Clerk read the purpose of a closed session pursuant to KRS 61.810(b) for discussion regarding the future acquisition of real property by the City related to the Circus Square development project as publicity would likely affect the value of the specific piece of property to be acquired for 13 (Minutes-Board of Commissioners-April 18, 2006) public use. Motion was made by Alcott and seconded by Strow to convene in closed session pursuant to KRS 61.810(b). Walker called for roll call vote. ROLL CALL: Voting Yea: Simpson, Strow, Alcott, Nash and Walker Voting Nay: None Motion to convene in closed session pursuant to KRS 61.810(b) was approved by unanimous vote. Once the Commission Chamber was cleared, the Board convened in closed session. ADJOURNMENT Once all discussion concluded in closed session and there being no further business to come before the Board of Commissioners, at approximately 11:25 p.m., Mayor Walker declared this meeting adjourned. WORK SESSION Prior to the regular meeting and with no action taken, the Board of Commissioners convened at 4:00 p.m. in the Commission Chamber of City Hall for a regular work session to discuss the foll owings ubje cts:(1)t hes e rvic e sof fere dbyKe ntuckyLe a gueofCi t ies;(2)t heCi ty’sinvolveme nt in “Ca ns for Ca sh Ci t y Re c ycl ing Cha ll e n g e”; a nd ( 3) t he Bowl ing Green Ar ea Ec onomi c DevelopmentAut hority,Inc.’sa ct ivit iesre gardinge conomi cde velopme ntovert hepa styea r . ADOPTED: ______________________________________________ APPROVED: ______________________________________________ Mayor, Chairman of Board of Commissioners ATTEST: ______________________________________________ City Clerk Minutes prepared by City Clerk Katie Schaller 14