Board of Commissioners

MINUTES of REGULAR MEETING of the BOARD of COMMISSIONERS of the CITY of BOWLING GREEN, KENTUCKY held MAY 2, 2006 The Board of Commissioners of the City of Bowling Green, Kentucky met in regular session in the Commission Chamber of City Hall, Bowling Green, Kentucky at 7:00 p.m. on May 2, 2006. Mayor Elaine N. Walker called the meeting to order. An invocation was given by Police Chaplain Mike Holian, and all present recited the Pledge of Allegiance. City Clerk Katie Schaller called the roll, and the following members were present: Commissioner Brian K. Strow, Commissioner Mark D.Al cot t,Co mmi ssionerBr ian“Sl im”Na sh,Commi ssionerDe laneSi mps ona ndMa yorEl a i neN. Walker. Absent: none. There was a full quorum of the Board of Commissioners. PUBLIC COMMENTS Mayor Walker opened the floor for any public comments and there were none. CITY MANAGER City Manager Kevin D. DeFebbo requested a closed session for the purpose of discussion which might lead to the appointment, discipline or dismissal of an individual employee without rest ri c ti ngt ha te mploye e’sr ightt oap ubl iche ari ngifr e quested. Mo ti onwa sma debyNa sha nd seconded by Simpson to convene in closed session following the regular meeting pursuant to KRS 61.810 (f). Walker called for roll call vote. ROLL CALL: Voting Yea: Strow, Alcott, Nash, Simpson and Walker Voting Nay: None Motion to convene in closed session pursuant to KRS 61.810 (f) was approved by unanimous vote. Mayor Walker requested that City Clerk Katie Schaller read the rules of debate from the City of Bowling Green Code of Ordinances, Chapter 2 (Administration), Subchapter 2-2 (Board of Commissioners), Section 2-2.20 (Rules of Debate) regarding the meeting procedures. APPROVAL OF MINUTES Minutes of Regular Meeting April 18, 2006 Minutes of the above-referenced meeting were distributed to the Board of Commissioners with the Agenda for their review. Motion was made by Alcott and seconded by Simpson to approve said minutes as written. Mayor Walker asked for discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Strow, Alcott, Nash, Simpson and Walker Voting Nay: None Motion to approve the minutes of the regular meeting of April 18, 2006 was approved by unanimous vote. ORDINANCE NO. BG2006 –11 (Second Reading) ORDINANCE REZONING REAL ESTATE *Note: Minutes are a summary of the discussions; a video tape of this entire meeting is maintained by the Office of City Clerk. (Minutes-Board of Commissioners-May 2, 2006) ORDINANCE REZONING A TRACT OF LAND CONTAINING 0.0686 ACRE FROM RS-1A (SINGLE-FAMILY RESIDENTIAL) TO OP-R (OFFICE PROFESSIONAL-RESIDENTIAL) LOCATED AT 1223 EASTLAND DRIVE, WITH BINDING ELEMENTS, PRESENTLY OWNED BY BRO-N-LAWS, LLC Title and summary of Ordinance No. BG2006 - 11 was read by the City Clerk. Motion was made by Alcott and seconded by Simpson for second reading of said Ordinance. Mayor Walker asked for discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Strow, Alcott, Nash, Simpson and Walker Voting Nay: None Ordinance No. BG2006 - 11 was adopted by unanimous vote. CHANGE ORDER OF AGENDA Comm. Nash made a motion, seconded by Alcott, to change the order of the agenda to consider item numbers 7 and 8 (Municipal Order Nos. 2006 –99 and 2006 –100) related to personnel at this time. Walker called for roll call vote. ROLL CALL: Voting Yea: Strow, Alcott, Nash, Simpson and Walker Voting Nay: None Motion to change the order of the agenda to consider Municipal Order Nos. 2006 –99 and 2006 –100 at this time was approved by unanimous vote. MUNICIPAL ORDER NO. 2006 –99 MUNICIPAL ORDER APPROVING THE PROBATIONARY APPOINTMENT OF HOLLY ANN HANES TO THE POSITION OF COMMUNICATIONS DISPATCHER IN THE POLICE DEPARTMENT Summary of Municipal Order No. 2006 - 99 was read by the City Clerk. DeFebbo reviewed the qualifications of the recommended applicant. Motion was made by Simpson and seconded by Alcott for consideration of said Municipal Order. Mayor Walker asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Strow, Alcott, Nash, Simpson and Walker Voting Nay: None Municipal Order No. 2006 - 99 was approved by unanimous vote. MUNICIPAL ORDER NO. 2006 –100 MUNICIPAL ORDER APPROVING THE PROBATIONARY APPOINTMENT OF DEBORAH ANN JENKINS TO THE POSITION OF INTERNAL AUDITOR IN THE OFFICE OF CITY MANAGER Summary of Municipal Order No. 2006 - 100 was read by the City Clerk. DeFebbo reviewed the newly created position and the qualifications of the recommended applicant. Motion was made by 2 (Minutes-Board of Commissioners-May 2, 2006) Strow and seconded by Alcott for consideration of said Municipal Order. Mayor Walker asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Strow, Alcott, Nash, Simpson and Walker Voting Nay: None Municipal Order No. 2006 - 100 was approved by unanimous vote. RESUME REGULAR ORDER OF AGENDA MUNICIPAL ORDER NO. 2006 –96 MUNICIPAL ORDER APPROVING THE YEAR 3 ANNUAL ACTION PLAN OF THE CONSOLIDATED PLAN FOR COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ENTITLEMENT FUNDING AND AUTHORIZING ITS SUBMISSION TO THE U. S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT Summary of Municipal Order No. 2006 - 96 was read by the City Clerk. DeFebbo indicated that as an Entitlement Community, the City was required to submit an annual plan for spending the CDBG funds received. Motion was made by Nash and seconded by Simpson for consideration of said Municipal Order. Mayor Walker asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Strow, Alcott, Nash, Simpson and Walker Voting Nay: None Municipal Order No. 2006 - 96 was approved by unanimous vote. MUNICIPAL ORDER NO. 2006 –97 MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A DEED CONVEYING 601 STATE STREET TO DOWNTOWN REDEVELOPMENT AUTHORITY, INC. (DRA) Summary of Municipal Order No. 2006 - 97 was read by the City Clerk. DeFebbo acknowl edgedt heCi ty’sc ommi tment to downtown redevelopment and the development of Circus Squa re.Hei ndica tedt ha ttheproper t ywoul dbeus edforDRA’ sofficespace ,awe l c omec e nt e rand retail space. Comm. Alcott stated it was a long-term goal of DRA to become self-sufficient and this was a move in that direction. Motion was made by Alcott and seconded by Strow for consideration of said Municipal Order. Mayor Walker asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Strow, Alcott, Nash, Simpson and Walker Voting Nay: None Municipal Order No. 2006 - 97 was approved by unanimous vote. 3 (Minutes-Board of Commissioners-May 2, 2006) MUNICIPAL ORDER NO. 2006 –98 MUNICIPAL ORDER ADOPTING THE BARREN RIVER AREA HAZARD MITIGATION PLAN BY THE CITY OF BOWLING GREEN, KENTUCKY Summary of Municipal Order No. 2006 - 98 was read by the City Clerk. Mayor Walker reviewedt heCi t y’si nvolvementwi t ht heBa rrenRi verAr eaDe velopme ntDi str icta nde me rgency preparedness planning. Motion was made by Alcott and seconded by Nash for consideration of said Municipal Order. Mayor Walker asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Strow, Alcott, Nash, Simpson and Walker Voting Nay: None Municipal Order No. 2006 - 98 was approved by unanimous vote. MUNICIPAL ORDER NO. 2006 –86 MUNICIPAL ORDER AUTHORIZING AND ACCEPTING BID #2006-39 FOR JANITORIAL SERVICES FOR THE PUBLIC WORKS DEPARTMENT FROM J & F JANITORIAL SERVICES, INC. OF SOMERSET, KENTUCKY IN THE AMOUNT OF $183,672.72 Summary of Municipal Order No. 2006 - 86 was read by the City Clerk. DeFebbo noted that this item was withdrawn from consideration at the April 18, 2006 Board of Commissioners meeting. He reviewed the scope of the contract and recommended the bid award, which included a one-year option to renew. Public Works Director Emmett Wood responded that if the option to renew were accepted by both parties, it would be at the contracted prices. Motion was made by Simpson and seconded by Strow for consideration of said Municipal Order. Mayor Walker asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Strow, Alcott, Nash, Simpson and Walker Voting Nay: None Municipal Order No. 2006 - 86 was approved by unanimous vote. NOTE: Municipal Order Nos. 2006 –99 and 2006 –100 were previously considered. ORDINANCE NO. BG2006 –13 (First Reading) ORDINANCE RELATING TO BUDGET AMENDMENT ORDINANCE APPROVING AMENDMENT NUMBER TWO TO THE CITY OF BOWLING GREEN, KENTUCKY ANNUAL OPERATING BUDGET FOR FISCAL YEAR 2006 Title and summary of Ordinance No. BG2006 - 13 was read by the City Clerk. DeFebbo reviewed the need for a budget amendments. Chief Financial Officer Jeff Meisel responded to questions regarding the transfer of funds to pay for vehicle and equipment purchases. Motion was 4 (Minutes-Board of Commissioners-May 2, 2006) made by Alcott and seconded by Strow for first reading of said Ordinance. Mayor Walker asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Strow, Alcott, Nash, Simpson and Walker Voting Nay: None First reading of Ordinance No. BG2006 - 13 was approved by unanimous vote. MUNICIPAL ORDER NO. 2006 –101 MUNICIPAL ORDER AUTHORIZING AND ACCEPTING BID #2006-41 FOR HEWLETT PACKARD SERVER AND STORAGE EQUIPMENT FOR THE INFORMATION TECHNOLOGY DEPARTMENT FROM JBK NETWORKING OF BOWLING GREEN, KENTUCKY IN THE AMOUNT OF $32,702.89 Summary of Municipal Order No. 2006 - 101 was read by the City Clerk. DeFebbo reviewed the purchase for equipment to store and retrieve police video from the in-car cameras and he recommended the bid award. Motion was made by Nash and seconded by Alcott for consideration of said Municipal Order. Mayor Walker asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Strow, Alcott, Nash, Simpson and Walker Voting Nay: None Municipal Order No. 2006 - 101 was approved by unanimous vote. RESOLUTION NO. 2006 –6 RESOLUTI ON REAFFIRMING THECI TY OFBOWLI NG GREEN’ S SISTER CITY RELATIONSHIP WITH KAWANISHI, JAPAN Summary of Resolution No. 2006 - 6 was read by the City Clerk. Mayor Walker stated that a delegation from Kawanishi, Japan would be visiting May 4-8, 2006. She encouraged the Board to reaffirmt heCi t y’ss is terc i tyr elat ionshi p.Mot ionwa smade by Simpson and seconded by Alcott for consideration of said Resolution. Mayor Walker asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Strow, Alcott, Nash, Simpson and Walker Voting Nay: None Resolution No. 2006 - 6 was approved by unanimous vote. MUNICIPAL ORDER NO. 2006 –102 MUNICIPAL ORDER AUTHORIZING CONTRACT RENEWAL WITH HEALTH RESOURCES, INC. TO PROVIDE EMPLOYEE AND DEPENDENT DENTAL INSURANCE COVERAGE Summary of Municipal Order No. 2006 - 102 was read by the City Clerk. DeFebbo recommended approval of the dental contract for an additional year to align all health benefit contracts on the same time line for a comprehensive bid of services next year. Motion was made by Alcott and 5 (Minutes-Board of Commissioners-May 2, 2006) seconded by Strow for consideration of said Municipal Order. Mayor Walker asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Strow, Alcott, Nash, Simpson and Walker Voting Nay: None Municipal Order No. 2006 - 102 was approved by unanimous vote. CLOSED SESSION Following a brief recess to clear the Chamber, the Board of Commissioners met in closed session pursuant to KRS 61.810 (f) as previously approved. ADJOURNMENT Once all discussion concluded in closed session and there being no further business to come before the Board of Commissioners, at approximately 8:30 p.m., Mayor Walker declared this meeting adjourned. WORK SESSION Prior to the regular meeting and with no action taken, the Board of Commissioners convened at 4:00 p.m. in the Commission Chamber of City Hall for a regular work session to discuss the following subjects: (1) Fiscal Year 2006 budget surplus to be spent on the extension of Shive Lane to Lovers Lane and moving the Greenwood fire station construction forward one year; and (2) Fiscal Year 2007 budget priorities listed by members of the Board of Commissioners. ADOPTED: ______________________________________________ APPROVED: ______________________________________________ Mayor, Chairman of Board of Commissioners ATTEST: ______________________________________________ City Clerk Minutes prepared by City Clerk Katie Schaller 6