Board of Commissioners

MINUTES of REGULAR MEETING of the BOARD of COMMISSIONERS of the CITY of BOWLING GREEN, KENTUCKY held MAY 18, 2010 The Board of Commissioners of the City of Bowling Green, Kentucky met in regular session in the Commission Chamber of City Hall, Bowling Green, Kentucky at 7:00 p.m. on May 18, 2010. Mayor Elaine N. Walker called the meeting to order. An invocation was given by Rev. Shawn Sales of Loving Springs Church, and all present recited the Pledge of Allegiance. Assistant City Manager/City Clerk Katie Schaller called the roll, and the following members were present: Commissioner Bruce Wilkerson, Commissioner Joe W. Denning, Commissioner Catherine Hamilton, Commissioner Brian “Slim” Nash and Mayor Elaine N. Walker. Absent: none. There was a full quorum of the Board of Commissioners. AWARDS & RECOGNITIONS Operation P.R.I.D.E. Executive Director Ray Lackey presented P.R.I.D.E.’s monthly commercial award to Olive Garden located at 3220 Scottsville Road. Olive Garden General Manager Christine Rossignol accepted the award and expressed her appreciation for the recognition and that Olive Garden was glad to be back in Bowling Green. CITY MANAGER City Manager Kevin D. DeFebbo stated that Public Works Director Emmett Wood had recently submitted a letter of resignation to take a job with Bowling Green Municipal Utilities. Mr. DeFebbo acknowledged Mr. Wood’s contributions to the City and named several of his accomplishments over the past nine years of service to the community, including the Public Works Department being the first and still only such department in Kentucky to achieve national accreditation. Mr. DeFebbo thanked Mr. Wood and wished him the best. Mayor Walker also expressed her appreciation for all that Mr. Wood has done and stated he would be missed. APPROVAL OF MINUTES Minutes of Regular Meeting May 4, 2010 Minutes of the above-referenced meeting were distributed to the Board of Commissioners with the Agenda for their review. Motion was made by Wilkerson and seconded by Hamilton to approve said minutes as written. Mayor Walker asked for discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Wilkerson, Denning, Hamilton, Nash and Walker Voting Nay: None Motion to approve the minutes of the regular meeting of May 4, 2010 was approved by unanimous vote. PUBLIC COMMENTS City-County Planning Commission Director Steve Hunter provided an update regarding the completion of the Comprehensive Plan. He reported that the plan document was in its second draft, which would be distributed soon. He also informed the Board of Commissioners that the Planning *Note: Minutes are a summary of the discussions; a video recording of this entire meeting is maintained by the Office of City Clerk. (Minutes-Board of Commissioners-May 18, 2010) Commission would be holding several citizen forums or open houses during the summer months to obtain feedback from the community. The first forum would be held on Saturday, June 5, 2010 and at least 14 others would also be scheduled. ORDINANCE NO. BG2010 – 13 (Second Reading) ORDINANCE RELATING TO BUDGET AMENDMENT ORDINANCE APPROVING AMENDMENT NUMBER FOUR TO THE CITY OF BOWLING GREEN, KENTUCKY ANNUAL OPERATING BUDGET FOR FISCAL YEAR 2010 Title and summary of Ordinance No. BG2010 - 13 was read by the Assistant City Manager/City Clerk. Motion was made by Hamilton and seconded by Nash for second reading of said Ordinance. Mayor Walker asked for discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Wilkerson, Denning, Hamilton, Nash and Walker Voting Nay: None Ordinance No. BG2010 - 13 was adopted by unanimous vote. MUNICIPAL ORDER NO. 2010 – 86 MUNICIPAL ORDER APPROVING THE REAPPOINTMENT OF JAMES MARTENS AND APPOINTMENT OF DAVID W. MCKILLIP TO THE BOWLING GREEN AUDIT COMMITTEE Summary of Municipal Order No. 2010 - 86 was read by the Assistant City Manager/City Clerk. Motion was made by Wilkerson and seconded by Hamilton for consideration of said Municipal Order. Mayor Walker thanked Mr. Willis for his service on the Committee as he would be stepping down at this time. She also welcomed Mr. McKillip and expressed her appreciation that Mr. Martens was willing to serve an additional term. She urged the Board’s approval. With no additional discussion, a roll call vote was taken. ROLL CALL: Voting Yea: Wilkerson, Denning, Hamilton, Nash and Walker Voting Nay: None Municipal Order No. 2010 - 86 was approved by unanimous vote. MUNICIPAL ORDER NO. 2010 – 87 MUNICIPAL ORDER APPROVING THE PROBATIONARY APPOINTMENT OF JEREMY D. PURICHIA TO THE POSITION OF LANDSCAPE GARDENER IN THE PARKS AND RECREATION DEPARTMENT Summary of Municipal Order No. 2010 - 87 was read by the Assistant City Manager/City Clerk. Motion was made by Wilkerson and seconded by Hamilton for consideration of said Municipal Order. DeFebbo reviewed the recommended appointment for a part-time employee to move to a full- time position. Mayor Walker asked for additional discussion, and with none, a roll call vote was taken. 2 (Minutes-Board of Commissioners-May 18, 2010) ROLL CALL: Voting Yea: Wilkerson, Denning, Hamilton, Nash and Walker Voting Nay: None Municipal Order No. 2010 - 87 was approved by unanimous vote. MUNICIPAL ORDER NO. 2010 – 88 MUNICIPAL ORDER AUTHORIZING AND ACCEPTING BID #2010-32 FOR THE EECBG ROOF REPLACEMENT, ALTERNATE #1 LOCATED AT 707 EAST MAIN AVENUE, FROM CARTER DOUGLAS COMPANY, LLC OF RUSSELLVILLE, KENTUCKY IN THE AMOUNT OF $33,000 Summary of Municipal Order No. 2010 – 88 was read by the Assistant City Manager/City Clerk. Motion was made by Wilkerson and seconded by Hamilton for consideration of said Municipal Order. DeFebbo indicated that the City was previously awarded Energy Efficiency Conservation Block Grant (EECBG) funding to make improvements to several City facilities, which this item represented one of those facilities. He reviewed and recommended the bid award for this project. Mayor Walker asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Wilkerson, Denning, Hamilton, Nash and Walker Voting Nay: None Municipal Order No. 2010 - 88 was approved by unanimous vote. MUNICIPAL ORDER NO. 2010 – 89 MUNICIPAL ORDER APPROVING AMENDMENT TO TRAFFIC FEATURE MAP RELATED TO THE DESIGNATION OF A HANDICAPPED PARKING SPACE, INCLUDING INSTALLATION OF A HANDICAP PARKING SIGN AND MARKING OF PAVEMENT LOCATED AT 839 BROADWAY AVENUE Summary of Municipal Order No. 2010 - 89 was read by the Assistant City Manager/City Clerk. Motion was made by Wilkerson and seconded by Hamilton for consideration of said Municipal Order. DeFebbo reviewed the protocol for considering requests to amend the Traffic Feature Map. Civil Engineer Mark Absher described the location for the designated parking and the appropriate signage to be installed. He also responded to a question concerning the safety of a disabled individual who may exit a vehicle on the same side as the traffic flow. Mayor Walker asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Wilkerson, Denning, Hamilton, Nash and Walker Voting Nay: None Municipal Order No. 2010 - 89 was approved by unanimous vote. MUNICIPAL ORDER NO. 2010 – 90 MUNICIPAL ORDER APPROVING AMENDMENT TO TRAFFIC FEATURE MAP AT THE INTERSECTION OF WEBB DRIVE AND SCOTT WAY RELATED TO THE INSTALLATION OF A DOWNWARD ARROW PLAQUE ON EXISTING SCHOOL CROSSWALK SIGN AT THE SOUTHBOUND APPROACH TO THE 3 (Minutes-Board of Commissioners-May 18, 2010) INTERSECTION ON WEBB DRIVE AND THE INSTALLATION OF AN ADVANCED WARNING SCHOOL CROSSING SIGN AT THE NORTHBOUND APPROACH ON WEBB DRIVE Summary of Municipal Order No. 2010 - 90 was read by the Assistant City Manager/City Clerk. Motion was made by Wilkerson and seconded by Nash for consideration of said Municipal Order. DeFebbo stated the school district requested a 4-way stop at this location, however, an alternative solution was recommended. Civil Engineer Mark Absher gave an overview of the request and the alternative solution to install additional signage to address the school district’s concerns versus putting in a 4-way stop which did not meet guidelines. Commissioner Denning expressed concern with on-street parking on Webb Avenue that impaired the ability to clearly see on-coming traffic at that intersection. Mr. Absher indicated that the yellow line had previously been extended, but he would look at extending again. In response to a request for further clarification from Comm. Nash about staff’s recommendation to discourage the 4-way stop, Mr. Absher referred to national statistics and guidelines which suggest that a 4-way stop could be more dangerous for a school crossing. He specified that with a stop sign in place, there may be a false sense of security for which children may expect vehicles to stop and begin to cross the intersection prematurely. Comm. Nash inquired about why the item up for consideration was not the actual request for the 4-way stop instead of the alternative. Mr. DeFebbo confirmed that it should have been the actual request. Mayor Walker asked if this item should be tabled since school was almost out. Comm. Nash supported tabling the item to allow more time to study the issue. Comm. Wilkerson disagreed and suggested the Board move forward with the recommended change now and bring the actual request for the 4-way stop back at a later time. Mr. Absher responded that signs could be used elsewhere if the Board later decided to make the intersection a 4-way stop. Mayor Walker asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Wilkerson, Denning, Hamilton, Nash and Walker Voting Nay: None Municipal Order No. 2010 - 90 was approved by unanimous vote. ORDINANCE NO. BG2010 – 14 (First Reading) ORDINANCE REZONING REAL ESTATE ORDINANCE REZONING A TRACT OF LAND CONTAINING 7.6768 ACRES FROM LI (LIGHT INDUSTRIAL) TO RM-4 (MULTI- FAMILY RESIDENTIAL) LOCATED AT 2456 RUSSELLVILLE ROAD, WITH BINDING ELEMENTS, PRESENTLY OWNED BY WAYNE AND ELVA OVERHOLT Title and summary of Ordinance No. BG2010 - 14 was read by the Assistant City Manager/City Clerk. Motion was made by Wilkerson and seconded by Hamilton for first reading of said Ordinance. Comm. Wilkerson stated he had no problem with the zone change, but had concerns with the development of a street at the back of the lot which presumably would require the City to maintain. City-County Planning Commission Director Steve Hunter confirmed that the street would 4 (Minutes-Board of Commissioners-May 18, 2010) be built to specifications and follow minimum standards of the Subdivision Regulations to become a City street. He pointed out that the minimum requirements in the Subdivision Regulations do not address on-street parking and he did not know how to address such parking standards before any new streets were in use. Mr. Hunter also reaffirmed that the item for consideration was a zone change, which does not address parking. Comm. Nash suggested that the earlier the Board considered parking for new developments, the better. There was additional discussion about the use of binding elements to provide certain requirements for on-street parking and the need to be able to address the installation of parking before a development gets too far along. Mr. Hunter specified that there were at least three sets of regulations (the Planning Commission’s adopted Subdivision Regulations, the City’s adopted Traffic Management Manual and the City’s own ordinances which address traffic and parking) which may need to be blended together or be revised to be more complementary with one another. Mayor Walker suggested a more in-depth review of the issue at a future work session. Since the current development in question met existing guidelines, Comm. Denning expressed concern with trying to attach more requirements at this point. Once the discussion ended, a roll call vote was taken. ROLL CALL: Voting Yea: Wilkerson, Denning, Hamilton, Nash and Walker Voting Nay: None First reading of Ordinance No. BG2010 - 14 was approved by unanimous vote. ORDINANCE NO. BG2010 – 15 (First Reading) ORDINANCE REZONING REAL ESTATE ORDINANCE REZONING A TRACT OF LAND CONTAINING 0.3472 ACRES FROM RS-1A (SINGLE FAMILY RESIDENTIAL) TO RS-1D (SINGLE FAMILY RESIDENTIAL) LOCATED AT 1824 NORMAL STREET, WITH BINDING ELEMENTS, PRESENTLY OWNED BY ANDREW AND MEREDITH KOON Title and summary of Ordinance No. BG2010 - 15 was read by the Assistant City Manager/City Clerk. Motion was made by Denning and seconded by Hamilton for first reading of said Ordinance. Mayor Walker asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Wilkerson, Denning, Hamilton, Nash and Walker Voting Nay: None First reading of Ordinance No. BG2010 - 15 was approved by unanimous vote. WORK SESSION Following the regular meeting agenda and with no action taken at approximately 7:55 p.m., the Board of Commissioners conducted a work session to discuss a recommendation for redevelopment of 600 State Street by Select, Inc. In addition, an informational report was given by the City Manager about the status of procedural changes being made to enhance code enforcement and to provide improved assistance to the Code Enforcement Board. 5 (Minutes-Board of Commissioners-May 18, 2010) ADJOURNMENT Once all discussion concluded in the work session and there being no further business to come before the Board of Commissioners, at approximately 9:30 p.m., Mayor Walker declared this meeting adjourned. ADOPTED: ______________________________________________ APPROVED: ______________________________________________ Mayor, Chairman of Board of Commissioners ATTEST: ______________________________________________ City Clerk Minutes prepared by Assistant City Manager/City Clerk Katie Schaller 6