Board of Commissioners

MINUTES of REGULAR MEETING of the BOARD of COMMISSIONERS of the CITY of BOWLING GREEN, KENTUCKY held MARCH 1, 2011 The Board of Commissioners of the City of Bowling Green, Kentucky met in regular session in the Commission Chamber of City Hall, Bowling Green, Kentucky at 7:00 p.m. on March 1, 2011. Mayor Joe W. Denning called the meeting to order. An invocation was given by Rev. Donald Smith, and all present recited the Pledge of Allegiance. Assistant City Manager/City Clerk Katie Schaller called the roll, and the following members were present: Commissioner Brian “Slim” Nash, Commissioner Bill Waltrip, Commissioner Bruce Wilkerson and Mayor Joe W. Denning. Absent: none. There was a full quorum of the Board of Commissioners. AWARDS & RECOGNITIONS Mayor Denning announced that February was Black History Month and on February 28 th at the Mt. Zion Baptist Church, the TrailBlazers Committee gave special recognition to several individuals who have made a positive impact in the areas of business, education, government and sports/athletics. In honor of Selia Helm Brooks (sports/athletics), Lavonda Johnson (education), Donald Shanklin (business), Donald Smith (government) and Willie Taggart (sports/athletics), who have inspired others to follow by example, Mayor Denning called upon all residents of Bowling Green and Warren County to take this opportunity to recognize the incredible contributions these citizens have made to our families and to our community. Mayor Denning was also a recipient of special recognition by the TrailBlazers Committee for inspiring others and giving back to the community. Mayor Denning recognized two members of Boy Scout Troop 202 who were working toward a merit badge for Eagle Scout and were in attendance at the meeting. Later in the meeting, Mayor Denning recognized a Western Kentucky University student working toward her masters in social work who was in the audience. CITY MANAGER City Manager Kevin D. DeFebbo requested a closed session for the purpose of discussion which might lead to the appointment of an individual member of the Board of Commissioners. Motion was made by Wilkerson and seconded by Nash to convene in closed session following the regular meeting pursuant to KRS 61.810 (1) (f). Denning called for roll call vote. ROLL CALL: Voting Yea: Nash, Waltrip, Wilkerson and Denning Voting Nay: None Motion to convene in closed session pursuant to KRS 61.810 (1) (f) was approved by unanimous vote. APPROVAL OF MINUTES Minutes of Regular Meeting February 15, 2011 and Special Meeting February 22, 2011 Minutes of the above-referenced meetings were distributed to the Board of Commissioners with the Agenda for their review. Motion was made by Wilkerson and seconded by Waltrip to approve *Note: Minutes are a summary of the discussions; a video recording of this entire meeting is maintained by the Office of City Clerk. (Minutes-Board of Commissioners-March 1, 2011) said minutes as written. Mayor Denning asked for discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Nash, Waltrip, Wilkerson and Denning Voting Nay: None Motion to approve the minutes of the regular meeting of February 15, 2011 and special meeting of February 22, 2011 was approved by unanimous vote. PUBLIC COMMENTS Mayor Denning opened the floor for any public comments and there were none. ORDINANCE NO. BG2011 – 6 (Second Reading) ORDINANCE AMENDING CODE OF ORDINANCES ORDINANCE AMENDING CHAPTER 27 (PROPERTY CODE) OF THE CITY OF BOWLING GREEN CODE OF ORDINANCES TO ESTABLISH REPEAT OFFENDER POLICIES Title and summary of Ordinance No. BG2011 - 6 was read by the Assistant City Manager/City Clerk. Motion was made by Nash and seconded by Waltrip for second reading of said Ordinance. Mayor Denning asked for discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Nash, Waltrip, Wilkerson and Denning Voting Nay: None Ordinance No. BG2011 - 6 was adopted by unanimous vote. ORDINANCE NO. BG2011 – 8 (Second Reading) ORDINANCE RELATING TO BUDGET AMENDMENT ORDINANCE APPROVING AMENDMENT NUMBER THREE TO THE CITY OF BOWLING GREEN, KENTUCKY ANNUAL OPERATING BUDGET FOR FISCAL YEAR 2011 Title and summary of Ordinance No. BG2011 - 8 was read by the Assistant City Manager/City Clerk. Motion was made by Wilkerson and seconded by Nash for second reading of said Ordinance. Mayor Denning asked for discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Nash, Waltrip, Wilkerson and Denning Voting Nay: None Ordinance No. BG2011 - 8 was adopted by unanimous vote. ORDINANCE NO. BG2011 – 9 (Second Reading) ORDINANCE AMENDING CODE OF ORDINANCES ORDINANCE AMENDING CHAPTER 6 (BUILDING REGULATIONS) OF THE CITY OF BOWLING GREEN CODE OF ORDINANCES TO REVISE TEMPORARY SIGN PERMIT FEES 2 (Minutes-Board of Commissioners-March 1, 2011) Title and summary of Ordinance No. BG2011 - 9 was read by the Assistant City Manager/City Clerk. Motion was made by Nash and seconded by Waltrip for second reading of said Ordinance. Mayor Denning asked for discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Nash, Waltrip, Wilkerson and Denning Voting Nay: None Ordinance No. BG2011 - 9 was adopted by unanimous vote. To address the speed with which the Board was able to consider the items on the agenda, Mayor Denning explained they each receive an advance copy of the agenda materials which allows them time to ask any questions of staff before the meeting. MUNICIPAL ORDER NO. 2011 – 39 MUNICIPAL ORDER APPROVING THE APPOINTMENT OF WENDY MARIE KUBLIN TO THE BOWLING GREEN AREA CONVENTION AND VISITORS BUREAU Summary of Municipal Order No. 2011 - 39 was read by the Assistant City Manager/City Clerk. Motion was made by Wilkerson and seconded by Nash for consideration of said Municipal Order. Mayor Denning asked for discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Nash, Waltrip, Wilkerson and Denning Voting Nay: None Municipal Order No. 2011 - 39 was approved by unanimous vote. MUNICIPAL ORDER NO. 2011 – 40 MUNICIPAL ORDER APPROVING THE REAPPOINTMENT OF HAROLD T. LITTLE, JR. AND APPOINTMENT OF JIM BOHANNON, III TO THE BOWLING GREEN-WARREN COUNTY REGIONAL AIRPORT BOARD Summary of Municipal Order No. 2011 - 40 was read by the Assistant City Manager/City Clerk. Motion was made by Wilkerson and seconded by Waltrip for consideration of said Municipal Order. Mayor Denning asked for discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Nash, Waltrip, Wilkerson and Denning Voting Nay: None Municipal Order No. 2011 - 40 was approved by unanimous vote. MUNICIPAL ORDER NO. 2011 – 41 MUNICIPAL ORDER APPROVING THE CAREER PATH ADVANCEMENT OF KEVIN R. GREATHOUSE TO THE POSITION OF OPERATIONS TECHNICIAN II IN THE PUBLIC WORKS DEPARTMENT Summary of Municipal Order No. 2011 - 41 was read by the Assistant City Manager/City Clerk. Motion was made by Wilkerson and seconded by Nash for consideration of said Municipal 3 (Minutes-Board of Commissioners-March 1, 2011) Order. DeFebbo reviewed the career path program established for Public Works Operation Division employees and the recent retirement that opened up a slot for promotion. Mayor Denning congratulated Mr. Greathouse and asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Nash, Waltrip, Wilkerson and Denning Voting Nay: None Municipal Order No. 2011 - 41 was approved by unanimous vote. MUNICIPAL ORDER NO. 2011 – 42 MUNICIPAL ORDER APPROVING THE PROMOTIONS OF DAVID H. MCCARTY TO THE POSITION OF DEPUTY FIRE CHIEF, BRIAN D. O’CALLAGHAN TO THE POSITION OF ASSISTANT FIRE CHIEF, TIMOTHY W. BUCHANON AND TRACEY S. KENNEY TO THE POSITION OF COMPANY COMMANDER/EMT AND JOHN F. BALLANCE AND JUSTIN L. BROOKS TO THE POSITION OF FIRE APPARATUS OPERATOR/EMT IN THE FIRE DEPARTMENT Summary of Municipal Order No. 2011 - 42 was read by the Assistant City Manager/City Clerk. Motion was made by Wilkerson and seconded by Nash for consideration of said Municipal Order. Fire Chief Greg Johnson identified the recent retirements of Deputy Fire Chief John Weatherbee and Assistant Fire Chief/Prevention Ed Moody which provided promotional opportunities for several of the ranks. He also reviewed the promotional testing process and indicated that each of the recommended promotions ranked at the top of their respective list. Chief Johnson recognized each of the individuals and their families. Mayor Denning commented about the support shown by fellow Fire employees. He asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Nash, Waltrip, Wilkerson and Denning Voting Nay: None Municipal Order No. 2011 - 42 was approved by unanimous vote. MUNICIPAL ORDER NO. 2011 – 43 MUNICIPAL ORDER APPROVING A CONTRACT THROUGH NONCOMPETITIVE NEGOTIATIONS WITH MOTOROLA SOLUTIONS, INC. OF SCHAUMBURG, ILLINOIS UNDER THE KENTUCKY STATE PRICING CONTRACT FOR THE PURCHASE OF MOBILE RADIOS AND RADIO SOFTWARE UPGRADES FOR THE POLICE DEPARTMENT IN THE AMOUNT OF $104,888.30 Summary of Municipal Order No. 2011 - 43 was read by the Assistant City Manager/City Clerk. Motion was made by Wilkerson and seconded by Nash for consideration of said Municipal Order. DeFebbo explained that grant funding was previously awarded for this purchase which would upgrade 29 radios to digital ready and provide 31 additional digital radios. Mayor Denning asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Nash, Waltrip, Wilkerson and Denning Voting Nay: None Municipal Order No. 2011 - 43 was approved by unanimous vote. 4 (Minutes-Board of Commissioners-March 1, 2011) MUNICIPAL ORDER NO. 2011 – 44 MUNICIPAL ORDER AUTHORIZING THE SUBMISSION OF AN APPLICATION FOR LAW ENFORCEMENT SERVICE FEE GRANT FUNDS THROUGH THE COMMONWEALTH OF KENTUCKY JUSTICE AND PUBLIC SAFETY CABINET FOR THE PURCHASE OF PRELIMINARY BREATH TESTS FOR THE POLICE DEPARTMENT IN THE AMOUNT OF $9,720 Summary of Municipal Order No. 2011 - 44 was read by the Assistant City Manager/City Clerk. Motion was made by Wilkerson and seconded by Waltrip for consideration of said Municipal Order. DeFebbo reviewed the grant application for funding the purchase of 40 preliminary breath test (PBT) devices. He recommended its submission which required a 10% match, and he commended Grants Manager Jennifer Nash for her efforts with finding the grant. Mayor Denning remarked about Ms. Nash’s ability to hit the ground running in her new position with the City. He asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Nash, Waltrip, Wilkerson and Denning Voting Nay: None Municipal Order No. 2011 - 44 was approved by unanimous vote. MUNICIPAL ORDER NO. 2011 – 45 MUNICIPAL ORDER APPROVING AMENDMENT TO THE JOB DEVELOPMENT INCENTIVE FUND EMPLOYEE WITHHOLDINGS CREDIT AGREEMENT WITH LORD CORPORATION Summary of Municipal Order No. 2011 - 45 was read by the Assistant City Manager/City Clerk. Motion was made by Wilkerson and seconded by Nash for consideration of said Municipal Order. DeFebbo explained that in addition to the State providing incentives, the City also provided incentives to help businesses locate or expand in Bowling Green. Chief Financial Officer Jeff Meisel indicated that the original agreement with Lord Corporation was approved in 2007, but the expansion project was delayed due to economic conditions. Now that the project was back on track, Mr. Meisel reported that Lord Corporation requested the agreement be reset to a new five-year period beginning this month. Mayor Denning asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Nash, Waltrip, Wilkerson and Denning Voting Nay: None Municipal Order No. 2011 - 45 was approved by unanimous vote. MUNICIPAL ORDER NO. 2011 – 46 MUNICIPAL ORDER APPROVING AND AUTHORIZING THE MAYOR TO EXECUTE A MOTORCYCLE LEASE AGREEMENT WITH HARLEY-DAVIDSON BOWLING GREEN, INC. FOR LEASE OF FOUR STANDARD POLICE PACKAGE HARLEY-DAVIDSON MOTORCYCLES FOR THE SUM OF ONE DOLLAR ($1.00) EACH 5 (Minutes-Board of Commissioners-March 1, 2011) Summary of Municipal Order No. 2011 – 46 was read by the Assistant City Manager/City Clerk. Motion was made by Wilkerson and seconded by Waltrip for consideration of said Municipal Order. DeFebbo commented about the public/private partnership which had been in place for several years and he thanked the Martin family for its contribution. Comm. Waltrip recounted when he was Police Chief that Cornelius Martin had reached out and proposed the program. Mayor Denning also expressed appreciation on behalf of the City to the Martin Automotive Group and Martin family. With no other discussion, a roll call vote was taken. ROLL CALL: Voting Yea: Nash, Waltrip, Wilkerson and Denning Voting Nay: None Municipal Order No. 2011 - 46 was approved by unanimous vote. CLOSED SESSION Following a brief recess to clear the Commission Chamber, the Board of Commissioners met at approximately 7:30 p.m. in closed session pursuant to KRS 61.810 (1) (f) as previously approved. Mayor Denning stated that no action was expected to follow the discussion. ADJOURNMENT Once all discussion concluded in closed session and there being no further business to come before the Board of Commissioners, at approximately 9:45 p.m., Mayor Denning declared this meeting adjourned. ADOPTED: ______________________________________________ APPROVED: ______________________________________________ Mayor, Chairman of Board of Commissioners ATTEST: ______________________________________________ City Clerk Minutes prepared by Assistant City Manager/City Clerk Katie Schaller 6