Board of Commissioners

MINUTES of REGULAR MEETING of the BOARD of COMMISSIONERS of the CITY of BOWLING GREEN, KENTUCKY held OCTOBER 4, 2011 The Board of Commissioners of the City of Bowling Green, Kentucky met in regular session in the Commission Chamber of City Hall, Bowling Green, Kentucky at 7:00 p.m. on October 4, 2011. Mayor Joe W. Denning called the meeting to order. An invocation was given by Commissioner Brian “Slim” Nash, and all present recited the Pledge of Allegiance. Assistant City Clerk Ashley Jackson called the roll, and the following members were present: Commissioner Bill Waltrip, Commissioner Bruce Wilkerson, Commissioner Melinda M. Hill, Commissioner Brian “Slim” Nash and Mayor Joe W. Denning. Absent: none. There was a full quorum of the Board of Commissioners. AWARDS & RECOGNITIONS Mayor Denning announced the recent retirement of Master Police Officer and Investigator Greg Claywell with 19 years of service. He also recognized and welcomed Matthew Westbrook, a Western Kentucky University graduate student that was in attendance. CITY MANAGER City Manager Kevin D. DeFebbo had no comments at this time. APPROVAL OF MINUTES Minutes of Regular Meeting September 20, 2011 Minutes of the above-referenced meeting were distributed to the Board of Commissioners with the Agenda for their review. Motion was made by Wilkerson and seconded by Hill to approve said minutes as written. Mayor Denning asked for discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Waltrip, Wilkerson, Hill, Nash and Denning Voting Nay: None Motion to approve the minutes of the regular meeting of September 20, 2011 was approved by unanimous vote. PUBLIC COMMENTS Mayor Denning opened the floor for any public comments and there were none. REGULAR AGENDA ORDINANCE NO. BG2011 – 42 (Second Reading) ORDINANCE REZONING REAL ESTATE *Note: Minutes are a summary of the discussions; a video recording of this entire meeting is maintained by the Office of City Clerk. (Minutes-Board of Commissioners-October 4, 2011) ORDINANCE REZONING A TRACT OF LAND CONTAINING 0.44 ACRE FROM LI (LIGHT INDUSTRIAL) TO HI (HEAVY INDUSTRIAL) LOCATED AT 230 POWER STREET, PRESENTLY OWNED BY SHELBY RECYCLING Title and summary of Ordinance No. BG2011 - 42 was read by the Assistant City Clerk. Motion was made by Hill and seconded by Nash for second reading of said Ordinance. Mayor Denning asked for discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Waltrip, Wilkerson, Hill, Nash and Denning Voting Nay: None Ordinance No. BG2011 - 42 was adopted by unanimous vote. MUNICIPAL ORDER NO. 2011 – 189 MUNICIPAL ORDER APPROVING THE REAPPOINTMENTS OF JOHN KELLY AND PATSY SLOAN TO THE WARREN COUNTY DOWNTOWN ECONOMIC DEVELOPMENT AUTHORITY, INCORPORATED Summary of Municipal Order No. 2011 - 189 was read by the Assistant City Clerk. Motion was made by Hill and seconded by Wilkerson for consideration of said Municipal Order. Mayor Denning asked for discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Waltrip, Wilkerson, Hill, Nash and Denning Voting Nay: None Municipal Order No. 2011 - 189 was approved by unanimous vote. MUNICIPAL ORDER NO. 2011 – 190 MUNICIPAL ORDER APPROVING THE APPOINTMENT OF SHIRLEY CARTER TO THE HOBSON HOUSE COMMISSION Summary of Municipal Order No. 2011 - 190 was read by the Assistant City Clerk. Motion was made by Wilkerson and seconded by Nash for consideration of said Municipal Order. Mayor Denning asked for discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Waltrip, Wilkerson, Hill, Nash and Denning Voting Nay: None Municipal Order No. 2011 - 190 was approved by unanimous vote. MUNICIPAL ORDER NO. 2011 – 191 MUNICIPAL ORDER APPROVING THE APPOINTMENT OF DR. JERRY COHRON TO THE BOWLING GREEN-WARREN COUNTY REGIONAL AIRPORT BOARD Summary of Municipal Order No. 2011 - 191 was read by the Assistant City Clerk. Motion was made by Wilkerson and seconded by Hill for consideration of said Municipal Order. Mayor Denning asked for discussion, and with none, a roll call vote was taken. 2 (Minutes-Board of Commissioners-October 4, 2011) ROLL CALL: Voting Yea: Waltrip, Wilkerson, Hill, Nash and Denning Voting Nay: None Municipal Order No. 2011 - 191 was approved by unanimous vote. MUNICIPAL ORDER NO. 2011 – 192 MUNICIPAL ORDER APPROVING THE PROBATIONARY APPOINTMENTS OF DAVID L. GARRETT TO THE POSITION OF CUSTODIAN AND JAMES E. VARNER TO THE POSITION OF COMMUNITY CENTER COORDINATOR IN THE PARKS AND RECREATION DEPARTMENT Summary of Municipal Order No. 2011 - 192 was read by the Assistant City Clerk. Motion was made by Wilkerson and seconded by Hill for consideration of said Municipal Order. DeFebbo reviewed and recommended the appointments to fill existing vacancies in the Parks and Recreation Department. Mayor Denning asked for discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Waltrip, Wilkerson, Hill, Nash and Denning Voting Nay: None Municipal Order No. 2011 - 192 was approved by unanimous vote. MUNICIPAL ORDER NO. 2011 – 193 MUNICIPAL ORDER AUTHORIZING AND DIRECTING THE MAYOR TO ENTER INTO GRANT AGREEMENTS FOR SELECT NEIGHBORHOOD ACTION PROGRAM (SNAP) GRANTS WITH VARIOUS NEIGHBORHOODS Summary of Municipal Order No. 2011 - 193 was read by the Assistant City Clerk. Motion was made by Wilkerson and seconded by Nash for consideration of said Municipal Order. DeFebbo remarked that this was the thirteenth year of the program and eight of the nine applicants were recommended for funding in full or in part. Neighborhood Action Coordinator Karen Foley thanked the Board of Commissioners and City Manager for its continued support and funding the program. Mayor Denning asked for discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Waltrip, Wilkerson, Hill, Nash and Denning Voting Nay: None Municipal Order No. 2011 - 193 was approved by unanimous vote. MUNICIPAL ORDER NO. 2011 – 194 MUNICIPAL ORDER APPROVING CONSTRUCTION AND ACCEPTING MAINTENANCE OF VARIOUS STREETS IN TRADITIONS AT LOVERS LANE SUBDIVISION, PHASE I Summary of Municipal Order No. 2011 - 194 was read by the Assistant City Clerk. Motion was made by Nash and seconded by Hill for consideration of said Municipal Order. DeFebbo indicated that this approval was part of the normal protocol following completion and inspection of the 3 (Minutes-Board of Commissioners-October 4, 2011) various streets and structures. Mayor Denning asked for discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Waltrip, Wilkerson, Hill, Nash and Denning Voting Nay: None Municipal Order No. 2011 - 194 was approved by unanimous vote. MUNICIPAL ORDER NO. 2011 – 195 MUNICIPAL ORDER APPROVING CONSTRUCTION AND ACCEPTING MAINTENANCE OF VARIOUS STREETS IN MOUNT VICTOR OLDE TOWNE SUBDIVISION, SECTIONS ONE, TWO AND THREE Summary of Municipal Order No. 2011 - 195 was read by the Assistant City Clerk. Motion was made by Wilkerson and seconded by Nash for consideration of said Municipal Order. DeFebbo indicated that this approval was part of the normal protocol following completion and inspection of the various streets and structures. Mayor Denning asked for discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Waltrip, Wilkerson, Hill, Nash and Denning Voting Nay: None Municipal Order No. 2011 - 195 was approved by unanimous vote. MUNICIPAL ORDER NO. 2011 – 196 MUNICIPAL ORDER APPROVING THE APPOINTMENT OF MELISSA RUDLOFF TO THE UNIVERSITY DISTRICT REVIEW COMMITTEE Summary of Municipal Order No. 2011 - 196 was read by the Assistant City Clerk. Motion was made by Wilkerson and seconded by Hill for consideration of said Municipal Order. Mayor Denning asked for discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Waltrip, Wilkerson, Hill, Nash and Denning Voting Nay: None Municipal Order No. 2011 - 196 was approved by unanimous vote. ADJOURNMENT There being no further business to come before the Board of Commissioners, at approximately 7:15 p.m., Mayor Denning declared this meeting adjourned. WORK SESSION Prior to the regular meeting and with no action taken, the Board of Commissioners convened at 4:00 p.m. in the Commission Chamber of City Hall for a regular work session to discuss the following subjects: 1) Downtown Parks Management presented by City staff, including discussion of recommended rental fees, insurance and maintenance requirements. City Central Coordinator Bobbi Jo Sexton explained that the City would be responsible for booking event requests, maintaining the 4 (Minutes-Board of Commissioners-October 4, 2011) calendar, and coordinating with other City departments regarding additional permits if needed, insurance requirements and street closures; and 2) continued discussion of the Paul Walker Golf Course leasing proposal from Greg Gary. The Board of Park Commissioners (Advisory Board) was in attendance and reported that its recommendation was not to move forward with the proposal from Greg Gary. A consensus of the Board of Commissioners was given to support funding the replacement of greens at Riverview Golf Course until there was an agreement reached with regard to the proposal at Paul Walker. The majority of the Board expressed that there was more information needed prior to making a decision, which would include a detailed budget indicating the complete cost to operate Paul Walker Golf Course and a drafted Request for Proposal (RFP). It was determined that once staff completed its research discussion would continue at a future work session. ADOPTED: ______________________________________________ APPROVED: ______________________________________________ Mayor, Chairman of Board of Commissioners ATTEST: ______________________________________________ City Clerk Minutes prepared by Assistant City Clerk Ashley Jackson 5