Board of Commissioners

MINUTES of REGULAR MEETING of the BOARD of COMMISSIONERS of the CITY of BOWLING GREEN, KENTUCKY held JUNE 16, 2015 The Board of Commissioners of the City of Bowling Green, Kentucky met in regular session in the Commission Chamber of City Hall, Bowling Green, Kentucky at 4:30 p.m. on June 16, 2015. Mayor Bruce Wilkerson called the meeting to order and gave an invocation. All present recited the Pledge of Allegiance. Assistant City Manager/City Clerk Katie Schaller called the roll, and the following members were present: Commissioner Sue Parrigin, Commissioner Rick Williams, Commissioner Joe W. Denning, Commissioner Melinda M. Hill and Mayor Bruce Wilkerson. Absent: none. There was a full quorum of the Board of Commissioners. AWARDS & RECOGNITIONS Mayor Wilkerson invited Kentucky Association of Chiefs of Police (KACP) representative Chief Bill Crider and KACP Executive Director Chief Jim Pendergraff to come forward and present the Certificate of Accreditation for the Bowling Green Police Department’s Communications Center. Mr. Crider congratulated Communications Manager Malissa Carter who accepted the award on behalf of the City. He also specified Bowling Green was the first city in Kentucky to achieve accreditation of its Communications Center. City Manager Kevin D. DeFebbo announced the City’s Community Development Block Grant Program administered through the Neighborhood and Community Services Department received an excellent report from the U. S. Department of Housing and Urban Development. CITY MANAGER City Manager DeFebbo requested a closed session for the purpose of discussion about the future acquisition of real property and sale of real property by the City as publicity would likely affect the value of the specific piece of property to be acquired for public use and specific piece of property to be sold, for proposed litigation against and on behalf of the City, and for discussions between the City and a representative of a business entity and discussions concerning a specific proposal, as open discussions would jeopardize the retention, expansion or upgrading of the business. Motion was made by Hill and seconded by Williams to convene in closed session following the regular meeting pursuant to KRS 61.810 (1) (b), (c) and (g). Mayor Wilkerson called for roll call vote. ROLL CALL: Voting Yea: Parrigin, Williams, Denning, Hill and Wilkerson Voting Nay: None Motion to convene in closed session pursuant to KRS 61.810 (1) (b), (c) and (g) was approved by unanimous vote. Mayor Wilkerson also announced Mr. DeFebbo will be receiving a 25-Year Local Government Service Award this year from the International City/County Management Association (ICMA). *Note: Minutes are a summary of the discussions; a video recording of this entire meeting is maintained by the Office of City Clerk. (Minutes-Board of Commissioners-June 16, 2015) APPROVAL OF MINUTES Minutes of Regular Meeting June 2, 2015 Minutes of the above-referenced meeting were distributed to the Board of Commissioners with the Agenda for their review. Motion was made by Hill and seconded by Williams to approve said minutes as written. Mayor Wilkerson asked for discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Parrigin, Williams, Denning, Hill and Wilkerson Voting Nay: None Motion to approve the minutes of the regular meeting of June 2, 2015 was approved by unanimous vote. PUBLIC COMMENTS Mayor Wilkerson opened the floor for any public comments and there were none. REGULAR AGENDA ORDINANCE NO. BG2015 – 14 (Second Reading) ORDINANCE ADOPTING ANNUAL CITY BUDGET ORDINANCE ADOPTING THE CITY OF BOWLING GREEN, KENTUCKY ANNUAL OPERATING BUDGET FOR FISCAL YEAR BEGINNING JULY 1, 2015 AND ENDING JUNE 30, 2016, BY ESTIMATING REVENUES AND APPROPRIATING FUNDS FOR THE OPERATION OF CITY GOVERNMENT Title and summary of Ordinance No. BG2015 - 14 was read by the Assistant City Manager/City Clerk. Motion was made by Hill and seconded by Denning for second reading of said Ordinance. DeFebbo reiterated the annual budget gives the blueprint for services provided to the community. He also confirmed the budget did not include any new or increased taxes or new debt. Mayor Wilkerson and Commissioner Williams expressed their appreciation for the hard work put into developing the budget. With no other discussion, a roll call vote was taken. ROLL CALL: Voting Yea: Parrigin, Williams, Denning, Hill and Wilkerson Voting Nay: None Ordinance No. BG2015 - 14 was adopted by unanimous vote. ORDINANCE NO. BG2015 – 15 (Second Reading) ORDINANCE RELATING TO CLASSIFICATION/PAY SCHEDULES ORDINANCE AMENDING THE CLASSIFICATION/PAY SCHEDULES “G” FOR GENERAL CLASSIFIED, “S” FOR PROTECTIVE / SWORN, “D” FOR DEPARTMENT HEAD / MANAGEMENT, AND “U” FOR UNCLASSIFIED PART-TIME EMPLOYEES, AND AUTHORIZING PAY INCREASES FOR FISCAL YEAR 2016 2 (Minutes-Board of Commissioners-June 16, 2015) Title and summary of Ordinance No. BG2015 - 15 was read by the Assistant City Manager/City Clerk. Motion was made by Hill and seconded by Williams for second reading of said Ordinance. Mayor Wilkerson asked for discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Parrigin, Williams, Denning, Hill and Wilkerson Voting Nay: None Ordinance No. BG2015 - 15 was adopted by unanimous vote. ORDINANCE NO. BG2015 – 16 (Second Reading) ORDINANCE TERMINATING INTERLOCAL AGREEMENT WITH WARREN COUNTY ORDINANCE TERMINATING INTERLOCAL COOPERATION AGREEMENT WITH WARREN COUNTY RELATED TO PUBLIC SAFETY MOBILE RADIO COMMUNICATIONS SYSTEM Title and summary of Ordinance No. BG2015 - 16 was read by the Assistant City Manager/City Clerk. Motion was made by Hill and seconded by Williams for second reading of said Ordinance. Mayor Wilkerson stated this ordinance dissolved the old committee structure since a new committee structure was already in place. With no further discussion, a roll call vote was taken. ROLL CALL: Voting Yea: Parrigin, Williams, Denning, Hill and Wilkerson Voting Nay: None Ordinance No. BG2015 - 16 was adopted by unanimous vote. ORDINANCE NO. BG2015 – 17 (Second Reading) ORDINANCE AMENDING CODE OF ORDINANCES ORDINANCE AMENDING CHAPTER 16 (PARKS AND RECREATION) OF THE CITY OF BOWLING GREEN CODE OF ORDINANCES TO REPEAL SUBCHAPTER 16-2 (BOARD OF PARK COMMISSIONERS) Title and summary of Ordinance No. BG2015 - 17 was read by the Assistant City Manager/City Clerk. Motion was made by Hill and seconded by Denning for second reading of said Ordinance. Mayor Wilkerson commented the Parks Advisory Board was not going away, but rather be brought under the discretion of the Parks and Recreation Director. With no other discussion, a roll call vote was taken. ROLL CALL: Voting Yea: Parrigin, Williams, Denning, Hill and Wilkerson Voting Nay: None Ordinance No. BG2015 - 17 was adopted by unanimous vote. ORDINANCE NO. BG2015 – 18 (Second Reading) ORDINANCE AMENDING CODE OF ORDINANCES 3 (Minutes-Board of Commissioners-June 16, 2015) ORDINANCE AMENDING CHAPTER 11 (FINANCE, TAXATION AND ECONOMIC DEVELOPMENT) OF THE CITY OF BOWLING GREEN CODE OF ORDINANCES TO ADD A NEW SUBCHAPTER RELATED TO THE CREATION OF AN ENERGY PROJECT ASSESSMENT DISTRICT (EPAD) Title and summary of Ordinance No. BG2015 - 18 was read by the Assistant City Manager/City Clerk. Motion was made by Hill and seconded by Parrigin for second reading of said Ordinance. Mayor Wilkerson indicated under this new ordinance, property tax assessments could be used at the property owners request to help pay for energy efficiency improvements. With no other discussion, a roll call vote was taken. ROLL CALL: Voting Yea: Parrigin, Williams, Denning, Hill and Wilkerson Voting Nay: None Ordinance No. BG2015 - 18 was adopted by unanimous vote. MUNICIPAL ORDER NO. 2015 – 106 MUNICIPAL ORDER APPROVING THE PROBATIONARY APPOINTMENT OF L. NICOLE RODGERS TO THE POSITION OF FINANCIAL SPECIALIST IN THE FINANCE DEPARTMENT Summary of Municipal Order No. 2015 - 106 was read by the Assistant City Manager/City Clerk. Motion was made by Hill and seconded by Williams for consideration of said Municipal Order. DeFebbo explained this position was part of the reorganization of the Finance Department and retitling of the Treasury Associate position. He reviewed and recommended the appointment. Mayor Wilkerson asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Parrigin, Williams, Denning, Hill and Wilkerson Voting Nay: None Municipal Order No. 2015 - 106 was approved by unanimous vote. MUNICIPAL ORDER NO. 2015 – 107 MUNICIPAL ORDER APPROVING THE PROBATIONARY APPOINTMENT OF TERRY R. STEFF TO THE POSITION OF ANIMAL CONTROL OFFICER IN THE NEIGHBORHOOD AND COMMUNITY SERVICES (NCS) DEPARTMENT Summary of Municipal Order No. 2015 - 107 was read by the Assistant City Manager/City Clerk. Motion was made by Hill and seconded by Parrigin for consideration of said Municipal Order. DeFebbo recounted the Animal Control positions were moved under NCS at the start of FY2015. He reviewed and recommended the appointment to fill a recent vacancy due to retirement. He also noted Mr. Steff previously worked for the City in the Police Department. Mayor Wilkerson asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Parrigin, Williams, Denning, Hill and Wilkerson Voting Nay: None Municipal Order No. 2015 - 107 was approved by unanimous vote. 4 (Minutes-Board of Commissioners-June 16, 2015) MUNICIPAL ORDER NO. 2015 – 108 MUNICIPAL ORDER APPROVING THE APPOINTMENT OF DONNIE BROWN TO THE BOWLING GREEN-WARREN COUNTY MILITARY LIAISON BOARD Summary of Municipal Order No. 2015 – 108 was read by the Assistant City Manager/City Clerk. Motion was made by Hill and seconded by Williams for consideration of said Municipal Order. Mayor Wilkerson recommended the appointment. With no further discussion, a roll call vote was taken. ROLL CALL: Voting Yea: Parrigin, Williams, Denning, Hill and Wilkerson Voting Nay: None Municipal Order No. 2015 - 108 was approved by unanimous vote. MUNICIPAL ORDER NO. 2015 – 109 MUNICIPAL ORDER APPROVING THE REAPPOINTMENT OF CHUCK COPPINGER AND APPOINTMENT OF GREG GAY TO THE CITY-COUNTY PLANNING COMMISSION OF WARREN COUNTY Summary of Municipal Order No. 2015 - 109 was read by the Assistant City Manager/City Clerk. Motion was made by Hill and seconded by Parrigin for consideration of said Municipal Order. Mayor Wilkerson recommended the reappointment and appointment. With no additional discussion, a roll call vote was taken. ROLL CALL: Voting Yea: Parrigin, Williams, Denning, Hill and Wilkerson Voting Nay: None Municipal Order No. 2015 - 109 was approved by unanimous vote. MUNICIPAL ORDER NO. 2015 – 110 MUNICIPAL ORDER AUTHORIZING INSURANCE PREMIUM PAYMENTS TO THE KENTUCKY LEAGUE OF CITIES INSURANCE SERVICES (KLCIS) FOR INSURANCE COVERAGES OF GENERAL LIABILITY, PUBLIC OFFICIALS LIABILITY, LAW ENFORCEMENT LIABILITY, AUTOMOBILE LIABILITY AND PHYSICAL DAMAGE, PROPERTY, AND WORKERS COMPENSATION FOR FISCAL YEAR 2016 Summary of Municipal Order No. 2015 - 110 was read by the Assistant City Manager/City Clerk. Motion was made by Hill and seconded by Williams for consideration of said Municipal Order. DeFebbo recommended approval of the insurance premiums. Safety / Risk Manager David Weisbrodt highlighted changes to the insurance policy for FY2016, including an increase in the 5 (Minutes-Board of Commissioners-June 16, 2015) liability limit and adding comprehensive coverage for all vehicles. He also explained changes in the premiums and rates compared to the previous year. In addition, he noted the City’s workers compensation modification factor of 0.68 was still the best of all other KLCIS insured cities. DeFebbo commended Mr. Weisbrodt for all his services to the City. Once the discussion ended, a roll call vote was taken. ROLL CALL: Voting Yea: Parrigin, Williams, Denning, Hill and Wilkerson Voting Nay: None Municipal Order No. 2015 - 110 was approved by unanimous vote. MUNICIPAL ORDER NO. 2015 – 111 MUNICIPAL ORDER AUTHORIZING INSURANCE PREMIUM PAYMENTS TO THE KENTUCKY LEAGUE OF CITIES INSURANCE SERVICES (KLCIS) FOR INSURANCE COVERAGES OF GENERAL LIABILITY, PUBLIC OFFICIALS ERRORS AND OMISSIONS, BUILDINGS AND PROPERTY, AND BUSINESS AUTOMOBILE FOR THE CONVENTION CENTER CORPORATION (CCC) FOR FISCAL YEAR 2016 Summary of Municipal Order No. 2015 - 111 was read by the Assistant City Manager/City Clerk. Motion was made by Hill and seconded by Williams for consideration of said Municipal Order. DeFebbo stated the CCC Board of Directors met earlier in the day and approved the insurance premiums for the next year. Human Resources Director and CCC CEO Michael Grubbs explained the CCC used the same insurance company as the City and the premium only increased $53 compared to the previous year. Once the discussion ended, a roll call vote was taken. ROLL CALL: Voting Yea: Parrigin, Williams, Denning, Hill and Wilkerson Voting Nay: None Municipal Order No. 2015 - 111 was approved by unanimous vote. MUNICIPAL ORDER NO. 2015 – 112 MUNICIPAL ORDER AUTHORIZING CONTINUATION OF AN AGREEMENT WITH OCCUPATIONAL HEALTH PROFESSIONALS (OHP) TO PROVIDE EMPLOYEE MEDICAL SERVICES (PHYSICALS AND MEDICAL TESTING) FOR FISCAL YEAR 2016 Summary of Municipal Order No. 2015 - 112 was read by the Assistant City Manager/City Clerk. Motion was made by Hill and seconded by Williams for consideration of said Municipal Order. Human Resources Director Michael Grubbs recommended continuation of the agreement with OHP with no rate increase. Mayor Wilkerson asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Parrigin, Williams, Denning and Hill Voting Nay: None Abstain: Wilkerson Municipal Order No. 2015 - 112 was approved by majority vote. Mayor Wilkerson abstained stating he would be the property manager of the building OHP was set to lease later in the year. 6 (Minutes-Board of Commissioners-June 16, 2015) MUNICIPAL ORDER NO. 2015 – 113 MUNICIPAL ORDER AUTHORIZING CONTINUATION OF COVERAGE BY SYMETRA LIFE INSURANCE COMPANY RELATING TO MANAGED HEALTH CARE AND SPECIFIC STOP- LOSS / EXCESS INSURANCE FOR FISCAL YEAR 2016 Summary of Municipal Order No. 2015 - 113 was read by the Assistant City Manager/City Clerk. Motion was made by Hill and seconded by Parrigin for consideration of said Municipal Order. With the City being self-funded, Human Resources Director Michael Grubbs recommended continuation of the agreement for excess insurance. He stated the deductible would be raised to $125,000, however Symetra would not laser out any higher claimants like the other insurance companies had proposed. With no other discussion, a roll call vote was taken. ROLL CALL: Voting Yea: Parrigin, Williams, Denning, Hill and Wilkerson Voting Nay: None Municipal Order No. 2015 - 113 was approved by unanimous vote. MUNICIPAL ORDER NO. 2015 – 114 MUNICIPAL ORDER AUTHORIZING AND ACCEPTING BID #2015-45 FOR PARKS AND RECREATION ROOFING AND STRUCTURAL REPAIR PROJECT FROM CARTER DOUGLAS COMPANY OF RUSSELLVILLE, KENTUCKY IN THE AMOUNT OF $238,500 Summary of Municipal Order No. 2015 - 114 was read by the Assistant City Manager/City Clerk. Motion was made by Hill and seconded by Williams for consideration of said Municipal Order. DeFebbo recounted after the snow and rain event in March, the roof over the Fitness Center and administrative office area in the F. O. Moxley Community Center was significantly damaged and in need of repair/replacement. Parks and Recreation Director Brent Belcher reviewed the bidding process and recommended the bid award. He also confirmed the cost would be covered by insurance. With no additional discussion, a roll call vote was taken. ROLL CALL: Voting Yea: Parrigin, Williams, Denning, Hill and Wilkerson Voting Nay: None Municipal Order No. 2015 - 114 was approved by unanimous vote. MUNICIPAL ORDER NO. 2015 – 115 MUNICIPAL ORDER APPROVING CONTINUATION OF A CONTRACT WITH COMMUNITY ACTION OF SOUTHERN KENTUCKY, INC. FOR TRANSPORTATION SERVICES FOR FISCAL YEAR 2016 Summary of Municipal Order No. 2015 - 115 was read by the Assistant City Manager/City Clerk. Motion was made by Hill and seconded by Williams for consideration of said Municipal Order. DeFebbo recommended the second year of the three year contract for public transit services 7 (Minutes-Board of Commissioners-June 16, 2015) management. Mayor Wilkerson asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Parrigin, Williams, Denning, Hill and Wilkerson Voting Nay: None Municipal Order No. 2015 - 115 was approved by unanimous vote. MUNICIPAL ORDER NO. 2015 – 116 MUNICIPAL ORDER AUTHORIZING THE SUBMISSION OF AN APPLICATION FOR HOMELAND SECURITY GRANT FUNDS RELATED TO THE CRITICAL INFRASTRUCTURE PROTECTION PROJECT THROUGH THE KENTUCKY OFFICE OF HOMELAND SECURITY FOR THE PURCHASE OF IN-CAR CAMERAS FOR THE POLICE DEPARTMENT IN AN AMOUNT UP TO $82,500 Summary of Municipal Order No. 2015 - 116 was read by the Assistant City Manager/City Clerk. Motion was made by Hill and seconded by Williams for consideration of said Municipal Order. DeFebbo recommended submission of the grant application to provide funds which would complete the outfitting of all patrol vehicles with the Coban in-car cameras. Mayor Wilkerson asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Parrigin, Williams, Denning, Hill and Wilkerson Voting Nay: None Municipal Order No. 2015 - 116 was approved by unanimous vote. MUNICIPAL ORDER NO. 2015 – 117 MUNICIPAL ORDER APPROVING A PROJECT TO ELIMINATE THE EXISTING ISSUES WITH THE WAKEFIELD POND, AND AUTHORIZING AND APPROVING AGREEMENTS WITH THE NECESSARY PROPERTY OWNERS Summary of Municipal Order No. 2015 - 117 was read by the Assistant City Manager/City Clerk. Motion was made by Hill and seconded by Parrigin for consideration of said Municipal Order. DeFebbo explained there was a need to address issues with the pond on Wakefield Street. After having considered various options, he reported the best solution was to turn the pond into a drainage basin/retention area. In order to do this, he indicated the pond would have to be drained and the property owners had to agree. DeFebbo also mentioned staff conducted a community meeting during the previous week to inform neighbors about the plans for the pond. With no more discussion, a roll call vote was taken. ROLL CALL: Voting Yea: Parrigin, Williams, Denning, Hill and Wilkerson Voting Nay: None Municipal Order No. 2015 - 117 was approved by unanimous vote. MUNICIPAL ORDER NO. 2015 – 118 8 (Minutes-Board of Commissioners-June 16, 2015) MUNICIPAL ORDER APPROVING APPROPRIATIONS FOR VARIOUS CITY CREATED / CONTRACT AGENCIES FOR FISCAL YEAR 2016 Summary of Municipal Order No. 2015 - 118 was read by the Assistant City Manager/City Clerk. Motion was made by Hill and seconded by Denning for consideration of said Municipal Order. Ms. Schaller reiterated the recommendations for agency funding were presented with the FY2016 budget proposal on May 19th. She indicated three agencies were recommended for up to a 3% increase, Operation P.R.I.D.E. would have a greater increase since it would be taking over the Louisville Road corridor mowing and all others remained at the same or lower funding level as the previous year. Mayor Wilkerson confirmed each of these agencies provided a contracted service on behalf of the City. Commissioner Williams remarked he had a problem with the 5% cost of living adjustment (COLA) proposed by Community Action of Southern Kentucky for transit services in its application for funding. However, after having received additional information to clarify the proposal, he considered the increase as a wage adjustment to bring employee wages into balance and was more comfortable with approving the recommended 3% funding increase. Once the discussion ended, a roll call vote was taken. ROLL CALL: Voting Yea: Parrigin, Williams, Denning, Hill and Wilkerson Voting Nay: None Municipal Order No. 2015 - 118 was approved by unanimous vote. ORDINANCE NO. BG2015 – 19 (First Reading) ORDINANCE RELATING TO BUDGET AMENDMENT ORDINANCE APPROVING AMENDMENT NUMBER FOUR TO THE CITY OF BOWLING GREEN, KENTUCKY ANNUAL OPERATING BUDGET FOR FISCAL YEAR 2015 Title and summary of Ordinance No. BG2015 - 19 was read by the Assistant City Manager/City Clerk. Motion was made by Hill and seconded by Williams for first reading of said Ordinance. DeFebbo commented on the process to incrementally manage the budget throughout the year and the need for occasional budget changes which required the Board’s approval. Mayor Wilkerson asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Parrigin, Williams, Denning, Hill and Wilkerson Voting Nay: None First reading of Ordinance No. BG2015 - 19 was approved by unanimous vote. STREET OVERLAY PROGRAM PRESENTATION Mr. DeFebbo indicated paving was a priority every year in the budget development process and the resurfacing budget amount had incrementally been increased over 60% in the past five years. He commented there was never enough money to pave every street in need which was why a scientific methodology was used to determine which roads would be selected each year. Public Works Director Jeff Lashlee and City Engineer Melissa Cansler presented details about the City’s Street Overlay 9 (Minutes-Board of Commissioners-June 16, 2015) Program, including the inspection process and development of the annual list of prioritized streets recommended for resurfacing. Mr. Lashlee pointed out one third of the City’s streets (approximately 258 miles) were inspected each year and about 24.7 miles of roadway were determined to be “in need” of paving at a total estimated cost of over $9 million. With the current budget amount of $1.3 million, he indicated less than 8 miles or approximately one third of the streets “in need” could be paved next year. Ms. Cansler noted several factors have to be considered when selecting a segment for repaving including the severity of the condition as well as volume of traffic. She also explained there were several factors to be considered when estimating the cost of each section of roadway to be resurfaced, such as the amount of milling required, installation of ADA compliant sidewalk ramps, and replacement of sidewalk, curb and gutter. In response to questions, Mr. Lashlee confirmed the majority of the funding for the Overlay Program came from the State and was part of the municipal road aid/liquid fuel tax money received each year and did not come from local property taxes. Chief Financial Officer Jeff Meisel reported that source of funding was projected to decline in the coming years due to an old and antiquated allocation formula used by the State, known as the formula of fifths, which heavily benefited rural county roads. Mr. DeFebbo revealed an additional $200,000 collected from the local gas franchise fee has also been dedicated toward the Overlay Program and moved to the Liquid Fuel Tax Fund. In addition, he commented the Board could always re-evaluate its funding priorities to provide more funding for the Program, but would have to reduce funding for other priorities such as stormwater, sidewalks and new road construction projects. Ken Hines and Danny Zoller, residents of Saint Andrews Circle, requested the Board consider reprioritizing the list of streets selected to also include their subdivision street since it had not been resurfaced since built in 1989, and had only received some repairs to seal cracks which they believed detracted from the property values on the street. Mr. Hines also suggested that if the City would not repave the street, then allow the property owners to contribute the necessary money for which the City would provide a credit on their property tax bills over a period of time. At the request of the Board, Ms. Cansler confirmed Saint Andrews Circle was not currently deemed “in need” of resurfacing, but was on the verge to be considered in the next year or two. She noted this street was located in the zone to be inspected in the coming cycle. Mr. Lashlee also confirmed the cosmetic look of a street was not a factor in determining if that street was “in need” of overlay. In light of the discussion and because the street was set for inspection again this summer, Mayor Wilkerson advised the Board did not have a specific answer at tonight’s meeting regarding when Saint Andrews Circle would make the list for resurfacing. John Dempsey, another resident of Saint Andrews Circle, remarked he feared this street would constantly be pushed to the bottom of the list because it did not have the traffic volume compared to others. He urged the City to look more closely at residential roadways such as courts, circles or those with only one access point. CLOSED SESSION Following a brief recess to clear the Commission Chamber, the Board of Commissioners met at approximately 6:10 p.m. in closed session pursuant to KRS 61.810 (1) (b), (c) and (g) as previously approved. Mr. DeFebbo advised there would not be any action to follow the discussion. 10 (Minutes-Board of Commissioners-June 16, 2015) ADJOURNMENT Once all discussion concluded in closed session and there being no further business to come before the Board of Commissioners, at approximately 7:30 p.m., Mayor Wilkerson declared this meeting adjourned. ADOPTED: ______________________________________________ APPROVED: ______________________________________________ Mayor, Chairman of Board of Commissioners ATTEST: ______________________________________________ City Clerk Minutes prepared by Assistant City Manager/City Clerk Katie Schaller 11