Board of Commissioners

MINUTES of REGULAR MEETING of the BOARD of COMMISSIONERS of the CITY of BOWLING GREEN, KENTUCKY held AUGUST 18, 2015 The Board of Commissioners of the City of Bowling Green, Kentucky met in regular session in the Commission Chamber of City Hall, Bowling Green, Kentucky at 4:30 p.m. on August 18, 2015. Mayor Bruce Wilkerson called the meeting to order. An invocation was given by Commissioner Sue Parrigin, and all present recited the Pledge of Allegiance. Assistant City Manager/City Clerk Katie Schaller-Ward called the roll, and the following members were present: Commissioner Sue Parrigin, Commissioner Rick Williams, Commissioner Joe W. Denning, Commissioner Melinda M. Hill and Mayor Bruce Wilkerson. Absent: none. There was a full quorum of the Board of Commissioners. AWARDS & RECOGNITIONS Kentucky League of Cities (KLC) Deputy Director J D Chaney presented the 2015 Kentucky Friend of Cities Award to Senator Mike Wilson for his efforts to support cities during the 2015 Kentucky General Assembly Session, and in particular for sponsoring legislation which identified internet sweepstakes cafés as illegal gambling establishments. Senator Wilson expressed his appreciation for the award. He also remarked about the process involved with developing the legislation and working with others to help get it passed. Mayor Wilkerson thanked Senator Wilson for always being available and for helping address issues impacting Bowling Green. Commissioner Hill recognized Bowling Green East Little League Baseball Team and coaches for winning the Kentucky State Championship and Great Lakes Regional Championship. She also wished them good luck as they go on to Williamsport, Pennsylvania to compete in the Little League World Series as one of only eight teams. Operation P.R.I.D.E. Executive Director Angie Alexieff presented Bruce Zachary with P.R.I.D.E.’s August residential award for improvements made to 1106 Adams Street and the commercial award for improvements made to B & B Cleaners located at 109 E. 11th Avenue. Mr. Zachary accepted both awards and described the improvements to each property. CITY MANAGER City Manager Kevin D. DeFebbo requested a closed session for the purpose of discussion of proposed litigation against the City. Motion was made by Hill and seconded by Williams to convene in closed session following the regular meeting pursuant to KRS 61.810 (1) (c). Mayor Wilkerson called for roll call vote. ROLL CALL: Voting Yea: Parrigin, Williams, Denning, Hill and Wilkerson Voting Nay: None Motion to convene in closed session pursuant to KRS 61.810 (1) (c) was approved by unanimous vote. APPROVAL OF MINUTES *Note: Minutes are a summary of the discussions; a video recording of this entire meeting is maintained by the Office of City Clerk. (Minutes-Board of Commissioners-August 18, 2015) Minutes of Special Meeting August 3, 2015 and Regular Meeting August 4, 2015 Minutes of the above-referenced meetings were distributed to the Board of Commissioners with the Agenda for their review. Motion was made by Hill and seconded by Parrigin to approve said minutes as written. Mayor Wilkerson asked for discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Parrigin, Williams, Denning, Hill and Wilkerson Voting Nay: None Motion to approve the minutes of the special meeting of August 3, 2015 and regular meeting of August 4, 2015 was approved by unanimous vote. PUBLIC COMMENTS Nate Morguelan showed a video promoting a design change for the Bowling Green flag to have a green background and three single stripes of gold, blue and grey expanding from the bottom left to the top right corner. He asked the Board of Commissioners to consider adopting the proposed flag design and to stop using the City Seal. He said he has received a lot of positive feedback through his “The New Bowling Green Flag” Facebook page, even sending flag stickers to several people in cities across the country at their request. Mr. Morguelan also noted several people in town were displaying the flag stickers on their cars and on storefront windows. He remarked the flag should represent who we are. In an effort to provide a reference of where the flag had been in appearance to where it is now, Mayor Wilkerson held up the former City flag depicting a man bowling which was replaced with the current City Seal flag design in 1996. Commissioner Denning expressed concern with the proposed flag design. He preferred to have a unique and distinguishable flag to represent the City and not be something another city might have using the same colors. Commissioner Parrigin asked if any consideration was made to incorporate the “Geared for ...” branding efforts of the Bowling Green Area Convention and Visitor’s Bureau. Mr. Morguelan responded the branding was not specifically considered. Mayor Wilkerson thanked Mr. Morguelan for his presentation. REGULAR AGENDA ORDINANCE NO. BG2015 – 21 (Second Reading) ORDINANCE REZONING REAL ESTATE ORDINANCE REZONING A TRACT OF LAND CONTAINING 0.18 ACRE FROM LI (LIGHT INDUSTRIAL) TO RS-1D (SINGLE FAMILY RESIDENTIAL) LOCATED AT 928 BOATLANDING ROAD, PRESENTLY OWNED BY BANKS AND PATRICIA CRANDELL Title and summary of Ordinance No. BG2015 - 21 was read by the Assistant City Manager/City Clerk. Motion was made by Hill and seconded by Denning for second reading of said Ordinance. Mayor Wilkerson asked for discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Parrigin, Williams, Denning, Hill and Wilkerson Voting Nay: None Ordinance No. BG2015 - 21 was adopted by unanimous vote. 2 (Minutes-Board of Commissioners-August 18, 2015) ORDINANCE NO. BG2015 – 22 (Second Reading) ORDINANCE REZONING REAL ESTATE ORDINANCE REZONING A TRACT OF LAND CONTAINING 0.2022 ACRE FROM RM-4 (MULTI – FAMILY RESIDENTIAL) TO GB (GENERAL BUSINESS) LOCATED AT 1320 CENTER STREET, PRESENTLY OWNED BY DEAN AND ANN DUNNEGAN Title and summary of Ordinance No. BG2015 - 22 was read by the Assistant City Manager/City Clerk. Motion was made by Hill and seconded by Williams for second reading of said Ordinance. Mayor Wilkerson asked for discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Parrigin, Williams, Denning, Hill and Wilkerson Voting Nay: None Ordinance No. BG2015 - 22 was adopted by unanimous vote. ORDINANCE NO. BG2015 – 23 (Second Reading) ORDINANCE AMENDING CODE OF ORDINANCES ORDINANCE AMENDING CHAPTER 25 (CODE OF ETHICS) OF THE CITY OF BOWLING GREEN CODE OF ORDINANCES TO AMEND SUBCHAPTER 25-11 RELATED TO NEPOTISM AS RECOMMENDED BY THE BOARD OF ETHICS Title and summary of Ordinance No. BG2015 - 23 was read by the Assistant City Manager/City Clerk. Motion was made by Hill and seconded by Denning for second reading of said Ordinance. Mayor Wilkerson asked for discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Parrigin, Williams, Denning, Hill and Wilkerson Voting Nay: None Ordinance No. BG2015 - 23 was adopted by unanimous vote. MUNICIPAL ORDER NO. 2015 – 146 MUNICIPAL ORDER APPROVING THE PROBATIONARY APPOINTMENT OF J. RYAN MEREDITH TO THE POSITION OF FIREFIGHTER IN THE FIRE DEPARTMENT Summary of Municipal Order No. 2015 - 146 was read by the Assistant City Manager/City Clerk. Motion was made by Hill and seconded by Parrigin for consideration of said Municipal Order. DeFebbo reported Mr. Meredith was a former Bowling Green firefighter but had left in 2012 to become a youth minister and was now requesting to return. Since Mr. Meredith departed on good terms and would require minimal training before going back on shift, DeFebbo recommended the re- hire. With no other discussion, a roll call vote was taken. 3 (Minutes-Board of Commissioners-August 18, 2015) ROLL CALL: Voting Yea: Parrigin, Williams, Denning, Hill and Wilkerson Voting Nay: None Municipal Order No. 2015 - 146 was approved by unanimous vote. MUNICIPAL ORDER NO. 2015 – 147 MUNICIPAL ORDER APPROVING THE PROBATIONARY APPOINTMENT OF THOMAS G. KINMAN TO THE POSITION OF POLICE OFFICER IN THE POLICE DEPARTMENT Summary of Municipal Order No. 2015 - 147 was read by the Assistant City Manager/City Clerk. Motion was made by Hill and seconded by Denning for consideration of said Municipal Order. DeFebbo reviewed the recently completed Police Officer application, testing and interview process and recommended the appointment. Mayor Wilkerson asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Parrigin, Williams, Denning, Hill and Wilkerson Voting Nay: None Municipal Order No. 2015 - 147 was approved by unanimous vote. MUNICIPAL ORDER NO. 2015 – 148 MUNICIPAL ORDER APPROVING THE REAPPOINTMENTS OF RICHARD BLAKE BRISCOE, BETH HELTSLEY AND CONNIE PITTMAN TO THE BOWLING GREEN COMMUNITY TREE ADVISORY BOARD Summary of Municipal Order No. 2015 - 148 was read by the Assistant City Manager/City Clerk. Motion was made by Hill and seconded by Parrigin for consideration of said Municipal Order. Mayor Wilkerson recommended the reappointments. With no other discussion, a roll call vote was taken. ROLL CALL: Voting Yea: Parrigin, Williams, Denning, Hill and Wilkerson Voting Nay: None Municipal Order No. 2015 - 148 was approved by unanimous vote. MUNICIPAL ORDER NO. 2015 – 149 MUNICIPAL ORDER APPROVING THE APPOINTMENT OF DHARMI SHAH TO THE BOWLING GREEN AREA CONVENTION AND VISITORS BUREAU Summary of Municipal Order No. 2015 - 149 was read by the Assistant City Manager/City Clerk. Motion was made by Hill and seconded by Williams for consideration of said Municipal Order. Mayor Wilkerson explained three names were provided by the Bowling Green Area Convention and Visitors Bureau to represent the Hotel/Motel Association. He recommended the appointment of Ms. Shah. With no additional discussion, a roll call vote was taken. ROLL CALL: Voting Yea: Parrigin, Williams, Denning, Hill and Wilkerson Voting Nay: None 4 (Minutes-Board of Commissioners-August 18, 2015) Municipal Order No. 2015 - 149 was approved by unanimous vote. MUNICIPAL ORDER NO. 2015 – 150 MUNICIPAL ORDER AUTHORIZING AND ACCEPTING BID #2016-01 FOR SLOAN CONVENTION CENTER PIPE AND DRAPE FROM DRAPES 4 SHOW, INC. OF SYLMAR, CALIFORNIA IN THE AMOUNT OF $30,044.50 Summary of Municipal Order No. 2015 - 150 was read by the Assistant City Manager/City Clerk. Motion was made by Hill and seconded by Denning for consideration of said Municipal Order. DeFebbo reviewed and recommended the bid award for the Convention Center. Mayor Wilkerson asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Parrigin, Williams, Denning, Hill and Wilkerson Voting Nay: None Municipal Order No. 2015 - 150 was approved by unanimous vote. MUNICIPAL ORDER NO. 2015 – 151 MUNICIPAL ORDER AUTHORIZING AND ACCEPTING THE PURCHASE OF TASERS AND RELATED ACCESSORIES FOR THE POLICE DEPARTMENT FROM GULF STATES DISTRIBUTORS OF MONTGOMERY, ALABAMA IN THE AMOUNT OF $30,498 Summary of Municipal Order No. 2015 - 151 was read by the Assistant City Manager/City Clerk. Motion was made by Hill and seconded by Williams for consideration of said Municipal Order. DeFebbo recounted from the budget process that the tasers were being replaced over a three- year period with this being the second year. He recommended the sole source purchase to replace the next 30 tasers in the cycle. Mayor Wilkerson asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Parrigin, Williams, Denning, Hill and Wilkerson Voting Nay: None Municipal Order No. 2015 - 151 was approved by unanimous vote. MUNICIPAL ORDER NO. 2015 – 152 MUNICIPAL ORDER AUTHORIZING AND APPROVING THE MAYOR TO EXECUTE A MEMORANDUM OF AGREEMENT BETWEEN THE CITY OF BOWLING GREEN, THE BOWLING GREEN-WARREN COUNTY PLANNING COMMISSION AND THE KENTUCKY HERITAGE COUNCIL REGARDING THE CONTINUED DESIGNATION OF THE CITY OF BOWLING GREEN AS A CERTIFIED LOCAL GOVERNMENT (CLG) 5 (Minutes-Board of Commissioners-August 18, 2015) Summary of Municipal Order No. 2015 - 152 was read by the Assistant City Manager/City Clerk. Motion was made by Hill and seconded by Parrigin for consideration of said Municipal Order. DeFebbo indicated the City previously became a CLG for historical preservation purposes in the early 1990’s. In an effort to reconfirm the relationship and recommit to the responsibilities of the CLG program, he explained the City was being asked to reauthorize the agreement. With no other discussion, a roll call vote was taken. ROLL CALL: Voting Yea: Parrigin, Williams, Denning, Hill and Wilkerson Voting Nay: None Municipal Order No. 2015 - 152 was approved by unanimous vote. ORDINANCE NO. BG2015 – 26 (First Reading) ORDINANCE REZONING REAL ESTATE ORDINANCE REZONING A TRACT OF LAND CONTAINING 2.70 ACRES FROM PUD (PLANNED UNIT DEVELOPMENT) TO RS-1D (SINGLE-FAMILY RESIDENTIAL) LOCATED AT CHIPPEWA DRIVE, PRESENTLY OWNED BY D & D CONTRACTING GROUP, INC. Title and summary of Ordinance No. BG2015 - 26 was read by the Assistant City Manager/City Clerk. Motion was made by Hill and seconded by Williams for first reading of said Ordinance. City-County Planning Commission Director Steve Hunter responded to a question from the Mayor as to why the request for zone change. He explained the new development would include traditional detached single family homes verses the attached patio-style homes allowed under PUD. With no additional discussion, a roll call vote was taken. ROLL CALL: Voting Yea: Parrigin, Williams, Denning, Hill and Wilkerson Voting Nay: None First reading of Ordinance No. BG2015 - 26 was approved by unanimous vote. MUNICIPAL ORDER NO. 2015 – 153 MUNICIPAL ORDER APPROVING CONSTRUCTION AND ACCEPTING MAINTENANCE OF VARIOUS STREETS IN GREYSTONE SUBDIVISION, SECTION X Summary of Municipal Order No. 2015 - 153 was read by the Assistant City Manager/City Clerk. Motion was made by Hill and seconded by Williams for consideration of said Municipal Order. DeFebbo explained the process to accept street maintenance following the completion of a development. Public Works Director Jeff Lashlee responded to a question about this development tying into McLellan Road, and he confirmed all specifications had been met for acceptance. Once the discussion ended, a roll call vote was taken. ROLL CALL: Voting Yea: Parrigin, Williams, Denning, Hill and Wilkerson Voting Nay: None Municipal Order No. 2015 - 153 was approved by unanimous vote. 6 (Minutes-Board of Commissioners-August 18, 2015) MUNICIPAL ORDER NO. 2015 – 154 MUNICIPAL ORDER APPROVING THE SMALLHOUSE ROAD WIDENING PROJECT AND AUTHORIZING THE CITY LAW DEPARTMENT TO NEGOTIATE THE PURCHASE OF PROPERTIES NECESSARY FOR THIS PROJECT, AND FURTHER AUTHORIZING APPROPRIATE CITY OFFICIALS TO EXECUTE DEEDS, EASEMENTS AND OTHER DOCUMENTS RELATED TO LAND PURCHASES NECESSARY FOR THE PROJECT Summary of Municipal Order No. 2015 - 154 was read by the Assistant City Manager/City Clerk. Motion was made by Denning and seconded by Parrigin for consideration of said Municipal Order. DeFebbo mentioned one of the City’s priorities was to effectuate new roadways or alleviate traffic where feasible. Since a full length road widening project was prohibitive along the Smallhouse Road corridor between Broadway Avenue and Campbell Lane, he explained this multi-phase project would address localized intersections one at a time over multiple years. With no additional discussion, a roll call vote was taken. ROLL CALL: Voting Yea: Parrigin, Williams, Denning, Hill and Wilkerson Voting Nay: None Municipal Order No. 2015 - 154 was approved by unanimous vote. ORDINANCE NO. BG2015 – 27 (First Reading) ORDINANCE NAMING STREET ORDINANCE APPROVING THE NAMING OF AN UNNAMED ALLEY CONNECTING EAST 7TH AVENUE TO EAST 8TH AVENUE BETWEEN CHESTNUT STREET AND PARK STREET TO Bg262 ALLEY Title and summary of Ordinance No. BG2015 - 27 was read by the Assistant City Manager/City Clerk. Motion was made by Hill and seconded by Parrigin for first reading of said Ordinance. Commissioner Hill explained the proposed name was connected to the bg26.2 & Half Marathon which utilizes this alley as part of its course. DeFebbo remarked the alley would also become an advertising platform for the annual marathon. Following the discussion, a roll call vote was taken. ROLL CALL: Voting Yea: Parrigin, Williams, Denning, Hill and Wilkerson Voting Nay: None First reading of Ordinance No. BG2015 - 27 was approved by unanimous vote. CLOSED SESSION Following a brief recess to clear the Commission Chamber, the Board of Commissioners met at approximately 5:15 p.m. in closed session pursuant to KRS 61.810 (1) (c) as previously approved. Mr. DeFebbo confirmed no action was expected to follow the discussion. ADJOURNMENT 7 (Minutes-Board of Commissioners-August 18, 2015) Once all discussion concluded in closed session and there being no further business to come before the Board of Commissioners, at approximately 6:15 p.m., Mayor Wilkerson declared this meeting adjourned. ADOPTED: ______________________________________________ APPROVED: ______________________________________________ Mayor, Chairman of Board of Commissioners ATTEST: ______________________________________________ City Clerk Minutes prepared by Assistant City Manager/City Clerk Katie Schaller-Ward 8