Board of Commissioners

MINUTES of REGULAR MEETING of the BOARD of COMMISSIONERS of the CITY of BOWLING GREEN, KENTUCKY held OCTOBER 20, 2015 The Board of Commissioners of the City of Bowling Green, Kentucky met in regular session in the Commission Chamber of City Hall, Bowling Green, Kentucky at 4:30 p.m. on October 20, 2015. Mayor Bruce Wilkerson called the meeting to order. An invocation was given by Mayor Wilkerson, and all present recited the Pledge of Allegiance. Assistant City Manager/City Clerk Katie Schaller- Ward called the roll, and the following members were present: Commissioner Melinda M. Hill, Commissioner Sue Parrigin, Commissioner Rick Williams and Mayor Bruce Wilkerson. Absent: Commissioner Joe W. Denning. There was a quorum of the Board of Commissioners. AWARDS & RECOGNITIONS Operation P.R.I.D.E. Executive Director Angie Alexieff presented West Star Properties with P.R.I.D.E.’s October commercial award for improvements made to 314 E. Main Avenue. Dan Murph accepted the award. City Manager Kevin D. DeFebbo announced the renovation of the Neighborhood and Community Services building located at 707 E. Main Avenue was named “2015 Project of the Year” by the Kentucky Chapter of the American Public Works Association (APWA). CITY MANAGER Mr. DeFebbo requested a closed session for the purpose of discussion on the future acquisition of real property by the City as publicity would likely affect the value of the specific piece of property to be acquired for public use, and for discussion of proposed litigation against the City. Motion was made by Hill and seconded by Williams to convene in closed session following the regular meeting pursuant to KRS 61.810 (1) (b) and (c). Mayor Wilkerson called for roll call vote. ROLL CALL: Voting Yea: Hill, Parrigin, Williams and Wilkerson Voting Nay: None Motion to convene in closed session pursuant to KRS 61.810 (1) (b) and (c) was approved by unanimous vote. At the City Manager’s request, City Engineer Melissa Cansler briefed the Board about lane configuration changes on Ken Bale Boulevard at the intersection of Scottsville Road which were recommended by the Kentucky Transportation Cabinet. She reported the State proposed to make improvements to the traffic flow at no cost to the City while making other improvements along Scottsville Road. Commissioner Williams expressed concern about the continued ability to allow a left turn into a convenience store entrance off Ken Bale Boulevard only a few feet from the intersection with Scottsville Road, which often blocked thru traffic. Ms. Cansler indicated a dedicated left turn lane with some storage capacity was proposed to help address the problem along with maintaining a dedicated thru lane for traffic continuing to go straight on Ken Bale Boulevard. She suggested that once these improvements were complete, the issue with the left turn may be alleviated, and if not, they could look at other alternatives to address the concern. *Note: Minutes are a summary of the discussions; a video recording of this entire meeting is maintained by the Office of City Clerk. (Minutes-Board of Commissioners-October 20, 2015) APPROVAL OF MINUTES Minutes of Regular Meeting September 15, 2015 Minutes of the above-referenced meeting were distributed to the Board of Commissioners with the Agenda for their review. Motion was made by Hill and seconded by Parrigin to approve said minutes as written. Mayor Wilkerson asked for discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Hill, Parrigin, Williams and Wilkerson Voting Nay: None Motion to approve the minutes of the regular meeting of September 15, 2015 was approved by unanimous vote. PUBLIC COMMENTS Mayor Wilkerson opened the floor for any public comments and there were none. REGULAR AGENDA ORDINANCE NO. BG2015 – 32 (Second Reading) ORDINANCE RELATING TO CLASSIFICATION/PAY SCHEDULE ORDINANCE AMENDING THE CLASSIFICATION/PAY SCHEDULE “G” FOR GENERAL CLASSIFIED EMPLOYEES OF THE CITY OF BOWLING GREEN FOR FISCAL YEAR 2016 Title and summary of Ordinance No. BG2015 - 32 was read by the Assistant City Manager/City Clerk. Motion was made by Hill and seconded by Parrigin for second reading of said Ordinance. Mayor Wilkerson asked for discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Hill, Parrigin, Williams and Wilkerson Voting Nay: None Ordinance No. BG2015 - 32 was adopted by unanimous vote. ORDINANCE NO. BG2015 – 33 (Second Reading) ORDINANCE CLOSING A PUBLIC RIGHT-OF-WAY ORDINANCE APPROVING THE CLOSING OF A PORTION OF SCOTTSVILLE ROAD FRONTAGE ROAD FROM THE INTERSECTION OF LOVERS LANE AND EXTENDING NORTH Title and summary of Ordinance No. BG2015 - 33 was read by the Assistant City Manager/City Clerk. Motion was made by Hill and seconded by Williams for second reading of said Ordinance. Mayor Wilkerson asked for discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Hill, Parrigin, Williams and Wilkerson Voting Nay: None Ordinance No. BG2015 - 33 was adopted by unanimous vote. 2 (Minutes-Board of Commissioners-October 20, 2015) MUNICIPAL ORDER NO. 2015 – 179 MUNICIPAL ORDER APPROVING THE PROMOTION OF JENNIFER O. EDWARDS TO THE POSITION OF ADMINISTRATIVE SERVICES SUPERVISOR IN THE POLICE DEPARTMENT Summary of Municipal Order No. 2015 - 179 was read by the Assistant City Manager/City Clerk. Motion was made by Hill and seconded by Parrigin for consideration of said Municipal Order. Police Chief Doug Hawkins indicated a recent retirement created an opening. He reviewed the qualifications and recommended the promotion. Mayor Wilkerson asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Hill, Parrigin, Williams and Wilkerson Voting Nay: None Municipal Order No. 2015 - 179 was approved by unanimous vote. MUNICIPAL ORDER NO. 2015 – 180 MUNICIPAL ORDER APPROVING THE TRANSFER OF EMILY M. ANGEL TO THE POSITION OF CITIZEN INFORMATION AND ASSISTANCE SPECIALIST IN THE NEIGHBORHOOD AND COMMUNITY SERVICES DEPARTMENT Summary of Municipal Order No. 2015 - 180 was read by the Assistant City Manager/City Clerk. Motion was made by Hill and seconded by Williams for consideration of said Municipal Order. DeFebbo indicated the City Central Coordinator position was reorganized and retitled following the incumbent’s retirement. He reviewed the application and interview process, and recommended the transfer of an individual from the Police Department. Mayor Wilkerson asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Hill, Parrigin, Williams and Wilkerson Voting Nay: None Municipal Order No. 2015 - 180 was approved by unanimous vote. MUNICIPAL ORDER NO. 2015 – 181 MUNICIPAL ORDER APPROVING THE PROBATIONARY APPOINTMENT OF LOGAN S. THOMAS TO THE POSITION OF LABORER II IN THE PUBLIC WORKS DEPARTMENT Summary of Municipal Order No. 2015 - 181 was read by the Assistant City Manager/City Clerk. Motion was made by Hill and seconded by Parrigin for consideration of said Municipal Order. DeFebbo reviewed the application and interview process, and recommended the appointment. Mayor Wilkerson asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Hill, Parrigin, Williams and Wilkerson Voting Nay: None 3 (Minutes-Board of Commissioners-October 20, 2015) Municipal Order No. 2015 - 181 was approved by unanimous vote. MUNICIPAL ORDER NO. 2015 – 182 MUNICIPAL ORDER APPROVING THE PROBATIONARY APPOINTMENT OF CARLOS J. MCCHARGUE TO THE POSITION OF PARKS FACILITY MAINTAINER IN THE PARKS AND RECREATION DEPARTMENT Summary of Municipal Order No. 2015 - 182 was read by the Assistant City Manager/City Clerk. Motion was made by Hill and seconded by Williams for consideration of said Municipal Order. DeFebbo recommended the appointment of one of the Parks and Recreation Department part- time laborers to a full-time position. Mayor Wilkerson asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Hill, Parrigin, Williams and Wilkerson Voting Nay: None Municipal Order No. 2015 - 182 was approved by unanimous vote. ORDINANCE NO. BG2015 – 34 (First Reading) ORDINANCE RELATING TO CLASSIFICATION/PAY SCHEDULE ORDINANCE AMENDING THE CLASSIFICATION/PAY SCHEDULE “G” FOR GENERAL CLASSIFIED EMPLOYEES OF THE CITY OF BOWLING GREEN FOR FISCAL YEAR 2016 Title and summary of Ordinance No. BG2015 - 34 was read by the Assistant City Manager/City Clerk. Motion was made by Hill and seconded by Parrigin for first reading of said Ordinance. DeFebbo indicated a reorganization was proposed in the Parks and Recreation Department following the retirement of the Athletic Program Manager. Parks and Recreation Director Brent Belcher explained the recommendation to combine the Athletic Program Manager duties with the Recreation Division Manager and increasing the grade for that position as well as increasing three other part-time position hours. He reported with these changes there would be approximately $70,000 in savings achieved. Once the discussion ended, a roll call vote was taken. ROLL CALL: Voting Yea: Hill, Parrigin, Williams and Wilkerson Voting Nay: None First reading of Ordinance No. BG2015 - 34 was approved by unanimous vote. MUNICIPAL ORDER NO. 2015 – 183 MUNICIPAL ORDER APPROVING THE APPOINTMENT OF COMMISSIONER JOE DENNING TO THE WORKFORCE RECRUITMENT AND OUTREACH COMMITTEE Summary of Municipal Order No. 2015 - 183 was read by the Assistant City Manager/City Clerk. Motion was made by Hill and seconded by Williams for consideration of said Municipal 4 (Minutes-Board of Commissioners-October 20, 2015) Order. Mayor Wilkerson commented about the appointment of Commissioner Denning as the Board of Commissioners’ liaison to this Committee. He asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Hill, Parrigin, Williams and Wilkerson Voting Nay: None Municipal Order No. 2015 - 183 was approved by unanimous vote. REMOVE FROM TABLE Motion was made by Hill and seconded by Parrigin to remove Municipal Order No. 2015 - 169 from the table for further consideration. With no discussion, a roll call vote was taken. ROLL CALL: Voting Yea: Hill, Parrigin, Williams and Wilkerson Voting Nay: None Motion to remove Municipal Order No. 2015 - 169 from the table for consideration at this time was approved by unanimous vote. MUNICIPAL ORDER NO. 2015 – 169 MUNICIPAL ORDER AUTHORIZING AND ACCEPTING BID #2016-05 FOR THE PURCHASE OF A SPECIALIZED SIGN TRUCK FOR THE PUBLIC WORKS DEPARTMENT FROM GILLIE HYDE AUTO GROUP OF GLASGOW, KENTUCKY IN THE AMOUNT OF $101,526 Summary of Municipal Order No. 2015 - 169 was read by the Assistant City Manager/City Clerk. Motion was made by Hill and seconded by Parrigin for consideration of said Municipal Order. DeFebbo indicated this item was previously tabled in order to confirm all bids met specifications. He reiterated this vehicle would provide a safer way for crews to access and maintain over 10,000 street and traffic signs. Mayor Wilkerson asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Hill, Parrigin, Williams and Wilkerson Voting Nay: None Municipal Order No. 2015 - 169 was approved by unanimous vote. MUNICIPAL ORDER NO. 2015 – 184 MUNICIPAL ORDER AUTHORIZING THE CONTINUATION OF SOFTWARE SUBSCRIPTION AND MAINTENANCE SERVICES FROM OPEN TEXT, INC. IN THE AMOUNT OF $26,126.02 Summary of Municipal Order No. 2015 - 184 was read by the Assistant City Manager/City Clerk. Motion was made by Hill and seconded by Williams for consideration of said Municipal Order. DeFebbo reviewed and recommended the continuation of the maintenance services with no increase in cost. Mayor Wilkerson asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Hill, Parrigin, Williams and Wilkerson 5 (Minutes-Board of Commissioners-October 20, 2015) Voting Nay: None Municipal Order No. 2015 - 184 was approved by unanimous vote. MUNICIPAL ORDER NO. 2015 – 185 MUNICIPAL ORDER APPROVING A CONTRACT THROUGH COOPERATIVE PURCHASE WITH FREEDOM DODGE OF LEXINGTON, KENTUCKY UNDER THE KENTUCKY PRICING CONTRACT FOR THE PURCHASE OF DODGE CHARGERS IN AN AMOUNT NOT TO EXCEED $435,000 Summary of Municipal Order No. 2015 - 185 was read by the Assistant City Manager/City Clerk. Motion was made by Hill and seconded by Williams for consideration of said Municipal Order. DeFebbo recommended the purchase of sixteen patrol vehicles. Although the City issued bids for this purchase, he explained a better price was obtained by using the State pricing contract. Commissioner Williams commented about the results of one bid received which offered 2014 models at a significant savings, but that bid did not meet the specifications for the police package. Once the discussion ended, a roll call vote was taken. ROLL CALL: Voting Yea: Hill, Parrigin, Williams and Wilkerson Voting Nay: None Municipal Order No. 2015 - 185 was approved by unanimous vote. MUNICIPAL ORDER NO. 2015 – 186 MUNICIPAL ORDER AUTHORIZING AND ACCEPTING BID #2016-15 FOR THE PURCHASE OF VEHICLES FROM VARIOUS VENDORS IN THE TOTAL AMOUNT OF $366,633.12 Summary of Municipal Order No. 2015 - 186 was read by the Assistant City Manager/City Clerk. Motion was made by Hill and seconded by Parrigin for consideration of said Municipal Order. DeFebbo commented that during the recession the City had to hold most non-public safety vehicle replacements, but now was the time to address some of the needs. In recommending the bid awards, he noted local preference was applied but it was not material enough to change the outcome. Mayor Wilkerson asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Hill, Parrigin, Williams and Wilkerson Voting Nay: None Municipal Order No. 2015 - 186 was approved by unanimous vote. MUNICIPAL ORDER NO. 2015 – 187 MUNICIPAL ORDER AUTHORIZING AND ACCEPTING BID #2016-12 FOR PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES FOR THE RENOVATION OF THE SLOAN CONVENTION CENTER LOBBY FROM AXIOM 6 (Minutes-Board of Commissioners-October 20, 2015) ARCHITECTURE OF OWENSBORO, KENTUCKY IN THE AMOUNT OF $28,650 Summary of Municipal Order No. 2015 - 187 was read by the Assistant City Manager/City Clerk. Motion was made by Hill and seconded by Parrigin for consideration of said Municipal Order. DeFebbo recommended the bid award which was approved by the Convention Center Corporation at an earlier meeting. Mayor Wilkerson asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Hill, Parrigin, Williams and Wilkerson Voting Nay: None Municipal Order No. 2015 - 187 was approved by unanimous vote. ORDINANCE NO. BG2015 – 35 (First Reading) ORDINANCE REZONING REAL ESTATE ORDINANCE REZONING TRACTS OF LAND CONTAINING 5.00 ACRES FROM HB (HIGHWAY BUSINESS) TO P (PUBLIC) LOCATED AT THE CORNER OF RUSSELLVILLE ROAD AND HILLVIEW MILLS BOULEVARD, PRESENTLY OWNED BY BAKER & HILLIARD, INC., WITH WARREN COUNTY EXTENSION DISTRICT BOARD AS CONTRACT VENDEE Title and summary of Ordinance No. BG2015 - 35 was read by the Assistant City Manager/City Clerk. Motion was made by Hill and seconded by Parrigin for first reading of said Ordinance. Mayor Wilkerson asked for discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Hill, Parrigin, Williams and Wilkerson Voting Nay: None First reading of Ordinance No. BG2015 - 35 was approved by unanimous vote. ORDINANCE NO. BG2015 – 36 (First Reading) ORDINANCE REZONING REAL ESTATE ORDINANCE REZONING PORTIONS OF TRACTS OF LAND CONTAINING 0.99 ACRE FROM OP-R (OFFICE AND PROFESSIONAL – RESIDENTIAL) AND P (PUBLIC) TO PUD (PLANNED UNIT DEVELOPMENT) LOCATED AT 716 10TH AVENUE AND PARK STREET, PRESENTLY OWNED BY THE CITY OF BOWLING GREEN, WITH GEMINI HOMES, INC. AS CONTRACT VENDEE Title and summary of Ordinance No. BG2015 - 36 was read by the Assistant City Manager/City Clerk. Motion was made by Hill and seconded by Parrigin for first reading of said Ordinance. Mayor Wilkerson asked for discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Hill, Parrigin, Williams and Wilkerson Voting Nay: None 7 (Minutes-Board of Commissioners-October 20, 2015) First reading of Ordinance No. BG2015 - 36 was approved by unanimous vote. ORDINANCE NO. BG2015 – 37 (First Reading) ORDINANCE CLOSING A PUBLIC RIGHT-OF-WAY ORDINANCE APPROVING THE CLOSING OF A PORTION OF RUSH DRIVE IN FRONT OF 1895 CAVE MILL ROAD AND 2945 SCOTTSVILLE ROAD Title and summary of Ordinance No. BG2015 - 37 was read by the Assistant City Manager/City Clerk. Motion was made by Hill and seconded by Williams for first reading of said Ordinance. Mayor Wilkerson asked for discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Hill, Parrigin, Williams and Wilkerson Voting Nay: None First reading of Ordinance No. BG2015 - 37 was approved by unanimous vote. ORDINANCE NO. BG2015 – 38 (First Reading) ORDINANCE REZONING REAL ESTATE ORDINANCE REZONING 40 TRACTS OF LAND CONTAINING 8.0092 ACRES FROM RM-4 (MULTI-FAMILY RESIDENTIAL) TO RS-1D (SINGLE FAMILY RESIDENTIAL) LOCATED AT COURTYARD AT HARTLAND SUBDIVISION WITH VARIOUS OWNERS Title and summary of Ordinance No. BG2015 - 38 was read by the Assistant City Manager/City Clerk. Motion was made by Hill and seconded by Parrigin for first reading of said Ordinance. Mayor Wilkerson commented that this down zoning was part of an ongoing effort by the Planning Commission to maintain single family neighborhoods. He asked for discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Hill, Parrigin, Williams and Wilkerson Voting Nay: None First reading of Ordinance No. BG2015 - 38 was approved by unanimous vote. ORDINANCE NO. BG2015 – 39 (First Reading) ORDINANCE REZONING REAL ESTATE ORDINANCE REZONING A TRACT OF LAND CONTAINING 0.22 ACRE FROM RM-4 (MULTI-FAMILY RESIDENTIAL) TO OP-C (OFFICE PROFESSIONAL – COMMERCIAL) LOCATED AT 528 CHESTNUT STREET, PRESENTLY OWNED BY ROBERT H. TURNER III, WITH PARK STREET MEDICAL PLAZA, LLC AS CONTRACT VENDEE 8 (Minutes-Board of Commissioners-October 20, 2015) Title and summary of Ordinance No. BG2015 - 39 was read by the Assistant City Manager/City Clerk. Motion was made by Hill and seconded by Williams for first reading of said Ordinance. Mayor Wilkerson asked for discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Hill, Parrigin, Williams and Wilkerson Voting Nay: None First reading of Ordinance No. BG2015 - 39 was approved by unanimous vote. MUNICIPAL ORDER NO. 2015 – 188 MUNICIPAL ORDER AUTHORIZING THE ACCEPTANCE OF A GRANT FROM THE FIREHOUSE SUBS PUBLIC SAFETY FOUNDATION IN THE AMOUNT OF $17,145.08 FOR A FIRE TRAINING SYSTEM FOR THE FIRE DEPARTMENT Summary of Municipal Order No. 2015 - 188 was read by the Assistant City Manager/City Clerk. Motion was made by Hill and seconded by Parrigin for consideration of said Municipal Order. With no local match required, DeFebbo recommended the acceptance of the grant to purchase a simulator for fire training purposes. Mayor Wilkerson asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Hill, Parrigin, Williams and Wilkerson Voting Nay: None Municipal Order No. 2015 - 188 was approved by unanimous vote. MUNICIPAL ORDER NO. 2015 – 189 MUNICIPAL ORDER AUTHORIZING THE ACCEPTANCE OF A GRANT FROM THE KENTUCKY OFFICE OF HOMELAND SECURITY FOR THE 2015 HOMELAND SECURITY GRANT PROGRAM IN THE AMOUNT OF $26,000 FOR THE PURCHASE OF IN-CAR CAMERAS FOR THE POLICE DEPARTMENT Summary of Municipal Order No. 2015 - 189 was read by the Assistant City Manager/City Clerk. Motion was made by Hill and seconded by Parrigin for consideration of said Municipal Order. DeFebbo recommended accepting the grant funds to purchase five in-car cameras with no local match required. Mayor Wilkerson asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Hill, Parrigin, Williams and Wilkerson Voting Nay: None Municipal Order No. 2015 - 189 was approved by unanimous vote. MUNICIPAL ORDER NO. 2015 – 190 MUNICIPAL ORDER ACCEPTING AND AUTHORIZING THE MAYOR TO EXECUTE A GRANT AGREEMENT ON BEHALF OF THE CITY OF BOWLING GREEN WITH THE KENTUCKY JUSTICE AND PUBLIC SAFETY CABINET FOR FEDERAL VICTIMS OF CRIME ACT (VOCA) 2015 FUNDS IN THE AMOUNT OF $35,978 9 (Minutes-Board of Commissioners-October 20, 2015) Summary of Municipal Order No. 2015 - 190 was read by the Assistant City Manager/City Clerk. Motion was made by Hill and seconded by Williams for consideration of said Municipal Order. DeFebbo recommended accepting the 23rd year of funding for the Victim Advocate position. Mayor Wilkerson asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Hill, Parrigin, Williams and Wilkerson Voting Nay: None Municipal Order No. 2015 - 190 was approved by unanimous vote. MUNICIPAL ORDER NO. 2015 – 191 MUNICIPAL ORDER AUTHORIZING THE SUBMISSION AND ACCEPTANCE OF A GRANT APPLICATION WITH THE FEDERAL TRANSIT ADMINISTRATION FOR FEDERAL FISCAL YEAR 2016 FEDERAL TRANSPORTATION ASSISTANCE UNDER THE SECTION 5307 PROGRAM Summary of Municipal Order No. 2015 - 191 was read by the Assistant City Manager/City Clerk. Motion was made by Hill and seconded by Parrigin for consideration of said Municipal Order. DeFebbo recommended approval to provide funding for the public transit system operated under contract by Community Action of Southern Kentucky. Mayor Wilkerson asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Hill, Parrigin, Williams and Wilkerson Voting Nay: None Municipal Order No. 2015 - 191 was approved by unanimous vote. MUNICIPAL ORDER NO. 2015 – 192 MUNICIPAL ORDER APPROVING AMENDMENT TO THE TITLE VI CIVIL RIGHTS PLAN FOR THE CITY OF BOWLING GREEN TRANSIT PROGRAM AND AUTHORIZING ITS SUBMISSION TO THE FEDERAL TRANSPORTATION ADMINISTRATION (FTA) Summary of Municipal Order No. 2015 - 192 was read by the Assistant City Manager/City Clerk. Motion was made by Hill and seconded by Williams for consideration of said Municipal Order. DeFebbo indicated a plan must be established to identify how bus services are provided in a non-discriminatory way. Neighborhood and Community Services Director Brent Childers explained an amendment was required to address system-wide service standards. He noted the FTA was now using the standards of service drafted by Grants Manager Nick Cook and himself as the example for all cities to reference. Once the discussion ended, a roll call vote was taken. ROLL CALL: Voting Yea: Hill, Parrigin, Williams and Wilkerson Voting Nay: None Municipal Order No. 2015 - 192 was approved by unanimous vote. MUNICIPAL ORDER NO. 2015 – 193 MUNICIPAL ORDER APPROVING AND AUTHORIZING EXECUTION OF AN AGREEMENT WITH THE 10 (Minutes-Board of Commissioners-October 20, 2015) COMMONWEALTH OF KENTUCKY, DEPARTMENT OF HOUSING, BUILDINGS AND CONSTRUCTION RELATED TO THE GRANTING OF ADDITIONAL RESPONSIBILITY FOR BUILDING AND ELECTRICAL PERMITS, PLAN REVIEW, INSPECTIONS AND ENFORCEMENT Summary of Municipal Order No. 2015 - 193 was read by the Assistant City Manager/City Clerk. Motion was made by Hill and seconded by Parrigin for consideration of said Municipal Order. DeFebbo recommended the continuation of providing developer services locally which the City has been doing since 1980. Mayor Wilkerson asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Hill, Parrigin, Williams and Wilkerson Voting Nay: None Municipal Order No. 2015 - 193 was approved by unanimous vote. MUNICIPAL ORDER NO. 2015 – 194 MUNICIPAL ORDER APPROVING AND AUTHORIZING OUT-OF- TOWN TRAVEL EXPENSES FOR CITY MANAGER KEVIN D. DEFEBBO TO ATTEND THE 101ST ANNUAL ICMA CONFERENCE IN SEATTLE, WASHINGTON Summary of Municipal Order No. 2015 - 194 was read by the Assistant City Manager/City Clerk. Motion was made by Hill and seconded by Williams for consideration of said Municipal Order. Mayor Wilkerson asked for discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Hill, Parrigin, Williams and Wilkerson Voting Nay: None Municipal Order No. 2015 - 194 was approved by unanimous vote. MUNICIPAL ORDER NO. 2015 – 195 MUNICIPAL ORDER APPROVING FISCAL YEARS 2015/2016 THROUGH 2018/2019 CAPITAL IMPROVEMENT PROGRAM (CIP) FOR THE CITY OF BOWLING GREEN, KENTUCKY Summary of Municipal Order No. 2015 - 195 was read by the Assistant City Manager/City Clerk. Motion was made by Hill and seconded by Parrigin for consideration of said Municipal Order. DeFebbo indicated the CIP was a plan to identify future projects and he recommended its approval. Mayor Wilkerson commented about the necessity of such a plan. With no other discussion, a roll call vote was taken. ROLL CALL: Voting Yea: Hill, Parrigin, Williams and Wilkerson Voting Nay: None Municipal Order No. 2015 – 195 was approved by unanimous vote. RESOLUTION NO. BG – WCCA – 58 11 (Minutes-Board of Commissioners-October 20, 2015) A RESOLUTION OF THE CITY OF BOWLING GREEN SECTION OF THE BOWLING GREEN-WARREN COUNTY CABLE FRANCHISE AUTHORITY APPROVING THE TRANSFER OF CONTROL OF THE CABLE FRANCHISE AGREEMENT FROM TIME WARNER CABLE INC. TO CHARTER COMMUNICATIONS, INC. Summary of Resolution No. BG – WCCA – 58 was read by the Assistant City Manager/City Clerk. Motion was made by Hill and seconded by Williams for consideration of said Resolution. City Attorney Gene Harmon reported the two previously approved transfers, Time Warner to Comcast and Comcast to Charter, did not take place and now the City was being asked to transfer the Franchise Agreement directly to Charter from Time Warner. He explained there was no reason to refuse this merger as the cable company was substantially in compliance. He also noted the existing Franchise Agreement would expire December 31, 2016 and a new agreement would need to be negotiated with Charter. Mayor Wilkerson pointed out this was a non-exclusive franchise and the City had little control over content or market pricing. He welcomed other companies to come to Bowling Green to provide competition. Mr. Harmon confirmed the non-exclusive franchise and he mentioned some of the issues to be addressed during negotiations for a new Franchise Agreement. Following the discussion, a roll call vote was taken. ROLL CALL: Voting Yea: Hill, Parrigin, Williams and Wilkerson Voting Nay: None Resolution No. BG – WCCA – 58 was approved by unanimous vote. ORDINANCE NO. BG2015 – 40 (First Reading) ORDINANCE RELATING TO BUDGET AMENDMENT ORDINANCE APPROVING AMENDMENT NUMBER ONE TO THE CITY OF BOWLING GREEN, KENTUCKY ANNUAL OPERATING BUDGET FOR FISCAL YEAR 2016 Title and summary of Ordinance No. BG2015 - 40 was read by the Assistant City Manager/City Clerk. Motion was made by Hill and seconded by Parrigin for first reading of said Ordinance. DeFebbo recommended approval of the budget amendment. He also urged the public to review the City’s monthly financial reports which were available on the City’s website. Chief Financial Officer Jeff Meisel stated most of the amendments reflected new money coming in from donations or grants. With no other discussion, a roll call vote was taken. ROLL CALL: Voting Yea: Hill, Parrigin, Williams and Wilkerson Voting Nay: None First reading of Ordinance No. BG2015 - 40 was approved by unanimous vote. CLOSED SESSION Following a brief recess to clear the Commission Chamber, the Board of Commissioners met at approximately 5:30 p.m. in closed session pursuant to KRS 61.810 (1) (b) and (c) as previously approved. Mr. DeFebbo confirmed no action was anticipated to follow the discussion. 12 (Minutes-Board of Commissioners-October 20, 2015) ADJOURNMENT Once all discussion concluded in closed session and there being no further business to come before the Board of Commissioners, at approximately 6:00 p.m., Mayor Wilkerson declared this meeting adjourned. 13 (Minutes-Board of Commissioners-October 20, 2015) ADOPTED: ______________________________________________ APPROVED: ______________________________________________ Mayor, Chairman of Board of Commissioners ATTEST: ______________________________________________ City Clerk Minutes prepared by Assistant City Manager/City Clerk Katie Schaller-Ward 14