Board of Commissioners Special

MINUTES of SPECIAL MEETING of the BOARD of COMMISSIONERS of the CITY of BOWLING GREEN, KENTUCKY held FEBRUARY 18, 2015 The Board of Commissioners of the City of Bowling Green, Kentucky met in special session in the Commission Chamber of City Hall, Bowling Green, Kentucky at 4:00 p.m. on February 18, 2015. Mayor Bruce Wilkerson called the meeting to order. Assistant City Manager/City Clerk Katie Schaller called the roll, and the following members were present: Commissioner Rick Williams, Commissioner Joe W. Denning, Commissioner Melinda M. Hill, Commissioner Sue Parrigin and Mayor Bruce Wilkerson. Absent: none. There was a full quorum of the Board of Commissioners. Mayor Wilkerson announced the regular meeting scheduled for February 17th was canceled due to the record breaking snow event over the past couple of days. APPROVAL OF MINUTES Minutes of Regular Meeting February 3, 2015 Minutes of the above-referenced meeting were distributed to the Board of Commissioners with the Agenda for their review. Motion was made by Hill and seconded by Williams to approve said minutes as written. Mayor Wilkerson asked for discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Williams, Denning, Hill, Parrigin and Wilkerson Voting Nay: None Motion to approve the minutes of the regular meeting of February 3, 2015 was approved by unanimous vote. SPECIAL AGENDA ORDINANCE NO. BG2015 – 3 (Second Reading) ORDINANCE REZONING REAL ESTATE ORDINANCE REZONING A TRACT OF LAND CONTAINING 0.81 ACRE FROM RS-1A (SINGLE FAMILY RESIDENTIAL) TO OP-C (OFFICE AND PROFESSIONAL-COMMERCIAL) LOCATED AT 1621 SCOTTSVILLE ROAD, PRESENTLY OWNED BY JOHN AND MARILYN ANDERSON, WITH DWIGHT AND JAN TRABUE AS CONTRACT VENDEE Title and summary of Ordinance No. BG2015 - 3 was read by the Assistant City Manager/City Clerk. Motion was made by Hill and seconded by Williams for second reading of said Ordinance. Mayor Wilkerson asked for discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Williams, Denning, Hill, Parrigin and Wilkerson Voting Nay: None Ordinance No. BG2015 - 3 was adopted by unanimous vote. *Note: Minutes are a summary of the discussions; a video recording of this entire meeting is maintained by the Office of City Clerk. (Minutes-Board of Commissioners-February 18, 2015) ORDINANCE NO. BG2015 – 4 (Second Reading) ORDINANCE REZONING REAL ESTATE ORDINANCE REZONING A TRACT OF LAND CONTAINING 3.33 ACRES FROM RS-1A (SINGLE FAMILY RESIDENTIAL) AND F (FLOODPLAIN) TO HB (HIGHWAY BUSINESS) AND F (FLOODPLAIN) LOCATED AT 1150 MORGANTOWN ROAD, PRESENTLY OWNED BY PAUL AND WENONAH MANNING AND JAMES AND GAIL MANNING Title and summary of Ordinance No. BG2015 - 4 was read by the Assistant City Manager/City Clerk. Motion was made by Hill and seconded by Denning for second reading of said Ordinance. Mayor Wilkerson asked for discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Williams, Denning, Hill, Parrigin and Wilkerson Voting Nay: None Ordinance No. BG2015 - 4 was adopted by unanimous vote. ORDINANCE NO. BG2015 – 5 (Second Reading) ORDINANCE APPROVING AMENDMENT TO AMENDED AND RESTATED INTERLOCAL COOPERATION AGREEMENT RELATED TO THE INTER-MODAL COMMERCE AND DISTRIBUTION CENTER AND INDUSTRIAL PARK ORDINANCE AUTHORIZING THE EXECUTION OF AN AMENDMENT TO THE AMENDED AND RESTATED INTERLOCAL COOPERATION AGREEMENT AMONG THE CITY OF BOWLING GREEN, WARREN COUNTY, THE INTER-MODAL TRANSPORTATION AUTHORITY, INC. (ITA) AND THE SOUTHERN KENTUCKY REGIONAL DEVELOPMENT AUTHORITY (RDA) RELATED TO THE DEVELOPMENT, PROMOTION, ACQUISITION, DESIGN, CONSTRUCTION, OPERATION, MANAGEMENT AND/OR FINANCING OF AN INTER-MODAL COMMERCE AND DISTRIBUTION CENTER AND INDUSTRIAL PARK Title and summary of Ordinance No. BG2015 - 5 was read by the Assistant City Manager/City Clerk. Motion was made by Hill and seconded by Williams for second reading of said Ordinance. Mayor Wilkerson reiterated this action adjusted the membership on the ITA Board of Directors. With no other discussion, a roll call vote was taken. ROLL CALL: Voting Yea: Williams, Denning, Hill, Parrigin and Wilkerson Voting Nay: None Ordinance No. BG2015 - 5 was adopted by unanimous vote. 2 (Minutes-Board of Commissioners-February 18, 2015) MUNICIPAL ORDER NO. 2015 – 28 MUNICIPAL ORDER AUTHORIZING AND ACCEPTING THE PURCHASE OF RADIO CONSOLES AND EQUIPMENT FOR THE POLICE DEPARTMENT FROM MOTOROLA SOLUTIONS, INC. IN THE AMOUNT OF $210,843.41 Summary of Municipal Order No. 2015 - 28 was read by the Assistant City Manager/City Clerk. Motion was made by Hill and seconded by Williams for consideration of said Municipal Order. DeFebbo reviewed the use of 911 funds to purchase needed equipment at a discounted rate by using the existing contract for the Public Safety Mobile Radio Communications Replacement Project. Mayor Wilkerson asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Williams, Denning, Hill, Parrigin and Wilkerson Voting Nay: None Municipal Order No. 2015 - 28 was approved by unanimous vote. MUNICIPAL ORDER NO. 2015 – 29 MUNICIPAL ORDER AUTHORIZING AND ACCEPTING THE TRADE-IN AND PURCHASE OF HANDGUNS AND FURTHER AUTHORIZING THE PURCHASE OF EIGHT ADDITIONAL HANDGUNS FOR THE POLICE DEPARTMENT FROM BUD’S POLICE SUPPLY OF LEXINGTON, KENTUCKY FOR A TOTAL NET AMOUNT OF $4,220 Summary of Municipal Order No. 2015 - 29 was read by the Assistant City Manager/City Clerk. Motion was made by Hill and seconded by Williams for consideration of said Municipal Order. DeFebbo explained the ability to trade-in 105 backup weapons issued to Police Officers and to upgrade those weapons from a Smith & Wesson 642 revolver to a Smith & Wesson Shield 9mm handgun at a net savings of $1,180, and the need to purchase eight additional handguns. Mayor Wilkerson asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Williams, Denning, Hill, Parrigin and Wilkerson Voting Nay: None Municipal Order No. 2015 - 29 was approved by unanimous vote. MUNICIPAL ORDER NO. 2015 – 30 MUNICIPAL ORDER APPROVING AN AGREEMENT WITH THE KENTUCKY INFRASTRUCTURE AUTHORITY (KIA) ON BEHALF OF BOWLING GREEN MUNICIPAL UTILITIES FOR THE RESERVOIR HILL PIPELINE REPLACEMENT PROJECT IN THE AMOUNT OF $1,192,485 Summary of Municipal Order No. 2015 - 30 was read by the Assistant City Manager/City Clerk. Motion was made by Hill and seconded by Williams for consideration of said Municipal Order. DeFebbo described BGMU’s project and use of KIA funds which was previously approved by the Board. However, because there was a change in the final loan amount, DeFebbo specified 3 (Minutes-Board of Commissioners-February 18, 2015) additional action was requested to approve the KIA Agreement at the new amount. Commissioner and BGMU Board Member Williams explained this project would upgrade and replace very old pipes and was part of the larger replacement project underway by BGMU. With no additional discussion, a roll call vote was taken. ROLL CALL: Voting Yea: Williams, Denning, Hill, Parrigin and Wilkerson Voting Nay: None Municipal Order No. 2015 - 30 was approved by unanimous vote. MUNICIPAL ORDER NO. 2015 – 31 MUNICIPAL ORDER APPROVING AND AUTHORIZING THE MAYOR TO EXECUTE A MOTORCYCLE LEASE AGREEMENT WITH MOTOR SPORTS OF BOWLING GREEN, INC. FOR LEASE OF FOUR STANDARD POLICE PACKAGE HARLEY-DAVIDSON MOTORCYCLES FOR THE SUM OF ONE DOLLAR ($1.00) EACH Summary of Municipal Order No. 2015 - 31 was read by the Assistant City Manager/City Clerk. Motion was made by Hill and seconded by Parrigin for consideration of said Municipal Order. DeFebbo noted this was the eleventh year of this arrangement and thanked the late Cornelius Martin for his involvement with starting the partnership. Mayor Wilkerson commented about the benefits and expressed appreciation for the continued relationship. Once the discussion ended, a roll call vote was taken. ROLL CALL: Voting Yea: Williams, Denning, Hill, Parrigin and Wilkerson Voting Nay: None Municipal Order No. 2015 - 31 was approved by unanimous vote. BOARD OF COMMISSIONERS COMMENTS Mayor Wilkerson thanked the Public Works and public safety staff who have been working through the entire snow event. He especially thanked the Public Works Operations Division staff who have been working shifts 24/7 since Sunday night to maintain the roads. He also reminded the public that when neighborhood streets are plowed, driveways will be impacted. This was just the nature of the process as we work to keep the roads clear. Mr. DeFebbo noted that several abandoned vehicles have also been left in places that block the ability of snow plows to get through, which has caused problems with getting all the subdivision streets plowed efficiently. He requested that residents keep this in mind and try to avoid blocking subdivision entrances and move cars off the road as much as possible. Commissioner Williams commented about having heard about other City employees out helping motorists who were stranded and thanked them for their assistance. He also expressed appreciation for the community coming together to help one another during the extreme weather conditions. CLOSED SESSION Mayor Wilkerson requested the Assistant City Manager/City Clerk read the purpose for a closed session pursuant to KRS 61.810 (1) (b) for the purpose of discussion about the sale of real 4 (Minutes-Board of Commissioners-February 18, 2015) property by the City as publicity would likely affect the value of the specific piece of property to be sold by the City; pursuant to KRS 61.810 (1) (c) for discussion of proposed litigation against and on behalf of the City; pursuant to KRS 61.810 (1) (f) for discussion which might lead to the discipline of an individual employee without restricting that employee’s right to a public hearing if requested; and pursuant to KRS 61.810 (1) (g) for discussions between the City and a representative of a business entity and discussions concerning a specific proposal, as open discussions would jeopardize the retention, expansion or upgrading of the business. Motion was made by Hill and seconded by Williams to convene in closed session pursuant to KRS 61.810 (1) (b), (c), (f) and (g). Wilkerson called for roll call vote. ROLL CALL: Voting Yea: Williams, Denning, Hill, Parrigin and Wilkerson Voting Nay: None Motion to convene in closed session pursuant to KRS 61.810 (1) (b), (c), (f) and (g) was approved by unanimous vote. Mr. DeFebbo confirmed that no action was expected to follow the discussion. Following a brief recess to clear the Commission Chamber, the Board of Commissioners met at approximately 4:15 p.m. in closed session as approved. ADJOURNMENT Once all discussion concluded in closed session and this being a special meeting with no further business to come before the Board of Commissioners, at approximately 6:00 p.m., Mayor Wilkerson declared this meeting adjourned. ADOPTED: ______________________________________________ APPROVED: ______________________________________________ Mayor, Chairman of Board of Commissioners ATTEST: ______________________________________________ City Clerk Minutes prepared by Assistant City Manager/City Clerk Katie Schaller 5