City Commission

BOYNE CITY CITY COMMISSION MEETING Boyne City Hall Commission Chambers – 2nd Floor 319 N. Lake St Tuesday, January 23, 2024 at 12:00 p.m. https://us02web.zoom.us/j/82895246505?pwd=YUlyenBiRmcvY1RhMUt1RVNsRzVFZz09 May be viewed virtually via ZOOM, Facebook & YouTube Zoom Meeting ID: 828 9524 6505 & Passcode: 895662 Zoom Call In: 877-853-5257 US Toll-free OR 888-475-4499 US Toll-free https://www.facebook.com/boynecity May be viewed later at: https://www.youtube.com/channel/UCPVxMHFkXfCVvaAJJ3_zg0Q 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. ROLL CALL 3. CONSENT AGENDA The purpose of the consent agenda is to expedite business by grouping non-controversial items together to be dealt with by one Commission motion without discussion. Any member of the Commission, staff, or the public may ask that any item(s) on the consent agenda be removed and placed as the last item under new business to receive full discussion. Such requests will be automatically respected. A. City Commission Minutes Approve the January 9, 2024 City Commission Regular meeting minutes as presented. B. Ballot Drop Box Purchase Recommendation Approve the recommendation from City Clerk/Treasurer Jessica Puroll to approve the purchase of an American Security Cabinets ballot drop box in an amount not-to-exceed $2,325 plus the cost of shipping, handling, and installation to be purchased in the 2023-2024 fiscal year, and authorize the City Clerk/Treasurer and/or City Deputy Clerk to complete all necessary reimbursement documents. C. Auditing Services Proposals Approve the recommendation from City Clerk/Treasurer Jessica Puroll to approve a contract with Gabridge & Co. to provide auditing services in the amount not to exceed $27,200 for FYE 2024, $27,700 for FYE 2025, $28,200 for FYE 2026, $28,700 for FYE 2027, and $29,200 for FYE 2028 plus if the City requires that a Single Audit be performed, an additional fee of$5,000 per year would be charged and authorize the City Manager and City Clerk/Treasurer to execute the documents.  D. Parks and Recreation Commission Member Appointments 1) Approve the recommendation from the Parks and Recreation Commission to reappoint Greg Vadnais to the Parks and Recreation Commission with a term expiring 12/31/2027 2) Approve the recommendation from the Parks and Recreation Commission to appoint Skylar MacNaughton to the Parks and Recreation Commission with a term ending 12/31/2027. 3) Approve the recommendation from the Parks and Recreation Commission to appoint Emma Patten to the non-voting position of Student Liaison to the Parks and Recreation Commission with a term ending 12/31/2025. E. Planning Commission Member Resignation Approve the recommendation from City staff to accept the resignation of Skylar MacNaughton from the Planning Commission with an effective date of 1/23/2024. F. 2024 Special Liquor Licenses Approve the recommendation from Boyne City Main Street Executive Director Ingrid Day to approve the Special Liquor License Application for Boyne Thunder, the Food Truck Rally and the Sip & Shop event for submission to the state. G. Second Reading Zoning Text Amendment to Section 24.80(B) – Drivable Grass Driveway Approaches Approve the recommendation from Planning Director Scott McPherson to approve amendment to BCZO section 24.80(B) as proposed. 4. CITIZEN COMMENTS (non-agenda items, 5 minutes) 5. CORRESPONDENCE 6. CITY MANAGER’S REPORT 7. REPORTS OF OFFICERS, BOARDS AND STANDING COMMITTEES A. November 2023 Financial Statements B. December 2023 Financial Statements 8. OLD BUSINESS A. Boyne City Housing Initiatives First of monthly City Commission discussions at each noon meeting regarding efforts to develop more local housing options. Expected to attend are representatives from: - Boyne City Housing Commission: o Bethany Hedgepath, Executive Director - Northern Homes: o Jane MacKenzie, Executive Director - Michigan Economic Development Corporation: o Dan Leonard, Senior Redevelopment Services Director - Housing North: o Yarrow Brown, Executive Director and/or Zach Somples, Charlevoix County Housing Ready Program Coordinator - Northern Lakes Economic Alliance: o Payton Heins, President and/or Jessica Lovay, Community Development and Grants Specialist B. Second Reading Zoning Text Amendment to Section 4.20(B) – Accessory Structure Setbacks Consider the recommendation from Planning Director Scott McPherson to approve amendment to BCZO section 4.20(B) as proposed.  C. Legal Services Proposals Consider the recommendation from City Manager Michael Cain to discuss and determine next steps in the selection and hiring process. 9. NEW BUSINESS A. Poverty Exemption Guidelines Consider the recommendation from City Clerk/Treasurer Jessica Puroll to approve the Poverty Tax Guidelines for 2024 in compliance with MCL 211.7u as presented. B. Rotary Park Athletic Fields User Reservation Recommendation Consider the recommendation from the Parks and Recreation Commission to approve the Rotary Park Athletic Fields User Reservation Recommendation as presented. C. Request for Proposals – Design and Development of Municipal Website Consider the recommendation from Executive Assistant Jennifer Eads to approve the attached request for proposals as presented and authorize City administration staff to accept and process bids. D. Newspaper of Record Consider the recommendation from City Clerk/Treasurer Jessica Puroll to approve the City of Boyne City utilize the Charlevoix County News as the newspaper of record and allow staff to utilize the Petoskey News Review when needed due to timing. E. Commission Response to Public Comments Commission discussion regarding citizen comment responses. 10. GOOD OF THE ORDER 11. ANNOUNCEMENTS • The next regular City Commission meeting is scheduled for February 6, 2024 at 7:00 p.m. 12. ADJOURNMENT Individuals with disabilities requiring auxiliary aids or services in order to participate in municipal meetings may contact Boyne City Hall for assistance: Jessica Puroll, City Clerk/Treasurer, 319 North Lake Street, Boyne City, MI 49712; phone (231) 582-0341