Town Council - Public Works Committee

MEMBERS Braintree Town Council Thomas Whalen, Chairman Charles Kokoros, Vice Chairman Committee On The Department of Public Works Stephen O’Brien, member One JFK Memorial Drive Braintree, Massachusetts 02184 September 18, 2019 MINUTES A meeting of the Committee on the Department of Public Works was held in Johnson Chambers, Braintree Town Hall, on Wednesday, September 18, 2019 at 6:30p.m. There was a moment of silence for all those serving in our armed services, past and present, and the meeting was opened with the pledge of allegiance to the flag. Councilor Thomas Whalen, Chairman was in the Chair. Clerk of the Council, Susan Cimino conducted the roll call. Present: Thomas Whalen, Chairman Charles Kokoros, Vice-Chairman Stephen O’Brien, member Also Present: James Arsenault, DPW Director Barbara Kelleher, National Grid representative Dennis McCaffery, National Grid representative APPROVAL OF MINUTES • September 3, 2019 Motion: by Councilor O’Brien to Approve Minutes of September 3, 2019 Second: by Councilor Kokoros Vote: For (3 – Kokoros, O’Brien, Whalen), Against (0), Absent (0), Abstain (0) OLD BUSINESS At the September 3, 2019 meeting members stated the National Grid Petitions did not clarify the types of existing and replacement gas lines as it did on the Plans that were submitted. DPW members requested the petitions be revised to include all this information. Unanimously the members decided to TABLE all petitions before them on September 3, 2019 and reschedule a meeting for September 18, 2019. The National Grid Petitions have been revised and re-submitted for this meeting. September 18, 2019 Department of Public Works Page 1 of 7 MOTION to TAKE OFF THE TABLE Order 19 026, Order 19 027, Order 19 028, Order 19 029 Motion: by Councilor O’Brien to TAKE OFF THE TABLE Order 19 026, Order 19 027, Order 19 028, Order 19 029 Second: by Councilor Kokoros Vote: For (3 – Kokoros, O’Brien, Whalen), Against (0), Absent (0), Abstain (0) • 19 026 National Grid Petition: Gardner Terrace or take up any action relative thereto MOTION: To replace and maintain approximately 250 feet of 2 inch plastic gas main from the existing main on Washington Street to #22 Gardner Terrace with staff recommendations: To install and maintain approximately 250 feet of 2 inch 60 psig plastic gas main from the existing main on Washington Street, shown on National Grid’s 7/3/2019 plan as 2 inch 60 psig plastic, to #22 Gardner Terrace to replace mains shown on National Grid’s 7/3/2019 plan as 225 feet of 1.5 inch bare steel and 25 feet of coated steel with staff recommendations: BELD: BELD has no underground electric utility conflicts or special requirements within the proposed scope of work. DPW: Gardner Terrace is not under the moratorium enacted by the Town in 2015. I would recommend that the petition for this road opening only be granted under the normal conditions imposed by the DPW Highway Division plus that: 1. If roadside surfaces are disturbed the surface is to be replaced in kind and in at least as good condition as before the work; 2. all matches with existing surfaces be smooth, safe, properly surfaced and satisfactory to the Town; 3. the work be coordinated with the abutters to ensure that the properties are accessible at all times, including ADA compliant pedestrian access; 4. the gas main be installed outside of the trenches of the water and sewer mains, storm drains and other utilities in service and that the trench pavement not be left low for any length of time; 5. the DPW be notified when the construction conflicts with Town utilities so the resolution can be mutually agreeable; 6. as-built plans be prepared and submitted satisfactory to the Department of Public Works; 7. the construction portion of the permit period not exceed two months from the start of construction and that the entire permit period be set at one year beginning at the date of Council approval. We also recommend that the following requirement be added to the permit, if it is to be granted: “Neither National Grid nor any contractor is authorized to close any street or to close a direction of travel to facilitate their work without authorization from the Director of the Department of Public Works or the Highway Superintendent. The Chief of Police can also authorize a closure for a police or September 18, 2019 Department of Public Works Page 2 of 7  fire emergency. Construction zone traffic safety issues are to be addressed by using appropriate traffic control signs and devices and the use of trained traffic control personnel to safely guide traffic through the work zone. If a closure is authorized by the DPW, it shall not be implemented until signs and traffic control officers (where needed) are properly in place in conformity with the written plan prepared by the contractor’s engineer and approved by the DPW and the Police Department.” Motion: by Councilor Kokoros to Approve Order 19 026 Second: by Councilor O’Brien Vote: For (3 – Kokoros, O’Brien, Whalen), Against (0), Absent (0), Abstain (0) • 19 027 National Grid Petition: Lawnview Drive and Pinecrest Road or take up any action relative thereto Councilor O’Brien stated this is under moratorium. 2026 is a long way out unless complete repave curb to curb is agreed to be done by National Grid. National Grid representatives stated they would bring this back to the office and find out the priorities on this item. MOTION: To replace and maintain approximately 1405 feet of 2 inch plastic gas main from the existing main on Elm Street to the end at #127 Lawnview Drive and to replace and maintain135 feet of 2 inch plastic gas main from Lawnview Drive to # 9 Pinecrest Road with staff recommendations: To install and maintain approximately 1405 feet of 2 inch 60 psig plastic gas main from the existing main on Elm Street, shown on National Grid’s 7/15/2019 plan as a 2 inch 60 psig plastic pipe to the end at #127 Lawnview Drive to replace mains identified on National Grid’s plan of 7/15/2019 as 850 feet of 2” bare steel and 560 feet of 1.5” coated steel, and to install and maintain 135 feet of 2 inch plastic gas main from Lawnview Drive to # 9 Pinecrest Road to replace the main shown on National Grid’s plan of 7/15/19 as 1.5” coated steel with staff recommendations: BELD: BELD has an 115,000 volt oil filled transmission line located on Elm Street. BELD Engineering should be notified in advance of any excavation to be performed in close proximity to this line. BELD will provide onsite support and safety personnel at no cost to the project. BELD also has a 13,800 volt underground system on Elm Street. This is a concrete encased duct bank to be identified through the Dig safe process. DPW: Both Lawnview Drive and Pinecrest Road are under the moratorium enacted by the Town in 2015 having been re-paved and microsurfaced in 2016. For longitudinal trenches in a road resurfaced as Lawnview Drive or Pinecrest Rd was the moratorium is 10 years. Road openings may be made after 2026 without waiving the ordinance. Since the street is under the moratorium, I recommend that the petition not be granted. However, if the Council finds extenuating circumstances and there is no viable option to meet the several users’ needs without excavating the September 18, 2019 Department of Public Works Page 3 of 7 recently resurfaced street, I would recommend that the petition for this road opening only be granted under the normal conditions imposed by the DPW Highway Division plus that: 1. after maintaining the temporary trench through one winter but within one year of placement of the temporary trench repair, the permanent repair be full-width mill and overlay of both Lawnview Drive and Pinecrest Road for the full length of the excavation; 2. If sidewalk surfaces are disturbed the surface is to be replaced in kind, at ADA compliant slopes and for the full width of the sidewalk; 3. all matches with existing surfaces be smooth, safe, properly surfaced and satisfactory to the Town; 4. the work be coordinated with the abutters to ensure that the properties are accessible at all times, including ADA compliant pedestrian access; 5. the gas main be installed outside of the trenches of the water and sewer mains and other utilities in service and that the trench pavement not be left low for any length of time; 6. the DPW be notified when the construction conflicts with Town utilities so the resolution can be mutually agreeable; 7. as-built plans be prepared and submitted satisfactory to the Department of Public Works; 8. the construction portion of the permit period not exceed two months from the start of construction and that the entire permit period be set at one year beginning at the date of Council approval. We also recommend that the following requirement be added to the permit, if it is to be granted: “Neither National Grid nor any contractor is authorized to close any street or to close a direction of travel to facilitate their work without authorization from the Director of the Department of Public Works or the Highway Superintendent. The Chief of Police can also authorize a closure for a police or fire emergency. Construction zone traffic safety issues are to be addressed by using appropriate traffic control signs and devices and the use of trained traffic control personnel to safely guide traffic through the work zone. If a closure is authorized by the DPW, it shall not be implemented until signs and traffic control officers (where needed) are properly in place in conformity with the written plan prepared by the contractor’s engineer and approved by the DPW and the Police Department.” Motion: by Councilor Kokoros to TABLE Order 19 027 Second: by Councilor O’Brien Vote: For (3 – Kokoros, O’Brien, Whalen), Against (0), Absent (0), Abstain (0) September 18, 2019 Department of Public Works Page 4 of 7 • 19 028 National Grid Petition: Plymouth Road or take up any action relative thereto Councilor O’Brien stated the last 3 houses don’t have gas. Barbara Kelleher, National Grid representative stated they were notified. MOTION: To replace and maintain approximately 290 feet of 2 inch plastic gas main from the existing main on Washington Street to #22 Plymouth Road with staff recommendations. To install and maintain approximately 290 feet of 2 inch 60 psig plastic gas main from the existing main on Washington Street, shown on National Grid’s 7/16/2019 plan as a 2” psig plastic lateral to #22 Plymouth Road to replace mains shown on National Grid’s plan of 7/16/2019 as 265 feet of 1.5 inch bare steel and 25 feet of 2 inch plastic with staff recommendations: BELD: BELD has no underground electric utility conflicts or special requirements within the proposed scope of work. DPW: Plymouth Road was totally reconstructed in 2014 and so is not under the moratorium enacted by the Town in 2015, but it remains in very good condition. It is noteworthy that the existing and proposed mains do not extend to the last three houses on the street. If it has not already occurred, those residents should be contacted by National Grid in an attempt to accomplish all work needed out there at the same time. I would recommend that the petition for this road opening only be granted under the normal conditions imposed by the DPW Highway Division plus that: 1. If roadside surfaces are disturbed the surface is to be replaced in kind and in at least as good condition as before the work; 2. all matches with existing surfaces be smooth, safe, properly surfaced and satisfactory to the Town; 3. the work be coordinated with the abutters to ensure that the properties are accessible at all times, including ADA compliant pedestrian access; 4. the gas main be installed outside of the trenches of the water and sewer mains, storm drains and other utilities in service and that the trench pavement not be left low for any length of time; 5. the DPW be notified when the construction conflicts with Town utilities so the resolution can be mutually agreeable; 6. as-built plans be prepared and submitted satisfactory to the Department of Public Works; 7. the construction portion of the permit period not exceed two months from the start of construction and that the entire permit period be set at one year beginning at the date of Council approval. We also recommend that the following requirement be added to the permit, if it is to be granted: “Neither National Grid nor any contractor is authorized to close any street or to close a direction of travel to facilitate their work without authorization from the Director of the Department of Public Works or the Highway Superintendent. The Chief of Police can also authorize a closure for a police or September 18, 2019 Department of Public Works Page 5 of 7  fire emergency. Construction zone traffic safety issues are to be addressed by using appropriate traffic control signs and devices and the use of trained traffic control personnel to safely guide traffic through the work zone. If a closure is authorized by the DPW, it shall not be implemented until signs and traffic control officers (where needed) are properly in place in conformity with the written plan prepared by the contractor’s engineer and approved by the DPW and the Police Department.” Motion: by Councilor Kokoros to Approve Order 19 028 Second: by Councilor O’Brien Vote: For (3 – Kokoros, O’Brien, Whalen), Against (0), Absent (0), Abstain (0) • 19 029 Resident Petition: 40 Bowditch Street or take up any action relative thereto MOTION: To install a gas service lateral in Bowditch Street to service future house number 40 with staff recommendations: BELD: BELD has no underground electric utility conflicts or special requirements within the proposed scope of work. DPW: Bowditch Street is under the moratorium enacted by the Town in 2015 having been re-paved and micro-surfaced in 2015. For transverse trenches in a road resurfaced as Bowditch Street was, the moratorium is 5 years. Road openings may be made after 2020 without waiving the ordinance. Since the street is under the moratorium, the DPW recommends that the petition not be granted. However, if the Council finds circumstances warranting approval, and since the street is almost out of moratorium, we’d would recommend that the petition for this road opening only be granted conditioned upon the contractor 1.) not leaving the trench pavement low for any length of time; 2.) after maintaining a bituminous concrete temporary trench repair through one full winter but within one year of the temporary trench repair, mill and overlay the full width of the street for the full width of the excavated trench plus 5 feet each side (repair would end up being approximately 13 feet wide by the width of the road, about 22 feet); 3.) repair or replace curbs / berms / sidewalk areas disturbed and retain drainage flow patterns all to the satisfaction of the Highway Superintendent; 4.) provide for infrared treatment of seams at the discretion of the Highway Superintendent and 5.) that surety in the amount of not less than $1000 be put in place to guarantee the satisfactory completion of the repairs. The DPW also recommends that the following requirement be added to the permit, it is to be granted: “Neither National Grid nor any contractor is authorized to close any street or to close a direction of travel to facilitate their work without authorization from the Director of the Department of Public Works or the Highway Superintendent. The Chief of Police can also authorize a closure for a police or fire emergency. Construction zone traffic safety issues are to be addressed by using appropriate traffic control signs and devices and the use of police officers for traffic control to safely guide traffic September 18, 2019 Department of Public Works Page 6 of 7  through the work zone. If a closure is authorized by the DPW, it shall not be implemented until signs and police officers (where needed) are properly in place in conformity with the written plan prepared by the contractor’s engineer and approved by the DPW and Police Department.” Motion: by Councilor Kokoros to Approve Order 19 029 Second: by Councilor O’Brien Vote: For (3 – Kokoros, O’Brien, Whalen), Against (0), Absent (0), Abstain (0) NEW BUSINESS • NONE It was unanimously voted to adjourn the meeting at 6:56p.m. Respectfully submitted, Susan M. Cimino Clerk of the Council Documents provided for Meeting • Minutes September 3, 2019 • 19 026 National Grid Petition: Gardner Terrace or take up any action relative thereto • 19 027 National Grid Petition: Lawnview Drive and Pinecrest Road or take up any action relative thereto • 19 028 National Grid Petition: Plymouth Road or take up any action relative thereto • 19 029 Resident Petition: 40 Bowditch Street or take up any action relative thereto September 18, 2019 Department of Public Works Page 7 of 7