Town Council - Ways & Means Committee

MEMBERS Braintree Town Council Thomas Bowes, Chairman Committee of Ways & Means Shannon Hume, Vice-Chair One JFK Memorial Drive Stephen C. O’Brien, Member Braintree, Massachusetts 02184 Timothy Carey, Member Thomas Whalen, Member MINUTES November 20, 2018 A meeting of the Committee of Ways & Means was held in the Johnson Chambers, Braintree Town Hall, on Tuesday, November 20, 2018 at 6:00p.m. Councilor Bowes was in the Chair. Clerk of the Council conducted the roll call. Present: Thomas Bowes, Chairman Shannon Hume, Vice-Chairman arrived at 6:18pm Stephen O’Brien, Member Thomas Whalen, Member Timothy Carey, Member Also Present: Joseph Reynolds, Chief of Staff Ed Spellman, Finance Director Frank Hackett, Superintendent of Schools James Arsenault, DPW Director Karen Shanley, Human Resource Director Marybeth McGrath, Licenses & Inspections Director Daryn Brown, Golf Director Craig Combs, Golf Pro Jeff Kunz, Trash & Recycling Director The meeting was opened with the pledge of allegiance to the flag followed by a moment of silence for all those serving in our armed services, past and present. Approval of Minutes • November 7, 2018 Motion: by Councilor O’Brien to Approve Minutes of November 7, 2018 Second: by Councilor Carey Vote: For (4 – Bowes, Carey, O’Brien, Whalen), Against (0), Absent (1- Hume), Abstain (0) November 20, 2018 Ways & Means Committee 1 of 6 New Business • 18 057 Mayor: FY19 Supplemental Appropriation #1 or take up any action relative thereto (Public Hearing at Full Council) In April 2018 the FY2019 Budget was submitted assuming the sale of the property located at 44 Allen Street. This sale did not take place. A new RFP is being put forth. Councilor O’Brien asked the memo dated November 15, 2018 from Mayor Sullivan be amended (second paragraph, third sentence) to now state: At that time we anticipated signing a purchase and sale agreement and a closing date of May 30th. Daryn Brown, Golf Director stated the simulators are set for installation this Monday November 26th, which was the modified time table I proposed last spring. We plan to start renting them out on Saturday December 1st with a Grand opening that weekend. Typically other places that rent golf simulators are not very busy in November or early December because many golf courses are still open. The majority of revenue is generated during January, February, and March. The money for the simulators was not approved until last January and the bidding process, simulator construction, and the installation was going to be about 12+ weeks from the approval of funding from Town Council. With that timeline we wouldn’t have had the simulators up and going until early April which is about the time we would’ve been ready to take them down for the golf season. The setup and installations costs were about $5,000 and that would have been a waste of money in my opinion to have the simulators up and running for only a couple weeks. It also made sense to involve the new Golf Pro (who came on board late last spring) in the selection process of the simulators. There are 5 or 6 simulator companies and our new Golf Pro has had extensive experience with many of the brands. In the end we choose a brand that I had not considered before and it is a perfect fit for the type of operation and set up we have. These will stay up unless we need the entire room for a function. Joe Reynolds, Chief of Staff stated we are always looking for other additional revenue savings. Daryn has identified how to generate additional revenues without impacting the neighborhood or golf course. James Arsenault, DPW Director stated the public building repairs are all very critical for buildings to function. This is for various town buildings. For the Recycling request it was stated over the past year, China contamination limits (of recycling material we ship to them) went from 30% to .5%....a number unattainable. They were the largest customer of material for most developed countries. It was cheaper to send material out of the country than invest domestically. Additionally, glass that is roughly 20% of our recycling has no market. Therefore, the processors (in our case Waste Management in Avon)has increased our processing cost from $23/ton last year to the current $75/ton. The contamination rates above 10% are paying $120 and spot contamination $225/ton. We will recycle around 3,400 tons of material in FY19. We budgeted $50/ton in anticipation of rising costs. We have some of the cleanest material due to the outreach we’ve been doing (including the ‘lid-flipping’ you’ve heard about), as we saw this coming two years ago. By comparison, communities around us are at 30%. November 20, 2018 Ways & Means Committee 2 of 6 Motion read by Councilor Hume for favorable recommendation to the full Council: 1. Finance MOTION: That the sum of $ 1,350,000 be transferred from FY 2018 Certified Free Cash for the purpose of replacing the revenue source of sale of town owned land that did not take place in time to be used for FY 2019 budget. Motion: by Councilor Hume Second: by Councilor O’Brien Vote: For (5 – Bowes, Carey, Hume, O’Brien, Whalen), Against (0), Absent (0), Abstain (0) 2. Finance MOTION: That the sum of $ 195,000 be transferred from FY 2018 Certified Free Cash to the golf enterprise fund for the purpose covering the prior years operational deficit. Motion: by Councilor Hume Second: by Councilor O’Brien Vote: For (5 – Bowes, Carey, Hume, O’Brien, Whalen), Against (0), Absent (0), Abstain (0) 3. Department ofPublic Works MOTION: That the sum of $350,000 be transferred from the Town’s Building Capital Stabilization fund to the Department of Public Works / Facilities and Equipment maintenance Program 02/ Building Repairs account. Motion: by Councilor Hume Second: by Councilor Whalen Vote: For (5 – Bowes, Carey, Hume, O’Brien, Whalen), Against (0), Absent (0), Abstain (0) 4. Mayor's Office MOTION: That the sum of $21,983 be transferred from FY 2018 Certified Free Cash to the Mayors Department /Administration program 01/ Administrative salary line. Motion: by Councilor Hume Second: by Councilor Whalen Vote: For (5 – Bowes, Carey, Hume, O’Brien, Whalen), Against (0), Absent (0), Abstain (0) 5. Finance Division MOTION: That the sum of $3,600 be transferred from FY 2018 Certified Free Cash to the Assessors Department 07/ revaluation account. Motion: by Councilor Hume Second: by Councilor O’Brien Vote: For (5 – Bowes, Carey, Hume, O’Brien, Whalen), Against (0), Absent (0), Abstain (0) November 20, 2018 Ways & Means Committee 3 of 6 6. School Department MOTION: That the sum of $85,838 in additional Chapter 70 funds be transferred 77,850 to the School Department/ short term substitutes salary line and $7,988 to the Human Resources Department / employees Benefit program \ Group life and Medical account. Motion: by Councilor Hume Second: by Councilor O’Brien Vote: For (5 – Bowes, Carey, Hume, O’Brien, Whalen), Against (0), Absent (0), Abstain (0) Dr. Frank Hackett stated this amount was unanticipated at the time the FY19 Budget was done. This is for three new hires. Ed Spellman, stated the School Department is allowed to transfer money between line items. 7. Finance MOTION: That the sum of $65,713 be transferred from the Town’s Building Capital Stabilization fund to the following accounts $16,800 to the Finance Department / Principal on debt program 50 / principal on debt account, $ 40,147 to the finance department / Interest on debt program 51/ interest on debt account, $602 Sewer Fund/ Interest on debt program 51/ interest on debt account, $ 8,000 Golf Fund / principal on debt program 50/ principal on debt account and $ 164 Golf Fund / interest on debt program 51/ interest on debt account Motion: by Councilor Hume Second: by Councilor Whalen Vote: For (5 – Bowes, Carey, Hume, O’Brien, Whalen), Against (0), Absent (0), Abstain (0) 8. Human Resources MOTION: That the sum of $111,345 be transferred from FY 2018 Certified Free Cash $59,671 to the Human Resources Department/ Administration Program 01 / Vacation buy back account and $51,674 to the Human Resources Department/ Administration Program 01 / Retirement Sick Leave account. Motion: by Councilor Hume Second: by Councilor O’Brien Vote: For (5 – Bowes, Carey, Hume, O’Brien, Whalen), Against (0), Absent (0), Abstain (0) 9. Human Resources MOTION: That the sum of $39,082 be transferred from FY 2018 Certified Free Cash $2,791 to the Human Resources Department/ Administration Program 01 / Vacation buy back account and $36,291 to the Human Resources Department/ Administration Program 01 / Retirement Sick Leave account. Motion: by Councilor Hume Second: by Councilor O’Brien Vote: For (5 – Bowes, Carey, Hume, O’Brien, Whalen), Against (0), Absent (0), Abstain (0) Karen Shanley, HR Director stated these were unanticipated retirements. They were not 65 years old. November 20, 2018 Ways & Means Committee 4 of 6  10. Department ofPublic Works MOTION: That the sum of $50,000 be transferred from FY 2018 Certified Free Cash be transferred to the Department of Public Works / Environmental Affairs & Waste Collection Program 12/ Recycling processing account. Motion: by Councilor Hume Second: by Councilor O’Brien Vote: For (5 – Bowes, Carey, Hume, O’Brien, Whalen), Against (0), Absent (0), Abstain (0) 11. Municipal License and Inspection Department MOTION: That the sum of $19,386 be transferred from FY 2018 Certified Free Cash $10,560 to the Municipal licenses and inspections /inspections code enforcement program 05 / ADA coordinator account and $8,826 to the Human Resources Department / Employees Benefit program \ Group life and Medical account. Motion: by Councilor Hume Second: by Councilor O’Brien Vote: For (5 – Bowes, Carey, Hume, O’Brien, Whalen), Against (0), Absent (0), Abstain (0) • 18 059 Mayor: Appointment - Historical Commission, Rayna Rubin or take up any action relative thereto Motion read by Councilor O’Brien for favorable recommendation to the full Council: MOTION: To approve the appointment of Rayna Rubin to the Historical Commission, in accordance with sections 3-3 of the Town Charter. Motion: by Councilor O’Brien Second: by Councilor Hume Vote: For (5 – Bowes, Carey, Hume, O’Brien, Whalen), Against (0), Absent (0), Abstain (0) Old Business • None It was unanimously voted to adjourn the meeting at 7:11p.m. Respectfully submitted, Susan M. Cimino, Clerk of the Council November 20, 2018 Ways & Means Committee 5 of 6  Documents provided for Meeting • Minutes for November 7, 2018 • 18 057 Mayor: FY19 Supplemental Appropriation #1 • 18 059 Mayor: Appointment - Historical Commission, Rayna Rubin November 20, 2018 Ways & Means Committee 6 of 6