Town Council - Ways & Means Committee

Braintree Town Council MEMBERS Meredith Boericke, Chairwoman Committee of Ways & Means Charles Ryan, Vice-Chair One JFK Memorial Drive Donna Connors, Member Braintree, Massachusetts 02184 Julia Flaherty, Member Steven Sciascia, Member MINUTES Monday, May 10, 2021 A meeting of the Committee of Ways & Means was held Remote via Zoom Webinar, on Monday, May 10, 2021 at 6:00p.m. Councilor Boericke was in the Chair. Clerk of the Council, Susan M. Cimino conducted the roll call. All votes were taken by Roll Call Vote. Present: Meredith Boericke, Chairwoman Charles Ryan, Vice-Chairman Donna Connors, Member Julia Flaherty, Member Steven Sciascia, Member Also Present: Nicole Taub, Chief of Staff/Town Solicitor Ed Spellman, Director Municipal Finance James Arsenault, DPW Director Lou Dutton, Superintendent Water & Sewer Mike McGourty, Facilities Director Jeff Kunz, Director Trash & Recycling Christopher Griffin, Asst Director Parks & Recreation Robert DeVito, DPW Finance Ben Hulke, Asst DPW Director John Thompson, Town Engineer/Asst Director DPW Shawn McGoldrick, Town Auditor Katherine Pomeroy, Town Auditor FY2022 documentation and questions and answers can be found on the Town’s website: https://braintreema.gov/449/Fiscal-Year-Budgets Town of Braintree YouTube channel will also have recordings of meetings. May 10, 2021 Ways & Means Committee 1 of 13 Approval of Minutes • March 31, 2021 MOTION: by Councilor Ryan to approve Minutes of March 31, 2021 Motion: by Councilor Ryan to approve Minutes of March 31, 2021 Second: by Councilor Connors Roll Call Vote: For (5–Boericke, Connors, Flaherty, Ryan, Sciascia), Against (0), Absent (0), Abstain (0) • April 27, 2021 MOTION: by Councilor Ryan to approve Minutes of April 27, 2021 Motion: by Councilor Ryan to approve Minutes of April 27, 2021 Second: by Councilor Connors Roll Call Vote: For (5–Boericke, Connors, Flaherty, Ryan, Sciascia), Against (0), Absent (0), Abstain (0) Old Business • None New Business • 21 020 Mayor: FY2022 Operating Budget or take up any action relative thereto MOTION: by Councilor Ryan to take off the TABLE Order 21 020 Motion: by Councilor Ryan take off the TABLE Order 21 020 Second: by Councilor Connors Roll Call Vote: For (5–Boericke, Connors, Flaherty, Ryan, Sciascia), Against (0), Absent (0), Abstain (0) APPENDIX F PAGES 400 Department of Public Works 61-78 APPENDIX G PAGES 436 Sewer Enterprise Fund 1-7 438 Water Enterprise Fund 8-17 APPENDIX I PAGES 640 Storm Water Enterprise Fund 1-6 Nicole Taub, Chief of Staff/Town Solicitor noted all FY2022 documentation and questions and answers can be found on the Town’s website: https://braintreema.gov/449/Fiscal-Year-Budgets May 10, 2021 Ways & Means Committee 2 of 13 Nicole Taub, Chief of Staff stated the DPW Department budget is one of our largest. The Department includes 3 of our Enterprise funds which are self-sustaining. DPW makes up about 6% of our overall budget. DEPARTMENT OF PUBLIC WORKS DESCRIPTION FUNDING AND STATUS The Public Works Department implemented a department wide re-organization about three years ago to help us better serve the public, provide for upcoming challenges and allow for us to seamlessly move forward in the years to come. This implementation included a new stormwater utility to help us be ready and staffed to meet the EPA’s new federally mandated and unfunded stormwater regulations, more streamlined management of staff, provide for succession planning with a number of senior people that have since retired and will be retiring and having staff and equipment in place to allow us to continue to improve. The implementation is still ongoing even with the current budget concerns and we hope to have it fully implemented within the next few years. As requested we have reduced the FY22 funding by about 10% while still maintaining our financial stability. We were able to do this by shifting two highway positions to the Stormwater Utility since they were doing stormwater activities already and we had available funding within the Utility. The facilities division also eliminated one vacant Facilities Laborer position and one a Motor Equipment Repairman position as well. These are both needed positions but we felt they were possible reductions to meet the reduction required. The Recreation division reduced the funding for the Recreation and community event coordinator position to only being funded part of the coming fiscal year to help reduce costs as well. Also as you look at the overall budget costs year over year you don’t see the full savings the reduction of the positions give in benefit costs as well since they are shown in the personnel budget. Also there was some additional cost savings to the general fund from the water and sewer division with personnel transfer cost sharing as well. We hope that in the coming years if the finances are better we will be able to replace some of these positions as they are all needed positions in the DPW. We also will be looking to find opportunities to find resources in the DPW in the coming years as well to repurpose existing funds to increase personnel as well they are essential to us being able to do our job. There are a number of divisions within the public works department for the Town of Braintree. Below is a summary of the main divisions and some of the key activities we are currently working on, as well as the future funding concerns and some of our future needs. The Admin Division (85 Quincy Ave) helps administer the workings of all other divisions. This includes the Assistant Director of Operations, Assistant Director of Engineering, Financial Analyst and other support staff. Our continuing focus is on aligning all of the departments to function better, grant opportunities, streamlining the budget/ personnel and helping to implement MUNIS, the new financial software program, and other relevant programs. The Facilities and Equipment Division (245 Union St) is a relatively new division and we have made some great progress in the past three years. The division work includes maintaining the existing Town buildings including cleaning, upkeep of the utilities, heating/cooling, security, pest control, etc. The division also includes oversight of capital building projects such as the American Legion painting, Daugherty Gym renovations, 74 Pond Street renovation, Police Station renovations, Fire Station renovations, Town Hall renovations, Golf Course expansion, Elder Affairs addition, Town hall HVAC upgrades and the like. Through the reorganization, we have been able to save quite a bit of money by May 10, 2021 Ways & Means Committee 3 of 13 doing the work internally with our own dedicated staff instead of contracting it out. This year as is noted above due to budget concerns we will have to eliminate both a laborer position and Motor Equipment Repairman position. The future funding needs of this division are to try to get back the positions lost and also a future possible merger with the school department facilities division as well. The Traffic Division (85 Quincy Ave) is a part of the engineering division. Currently the focus for the traffic division is on a Town wide signal inventory program, Traffic Calming and resident concern reviews, pearl & Ivory I/C, new South Street and Washington I/C signal and Grove and Liberty I/C. The Engineering Division (85 Quincy Ave) assists all the other divisions and the Town as it relates to Civil Engineering. This includes implementation of various federal and state regulations, basic surveying, civil design plans, drainage design, property line determination, GIS system, mapping, water replacement projects, I/I sewer survey, study, design and implementation and 100 roads paving projects from beginning to end and many other tasks. Currently the focus is on completing the current Infrastructure program, creating a new roadways ranking system, projecting out future year’s needs, continuing to implement and get funding through the complete streets program, assisting with ADA compliance concerns, generating a new transportation plan including sidewalk prioritization and continuing to implement our new GIS software program, People GIS. The Highway Division (245 Union) has had a repositioning of two existing laborer staff to the storm water division as they were preforming stormwater related duties and in order to not have to reduce staff further as well. The division has have a variety of dump trucks, backhoes, loaders, graders, excavators, street sweepers and vacuum trucks including many other pieces of equipment to do the job. The future goal is to getting some staff relocated back again and having a new Public Works building with more space and better available to better cover the existing equipment and vehicles we have. The Highway division oversees the general maintenance of the roads and right of way of the Town. This work includes snow removal, patching potholes, upkeep of two dams and the landfill area, sidewalk repairs and placement, involvement in field monitoring of the 100 roads program, cutting grass, fixing drainage concerns, street sweeping, basin cleaning , stripping, signage, speed reduction devices, signal maintenance when warranted and many other tasks. Currently the focus is on town wide Park renovations, various drainage renovations, Speed Humps placement (both temporary and permanent), placement of flashing crosswalk signs, Traffic calming and resident concerns implementation, street cleaning and leaf removal, basin cleaning and getting ready for the winter. The Solid Waste Division (85 Quincy Ave/ 74 Pond) is comprised of all contract employees called casual employees. This division oversees the entire trash and other solid waste removal programs for the town, including trash, recycling, yard waste, bulk waste and twice a year solid waste removal. This also includes the general oversight of the transfer station by the Town landfill site, assistance with the compost yard, oversight of the removal company, their schedule, containers and routing. Lastly compliance with federal and state regulations for the removal and transfer station as well. Currently the focus is on doing our best to keep the costs down regarding the recycling processing with costs currently projected lower this funding was decreased significantly. We also always continue to look for ways to improve our service and to reduce the costs to the community and recycle and reuse as much as possible. The Recreation Division (85 Quincy Ave/ 74 Pond) relocated about two years ago to 74 Pond Street from 85 Quincy Ave in order to gain more space, better access to the large conference room and more centrally located in Town. This division oversees the playgrounds, cemeteries, oversight of the Art facility, all school fields and many activities throughout the Town. This includes a summer program with activities for children (which had to be reduced this year), adults and the elderly. These programs include summer May 10, 2021 Ways & Means Committee 4 of 13 camps, beach oversight, travel programs, movie nights, volunteer events, fun runs, and many other activities. Currently the focus is on the possibly of improvements to some of our existing recreational facilities, numerous events, creating new facilities, assisting with the new proposed Peterson Pool program and many other projects as well. Due to the current financial concerns the Recreation and community event coordinator position to only be funded part of the coming fiscal year. The funding needs for this section include replacing funding for the Recreation and community event coordinator position or reorganization of the positions to better accommodate the needs of the division. Also needed are the replacement of the light poles at the high school and various fields in Town, fence repair Town wide, field resurfacing, implementation of new fields at the land we own at the I/C of Granite and West Streets, updated irrigation in a number of the fields, significant upgrades at both Watson and Hollis parks as well as the High School to signature park level. This is projected to be implemented in phases and the design is in process now. The Grounds Section (245 Union) oversees the grounds for all the Town properties including most of the school grounds. This includes pavement upkeep (except schools), cutting the grass, upkeep of playgrounds, school fields, lighting, fencing, management of the compost yard and many other tasks. Currently the focus is on getting newer and better equipment with better equipment repair response time and an updated building. Also setting the fertilizer program in a more regular routine and getting staff more training. The Cemetery Section (Plain Street Cemetery) oversees the various cemeteries throughout the Town. This includes cutting grass, repairing fences, upkeep of structures, preforming burials, laying out future cemetery grounds expansion and generating revenue for the division so it can be as self-reliant as possible. Currently the focus is on the cemetery grounds expansion and creating new policies. Also getting newer and better equipment with better repair response time and an updated building. The Water and Sewer Division within the past few years a new superintendent, staffing and water/ sewer engineer were a part of the DPW reorganization. The increased staffing helped with us managing some water and sewer projects in house and the Engineer position was created to help better oversee Town projects and track information. The Sewer and Water Transmission Section oversees all the water and sewer piping systems throughout the Town. This maintenance includes routing inspection, repair, looping minor sections of lines when possible, field oversight of the yearly water replacement projects, I/I repair projects and pavement replacement projects from the 100 roads program as well. Currently the focus is on this year’s water replacement projects, sewer renovation projects, replacement of the Howard St. Pump Station project, design of the Brookside Street pump station renovation project, Commerce Park pumping station elimination, creating flow monitoring systems, expanding the SCADA info system, wireless real time meter reading and a new monitoring software program. The future need of this division is for a new Public Works building. The Water Treatment Section (300 King Hill Road) oversees the treatment plant, the grounds around the plant, the reservoirs, various dams, piping system, the water towers around Town, Sewer Pumping stations and various wells. This maintenance includes the upkeep of the water flow, hydrant flushing, pumping systems, treatment systems, testing, reporting, security, future plant design and many other May 10, 2021 Ways & Means Committee 5 of 13 duties as well. Currently the focus has been on moving forward with the proposed new treatment plant and until then keep the existing plant going as effectively as possible. The Stormwater Division was created to be able to comply with the new federally mandated Stormwater program. The new staff include a Stormwater Manager, Billing Analyst and Outreach Representative, as well as the transfer of three positions from the Highway division to create the Division. The funding for these positions was created by the recently implemented Stormwater fee. This division helps us provide the outreach, mapping, testing, permitting, inspection and other activities that a stormwater program requires. This also allows the department to focus on Town wide outreach and connection to the program for all departments as is required. Currently the focus has been on complying and meeting the several stormwater permit deadlines, working on a 604B grant we secured though DEP for possible future drainage treatment projects, another grant for the Stetson Street culvert replacement project, another grant for tree box filters around the town to help remediate sediment contaminants and getting new software to better track the drainage system and our impervious areas throughout Town. We have repositioned two existing Highway laborer staff to the division as they were preforming stormwater related duties and in order to not have to reduce staff further as well. The storm water fee will not be raised this coming FY but will be raised for the last time in FY23 as part of the previously approved ordnance. This will help us with the funding of the staff, help us get a new Public Works building and to help us with keeping the fund solvent for years to meet the regulations we are required to meet. Fiscal Year 2022 General Fund Expenditures: Division 400 (DPW, pg. 61 – 78) • DPW Facilities/Equip Maintenance Labor/Custodian/mechanics decreased from $808K to $737K, was a position cut or vacated? This line item was also cut $82K, or 9%, for Highway. Unfortunately in order to meet the 10% reduction requirement we had to eliminate two positions in the DPW facilities division including one Laborer & one Mechanic position. The DPW Highway division also had two positions that were moved to the Stormwater division to better align the actual work being done with the proper division and reallocate the funding appropriated to the positions. • Building repairs increased 14%, $11K, are there unusual one-time repairs that need to be done? There are a number of significant building repair projects ongoing throughout the Town at this time. This includes the Doughty Gym, 90 Pond Street and the Foster School. The Facilities division is also responsible for numerous other buildings throughout Town, each with a number of concerns that need attention. The increase to the building repairs account allows us to use these funds and leverage our in house staff to try to mitigate some of the below noted repairs in an expedited fashion. At the same time materials costs in general have increased exponentially this past year due to COVID and this increase accounts for that as well. May 10, 2021 Ways & Means Committee 6 of 13 • Engineering services increased from $50K to $70K, though FY21 actuals so far are only $21K. What additional services are needed? The current budget to actual reflects higher expenses and funds are needed to make the account balanced for next fiscal year. Some of the costs incurred throughout the year are as noted below: • Town GIS Consultant representative – The portion of the cost paid for these services out of the Engineering division is approximately $25,000. Town consulting company provides reports required by the Department of Environmental Protection for the Town Landfill which costs approximately $35,000 per year. Lastly there are yearly software program and consultant needs as well. • Street Lighting was budgeted at $300K, compared to $315K in FY21 and actuals of $415K in FY20 and FY19. What accounts for this decrease from previous years? The funding for the lighting is a contractual agreement with BELD. A number of years ago BELD funded a project to pay for the upgrading of the street lighting throughout Town to LED. As a way of recovering the costs of those improvements BELD increased the lighting costs to the Town over a set time period which was to end this fiscal year with a reduction in yearly cost from $415,000 to $200,000 per year thereafter. However, give the pandemic was upon us last year BELD allowed us to have this reduction be over a two year period with fiscal year 2022 being set at $300,000 and fiscal year 2023 being set at the final cost of $200,000 per year as noted above. • Environment affairs/waste collections, Recycling Processing 0140012 538010 decreased from $450K to $250K, why? The past projections for recycling processing were showing a significant increase over this fiscal year. This was due to international trade costs and restrictions beyond our control. Therefore our costs for these services were increased significantly last year. However, since that time the rates have actually come down significantly. Therefore we have estimated the costs much lower for this coming fiscal year. The recycling market is a very volatile one and we do our best to predict the best we can as things change. • Recreation/community events, Department Head 0140015 511002 decreased from $99K to $50K. I understand Nelson is no longer with us, unfortunately, but is the Town not 100% funding that position anymore or combing the duties? The current expectation is that this position will not be filled until later in the new fiscal year. • Grounds maintenance overtime 0140018 513001 overtime cut from $80K to $40K, anticipating fewer overtime shifts? Over the past few years this account has not expended all of these funds. Given the current directive of needing to cut by 10% we decided to reduce these funds as much as is possible. However, if the financial environment improves we may request an increase to moderate this reduction. • 40010-553001 Roadway Markings - $30K budgeted in 2021, but only $6100 in actuals? Why is there such a big gap and what will change that we expect to use the full amount in 2022? May 10, 2021 Ways & Means Committee 7 of 13 Roadway markings are normally spent by the end of May or beginning of June with the centerline painting program. Please be aware that at this time all of the funds for this account have either been encumbered or spent. • 40011-538000 What accounts for the nearly doubling of contractor services in FY21? Is that to cover the actual snow plow drivers? The snow and Ice budget is just a place holder for the cost of items in order to manage the winter snow removal effort. Since we are dealing with mother nature we have no way of determining any exact costs. As far as contract services it is any services we use a contract for; however, the vast majority of this cost is for snow plow contract drivers, their vehicles and equipment to help us plow the snow. • Are the salary increases that exceed 2% due to step changes? In general you are correct. However, the stormwater division labors salary account did increase due to them now funding two additional laborer positions. Those positions were transferred from the highway division due to them having stormwater related activities they normally work on. • Can the $10K in “Drains” be covered under the storm water enterprise fund? The funds in highway drain account are additional funds that the highway division needs from time to time to help manage the roadways. This can include replacing manhole covers, spot repairs and various pre storm activities. • How does the Bra-Wey Rec Assessment work? The Bra-Wey Assessment is just our potion of an estimate of the overall costs for the coming year in order to manage Pond Meadow Park. This includes both capital and operating expenditures determined by the organization that oversees the park. We are then given the final number for our portion of the costs and we insert that number into our budget. Enterprise Funds Expenditures: Water • 7043801 512001 part-time employees decreased from $60K to $40K, elimination of a position or vacancy? Over the past few years this account has not expended all of these funds. Therefore we have decided to reduce the funding levels to offset some of the increases of the division. • 7043801 530004 consultants decreased from $80K to $60K, was a particular service discontinued? There were some one time services needed due to several senior staff who left this fiscal year that will not be needed next fiscal year. • 7043801 530006 engineering services increased from $70K to $100K; FY21 was the first year this line item had any budget at all. What are these services, and what was the reason for the increase? May 10, 2021 Ways & Means Committee 8 of 13 The Town GIS consultant services representative has always had those water/sewer services paid out of a number of water/ sewer accounts in the past. We wanted to set these costs in the water/sewer portion of the budget out of the same account for the future. • 7043801 530019 software nearly doubled from $37K to $71K; FY21 actuals costs are $73k so far. What is this software? Was it implemented early? There have been a number of software purchases over the past few years. This includes video monitoring of the Richardi pumps station, software for tracking the capital costs for our projects, various other CAD, GIS, billing, tracking and work order software as well. All of these purchases have greatly increased our ability to do our job in a much more efficient manner. Recently we purchased Sedaru software which did increase the costs as noted but will help us greatly in overseeing our overall water and sewer system and allow us to be much more proactive instead of reactive. We will continue to innovate and work to make the water and sewer division as efficient and cost effective as possible. • 7043803 524003 outside motor vehicle increased from $25K to $30K; FY21 actuals were $41K, why were actuals so much more than budgeted? Is $30K a reasonable budget? The aging of our vehicle inventory resulted in increased repair/maintenance costs. We hope that with our more recent new vehicle purchases we will be able to minimize the maintenance costs in the future. However, there is no way to determine equipment and vehicle breakdowns. We do our best to maintain our equipment but once items get to a certain age more mechanical issues occur. We feel that at this time given all the possibilities the $30,000 budget set should be sufficient. • 7043804 515010 System rehab standby/weekend duty was eliminated ($55K to $0, FY21 actuals are $41K), is this a reasonable cut? The Standby/weekend duty program was on a trial basis to try to bring more staff in for emergencies. After further review and given the cost of $55,000 per year for this program we have decided to go back to utilizing management for emergencies. That along with some increased overall staffing we feel should address the staffing needs for emergencies we had in the past and will save us some money as well. • 7043805 530011 treatment division water testings increased from $25K to $45K; previous years actuals did not exceed $20K. Does the Town do routine testings every few years? We recently replaced our filter media with GAC for the treatment of PFAS, a compound that has been recently classified as a contaminant. Because of this new media system we are required to provide monthly testing for PFAS on the individual filters to ensure that they are performing effectively. This will cause a significant increase in the testing costs and therefore the need for the increase in funding. • 7043806 585000 water meters increased from $150K to $210K; FY21 actuals are only at $125k. Is this a one-time project? We are moving forward with AMI (Automatic Meter Integration). This will allow us read all Town meters much faster which once up and running will save us time, money and get us more and better data. These costs are associated getting this program up and running and maintaining the system. May 10, 2021 Ways & Means Committee 9 of 13 • 7043807 591000 future tri-town debt service had $480K budgeted in FY21 but $0 actuals, is this all paid at once at year-end? These funds are meant to help us gradually bring the community up to the projected new costs of the new treatment plant. We want to make the transition over a number of years so that when the plant is fully constructed we did not have to have a large increase all at once to the residents. Given it is a very large project it could have had a substantial impact. Given the existing plant is well past its life expectancy and the new plant will have top of the line equipment, water quality and cost efficiencies this is a much needed project. Stormwater • 7245003 530019 software increased from $9K to $23K, what new software was purchased? The Stormwater division has recently purchased PeopleGIS Stormwater Management, various other CAD, GIS, billing, tracking and work order software as well. These software programs will help us greatly in overseeing our overall stormwater program and allow us to be much more proactive instead of reactive. • 7245004 511005 labor/custodian/mechanic increased from $354K to $447K, is there an anticipated increase in need/demand? The DPW Highway division had two positions that were moved to the Stormwater division to better align the actual work being done with the proper division. This was implemented before it was scheduled given the current budgetary constraints. Councilor Flaherty stated the town owns unused buildings that require a certain amount of maintenance but are not being used. What types of DPW resources go towards these buildings. Nicole Taub, Chief of Staff stated we only put in the necessary resources into these buildings. The Mayor’s office is looking into what might be good for sale or good to lease. There may be the need for more upkeep to make them more inviting to potential tenants or buyers. We will determine the smartest financial decision with these properties for the future. This is something that is on-going. Director Arsenault stated they do not use a lot of resources on these buildings. They just make sure these buildings are safe. Mike McGourty, Facilities Director stated it runs about $50,000 per building to hold onto the structures themselves and add any necessary upgrades like window repairs, painting, heating, waterlines, etc. Councilor Connors asked about the increase of $100,000 in Parks & Rec for summer part-time employees. Christopher Griffin, Asst Director stated this is about 2/3rd back from the previous year. We traditionally have funding for summer activities of about $180,000. The original budget of $60,000 was reduced last year due to COVID. Councilor Ryan stated it is great to see this number going up because kids are going to be looking to get out of the house and go to the parks. We need to have the resources there. Councilor Ryan asked about he reduction in Ground Maintenance overtime reducing from $80,000 to $40,000. May 10, 2021 Ways & Means Committee 10 of 13 Director Arsenault stated looking at the historical spending I thought this line item could be reduced. If it is too low of a cut we will just have to watch ourselves and be tight. Councilor Ryan asked about the Trash & Recycling decrease of $200,000. Jeff Kunz, Director stated the recycling costs have gone down. Councilor Flaherty asked if the residents can expect the same services with this reduction. Jeff Kunz, Director stated the services will remain the same. The Town is beefing up the recycling center to be able to handle more cardboard with all the home shipping. There is no way to predict monthly fees/markets for materials. Chairwoman Boericke asked about unoccupied building and would like a list of these buildings and cost per building to maintain. Chairwoman Boericke asked Parks & Rec about $40,000 for July 4th activities. Christopher Griffin stated that has been the Town’s standard contribution for the past decade or so. The fundraising from the July 4th committee is a little bit behind. That money goes towards the parade and the event at the BHS in the evening. This line item goes towards the last Saturday in June 2022. Chairwoman Boericke asked how is it prioritized on which parks get new equipment and updates. Christopher Griffin, Asst Director of Parks & Rec stated the schedule of maintenance varies depending on the time of year and the activities in the parks. Councilor Ryan stated DPW workers provide public service to everyone in Braintree. They are the un- sung heroes when we need them the most. Councilor Connors asked about requesting a reduction with the MWRA. Director Arsenault stated last year the cost was excessive so we sent a letter and the actual cost doesn’t come out until after the budget process to see if we need to take any further action. Councilor Sciascia asked if we should expect increases from the MWRA each year. Director Arsenault stated there are a lot of factors in this but I hope it goes down next year. Councilor Connors asked about the Stand-by Weekend Duty. I see no budget set for this for FY22. Superintendent Dutton stated the management will take a week at a time and handle the stand-by duties. Councilor Ryan asked about reduction in overtime and part-time employees. Director Arsenault stated looking at historical data we did not require all the overtime funding and last year some part-time employees left and next year we will not have that funding need as well as looking at historical funding. Councilor Ryan would like to have the Water/Sewer Department come to a Town Council meeting and give an updating including PFAS. Councilor Sciascia asked for a write up on the new Tri Town Plant. When we expect it to be up and running, how the rates are expected to go. May 10, 2021 Ways & Means Committee 11 of 13 Chairwoman Boericke asked about lead testing. Lou Dutton explained the town is currently testing for lead/copper and sent kits to 30 households. The testing will happen again in September 2021. If levels are good the testing only has to happen every 3 years. Councilor Flaherty asked about cutting 2 positions in DPW. Will this create more costs to contract out for additional help. Director Arsenault stated the only way to cut the budget was by these two positions. We will figure it out and manage without these two positions. MOTION: by Councilor Ryan to TABLE Order 21 020 Motion: by Councilor Ryan TABLE Order 21 020 Second: by Councilor Connors Roll Call Vote: For (5–Boericke, Connors, Flaherty, Ryan, Sciascia), Against (0), Absent (0), Abstain (0) • 21 021 Mayor: FY2022 Budget – Community Preservation Committee or take up any action relative thereto Chairwoman Boericke stated no action is required on Order 21 021 this evening. Chairwoman Boericke stated this Order 21 021 will be discussed when the Melissa SantucciRozzi, Director of Planning & Community Development is presenting her proposed FY22 Budget on May 12, 2021. • 21 022 Mayor: FY2022 Budget - Continuation of Revolving Funds or take up any action relative thereto MOTION: by Councilor Ryan to take off the TABLE Order 21 022 Motion: by Councilor Ryan take off the TABLE Order 21 022 Second: by Councilor Connors Roll Call Vote: For (5–Boericke, Connors, Flaherty, Ryan, Sciascia), Against (0), Absent (0), Abstain (0) (Revolving Accounts discussion/questions on the date Department Head presents Budget) 5/4 Library® 5/6 Golf® 5/10 Department of Public Works® - Recycling 5/12 Dept. of Elder Affairs® 5/12 Municipal Licenses & Inspections® 5/13 Education® May 10, 2021 Ways & Means Committee 12 of 13  MOTION FOR CONTINUATION OF REVOLVING FUNDS R1. That, in accordance with the provisions of Chapter 44, Section 53E1/2 of the General Laws, the Town of Braintree hereby sets the maximum amount that may be spent during fiscal year 2022 beginning on July 1, 2021 for the revolving funds established by ordinance for certain departments, boards, committees, agencies or officers, as follows: Revolving Fund Department, Board, FY2022 Spending Limit Committee, Agency or Officer Elder Affairs Services and Department of Elder Affairs $30,000 Activities Immunization Board of Health $50,000 Library Materials Library Trustees $45,000 Library Room Rental Library Trustees $5,000 Recycling Materials Mayor, in conjunction with $2,000 Recycling Coordinator Household Hazardous Waste Mayor, in conjunction with $50,000 Recycling Coordinator Full Day Kindergarten School Committee $925,000 Pro Shop Mayor, in conjunction with $200,000 Director of Golf Operations Food and Beverage Mayor, in conjunction with $450,000 Director of Golf Operations MOTION: by Councilor Ryan to TABLE Order 21 022 Motion: by Councilor Ryan TABLE Order 21 022 Second: by Councilor Connors Roll Call Vote: For (5–Boericke, Connors, Flaherty, Ryan, Sciascia), Against (0), Absent (0), Abstain (0) It was unanimously voted to adjourn the meeting at 7:45p.m. by Roll Call Vote. Respectfully submitted, Susan M. Cimino Clerk of the Council Documents provided for Meeting • 21 020 Mayor: FY2022 Operating Budget or take up any action relative thereto • 21 021 Mayor: FY2022 Budget – Community Preservation Committee or take up any action relative thereto (Presented by Planning Department/Melissa SantucciRozzi on May 12) TABLE TO MAY 12 • 21 022 Mayor: FY2022 Budget - Continuation of Revolving Funds or take up any action relative thereto May 10, 2021 Ways & Means Committee 13 of 13