Town Council - Ways & Means Committee

Braintree Town Council MEMBERS Joseph Reynolds, Chairman Committee of Ways & Means Julia Flaherty, Vice-Chairwoman One JFK Memorial Drive Elizabeth Maglio, Member Braintree, Massachusetts 02184 MINUTES Tuesday, May 3, 2022 A meeting of the Committee of Ways & Means was held in Cahill Auditorium, on Tuesday, May 3, 2022 at 6:00p.m. Councilor Reynolds was in the Chair. Clerk of the Council, Susan M. Cimino conducted the roll call. Present: Joseph Reynolds, Chairman Julia Flaherty, Vice-Chairwoman Elizabeth Maglio, Member Meredith Boericke, President (Ex-officio) Also Present: Nicole Taub, Chief of Staff/Town Solicitor Ed Spellman, Director of Municipal Finance Vincent Fountaine, Veterans Services Shawn McGoldrick, Town Auditor Karen Shanley, HR Director James M. Casey, Town Clerk Teri Stano, Library Director Jeff Kunz, Library Board of Trustee Ann Toland, Library Board of Trustee May 3, 2022 Ways & Means Committee 1 of 14 Approval of Minutes • None Old Business • None New Business • 22 025 Mayor: FY2023 Operating Budget or take up any action relative thereto (Refer to attached FY2023 Budget Review Schedule for presenters/departmental reviews) APPENDIX F 161 Town Clerk 152 Human Resources 610 Library 111 Town Council Chairman Reynolds stated we are here to listen to presenters and departmental reviews. We will be holding these budget hearings for the next two to three weeks dependent on the members and their confidence in recommending approval or otherwise. Per the Town Charter the Town Council is in a position of oversight. The Town Council only has the ability to deny certain line items. We do not have the authority to add to the Mayor’s budget nor do we have the authority to realign any line items or proposed budget items. Chairman Reynolds stated we will begin with the FY2023 Revenue Forecast Overview from Chief of Staff Taub. Nicole Taub, Chief of Staff/Town Solicitor noted all FY2023 documentation and questions and answers can be found on the Town’s website: https://braintreema.gov/449/Fiscal-Year-Budgets Nicole Taub, Chief of Staff/Town Solicitor began with FY2023 Budget Graphs on the Town’s Revenue. The proposed FY2023 Budget total is $158,108,238. Chief of Staff Taub stated the revenue implications associated with COVID-19 continue to impact us not just locally but also on a national level. Fortunately, we are starting to see numbers trending in the right direction as businesses have re-opened and returned to a pre-pandemic lifestyle format. The conservative fiscal management is a must to ensure continued success and that is what you will see as the departments come before you to present their budgets. I also want to mention additional funding that has come to the town in the form of grants. We have Lorraine See who is our contract and grant manager who works with departments to seek out, apply for and receive grants funding. This year we have received over $2.6 million dollars in grant funding and that supplements our operating expenses. We will be using ARPA funding for revenue replacement that you will see in the budget. There are also revenue replacement coming from the county. Shawn McGoldrick, Town Auditor stated the total ARPA reimbursement including county is $2,808,773. May 3, 2022 Ways & Means Committee 2 of 14 161 - Town Clerk FY2023 Budget presented by James M. Casey, Town Clerk The Town Clerk's Office FY2023 proposed budget request is $512,339 or $69,592 over FY2022. This is due to the two Fall 2022 State Elections. The Town Clerk serves as the chief election official, chief public access officer, Chairperson of the Licensing Commission and is the official record keeper for the Town of Braintree. On a day-to-day basis, the Town Clerk is supported by a professional and knowledgeable staff; led by the Assistant Town Clerk, Debra Starr, and two principal clerks, Jane D’Auria and Eric Cocca. Services provided through the Town Clerk’s Office include, but are not limited to, Vital Statistics (birth, marriage, and death certificates), Elections, Business Certificates, Licensing, Census Data, Ordinance Documentation, Dog Registrations, Public Request Administration and, filings from various Town Boards and Commissions. The majority of these services are mandated by MGL and/or Ordinance. The Mayor’s FY2023 guidelines call for a two percent budget reduction from FY2022. As shown on TAB F/PAGE 26, my FY2023 budget request, $512,337 does not meet the Mayor’s guidelines and, is up 15.7%, an increase of nearly $70,000 (69,950). This increase is the direct result of conducting two elections this upcoming budget year versus a single election in FY2022. With focus on the driver of this increase, Total election costs across the three sub-departments [PAGES 24-26], were budgeted at just over $83,000 ($83,420) in FY2022. While FY2023, election costs amount to $150,713; up $70,293. TOTAL - $83,420 / $153,713 / +70,293 PG24 – Election Overtime - $1,520 / $3,900 / + $2,380 PG25 – Part-Time Employees - $29,000 / $78,213 / + $49,213 PG25 – Equipment Maintenance - $20,000 / $45,000 / + $25,000 PG25 – Postage - $ 5,150 / $12,000 / + $ 6,850 PG25 – Printing/Forms - $19,200 / $ 6,000 / - $13,200 PG25 – Election Expenses - $ 5,000 / $ 5,000 / no increase PG26 – Board of Registrars PG26 – Appointed Officials $3,550 / $3,600 / +$50 This increase is driven by two election expense line items [PG25], Part-time Employees and Equipment Maintenance; in total, exceeding the total department budget request [$73,213] May 3, 2022 Ways & Means Committee 3 of 14 PG25 – Part-Time Employees - $29,000 / $78,213 / + $49,213 About two-thirds of election cost increases are attributable to part-time election staffing costs, up a total of $49,213. Election staffing costs are categorized in two areas, Election Day and Early Voting. ELECTION DAY The work day for part-time election workers begins at 6:00am and continues to the close of the polls; generally 10:00pm (a 16-hour work day). In total, approximately 1,600 hours of staffing is required to staff our three voting centers each election [about 100 election workers] This amounts to over $22,000 per election. On January 1, 2022 minimum wage increased from $13.50 per hour to $14.25 per hour [5.55% increase] and contributed to the this increase. EARLY VOTING As of this moment, our State Legislators have not provided guidance on Early Voting mandates for the Fall Elections. Therefore, I have used my past experience for planning guidance. There are to sub-sets of early voting; Early Voting In-Person and Early Voting by Mail. • EARLY VOTING IN-PERSON (EVIP) Early voting in-person can be described by designating one of more early voting sites with hours corresponding to normal operating hours of each municipality and may include weekend hours, for voters to cast their ballot. I tentatively plan to hold, each week, 42.5 hours of EVIP that include weekends at a single site – Braintree Town Hall. For the September State Primary Election, EVIP will be for one-week and for the November State General Election, two-weeks of EVIP. Each week, eight election workers will be required to staff the early voting site costing nearly $5,700 per week. • EARLY VOTING by-MAIL (EVBM) Early voting by-mail consists of two distinct processes. • Request for Ballot o Following 2020 guidelines, voters will, possible, have the ability to request a vote by mail ballot by returning a pre-paid post card that will be mailed to each voter, request a vote by mail ballot via the SOS web portal or request a vote by mail ballot by completing an application form and returning the form by mail or to the Clerk’s Office. May 3, 2022 Ways & Means Committee 4 of 14  o During each of the 2020 Elections approximately 7,000 early voting ballot requests received in the clerk’s office. o To process these requests, election staffing will be required to prepare ballot kits to be mailed to voters. • Processing of ballots o Again, following 2020 guidelines, early vote by mail and early vote in-persons ballots can be processed up to three-days before the election or can be held and cast on Election Day. o Based on the volume of ballots returned in 2020, I, most likely, opt to cast these ballots prior to Election Day. o Early processing of these ballots before Election Day will require election staffing Total FY23 election staffing costs amount to over $80,000 ($82,113); nearly $52,000 ($51,593) over FY22. Election Equipment Maintenance expenses are estimated to be $25,000 over FY22 and Postage costs are estimated to be about $7,000 ($6,850) over FY22. These increases are attributable to the two state elections and up to 21-days of early voting in-person and early voting by mail expenses. A budget reduction of over $13,000 ($13,200) was realized due to State being responsible for all ballot costs for the Fall 2022 elections versus the town responsible for local ballot costs. Where possible budget reductions of $2,350 were taken across multiple line items. Chairman Reynolds noted Clerk Casey runs a very tight ship in the Town Clerk’s office. I applaud you to anticipate and in keeping the budget and costs down while not interrupting the service level expectation particularly from a voting standpoint. 152 - Human Resources FY2023 Budget presented by Karen Shanley, HR Director Human Resources proposed FY2023 Budget request is $24,611,669 which is a 7.3% increase from FY2022. The Human Resources Department is comprised of four full time employees; Human Resources Director, Benefits Coordinator, Human Resources Generalist and Veterans’ Agent and one part-time Administrative Assistant to the Veterans’ Agent. There are four programs within Human Resources; Administration, Employee Benefits, Veterans’ Benefits and Celebrations. Our department is responsible for coordinating hiring, resignations and retirements of all non-school and non-BELD employees. We process all salary increases for steps and cost of living adjustments, contractual agreement provisions and track employee accruals, usage and balances. The Director is part of the negotiating team for collective bargaining and handles step 2 and step 3 grievances as well as investigations of any Massachusetts Commission Against Discrimination (MCAD) complaints. We May 3, 2022 Ways & Means Committee 5 of 14 approve/deny all Family Medical Leave (FMLA), Families First Coronavirus Response Act (FFCRA), Massachusetts COVID-19 Emergency Paid Sick Leave and other leave requests. Employee Benefits for all Town employees including School and BELD are administered by Human Resources. The Town is self-insured for its health insurance, workers’ compensation and injured-on-duty programs and unemployment. Department of Transportation (DOT) drug and alcohol testing and non- DOT drug and alcohol testing are coordinated through our department. Employer Medicare/Social Security and Pension payments are paid out of our department also. The Veterans’ Division assists Town of Braintree veterans with Chapter 115 Benefits, Federal disability benefits, health benefits, food, housing and other needs. The Division also runs the Memorial Day, (including placing a new flag on each gravesite), Veterans’ Day and Pearl Harbor Day events for the Town. The following is a summary of the accounts with significant changes and the reason for each: 0115201-517004 Unemployment Compensation 14.8% increase Based on current year paid to date and projection until the end of the fiscal year. 0115201-573001 Dues/Membership 15.4% increase For MMHR and SHRM membership increases. 0115204-512007 Workers’ Comp Public Safety 16% increase Based on information from carrier that this is the anticipated increase due to claims experience. 0115204-515003 Employee Assistance 2% increase Increase from provider. 0115204-515003 Health Reimbursement 3.2% decrease Based on March 2022 headcounts. 0115204-517002 Workers’ Compensation 28.9% increase Based on current year expenditures to date and projection until the end of the fiscal year. 0115204-515003 Employer Medicare 3% increase Based on salaries times 1.45%. 0115204-517005 Group Health & Medical Insurance 5.4% increase FY2022 budget included a premium holiday that is not currently anticipate for FY2023. 0115204-517006 Pension Fund 4.5% increase Based on FY23 increases in Pension costs. 0115204-578050 Reserve New line For costs related to Collective Bargaining Agreements that have not settled by 6/30/22. 0115206-511002 Department Head 3.8% increase For step increase during FY23. 0115206-511004 Administrative/Clerical 60.3% increase For reclassification during FY2022. 0115206-530003 Data Processing New line For VetraSpec software annual fee. 0115206-534004 Cell Phone New line We had been using the Meetings/Seminars line to pay for the Veterans’ Agent’s cell phone. 0115206-571001 Meetings/Seminars 50% reduction Based on anticipated FY2023 expenditures. 0115206-577001 Veteran Benefits – Ordinary 13.3% increase Based on FY22 expenditures to date, projections through the end of the fiscal year, flags and COLA for FY2023. May 3, 2022 Ways & Means Committee 6 of 14  0115207-553004 Celebrations/Signs New line Added in order to have funds available for Veteran Celebrations/Events. A question was raised about the amount of Unemployment money. Director Shanley stated if someone was out on unemployment, they also received an additional $600. The costs to the town were astronomical. Luckily, we were able to take advantage of CARES Act money. Chairman Reynolds stated thank you to the Mayor’s office for increasing the Veterans benefits that were eliminated/cut last year. It is good to see those have been re-introduced to the budget specifically from a celebration and recognition standpoint. 610 - Library FY2023 Budget presented by Teri Stano, Library Director The Library’s proposed FY2023 budget is $1,574,164. It is a very lean budget. The Library budget is all state regulated. We meet all the certifications. Facts about Thayer Public Library INTRODUCTION We’d like provide an update on library services and reintroduce ourselves after a few years of uncertainty. March of 2020 the library along with many town departments closed due to the pandemic. However, the library was able to offer 24-hour service through our online catalog, virtual programming, access to e- books, e-audiobook, and our many online databases. June 2020 all library staff were back in the building Monday through Friday providing curbside services to the residents of Braintree. Thayer Public Library was one of the few OCLN libraries who transitioned to curbside service when many surrounding libraries still had their doors shuttered. August 2021, we opened our doors to the public and continued to offer curbside services. September 2021 the library resumed regular library hours and Thayer Public Library one of the few libraries who quickly pivoted to offer in-person programs safely. I am extremely proud of the library staff who worked hard and were determined to get library resources into the hands of residents. Library Board of Trustees and the library staff made sure the library was there for Braintree residents. During the FY22 fiscal year the library accomplished many goals outlined for that year. We analyzed positions, tasks and optimized workflow to meet the needs of the FY22 budget. We recognized the need for additional materials in digital format and increased the budget to accommodate the community’s needs. We upgraded our shelf checkout machines for quick and efficient services. The library planned and implemented a publicity campaign for public awareness on what the library has to offer through our e-newsletter, print newsletter, developed how to YouTube videos for our Library of Things Collection. TPL’ s Young Adult Librarian was recognized for her creative online Readers Advisor Series “You Should Read This.” The library continues to evaluate, develop and implement many new programming for Adult, Children and YA. One popular program that was recently created for adults is our Craft and Chat series. This program has become popular and has filled a need for many older adults who still have a feeling of isolation. Going forward we hope to continue to grow in-person library programs. Increase our foreign language collection and continue to purchase materials in both print and digital formats that are current, and relevant. Continue to celebrate diversity and provide opportunities to build connections. The Library Board of Trustees are in the process of reevaluating the library space and services to meet the needs of the Braintree residents now and in the future. May 3, 2022 Ways & Means Committee 7 of 14 The Thayer Public Library’s FY23 budget meets every requirement for continued certification and for State Aid Award program; Municipal Appropriation Requirement (MAR), materials expenditure, hours and personnel. I am grateful for the town for their continually support and generosity. I recognize that town department budgets are lean and our library is very well supported compared to many surrounding towns. The town of Braintree doesn’t just offer a well-cared for facility but a library that is abundant with resources that meet the needs for all residents. HISTORY Thayer Public Library was founded in 1874 with generous funding from General Sylvanus Thayer, the “father” of West Point military academy and resident of Braintree. The original 1874 library building is still standing, located next to Town Hall. In 1953, a new modern building was erected in our current location across the street. There were two branch libraries in addition to the main library. In 1999, the 1953 library building was demolished and the new building you see today was built in its place. The branches were closed with all library services consolidated into our new larger building. In 2009, the property next door was purchased and demolished to provide space for our expanded parking lot. In 2019 the Children’s room was completely renovated to create a vibrant space for ages 0-12 that is a welcoming environment, engages all the senses, and encourages literacy. GOVERNANCE The library is a department of the Town of Braintree, its governance derived from the Town Charter. We work closely with Mayor Charles Kororos and Braintree Town Council members. The Board of Library Trustees is the body that governs the library. There are nine trustees; currently, eight are elected to four-year terms each, and one is an appointed lifelong trustee. Their role is to set policy and to hire and work with the Library Director to make certain the library remains vital. They seek out and advocate for adequate funding. Trustees also represent the community. They listen to the needs of the residents and act as liaisons, advocating for the best interests of the Town. The Board of Library Trustees members are: Ann Toland, Chairman Jeffery Kunz, Vice Chair Christian VandDerslice, Treasurer John Pelose, Secretary Patricia Pilgrim Meg Morton Laura Culpus Timothy Carey Rachel Duffy FUNDING Major funding for Thayer Public Library comes from the Town of Braintree’s annual operating and capital budgets. We also receive funding from the Commonwealth of Massachusetts through State Aid to Public Libraries awards. These awards are offered in exchange for meeting certain minimum standards of library service. The Board of Library Trustees provides supplemental funding through its trust funds. The Friends of Thayer Public Library is a 501(c)(3) nonprofit organization that has been a generous supporter of the library over many years. The Friends’ capital campaign raised a large May 3, 2022 Ways & Means Committee 8 of 14  percentage of the funds for the expanded parking lot. We also rely on donations, bequests, and grants for supplemental funding. FACILITIES • • Open 6 days and 64 hours each week for most of the year; closed on Sundays • • 3 floors house Children’s, Young Adult, Reference, Periodicals, and Adult departments • • Logan Auditorium program/meeting room is available for rent, maximum capacity 125 • • 2 conference rooms and a study room are available • • Friends book sale area • • 14 public access Internet computers with MS Office and computer games; 4 public access online catalog computers; wireless Internet access throughout the building. • • Local history collection • • Comfortable seating and quiet study areas available throughout the building • • Website hosts free online databases, an online calendar of events, Twitter feeds, YA blog site, links to the OCLN catalog, and more. Website at www.thayerpubliclibrary.org • • We hold approximately 86,701 physical items including books, audiobooks in several formats, DVDs and videos, magazines and newspapers, microfilm, CDROM games, music on CD, and multimedia. Library offers 85, 621 downloadable audiobooks and eBooks. • • Total collection usage 320,662 SERVICES • • 20 well trained, welcoming staff members work hard to assist patrons with discovering and utilizing the resources we have to share, and to maintain our collection and facilities. • • Our highly trained professional librarians keep our collections fresh and vibrant. They instruct the public in the use of our online catalog, our print and online resources, and with readers’ advisory. Our youth services librarians conduct books talks, story hours, and educational programs. Our reference librarians assist with information queries, research topics and more. • • We are a member of Old Colony Library Network (OCLN), a consortium of 26 libraries and 2 colleges stretching from Quincy to Sandwich and west to Walpole. An OCLN library card is necessary to borrow materials. This card is available for free to any resident of Massachusetts. Proper ID is required. A temporary E-card can be applied for and used from our website for online products only. • • We provide circulation of materials borrowed directly from our library, and also through interlibrary loan. If our library does not own a copy of a title, we can order it for free from any OCLN member library, or through our connection with a statewide virtual catalog. The item is delivered, also for free, to our circulation desk, where the patron can pick it up. Via the Internet, patrons can place holds on materials for pick up at our circulation desk. Returns of materials can be made at any OCLN library. • • The library conducts and hosts a growing number of performances, author talks and book signings, concerts, story times, arts & crafts programs, book clubs, and more every year. • • For all these services and more it costs a resident of Braintree an average of $42.00 a year to support the Thayer Public Library. It costs the town $3.53 per person per visit. It was noted the Library is phasing out their overdue fine program. We found it is phasing out due to everything being digital and people download to their device. It is a way to support everybody in a community. It was noted the staff is always welcoming and helpful. May 3, 2022 Ways & Means Committee 9 of 14 111 – Town Council FY2023 Budget presented by Susan Cimino, Clerk of the Council FY2023 Budget: $268,211.54 with 2.01% cut from FY2022 (In FY22 we made a 10% cut to our Budget.) Administrative/Clerical - line item has INCREASED due to COLA Elected Officials – SAME - Town Council members yearly stipend Audit Fee – SAME $57,000 Powers & Sullivan our “external auditor”. Their CONTRACT remains the same at $57,000 per year. Consultants – SAME $500 Advertising – DECREASED to $7,500 from $12,802 – (decreased by $5,302) Expenditures vary greatly from year to year depending on the # of Public Hearings. Advertising is required (under MGL and Town Charter Section 2-9 C) in a newspaper as a Legal Notice prior to PUBLIC HEARINGS of the full Council. It is unpredictable what will come from the Mayor each year and what the Council will be required to hold a Public Hearing on. This newspaper submission is very important to be transparent and to notify the public. This is just an unknown amount that varies greatly each year. When a Legal Notice is submitted in the newspaper there are requirements - if it is a Bonding request then it is required the entire “motion” be submitted. This is also required from the Bonding Counsel. They require to see a copy of this Legal Notice and approve it. A Rezone needs to be printed 2 consecutive weeks prior to a Public Hearing. If other measures exceed 10 columns of print then just the “title” and a summary can be submitted which is considerably less expensive. If a Zoning Amendment passes in Council we then need to post a Public Notice in the newspaper explaining that change to the residents. Technology – SAME $200 FY23 we kept the $200 in technology for any thing we might need to purchase like a new iPad charger. Postage – DECREASED to $100 from $300 FY23 we decreased postage to $100. We use minimal amounts of postage. Cell Phone – SAME $600 Clerk of the Council - so you can contact me 24/7… Printing – SAME $450 We need new letter head and business cards every two years due to elections and the reorganization of the Town Council. We also print copies of the Town Charter and other documents as needed. Office Supplies – SAME $1300 These are needed supplies including printer cartridges, pens, paper, folders, etc. May 3, 2022 Ways & Means Committee 10 of 14 Meetings – SAME $2,000 This line item pays for all things pertaining to Meetings at Town Hall and outside of Town Hall. This includes our Town Council/committee meetings. This can be frames, special paper, copies, recognition certificates, etc. This included Championship team pizza parties and retirement gifts in the past which we will likely not have the funds for this year. This line item includes conferences and reimbursement requested by a Council member. This line item partially funds the yearly MMA meeting. The line item Dues/Memberships pays $1,800 towards the MMA and the rest is funded through “Meetings”. (MMA cost is approximately $250 x 10 people = $2,500 this is without hotel reimbursement for those who submit this as well) (MMA Conference cost $3,472 in 2020.) Meetings line item is where Councilors get reimbursed from if submitting a reimbursement per Town Council Rule #64. Rule Sixty-Four: Travel/Conference Reimbursement Policy for Braintree Town Councilors Dues/Membership/Subscriptions - SAME $1800 (This is used to cover cost of MMA Conference which cost was $3,472 in 2020) Due to COVID the past two years were $0 and $85 for an online class. Dues/Memberships/Subscriptions line item is intended to pay for the yearly MMA Conference as well as any dues or subscriptions Town Council are part of. Historically, the Mayor’s Office has covered the cost of the Town wide MMA Membership and individual departments cover the costs associated with attending specialized conferences/meetings and the MMA Annual Conference. This line item should be enough to cover at least attendance at the Annual Conference but in a typical year the cost of the MMA meeting exceeds the $1800 in the Dues/Memberships/Subscriptions line item and some of it is paid from the Meeting line item. It is in the same General Fund (0111101 Council – Administration) as “Meetings”. This is an acceptable practice as long as it is within the same general fund. Mileage –SAME $200 Mileage is reimbursed to anyone driving/using personal vehicle to go to conferences and who submits it for reimbursement with appropriate documentation. This is calculated by mileage x IRS federal regulations standard mileage rate (.58.5cents in 2022). (In the past there were multiple conferences at Holy Cross for example) Town Auditor – SAME $71,000 The Contracted amount is $76,000. We will only budget for $71,000 as we did in FY22. The way the contract is written is based on a “shall not exceed” amount. Over the 3-year contract for CLA (Clifton Larson Allen), the total liability is $225,000—broken down per year at a value not to exceed $74,000, $75,000 and $76,000 in years 1-3 respectively (FY21, FY22, and FY23). It is difficult to know how much the services will cost each year because CLA will invoice the Town monthly for services provided so the most prudent action would be to budget the full $76,000. The Town Auditor (CLA) consistently comes in under the maximum allowable cost for services so we budgeted a lesser amount for FY23. If services increase next year we will be responsible for up to $76,000. All Departmental unexpended funds will go into Free Cash at the end of the year. May 3, 2022 Ways & Means Committee 11 of 14 MOTION: by Councilor Flaherty to TABLE Order 22 025 Motion: by Councilor Flaherty TABLE Order 22 025 Second: by Councilor Maglio Vote: For (3 – Flaherty, Maglio, Reynolds), Against (0), Absent (0), Abstain (0) • 22 026 Mayor: FY2023 Budget – Community Preservation Committee or take up any action relative thereto (Presented by Planning Department/Melissa SantucciRozzi on May 12) (Table to May 12) Chairman Reynolds stated this Order 22 026 will be discussed when the Melissa SantucciRozzi, Director of Planning & Community Development is presenting her proposed FY23 Budget on May 12, 2022. We can Table this Order until May 12, 2022. Chairman Reynolds asked is there a Motion to TABLE Order 22 026 Councilor Flaherty made a Motion to TABLE Order 22 026 MOTION: by Councilor Flaherty to TABLE Order 22 026 Motion: by Councilor Flaherty TABLE Order 22 026 Second: by Councilor Maglio Vote: For (3 – Flaherty, Maglio, Reynolds), Against (0), Absent (0), Abstain (0) • 22 027 Mayor: FY2023 Budget - Continuation of Revolving Funds or take up any action relative thereto (Revolving Accounts discussed/explained on the date Department Head presents Budget) It was mentioned behind appendix O in the budget binder are explanations of how the revolving funds are generated. They are generated from fees separate from the operating budget. 5/3 Library® (Table to May 9) 5/9 Golf® 5/11 Department of Public Works® - Recycling 5/12 Dept. of Elder Affairs® 5/12 Municipal Licenses & Inspections® 5/18 Education® May 3, 2022 Ways & Means Committee 12 of 14  R1. That, in accordance with the provisions of Chapter 44, Section 53E1/2 of the General Laws, the Town of Braintree hereby sets the maximum amount that may be spent during fiscal year 2023 beginning on July 1, 2022 for the revolving funds established by ordinance for certain departments, boards, committees, agencies or officers, as follows: Revolving Fund Department, Board, FY2023 Spending Limit Committee, Agency or Officer Elder Affairs Services and Department of Elder Affairs $30,000 Activities Immunization Board of Health $50,000 Library Materials Library Trustees $45,000 Library Room Rental Library Trustees $5,000 Recycling Materials Mayor, in conjunction with $4,800 Recycling Coordinator Household Hazardous Waste Mayor, in conjunction with $50,000 Recycling Coordinator Full Day Kindergarten School Committee $1,050,000 Pro Shop Mayor, in conjunction with $200,000 Director of Golf Operations Food and Beverage Mayor, in conjunction with $450,000 Director of Golf Operations Water Meter Mayor, in conjunction with $50,000 Director of Water Operations MOTION: by Councilor Flaherty to TABLE Order 22 027 Motion: by Councilor Flaherty TABLE Order 22 027 Second: by Councilor Maglio Vote: For (3 – Flaherty, Maglio, Reynolds), Against (0), Absent (0), Abstain (0) May 3, 2022 Ways & Means Committee 13 of 14 It was unanimously voted to adjourn the meeting at 8:53p.m. by Roll Call Vote. Respectfully submitted, Susan M. Cimino Clerk of the Council Documents provided for Meeting • 22 025 Mayor: FY2023 Operating Budget or take up any action relative thereto • 22 026 Mayor: FY2023 Budget – Community Preservation Committee or take up any action relative thereto • 22 027 Mayor: FY2023 Budget - Continuation of Revolving Funds or take up any action relative thereto Meeting recording can be found on YouTube/BCAMTV: https://www.youtube.com/watch?v=0_O2iblS0aE May 3, 2022 Ways & Means Committee 14 of 14