Town Council - Ways & Means Committee

Braintree Town Council MEMBERS Meredith Boericke, Chairwoman Committee of Ways & Means Peter Morin, Vice-Chairman One JFK Memorial Drive Joseph Reynolds, Member Braintree, Massachusetts 02184 Julia Flaherty, Member Elizabeth Maglio, Member MINUTES Monday, May 6, 2024 A meeting of the Committee of Ways & Means was held in Cahill Auditorium on Monday, May 6, 2024 at 6:00pm. Councilor Boericke was in the Chair. Clerk of the Council, Susan Cimino conducted the roll call. Present: Meredith Boericke, Chairwoman Peter Morin, Vice-Chairman Joseph Reynolds, Member Julia Flaherty, Member Elizabeth Maglio, Member Also Present: Erin V. Joyce, Mayor Michael Esmond, Director of Municipal Finance James M. Casey, Town Clerk Terri Stano, Library Director Christopher Shipps, HR Director Shawn McGoldrick, CLA – Town Auditor Jim Arsenault, DPW Director Ben Hulke, Asst. DPW Director Kristina O’Connell, Treasurer Approval of Minutes • None Old Business • None May 6, 2024 Ways & Means Committee 1 of 19 New Business A Public Hearing on the Town Budget, allowing public comment, will be held on Wednesday, May 29 at 7pm. Please email written statements or your questions to towncouncil@braintreema.gov These meetings will be televised and recorded on BCAM TV cable/YouTube. • 24 020 Mayor: FY2025 Operating Budget or take up any action relative thereto FY2025 Revenue Forecast Overview 161 Town Clerk 610 Library 152 Human Resources FY2025 Revenue Forecast Overview Michael Esmond, Director of Municipal Finance gave a presentation. FY2025 Baseline Revenue Growth – 2.74% • Growth in Levy results in net $3.1M in new annual revenues. • Local Aid/State Aid – FY 25 budget reflects modes increase of 1.5%. • Local Receipts growth of 4% YoY • New Revenue Options Limited • FY25 assumes Town adopts all available measures proposed by Governor Healey. • Revenue impact $1.8M in FY25, $921K conditional on successful adoption by the Legislature of Municipal Empowerment Act. Adjusting for loss of Free Cash reserves, growth is: 0.0% May 6, 2024 Ways & Means Committee 2 of 19 In FY25 Baseline, Levy is 71% of annual Total Operating Revenues, up from 69% in FY24. May 6, 2024 Ways & Means Committee 3 of 19 FY2025 Tax Levy ed ed e ty Taxes 76,684 14,189 mit (Prior Year) 41,127 82,590 Increase 2,646,028 2,727,065 rowth 850,000 595,435 al 37,155 405,090 xclusion 2,664,529 2,659,099 y (1,225,000) (1,250,000) 76,684 14,189 Growth in Town Levy=> • Growth in Levy results in net $3.1M in new annual revenues. • Reflects FY 2024 new growth actual in line with current expectations for valuations as of June 30, 2024. May 6, 2024 Ways & Means Committee 4 of 19 Net Local Aid Funding • Chapter 70 =>2.6% increase • UGGA =>1.0% increase • State Assessments (MBTA, Teachers Health, Tuition) =>5.3% Increase May 6, 2024 Ways & Means Committee 5 of 19  Local Receipts – 4% Growth in FY25 FY2023 FY2024 FY2025 FY2026 FY2027 FY2028 Local Receipts $25,155,040 $20,882,990 $21,715,054 $22,176,000 $22,644,000 $23,027,000 Motor Vehicle Exc. $7,503,943 $6,780,090 $6,626,000 $ 6,790,000 $ 6,960,000 $7,130,000 Local Meals $1,347,991 $1,306,000 $1,430,000 $ 1,470,000 $ 1,510,000 $1,550,000 Hotel / Motel Occ. $1,680,891 $1,631,000 $1,888,000 $ 1,940,000 $ 1,990,000 $2,040,000 Penalties / Interest $303,570 $258,000 $303,000 $ 310,000 $ 320,000 $330,000 PILOT $2,464,236 $2,512,000 $2,597,054 $ 2,660,000 $ 2,730,000 $2,800,000 Trash Fee $1,539,447 $1,511,000 $1,500,000 $ 1,530,000 $ 1,560,000 $1,590,000 Fees $1,136,108 $1,070,000 $1,136,000 $ 1,160,000 $ 1,180,000 $1,200,000 Building Rental $1,144,689 $219,000 $128,600 $ 131,000 $ 134,000 $137,000 School Bus Fees $225,053 $135,000 - $ - $ - - Cemetery Fees $36,365 $25,000 $36,000 $ 40,000 $ 40,000 $40,000 Other Dept Revenue $253,581 $234,000 $253,000 $ 260,000 $ 270,000 $280,000 Licenses / Permits $4,113,523 $2,166,000 $2,152,000 $ 2,200,000 $ 2,240,000 $2,280,000 Fines / Forfeitures $72,133 $60,000 $73,000 $ 70,000 $ 70,000 $70,000 Investment Income $2,430,476 $1,900,000 $2,430,000 $ 2,430,000 $ 2,430,000 $2,430,000 Medicaid Reimbursement $379,909 $284,000 $380,000 $ 390,000 $ 400,000 $410,000 Misc Recurring $523,124 $791,900 $782,400 $ 795,000 $ 810,000 $740,000 TOTAL $25,155,040 $20,882,990 $21,715,054 $22,176,000 $22,644,000 $23,027,000 Annual Change=> 3.98% 2.12% 2.11% 1.69% FY 2023 actuals reflect large 1x revenues increases that are not expected to repeat. May 6, 2024 Ways & Means Committee 6 of 19 New Revenue Options Limited FY 2025 Revenue Solutions New / Increased Revenues Municipal Empowerment Act Increase Local Meals by 0.25% $ 353,925 Increase Local HOT by 1% $ 236,000 Motor Vehicle Surcharge (5%) $ 331,300 Increase Trash Collection Fee $ 520,000 Increase Other Fees / Sources $ 384,000 Total New / Increased Revenues $ 1,825,225 • Local Receipts growth of 4% in FY25 => $840,000 in increased revenues. • FY25 assumes Town adopts all available measures proposed by Governor Healey. • Revenue impact $1.7M in FY25, $921K conditional on successful adoption by the Legislature. May 6, 2024 Ways & Means Committee 7 of 19 Multi-Year Forecasts Baseline Revenue Forecast, FYs 2025 through FY 2028 FY2024 FY2025 FY2026 FY2027 FY2028 Revenue Town Levy / Property Taxes $ 110,776,684 $ 113,814,189 $ 117,202,807 $ 120,692,893 $ 124,288,148 Local Aid $ 22,990,253 $ 23,344,524 $ 23,730,000 $ 24,118,000 $ 24,506,000 Local Receipts $ 20,882,990 $ 21,715,054 $ 22,176,000 $ 22,644,000 $ 23,027,000 Other Financing $ 5,755,074 $ 1,551,845 $ 1,576,882 $ 1,602,419 $ 1,628,468 Total Revenues $ 160,405,001 $ 160,425,612 $ 164,685,688 $ 169,057,312 $ 173,449,616 Revenue Forecast with New Revenue Initiatives, FY 2025 through FY 2028 FY2024 FY2025 FY2026 FY2027 FY2028 Revenue Town Levy / Property Taxes $ 110,776,684 $ 113,814,189 $ 117,202,807 $ 120,692,893 $ 124,288,148 Local Aid $ 22,990,253 $ 23,344,524 $ 23,730,000 $ 24,118,000 $ 24,506,000 Local Receipts $ 20,882,990 $ 23,540,279 $ 24,644,122 $ 25,599,359 $ 26,255,206 Other Financing $ 5,755,074 $ 1,551,845 $ 1,576,882 $ 1,602,419 $ 1,628,468 Total Revenues $ 160,405,001 $ 162,250,837 $ 167,153,810 $ 172,012,671 $ 176,677,822 Additional Revenue Initiatives generate $10.5 million in additional revenue over 4-year period. Councilor Comment/Questions at Budget Hearings: Councilor Morin • PILOT – approach BELD to increase payment • COVANTA – revisit lease to increase revenue • More aggressive in pursuing local receipts • Council Reserve Fund needs to be restored • Capital – share spreadsheet on what you come up with in a few months Councilor Reynolds • Plumbing/Licensing Fees • Capital – page 6 Water System Study – is this once it leave the Treatment Plant Councilor Maglio • Fees for blighted properties • Assessing Dept – How is assessing of property done? Is it random? Do residents get notified in advance? Councilor Flaherty • Is New Growth a realistic number May 6, 2024 Ways & Means Committee 8 of 19 Chairwoman Boericke • Fee increases – send list to Council when you get it • Request Town Clerk to provide evaluation of fees/recommendations • Quarterly reports to Council on budget vs actuals and how the $300,000 is being spent in the Mayor’s office. • ADA Transition Plan frustrations. We have a spreadsheet available on-line, but nothing is being filled out. • Why can’t we get the ramp built. 161 Town Clerk – James M. Casey Department Overview • Considered the core of local government, the town clerk’s office serves as the central information center for local residents and citizens at large. The office operates in accordance with the provisions of more than 75 Chapters and over 500 sections of Massachusetts General Law. Under the umbrella of services managed by the clerk’s office include, but not limited to, elections, public record access, vital records, recording of planning board and zoning board decisions, federal and local census, annual dog registrations, open meeting law, conflict of interest law and ethic requirements, maintaining the preservation of town records, codification of new ordinances, and provides administrative support for the Board of License Commissioners. • It is staffed by four full-time positions, three of which are covered under union contract, and supplemented with over 75 election workers and a Board of Registrars appointed by the Mayor. The annual budget request for the department is heavily driven by election cycles and other responsibilities mandated by MGL. It should be noted, the department generates approximately $300,000 in annual revenue from fees accessed on the various licenses and certified records. FY2025 Highlights • The FY2025 Budget proposal of $561,573 reflects a 13.2% reduction from FY2024, primarily driven by a reduction of one election versus FY2024 and offset by increases contractual obligations. • The clerk’s budget provides for the following • Salary for four full time positions including contractual stipends • Allocation for the September State Primary and November State General Election • Funding to provide for the annual town census • Technology allocations to support applications for FOIA, vital records, dog, marriage and other business applications • Allocations for: • City/Town Clerk Conference and membership fees • Cell phone for Town Clerk • Printing and office supplies May 6, 2024 Ways & Means Committee 9 of 19 610 - Library FY2025 Budget presented by Terri Stano, Library Director Department Overview • Thayer Public Library is comprised of 30,440 square feet on three levels with a collection of over 100,000 items. The staff consists of 27 full-time and part-time employees. Eight full-time staff members are professional librarians with master’s degrees in library science. • The Thayer Public Library is open 64 hours per week during most of the year; 6 days per week and 4 evenings per week. Thayer Public Library offers all library users a welcoming, vibrant community space where staff members strive to make their experience worthwhile. We are committed to responding to the changing nature of library services by providing current and emerging resources to encourage life-long use of the library. • The Board of Library Trustees is the body that governs the library. There are nine trustees; elected to four- year terms each. Their role is to set policy and to hire and work with the Library Director to make certain the library remains vital. They seek out and advocate for adequate funding. Trustees also represent the community. They listen to the needs of the residents and act as liaisons, advocating for the best interests of the Town. The Board of Trustees continues to actively engage in the process of reevaluating the library space and services to meet the needs of residents now and in the future. • Funding: • Major funding for Thayer Public Library comes from the Town of Braintree’s annual operating and capital budgets. • We also receive funding from the Commonwealth of Massachusetts through State Aid to Public Libraries awards. These awards are offered in exchange for meeting certain required minimum standards of library service. A municipality and its library must be certified by the MBLC as meeting statutory and regulatory requirements to receive State Aid to Public Libraries funding. FY2025 Highlights • This year’s FY25 budget meets all the minimum standards for certification in the State Aid to Public Libraries award program and we anticipate that the library will receive close to the same funding amounts in State Aid as FY24. • As with numerous other Town of Braintree Departments, Thayer Public Library is encountering budget challenges for FY25. Despite meeting the Minimum Standards for certification (MAR) and being on track for certification, the budget is notably tight with minimal discretionary funds available. To be certified each fiscal year, a municipality and its library must: 1. Meet its Municipal Appropriation Requirement 2. Meet Minimum Standards of Free Public Library Service 3. Hours Minimum Requirements 4. Submit Annual reports and forms to show compliance • A larger portion of State Aid will need to be allocated towards funding material expenses, supplies, miscellaneous building expenses, and printing costs. Consequently, there will be limited state aid remaining for addressing building emergencies or undertaking future projects. Previously, state aid funds were predominantly utilized for additional material purchases, enriching resources available to residents. However, this year's focus on meeting the mandated 13% materials requirement will restrict the flexibility of these funds. • The Friends of the Library have also committed to sponsoring extra materials and resources for the public. The rising demand and usage of ebooks, streaming services and databases have led to increased costs for the library. May 6, 2024 Ways & Means Committee 10 of 19 152 - Human Resources FY2025 Budget presented by Christopher Shipps, HR Director Department Overview • Human Resources is responsible for all aspects of personnel and employee relations, including: • Benefits • Collective bargaining • Contract administration • Employee Assistance Program • Filling of vacancies • Labor relations • Leave administration • Maintenance of personnel files and records • Unemployment • Workers' compensation. FY2025 Highlights • In FY25 the General Fund portion of the Town’s annual pension contribution was frozen at $10.9 million, saving $817,000 in increased FY25 costs. The savings will ultimately need to be paid by the Town in future years, subject to current valuation and funding schedule under development by the Braintree Retirement System’s actuary. • Contributions from the General Fund for the Town’s Health Care / Medical Trust increased by 5% from $9.8 million to $10.3 million. This funding increase accounts for claims history as well as increases in employee and employer premiums next year. • The FY25 proposed budget also calls for a $1.5 million reserve to be established using available Free Cash funding to fund one-time costs of various departments, including within the Schools Department, from reductions in force and payroll and program restructuring. Motion: by Councilor Morin to Table Order 24 020 to the next Committee of Ways & Means meeting Second: by Councilor Flaherty Vote: For (5–Boericke, Morin, Flaherty, Maglio, Reynolds), Against (0), Absent (0), Abstain (0) May 6, 2024 Ways & Means Committee 11 of 19 • 24 021 Mayor: FY2025 Budget – Community Preservation Committee or take up any action relative thereto (Presented by Planning Director Melissa SantucciRozzi on May 20) (Table to May 20) Motion: by Councilor Morin to Table Order 24 021 to the Committee of Ways & Means meeting on May 20, 2024 Second: by Councilor Flaherty Vote: For (5–Boericke, Morin, Flaherty, Maglio, Reynolds), Against (0), Absent (0), Abstain (0) • 24 022 Mayor: FY2025 Budget - Continuation of Revolving Funds or take up any action relative thereto (Revolving Accounts on the date Department Head presents Budget) 5/6 Library® (Table to May 13) 5/13 Department of Public Works® - Recycling 5/14 Golf® 5/20 Dept. of Elder Affairs® 5/20 Municipal Licenses & Inspections® 5/21 Education® MOTION FOR FISCAL YEAR 2025 CONTINUATION OF REVOLVING FUNDS R1. That, in accordance with the provisions of Chapter 44, Section 53E1/2 of the General Laws, the Town of Braintree hereby sets the maximum amount that may be spent during Fiscal Year 2025 beginning on July 1, 2024 for the revolving funds established by ordinance for certain departments, boards, committees, agencies or officers, as follows: Revolving Fund Department, Board, Committee, Agency or FY2025 Spending Limit Officer Elder Affairs Services and Department of Elder Affairs $30,000 Activities Immunization Board of Health $50,000 Library Materials Library Trustees $45,000 Library Room Rental Library Trustees $5,000 Recycling Materials Mayor, in conjunction with Recycling $4,800 Coordinator Household Hazardous Waste Mayor, in conjunction with Recycling $50,000 Coordinator Full Day Kindergarten School Committee $1,100,000 Pro Shop Mayor, in conjunction with Director of Golf $300,000 Operations Food and Beverage Mayor, in conjunction with Director of Golf $550,000 Operations School Bus School Committee $500,00 May 6, 2024 Ways & Means Committee 12 of 19 Committee members had no questions for Library on the Revolving Fund. Motion: by Councilor Morin to Table Order 24 022 to the Committee of Ways & Means meeting on May 13, 2024 Second: by Councilor Flaherty Vote: For (5–Boericke, Morin, Flaherty, Maglio, Reynolds), Against (0), Absent (0), Abstain (0) The Committee took a 5 minute recess returning at 8:02pm. • 24 018 Mayor: Authorization to Accept a Donation – The Nelson Chin Memorial Fund or take up any action relative thereto Christopher Griffin, Asst Director Parks & Recreation explained this generous donation from the Nelson Chin Memorial Foundation. Sue Chin was in attendance and stated this will go to the camp that is near and dear to Nelson’s heart. MOTION: That the Town of Braintree be and hereby is authorized, in accordance with Section 53A of Chapter 44 of the Massachusetts General Laws to accept the following gift upon the conditions attached and herein set forth: DONOR GIFT PURPOSE Nelson Chin Memorial Foundation $30,000 Recreation Department Program Councilor Morin read the Motion: Motion: by Councilor Morin to approve Order 24 018 Second: by Councilor Flaherty Vote: For (5–Boericke, Morin, Flaherty, Maglio, Reynolds), Against (0), Absent (0), Abstain (0) May 6, 2024 Ways & Means Committee 13 of 19 • 24 019 Mayor: FY2024 Supplemental Appropriation #2 or take up any action relative thereto It was explained by Director Esmond, in order to close out Fiscal Year 2024 (FY24) it is necessary to fund remaining supplemental appropriations reported by various Town departments. Each item is summarized below. As is typically the case of a year-end supplemental budget request, many of the items included in this request are modest in amount, but are still necessary to align available funding with the projected costs for the remainder of the year. In order to preserve the General Fund FY23 Certified Free Cash reserves, we have identified FY24 budget reversions as the primary funding source of these supplemental funding needs. Additionally, this filing proposes $624,000 in budget reversions from prior year General Fund appropriations that have not been expended to date in order to fund a reported deficiency by the Schools Department. Finally, the supplemental budget would provide for a FY24 supplemental appropriation of $300,000 to fund a reserve under the Mayor’s office to engage professional service firms to assess opportunities for organizational and process improvements, including investing in technology and other innovations to help reduce costs in FY25 or manage operations at lower funding levels. Below are explanation of each request: 1. Schools Department The Department has reported a fiscal year deficiency of an estimated $997,000. Key factors reported by the School Department including costs of special education increasing beyond budgeted levels, including increasing staffing for new programming to keep students in district as well as bring students back from out of district placements, which will contain costs in the long run. There have also been significant increases in special education contracted and professional services, and vendor transportation used by students enrolled in out of district programs. In total, special education costs account for roughly half of the reported deficiency. Additionally, the FY24 budget assumed 2% increases to all salaries. When negotiations were settled with the BEA, actual increases to salaries were 2.5%-8% across all units and there were increases to other monetary benefits such as longevity payments and parental leave. The Department has also reported that it faces increases in student transportation costs, including fuel expenses and wages for bus drivers. The projected deficiency will be partially offset with additional Circuit breaker funding from the state that was announced to be accelerated from FY25 to help defray a portion of the increased FY24 expenses. The supplemental request is funded, in part, through reductions in Fund 0002 balances, which are made up of previously authorized General Fund appropriations which have not expended from in several years or have alternative funding sources to support their purpose. 2. Assessing Department Inspections This funding would add $15,000 to the Assessing Department to hire a consultant to conduct property inspections in compliance with the Department of Revenue requirements to conduct on-site inspections of all Town assessed properties once every 10 years. Funding to support this appropriation is provided through Department budget reversions. 3. General Fund Debt Service Based on the actual debt service principal and interest schedules for FY24, which was not finalized before the adopted FY24 budget, and reflects short term notes that were issued at the end of FY23, supplemental funding May 6, 2024 Ways & Means Committee 14 of 19 is required to close out the year. Funding to support this appropriation is provided through transfers from FY24 budget reversions. 4. Insurance Premiums The program supplemental is necessary to account for premium costs greater than those estimated in the FY24 budget. Additionally, the Town will be charged an additional $50,000 deductible for an active claim related to storm damage on French’s Common. Funding to support this appropriation is provided through transfers from FY24 budget reversions. 5. Fire Department The Fire Department is projecting deficiencies in various programs, in particular related to contractual costs and repairs and maintenance of the Department’s equipment and apparatus. Funding to support this appropriation is provided through transfers from FY24 budget reversions. 6. Police Department The Police Department has projected deficiencies in five programs, including for utilities, repairs and other maintenance expenses, that can be fully offset with from FY24 budget reversions. 7. Snow and Ice Currently a $47,000 deficiency is forecast for the year in the program. Funding to support this appropriation is provided through transfers from FY24 budget reversions. 8. Golf Debt Service The original FY24 budget estimate for Golf Fund debt service was modestly less than the final debt service schedule related to the issuance that occurred following the FY24 budget. 9. Mayor’s Office Funds a new reserve to fund costs for consultants, technology investments and other related expenses that would be incurred to support cost-saving efficiencies, program evaluations and process improvements. Funding for this purpose is made available from FY24 budget reversions. 10. Golf Department The Department has requested a transfer of $269,000 from the Golf Fund’s Fiscal Year 2023 Certified Free Cash balance for several purposes, including: repaying $100,000 to the General Fund’s Free Cash, for a portion of the funding that was required to close Golf Fund deficiencies in prior fiscal years; additional part-time employee expense of $25,000; equipment repairs of $15,000; $76,000 for additional costs in the Turf Maintenance program; and, $53,000 for professional staff and simulator operations in the Golf Pro program. 11. Golf Pro Shop The Motion filed would increase the FY24 revolving fund ceiling for the funding level authorized in the FY23 year-end supplemental but not included within the adopted FY24 budget. The Department has requested the increase based on its latest projections for the remainder of FY24 and FY25. May 6, 2024 Ways & Means Committee 15 of 19 12. Golf Food and Beverage The Motion filed would increase the FY24 revolving fund ceiling for the funding level authorized in the FY23 year-end supplemental but not included within the adopted FY24 budget. The Department has requested the increase based on its latest projections for the remainder of FY24 and FY25. Councilor Morin read the Motions for Order 24 019 1 through 12: 1. School Department Motion: That the sum of $624,000 be transferred from the unexpended balance of Fund 0002 to be transferred to the Fund 0003 / School Operating Fund, and further, that the Director of Municipal Finance be authorized to transfer amounts from various Fund 0002 line-items in an amount not to exceed $624,000 for this purpose; the a sum of $56,640 be transferred from Finance / Leases / Lease Expenses, that a sum of $38,560 be transferred from Finance / Administration / 9C Reserve; that $15,000 be transferred from Department of Public Works / School Utility / Telephone, that $12,000 be transferred from Department of Public Works / School Utility / Gasoline, and that $800 to be transferred from Finance / Finance IT / MUNIS Annual Maintenance for a total of $123,000 to be transferred to Fund 0003 / School Operating Fund. Motion: by Councilor Morin to approve Order 24 019 (1) Second: by Councilor Flaherty Vote: For (5–Boericke, Morin, Flaherty, Maglio, Reynolds), Against (0), Absent (0), Abstain (0) 2. Assessing Department Motion: That the sum of $10,000 be transferred from Finance / Administration / Department, that the sum of $4,000 to be transferred from Finance / Finance IT / Annual 365 License, and the sum of $1,000 to be transferred from Finance / Finance IT / MUNIS Annual Maintenance for a sum of $15,000 to be transferred to Finance / Assessing / Consultants. Motion: by Councilor Morin to approve Order 24 019 (2) Second: by Councilor Flaherty Vote: For (5–Boericke, Morin, Flaherty, Maglio, Reynolds), Against (0), Absent (0), Abstain (0) 3. General Fund Debt Service Motion: That the sum of $5,300 be transferred from Finance / Retirement of Debt Principle / Bond Principal Account, and the sum of $21,300 be transferred from Police Department / Communications / Sworn Personnel for a total of $26,600 to be transferred to Finance / Finance Interest / General Fund Bond Interest. Motion: by Councilor Morin to approve Order 24 019 (3) Second: by Councilor Flaherty Vote: For (5–Boericke, Morin, Flaherty, Maglio, Reynolds), Against (0), Absent (0), Abstain (0) May 6, 2024 Ways & Means Committee 16 of 19 4. Insurance Premiums Motion: That the sum of $9,000 be transferred from Town Council / Administration / Consultants, that a sum of $68,060 be transferred from Planning and Development / Zoning Board / Zoning Administrator, that a sum of $57,140 be transferred from Police Department / Detective Bureau / Sworn Personnel for a total of $134,200 from which $50,000 shall be transferred to Finance / Insurance / Insurance Deductible and $84,200 shall be transferred to Motion: by Councilor Morin to approve Order 24 019 (4) Second: by Councilor Flaherty Vote: For (5–Boericke, Morin, Flaherty, Maglio, Reynolds), Against (0), Absent (0), Abstain (0) 5. Fire Department Motion: That the sum of $90,260 be transferred from Fire Department / Fire Suppression / Uniform Branch, a sum of $8,000 be transferred from Fire Department / Licensing Admin / Boat Maintenance, and a sum of $74,740 be transferred from DPW / School Custodian / Department Head, for a sum of $173,00 to be transferred from which $80,000 shall be transferred to Fire / Administration / Department Head, $23,000 shall be transferred to Fire / Building Maintenance / Lighting, and $70,000 shall be transferred to Fire / Equipment Maintenance / Equipment Maintenance. Motion: by Councilor Morin to approve Order 24 019 (5) Second: by Councilor Flaherty Vote: For (5–Boericke, Morin, Flaherty, Maglio, Reynolds), Against (0), Absent (0), Abstain (0) 6. Police Department Motion: That the sum of $224,000 be transferred from Police Department / Patrol Bureau / Sworn Personnel, from which $55,000 shall be transferred to Police / Administration / Sworn Personnel, $22,000 shall be transferred to Police / Building Maintenance / Lighting, $95,000 shall be transferred to Police / Equipment Maintenance / Outside Motor Vehicle Repairs, $45,000 shall be transferred to Police / Special Services / Sworn Personnel, and $7,000 shall be transferred to Police / Animal Control / Sworn Personnel. Motion: by Councilor Morin to approve Order 24 019 (6) Second: by Councilor Flaherty Vote: For (5–Boericke, Morin, Flaherty, Maglio, Reynolds), Against (0), Absent (0), Abstain (0) 7. Snow and Ice Motion: That the sum of $46,740 be transferred from Department of Public Works / Highway / Labor/Custodians/Mechanics Account, and the sum of $260 be transferred from the Department of Public Works / Recreation / Department Head for a sum of $47,000, which shall be transferred to Department of Public Works / Snow and Ice / Contracted Services. Motion: by Councilor Morin to approve Order 24 019 (7) Second: by Councilor Flaherty Vote: For (5–Boericke, Morin, Flaherty, Maglio, Reynolds), Against (0), Absent (0), Abstain (0) May 6, 2024 Ways & Means Committee 17 of 19 8. Golf Debt Service Motion: That the sum of $6,000 be transferred from Golf Fund FY2023 Certified Free Cash to Golf Department / Retirement of Principal / Principal. Motion: by Councilor Morin to approve Order 24 019 (8) Second: by Councilor Flaherty Vote: For (5–Boericke, Morin, Flaherty, Maglio, Reynolds), Against (0), Absent (0), Abstain (0) 9. Mayor’s Office Motion: That the sum of $50,000 be transferred from Licensing / Licensing & Inspections / Inspectors, that $35,000 be transferred from Licensing / Health Expenses / Public Health Nurse, that $5,000 be transferred from Department of Public Works / Construction / Engineers, that $53,260 be transferred from Department of Public Works / Highway / Labor/Custodians/Mechanics, that the sum of $25,000 be transferred from Department of Public Works / Ground Maintenance / Labor/Custodians/Mechanics, that a sum of $41,740 be transferred from Police Department / Patrol Bureau / Sworn Personnel, that a sum of $50,000 be transferred from Library / Current Topics / Librarians, that a sum of $40,000 be transferred from Elder Affairs / Administration / Administrative/Clerical, for a total of $300,000 to be transferred to the Mayor’s Office / Administration / Consultants. Motion: by Councilor Morin to approve Order 24 019 (9) Second: by Councilor Flaherty Vote: For (5–Boericke, Morin, Flaherty, Maglio, Reynolds), Against (0), Absent (0), Abstain (0) 10. Golf Department Motion: That the sum of $229,000 be transferred from Golf Fund FY2023 Certified Free Cash, from which a sum of $100,000 shall be transferred to the General Fund FY2023 Certified Free Cash, a sum of $25,000 shall be transferred to Golf Department / Administration / Part-Time Employees, a sum of $15,000 shall be transferred to Golf Department / Equipment Maintenance / Mower Repairs, a sum of $76,000 shall be transferred to Golf Department / Turf Maintenance / Improvements, and a sum of $53,000 shall be transferred to Golf Department / Golf Pro / Professional Staff. Motion: by Councilor Morin to approve Order 24 019 (10) Second: by Councilor Flaherty Vote: For (5–Boericke, Morin, Flaherty, Maglio, Reynolds), Against (0), Absent (0), Abstain (0) 11. Golf Pro Shop Motion: That, in accordance with the provisions of Chapter 44, Section 53E1/2 of the General Laws, the maximum amount that may be spent by the Mayor, in conjunction with the golf greens superintendent, from the revolving fund monies without further appropriation during the fiscal year commencing July 1, 2023 to pay for salaries, expenses and contractual services associated with the operation of the golf course pro shop be increased to $300,000. Motion: by Councilor Morin to approve Order 24 019 (11) Second: by Councilor Flaherty Vote: For (5–Boericke, Morin, Flaherty, Maglio, Reynolds), Against (0), Absent (0), Abstain (0) May 6, 2024 Ways & Means Committee 18 of 19 12. Golf Food Service Motion: That, in accordance with the provisions of Chapter 44, Section 53E1/2 of the General Laws, the maximum amount that may be spent by the Mayor, in conjunction with the golf greens superintendent, from the revolving fund monies without further appropriation during the fiscal year commencing July 1, 2023 to pay for salaries, expenses and contractual services associated with the operation of the golf course food service be increased to $550,000. Motion: by Councilor Morin to approve Order 24 019 (12) Second: by Councilor Flaherty Vote: For (5–Boericke, Morin, Flaherty, Maglio, Reynolds), Against (0), Absent (0), Abstain (0) It was unanimously voted to adjourn the meeting at 9:15p.m. Respectfully submitted, Susan M. Cimino Clerk of the Council Documents provided for Meeting • 24 020 Mayor: FY2025 Operating Budget or take up any action relative thereto (Public Hearing) • 24 021 Mayor: FY2025 Budget – Community Preservation Committee or take up any action relative thereto (Public Hearing) • 24 022 Mayor: FY2025 Budget - Continuation of Revolving Funds or take up any action relative thereto (Public Hearing) • 24 018 Mayor: Authorization to Accept a Donation – The Nelson Chin Memorial Fund or take up any action relative thereto • 24 019 Mayor: FY2024 Supplemental Appropriation #2 or take up any action relative thereto May 6, 2024 Ways & Means Committee 19 of 19