Tri-Town Board of Water Commissioners

TRI TOWN BOARD of Water Commissioners Braintree, Holbrook, Randolph Braintree Town Hall MINUTES May 18, 2017 PRESENT: Chairman, Joseph Sullivan, Mayor, Town of Braintree; Richard Brewer, Town of Randolph, Timothy Gordon, Town Administrator, Town of Holbrook. IN ATTENDANCE: Jim Arsenault, Lou Dutton, Ben Eccord, Paul Gabriel, Barbara Mello, Joe Reynolds, and Robyn LaFrance. Mayor Sullivan opened the meeting at 3:05 pm and introductions were done. MINUTES: the minutes of the April 6 meeting were reviewed and accepted MOTION: by Tim Gordon to accept the minutes SECOND: by Rich Brewer VOTE: Unanimous Award for Great Pond Dam Project Safety Project: Barbara Mello  Barbara Mello provided the Board with two handouts that detailed the cost breakdown for the Great Pond Dam safety improvement project, and the breakdown of the Dam & Seawall Repair or Removal Fund Grant administered by the MA Executive Office of Energy and Environmental Affairs.  There was brief discussion concerning any possibility that there would be a change order and the contingency fund.  The construction contract will be awarded to D & C Construction for the submitted bid cost of $1,050,000. Total project cost will be divided between the three communities in this formula: Braintree 48%, Randolph 37%, and Holbrook 15%.  Tim Gordon explained that this capital project will require an article for Town Meeting that he will prepare for the fall 2017 Holbrook Town Meeting.  Mayor commented that the Board should move forward today and that the cost was very good and the contractor is ready to start. MOTION: By Rich Brewer to award the Great Pond Dam Safety Improvement bid contract to D & C Construction. SECOND: by Tim Gordon VOTE: Unanimous  Barbara Mello will prepare the documents for Board signatures. This process could take approximately two weeks. Barbara will notify D and C Construction promptly, and the work is expected to begin as soon as possible. 1 Environmental Partners Group, Engineering Services Agreement: Paul Gabriel  Paul Gabriel gave a brief overview of the services included in the Environmental Partners Group (EPG) proposal for engineering services for the Tri Town water distribution system master plan. He explained how the hydraulic distribution system will work based on each of the three towns changing demographics.  MOTION: By Rich Brewer to move forward on the Environmental Partners Group contract not to exceed $90,000 ($65,000 for the analysis and $25,000 for Distribution Plan) SECOND: by Tim Gordon VOTE: Unanimous  The EPG contract will be paid and divided between the three communities according to the agreed formula: Braintree 48%, Randolph 37%, and Holbrook 15%. Other: Fred Hanson, The Patriot Ledger, had a few general questions concerning the Tri Town Board and the treatment plant process. The next meeting is scheduled for June 14 at 2 pm at Braintree Town Hall. MOTION: By Tim Gordon to adjourn meeting at 3:35 pm. SECOND: by Rich Brewer VOTE: Unanimous Respectfully submitted, Robyn LaFrance, Recording Secretary 2