Tri-Town Board of Water Commissioners

TRI TOWN BOARD Of Water Commissioners Braintree, Holbrook, Randolph Braintree Town Hall MINUTES May 21, 2018 Present: Joseph Sullivan, Chair, Town of Braintree; Richard Brewer, Town of Randolph; Tim Gordon, Town of Holbrook. In attendance: Ben Fehan, Helen Gordon, Barbara Mello, Vincent Miller, Hill International, Ed Spellman, Mike Walsh, Robyn LaFrance. Mayor Sullivan opened the meeting at 9:35 am. The minutes of the April 30, 2018 meeting were reviewed and accepted as presented. MOTION: by Rich Brewer to accept the minutes of April 30, 2018 SECOND: by Tim Gordon VOTE: Unanimous Board Selection of OPM firm for Water Treatment Plant: Mayor Sullivan explained that the Tri Town Board held open meeting interviews for each of the three companies who submitted a proposal for OPM Services. The board has had time to review each firm’s presentations. Mayor Sullivan asked the other board members if they had made a decision. Richard Brewer indicated that he would like to make a motion to award the OPM contract to Environmental Partners Group (EPG). MOTION: by Rich Brewer to award the OPM Services contract to Environmental Partners Group based on the evaluation and EPG’s knowledge of the Tri Town water system SECOND: by Tim Gordon VOTE: Unanimous Mayor Sullivan thanked all of the companies involved in the OPM proposal process, and thanked the proposal review advisory team for the evaluation. It was suggested that a back-up firm be voted on in the event that Environmental Partners Group is not able to agree on the contract and fee. Tim Gordon said he would like to recommend the firm that scored second on the evaluation, Weston & Sampson. MOTION: by Tim Gordon to select Weston & Sampson as the back-up firm for OPM Services for the Tri Town Water Treatment Plant SECOND: by Rich Brewer VOTE: Unanimous Progress Report on Great Pond Dam Repair Project: Ben Fehan  Ben Fehan reported that there is little to update the Board on from the last meeting. It is expected that the road paving will be done within the next two weeks. Ben said there is some general clean up that needs to be done.  Mike Walsh, CDM, stated that he has been in touch with the contractor. He said that work is backed up due to poor spring weather, and he concurred that the road paving will be done in the next week or two. Other: Mayor Sullivan said he will follow up with Lou Dutton regarding broadband and the security camera at the Richardi Reservoir. This can be added to the next meeting agenda. Mayor Sullivan acknowledged that all three communities are in the process of securing financing. Mayor Sullivan said the Braintree Town Council will vote on the Tri Town bond authorization on June 19 or June 26. Braintree is seeking to authorize $23,300,000 for Braintree’s share of the construction of the Tri Town regional water treatment plant. Tim Gordon reported that Holbrook voted overwhelmingly in support at its Town Meeting on May 9. Rich Brewer reported that the Town of Randolph will secure its financing this month. Barbara Mello started a brief discussion with the Board concerning the next steps for the Owner’s Project Manager now that the decision has been made. Barbara Mello explained that a contract needs to be drafted and a fee negotiated with Environmental Partners Group. Barbara Mello offered that she and Jim Arsenault could advise on the fee since they had already done the research. The Board agreed to designate Barbara Mello to lead on the contract and fee with Environmental Partners Group. Mayor Sullivan commented that they all had work to do and he discussed a date for the next meeting. The next meeting date was scheduled for Monday, June 25, 2018 at 11 am at Braintree Town Hall. MOTION: by Tim Gordon to adjourn the meeting at 9:40 am. SECOND: by Rich Brewer VOTE: Unanimous Respectfully submitted, Robyn LaFrance Recording Secretary