Council Meetings Agendas

Council of the Town of Brentwood Town Hall, Brentwood, Maryland Council Meeting Council Meeting of the Mayor and Council of Brentwood Date: May 17, 2017 Council: X Council Member Jerry Burgess Town Staff: X Council Member Tonya Harrison X Reginald Bagley, Town Administrator X Council Member Regina Morlan X Magdalena Rojas, Town Clerk X Vice Mayor Victor Olano X Robert Althoff, Chief of Police X Mayor Rocio Treminio-Lopez X Shelley Dorsey, Treasurer Mayor Treminio-Lopez called the meeting to order at 7:04 pm __________________________________________________________________________ APPROVAL OF AGENDA: Motion by Vice Mayor Olano to approve the agenda, second by Council Member Burgess. Approved by voice vote, all in favor Add: Gateway CDC requested funds, Old Business (g.) Presentation by State Highway Administration Erica Rigby Concerning 38th Street repaving which will take place during the next fiscal year. Council has some questions about how the Town has to work with the State Highway Administration to address speed enforcement and parking enforcement. Presentation by Department of Agriculture Concerning Mosquito Spray Program Jeanine Dorothy Brentwood has not been in the program in about 20 years. Breeding grounds will be treated as well as the program coming back every 3 weeks to avoid larva maturing in to mosquitos. Minutes Budget Meeting April 18, 2017 Council Meeting May 2, 2017 Ordinance Hearing April 19, 2017 Special Meeting May 10, 2017 Council Meeting April 19, 2017 Budget Meeting May 10, 2017 Special Meeting April 26, 2017 Budget Meeting April 26, 2017 Motion to approve the minutes for Budget Meeting April 18, 2017, Ordinance Hearing April 19, 2017, Council Meeting April 19, 2017, Special Meeting April 26, 2017, Budget Meeting April 26, 2017, Council Meeting May 2, 2017, Special Meeting May 10, 2017, Budget Meeting May 10, 2017 pending changes on all minutes but specifically Special Meeting May 10, 2017. Motion made by Vice Mayor Olano, seconded by Council Member Harrison. Approved by voice vote all in favor. Council Member Morlan abstaining. 1  Council of the Town of Brentwood Town Hall, Brentwood, Maryland Council Meeting Public Comments COMMENT: Jeffrey Clark, Perry Street Concerned that items in the agenda don’t have item amounts needed listed. He is also concerned about the way new and old business items are being established on the agenda. He mentioned that he would like to have a notice going out to the residents be via the calendar feature online for future agendas. COMMENT: Martha Walsh, Taylor Street Congratulates the new elected Council. He comes today to make the Council aware of the traffic issues specifically with speeding, as well as streetlights missing on Taylor Street. There is a need of more lighting for safely. His 3rd concern is that they have mud water and corrosion happening from his neighbors building and would like help to resolve these problems. COMMENT: Jose Hernandez, 40th Street He wanted to come and speak about his driveway building permit. He has obtained the permit from the County and would like to have it approved. Due to lack of parking on his street this is an urgent matter for him. The dimensions are ok by County standards and he understands that they are against the Town therefore he is requesting a variance from the Town. Council advised him to make a written request and Vice Mayor Olano will follow up with this. Code Enforcement Report April Stats-Read by Code Enforcement Officer Martha Nichols Violation Handling Report- was given by Code Enforcement Officer Martha Nichols Motion to receive Code Enforcement Department Report by Council Member Morlan seconded by Vice Mayor Olano. Approved by voice vote, all in favor. Proclamation of LGBT recognition on the Third Thursday of June- Read by Mayor Rocio Treminio-Lopez Motion to approve the proclamation to honor the third Thursday of June as LGBT Pride Day. Motion made by Council Member Harrison and seconded by Council Member Burgess. Approved by voice vote, all in favor. Mayor signed proclamation. Dept. of Agriculture Mosquito Spray Program in Brentwood Motion to move up item Old Business F. Motion made by Council Member Burgess, seconded by Council Member Harrison. Approved by voice vote, all in favor. Motion to approve the program with Dept. of Agriculture Mosquito Spray Program in Brentwood to spray and do larva treatment. Motion made by Council Member Morlan, seconded by Council Member Harrison. Approved by roll call, Council Member Morlan, Council Member Harrison, Mayor in favor. Council Member Burgess against and Vice Mayor Olano abstains. 2  Council of the Town of Brentwood Town Hall, Brentwood, Maryland Council Meeting Police Department Report Stats for the month of April- read by the Chief of Police Proclamation of National Police Week 2017 (May 14-20)- Read by Mayor Rocio Treminio-Lopez Motion to approve the proclamation to designate May 14-20th as National Police Week. Motion made by Vice Mayor Olano and seconded by Council Member Harrison. Approved by voice vote, all in favor. Mayor Signed proclamation. Treasurer Report- Read by the Treasurer Motion to receive the treasurer report pending audit. Motion made by Council Member Morlan, seconded by Vice Mayor Olano. Approved by voice vote, all in favor. Town Clerk Report– Presented by the Town Clerk Motion to receive pending audit Town Clerk Report by Council Member Harrison seconded by Council Member Morlan. Approved by voice vote, all in favor. Town Administrator Report- Presented by the Town Administrator Motion to receive Town Administrator Report Report by Council Member Morlan seconded by Council Member Harrison. Approved by voice vote, all in favor. Council Reports- Reports were not given (8:54pm). Old Business ASCAP Membership $341 Motion to approve ASCAP Membership $341 from line item to be determined by the Treasurer. Motion made by Council Member Harrison, seconded by Council Member Morlan. Approved by voice vote, all in favor. Minutes Hard Binding- Tabled until second meeting in June W.L. Meekin Co. Property Research Proposal Motion to approve the proposal of $2000 for property research from Line item to be determined by the Treasurer. Motion made by Council Member Morlan seconded by Council Member Harrison. Approved by roll call, all in favor. Brentwood Day Motion to approve and amount not to exceed $2500 from Line item 5-9215. Motion made by Council Member Morlan seconded by Council Member Harrison. Approved by voice vote, all in favor. Gazebo Policy Motion to reinstate the previous Gazebo Policy to include $50 for residents and $100 for non- residents with a $100 deposit for both (Key will have to be returned to get a deposit back). Motion made by Council Member Morlan seconded by Vice Mayor Olano. Approved by roll call, Council Member Harrison, Vice Mayor Olano and Mayor Treminio-Lopez in favor. Council 3  Council of the Town of Brentwood Town Hall, Brentwood, Maryland Council Meeting Member Morlan against. Gateway CDC requested funds- Tabled Motion to approve support of the Gateway CDC open studio program in the amount of $500. Motion made by Council Member Harrison seconded by Vice Mayor Olano. Motion withdrawn. New Business Proclamation of Kids in the Park Day- Read by Mayor Rocio Treminio-Lopez Motion to approve the proclamation to honor Kids to Park. Motion made by Council Member Harrison and seconded by Vice Mayor Olano. Approved by voice vote, all in favor. Mayor Signed proclamation. Gazebo for LGBT Pride Day Celebration on 5/15 and $100 to Support Event Motion to approve the use of the Gazebo on June 15th at 6:30 pm for the LGBT Pride Day Celebration with the financial support in the amount of $100. Motion made by Council Member Harrison and seconded by Vice Mayor Olano. Approved by roll call, all in favor. Resolution 2017-08 Establishing the Rules for the Mayor and Council Term Motion to approve Resolution 2017-08 Establishing the Rules for the Mayor and Council Term. Motion made by Council Member Harrison and seconded by Vice Mayor Olano. Approved by roll call, all in favor. Resolution 2017-09 Establishing the Sustainability Committee and Appointing Chair- Tabled Resolution 2017-10 Appointing Victor Olano as Vice Mayor Motion to approve Resolution 2017-10 Appointing Victor Olano as Vice Mayor. Motion made by Council Member Harrison and seconded by Vice Mayor Olano. Approved by roll call, Council Member Harrison, Vice Mayor Olano and Mayor Treminio-Lopez in favor. Council Member Morlan abstains Community Volunteer Fair on June 14th and $60 to Support the Event Motion to hold a Volunteer Fair on June 14th with $60 to support the event. Motion made by Council Member Morlan and seconded by Council Member Harrison. Approved by voice vote, all in favor. Budget Ordinance Reading and Approval dates Motion to hold a budget Ordinance Reading on May 19th and May 26th with approval taking place on May 26th. Motion made by Council Member Harrison and seconded by Council Member Morlan. Approved by voice vote, all in favor. Enrollment in MML Graduate Workshop Motion to enroll in MML Graduate Workshop for the Mayor, one Council Member and the Town Administrator in the total of $375. Motion made by Council Member Harrison and seconded by Council Member Morlan. Approved by voice vote, all in favor. 4  Council of the Town of Brentwood Town Hall, Brentwood, Maryland Council Meeting Enrollment in MML Academy of Excellence Motion to enroll in the MML Academy of Excellence for Council Member Burgess and Vice Mayor Olano in the amount of $500. Motion made by Council Member Harrison and seconded by Council Member Morlan. Approved by voice vote, all in favor. Laptop Purchase Motion to approve the purchase of Laptops not to exceed $5,000 for the Mayor, Council, Town Administrator, Town Clerk, and Treasurer. Line item to be determined. Motion made by Council Member Harrison and seconded by Council Member Morlan. Approved by roll call, all in favor. New Tires for Maintenance Truck Motion to approve the new tires for the new Maintenance truck $692 from line item 5-7075. Motion made by Council Member Harrison and seconded by Vice Mayor Olano. Approved by voice vote, all in favor. Traffic Volume/ Speed Motion to approve the purchase of Traffic Volume Speed Control in the amount of $570.13 from line item to be determined. Motion made by Council Member Morlan and seconded by Council Member Harrison. Approved by roll call, all in favor. Bartlett Park Equipment Repair Motion to make a claim with LGIT for the damages. Motion made by Council Member Morlan and seconded by Vice Mayor Olano. Approved by roll call, all in favor. Town Hall AC Unit Motion to approve Interstate Bill for the repair of Town Hall AC Unit in the amount of $1,711 from line item 5-7110. Motion made by Council Member Harrison and seconded by Vice Mayor Olano. Approved by roll call, all in favor. Meeting adjourned at 10:04pm Motion to Adjourn. Motion made by Council Member Morlan seconded by Vice Mayor Olano. Approved by voice vote, all in favor. Submitted by: ________________________________ Magdalena Rojas Town Clerk Mayor, Rocio Treminio-Lopez 5  Council of the Town of Brentwood Town Hall, Brentwood, Maryland Council Meeting Approved: ___________________ 6