Mayor & Board of Trustees

0ß ?L AGENDA AUGUST 17. 2OI6 BOARD OF TRUSTEES VILLAGE OF BRIARCLIFF MANOR, NEW YORK REGULAR MEETING - 8:00 PM Board of Trustees Announcements Village Managers Report Public Comments 1. Recognition of Years of Service for Village Employees 2. Award of Bid for the Pool Pavilion Reconstruction Fabrication and Delivery of Glu-Lam Arches and Glu-Lam Beams Project 3. Schedule a Public Hearing to Renew a Special Use Permit - Scarborough PresbyterÍan Church 4. Appointment of Police Lieutenant 5. Fire Depaftment Memberships NEXT REGULAR BOARD OF TRUSTEES MEETING - SEPTEMBER 7, 2016  New York State Conference of Mayors and Municipal Officials 119 Washington Avenue, Albany, New York 12210 . Ph (5fB) 463-1185 . Fx (518) 463-1190 Toll free number for NYGOM members l-800446-9266 ww\ r.nycom.org August, 2016 Dear Mayor: Since 1961 , the Conference of Mayors has annually honored public officials who have served a single community for twenty-five years or more by awarding them a "Certificate of Public Service." The privilege of presenting the actual ceftificate is reserved for each municipality, thereby affording you the oppoftunity to extend recognition and appreciation to the individual officials with whatever forinality you consider appropriate. The Conference of Mayors is pleased that you, along with many other municipalíties, have chosen to honor these individuals, We join you in congratulating these municipal officials who have dedicated themselves to public service. eter Executive Director FNAME LNAME HDATE YRS. OF SERVICE MICHAEL BASSETT 4/s/te84 VINCENT D'ADDONA 7/8/7e88 MARTIN DECESARIS r0/1/1984 DOMINICK DISANZO 7lL8/1.s88 28.04 WILLIAM EVANS 7/22/1991 25.03 DONALD GOREY L2/17 /Ls79 ¿Zø.ais- -)7.ß :) HENRY JAMIN s/30/1989 JAMES LANDRO 7 /t6/1990 26.05 NESTOR LASSIC s/4/lsso 25.91, GINO SANTUCCI 6/28/rsso 26.rO DERRICK STRIPPOLI e/4/tss1 25.9L  25 New York State Conference of Mayors and Munici p al O fficials presents this Twenty-Five Year eeúificate of PubLic Seruice to Vincent DtAddona In recognition of rwenry five years of distinguished public service ro your communiry, the New York State C¡nference of Mayors is pleased and honored to publicly acknowledge your dedication and commitment. \ l'( 0I[ Ilxoctttit¡,re I)irutt tot'  25 New York State Conference of Mayors and Municip al Officials presents this T\renty-Ilive Year Oertificate of Pablir: Seruice to Dominic DiSanzo In recognition of twenry fiv e years of distinguished public service ro your communiry, the New York State Conf erence of Mayors is pleased and honored to publicly acknowledge your dedi cation and commitment. \ lT /0M lt)rcu t ti ¡r¡, f )i yt¿'[¡¡1'  25 New York State Conference of Mayors and Munici p al Officials presents this T\,venty-Five Year Certifioate of Public Seruice to ViIIiam Evans In recognition of twenry five years of distinguished public service ro your communiry, the New York State C-onference of Mayors is pleased and honored to publicly acknowledge your dedication and commitment. \ l'('OM lllrectt ti tr I )i xrtor  25 New York State Conference of Mayors and Municip al Officials presents this TWenty-Five Year eeúificate of PubLic Sen ice to Ifenrylamin In recognition of rwenry five years of distinguished public service to your communiry, the New York State Conference of Mayors is pleased and honored to publicly acknowledge your dedication and commitment. \ 17 'OM ltlxccuti 14, J)i yr¡'[¿¡1'  25 New York State Conference of Mayors and Munici p al O fficials presents this T\venty-Five Year Ceñificate of htblic Seruice to fn-es Landrc In recognition of mrenry five years of distinguished public service to your communiry, the New York State fünference of Mayors is pleased and honored to publicly acknowledge your dedication and commitment. \ 1 '0IyI ltlxec t t ti vc I )i re,c,tt¡t'  25 New York State Conference of Mayors and Municipal Officials presents this T\ryenty-Five Year eeñificate of Public Seruice to stot Lassic In recognition of mrenry five years of distinguished public service ro your communiry, the NewYork State Conference of Mayors is pleased and honored to publicly acknowledge your dedication and commitment. \ l'( OIVI llxecuti 1t¿' | )i y'¿'[¿¡1'  25 New York State Conference of Mayors and Municipal Officials presents this TYventy- Five Yean' eeúificate of PubLia Seruice to Gino Santuc In recognition of rwenry five years of distinguished public service ro your communir¡ the New York State Conference of Mayors is pleased and honored to publicly acknowledge your dedication and commitment. \ ]QM ltlxocttti ve I)it octor  25 New York State Conference of Mayors and Municipal Officials presents this T\ryenty-Five Year eeúificate of PubLic Seruioe to Denick Strrppoli In recognition of rwenty five years of distinguished public service to your communiry, the NewYork State C-onference of Mayors is pleased and honored to publicly acknowledge your dedication and commitment. \ l'( /0M llxocuti ¡q, f )iyy:[¡¡r'  30 New York State Conference of Mayors and Munici pal Officials presents this Thiñy Year eeúificate of PubLic Seruice to Michael Bassett In recognition of thiny years of distinguished public service ro your conxnuniry, the New York State C-onference of Mayors is pleased and honored to publicly acknowledge your dedication and commitmenr. \ It),v't' t t ti vt, I)irecto t'  30 New York State Conference of Mayors and Municipal Officials presents this Thiñy Year eeúificate of PubLio Set'uice to Martin DeCesads In recognition of thirryyears of distinguished public service to your corilnuniry the NewYork State C-onference of Ma¡ors is pleased and honored to publiclyacknowledge your dedication and commitment. \ I'(OM llxettt t ti ¡'¿, J )i 1p¿:fu¡r ^t  35 New York State Conference of Mayors and Municip al Officials presents this Thiúy-Five Year eeñificate of Public Seruice to Donald Gorcy In recognition of thirry five years of distinguished public i.*i.. ro your communir¡ the New York State C¡nference of Mayors is pleased and honored to publicly acknowledge your dedication and commitment. \ hI l'()OM lt),w,t' t t ti t,o I)i t etttt¡t'  VILLAGE OF BRIARCLIFF MANOR BOARD OF TRUSTEES AGENDA AUGUST 17,2016 2 AWARD OF BID FOR THE POOL PAVILION RECONSTRUCTION FABRICATION AND DELIVERY OF GLU.LAM ARCHES AND GLU.LAM BEAMS PROJECT WHEREAS the Village received 3 qualified bids for the Pool Pavilion Reconstruction Fabrication and Delivery of Glu-Lam Arches and Glu-Lam Beams Project; and WHEREAS funding for this project will be charged to A'1989.425.1wPrk; and NOW, THEREFORE, BE lT RESOLVED that the bid for the Pool Pavition Reconstruction Fabrication and Delivery of Glu-Lam Arches and Glu-Lam Beams Project is hereby awarded to the lowest responsible bidder Structural Wood Systems of Greenville, Alabama with their bid proposal of $100,445; and BE lT FURTHER RESOLVED that the Village Manager is hereby authorized and directed to execute a contract with Structural Wood Systems for said project,  1111 PLEASANTVILLE ROAD VILLAGE OF BRIARCLIFF MANOR, N.Y. 10510 BRIARCLIFF MANOR TELEPHONE: (914) 9414800 www. briarcl iffma nor.orq FAX: (914)9414837 MEMORANDUM +. ufacr August 10,2016 To: Philip E. Zegarelli - Vi ÞàN \" \È1SrrBÒl Manager From: David J. Turiano, P.E. ID e^ Re: Pool Pavilion brication and Delivery of Glu-Lam Arches and Glu-Lam Beams Bids were opened on August 4,2016, at 11:00 AM for the above referenced project. Present at the bid opening were David J. Turiano, P.E., and Philip E. Zegarclli, Village Manager. Three bids were received. The scope of work includes the engineering design, shop drawing preparation, and the fabricatiorVdelivery of Glu-Lam Arches and Glu-Lam Beams for the Pool Pavilion reconstruction project. The work is specifically described in the plans prepared by Reilly Tarantino, Structural Engineers, Smithtown, NY dated July 25,2016, Title Sheet S-100 Roof & Partial Ceiling Plan and 5-200 Glu-Lam Arch Details. The Village is purchasing these Glu-Lam Arches and Glu-Lam Beams separately to get a head start on the overall construction schedule for the Pool Pavilion rebuild project. It is noted that these specialty items are custom designed and fabricated, and accordingly have a long shop drawing preparation/review phase. In addition, there is a lengthy fabrication phase. All phases combined could be in excess of sixteen to twenty (16-20) weeks: calculated out as 4-5 months; that is year end. Bidder Bid Amount Structural Wood Systems $100,445.00 Unalam $107,184.00 Sentinel Structures, Inc. $114,406.00 The low bidder, Structural Wood Systems, located in Greenville, Alabama was contacted to provide some projects that they worked on in the Northeast. Three references were provided which were contacted by the Village with two responding. Tom Tate with Tate Builders, Inc. of Vineyard Haven, Massachusetts was contacted. His firm develops high end single family homes at Martha's Vineyard. Tom was very adamant in stating that  2 all aspects of Structural Wood Systems were excellent, from the shop drawing phase through the delivery of the laminated beams. He further indicated that the laminated beams for the particular project he was working on were not straight forward: but contained are of unusual designs. Michael Tartaglia with Epic Management, Inc. of Piscataway, New Jersey was also contacted. His firm utilized Structural Wood Systems to fabricate and deliver Glu-Lam Beams for the Princeton University Laboratory for Embodied Computation, that was recently completed. Michael indicated that there were some design changes that were identihed during the shop drawing preparation phase and that Structural Wood Systems was very responsive to the changes. He indicated that the project was on-time and that the hrm "knows their product". It should also be noted that Structural Wood Systems maintains a very impressive website, http://www.glulamstructuralwood.com. In addition, my office had several discussions with the Estimating and Engineering staff regarding various details of the project including lead times. Structural Wood Systems was very favorable and responsive to all discussions. We wish to reiterate and confirm that this amount will be completely reimbursable as part of the insurance proceeds for the project. Indeed, we wish to add that the insurance adjuster was physically at the Village's office for an insurance recovery meeting at the time of the bid opening and was very impressed with the bidding process and responses. Based on the above, I recommend that the Village award the contract to Structural Wood Systems of Greenville, Alabama in the amount of $100,445.00. Please feel free to contact me if you have any questions with the above.  VILLAGE OF BRIARCLIFF MANOR BOARD OF TRUSTEES AGENDA AUGUST 17,2016 3. SCHEDULE PUBLIC HEARING TO RENEW A SPECIAL USE PERMIT . SCARBOROUGH PRESBYTERIAN CHURCH BE lT RESOLVED that a Public Hearing is hereby scheduled for September 7, 2016 at 8:00pm or soon thereafter in Village Hall located at 1111 Pleasantville Road, Briarcliff Manor, NY to hear and consider an application to renew a Special Use Permit issued to the Scarborough Presbyterian Church.  Scarborough Presbyterian Church PO Box 8835 RËCEIV ED Scarborough, NY 10510 AUG 0 2 2016 974-94L-II42 office@scarbo ushchurch.com Village of tSriarcliff Manor August L,2Ot6 Board ofTrustees Village of Briarcliff Manor LLLl- Pleasantville Road Briarcliff Manor, NY 10510 To the Board ofTrustees: {è On behalf of the Session of the Scarborough Presbyterian Church, I am requesting a renewal of the Special Use Permit previously issued by the Village of Briarcliff Board of Trustees, in accordance with the Village Zoning Ordinance, to operate a place of worship and nursery school facility on Scarborough Road, Briarcliff Manor, as shown on Village tax maps designated Section 4, Plate 11, Block 9, Lots L0 and LL, subject to the conditions established in the resolution adopted by the Planning Board dated March L1-. 2003. Thank you for your consideration Sincerely, a.5*' Natalie Carr-Harris Office Manager Scarborough Presbyterian Church  VILLAGE OF BRIARCLIFF MANOR BOARD OF TRUSTEES AGENDA AUGUST 17 ,2016 4. APPOINTMENT OF POLICE LIEUTENANT BE lT FURTHER RESOLVED that Dominick Bueti is hereby appointed as Police Lieutenant effective August 18,2016 with a salary of $130,000.00.  V¡LLAGE OF BRIARCLIFF MANOR BOARD OF TRUSTEES AGENDA AUGUST 17 ,2016 5. FIRE DEPARTMENT MEMBERSHIPS BE lT RESOLVED, that the Board of Trustees of the Village of Briarcliff Manor hereby approves the membership of Robert A. Plimpton to the Briarcliff Manor Fire Company. BE lT RESOLVED, that the Board of Trustees of the Village of Briarcliff Manor hereby approves the membership of Joseph Fortunato to the Briarcliff Manor Fire Company. BE lT RESOLVED, that the Board of Trustees of the Village of Briarcliff Manor hereby approves the under 18 membership of Besard Haxia to the Briarcliff Manor Fire Company.  DENNIS L. REILLY, CHIEF Briarcliff Manor ROBERT M. GARCIA, 1"IASSt, Ch¡Ef Fire Department PETER J. FULFREE, 2"d ASSt. Ch¡Ef 1 111 Pleasantville Road Emergency 911 Briarcliff Manor, NY 10510 Chiefs Office (914) 941-0879 Fax (914) 944-2758 Office of the Chief oPGn¡r zÍ9 E-mail : fdchief@ bria rcliffma nor.org r90t DATE August 7,2076 TO Christine Dennett, Village Clerk Briarcliff Manor Board of Trustee's FROM Chief Dennis Reilly - Briarcliff Manor Fire Department SUBJECT NEW MEMBER - Request for Village Approval Honorable Mayor and Trustees; Robert A. Plimpton, born August 7 , 7995 and residin g at 432 Scarborough Road, Briarcliff Manor, NY has applied for membership in the Briarcliff Manor Fire Department. The applicant listed above, has been vetted by the Engine Company Membership Committee and determined to meet the criteria set forth by the Briarcliff Manor Fire Department. FURTHERM0RE, the Chief of Department has performed an Arson Background Check on said member who has been found to have NO record of Arson Conviction. The Chief of Department Requests that the Village of Briarcliff Board of Trustee's approve the application set before you and send such confirmation to Chiefs Office at your earliest convenience. Th for your assistance. Dated: August 1,,2076 epartment Oohrt*d Secretary - ^lrL Briarcliff(fe Company ä'1- t b Dated 8 -t -/ It k - Christine Dennett Dated  DENNIS L, REILLY, CHIEF Briarcliff Manor ROBERT M. GARCIA, 1.tASSI. ChiEf Fire Department PETER J. FULFREE, 2Nd ASSI. ChiEf 1'1 Pleasantville Road '1 1 Emergency 911 Briarcliff Manor, NY 10510 Chief s Office (914) 941-0879 Fax (914) 944-2758 Office of the Chief oPc,rrrzf o E-mail: fdchief@briarcliffmanor.org ,901 DATE August 7,20'J.6 TO Christine Dennett, Village Clerk Briarcliff Manor Board of Trustee's FROM Chief Dennis Reilly - Briarcliff Manor Fire Department SUBJECT NEW MEMBER - Request for Village Approval Honorable Mayor and Trustees; f oseph Fortunato, born September 29,I975 and residing at 1 Flavelle Place, Ossining, NY has applied for membership in the Briarcliff Manor Fire Department. The applicant listed above, has been vetted by the Engine Company Membership Committee and determined to meet the criteria set forth by the Briarcliff Manor Fire Department. FURTHERMORE, the Chief of Department has performed an Arson Background Check on said member who has been found to have NO record of Arson Conviction. The Chief of Department Requests that the Village of Briarcliff Board of Trustee's approve the application set before you and send such confirmation to Chiefs Offïce at your earliest convenience. you for your assistance. L. Dated: August 1,20t6 fo rtment Õil'br?^ )'t* 8'3-lG s....tá.y - rr*gU Fire Company Dated g-1- /l¿ - Christine Dennett Dated  DENNIS L. REILLY, CHIEF Briarcliff Manor ROBERT M, GARCIA, ,I"tASSt. ChiEf Fire Department PETER J. FULFREE, 2"d ASSt. ChiEf 111 1 Pleasantville Road Emergency 911 Briarcliff Manor, NY 10510 Chiefs Office (914) 941-0879 Fax (914) 944-2758 Office of the Chief Op ct¡l7f o E-mail: fdchief@briarcliffmanor.org ,90r DATE luly 72,201.6 TO Christine Dennett, Village Clerk Briarcliff Manor Board of Trustee's FROM: Chief Dennis Reilly - Briarcliff Manor Fire Department SUBJECT: NEW MEMBER - Request for Village Approval Honorable Mayor and Trustees; Besard Haxhia, born May L4,7999 and residingat26g North State Road, Briarcliff Manor, NY has applied for membership in the Briarcliff Manor Fire Department. The applicant listed above, has been vetted by the Engine Co. Membership Committee and determined to meet the criteria set forth by the Briarcliff Manor Fire Department. FURTHERMORE, the Chief of Department has performed an Arson Background Check on said member who has been found to have N0 record of Arson Conviction. FURTHERMORE, the Chief of Department has met with the Parent(s) of the applicant, who has signed and certified the Consent and Release Form for the Applicant. The Chief of Department Requests that the Village of Briarcliff Board of Trustee's approve the application set before you and send such confirmation to Chiefs Office at your earliest convenience, u for your stance, Dated: luly 12,2076 C of Dep Ò o q- tG Secretary -Engine pany Dated V-tì-t erk - Christine Dennett Dated  BRl,.¡(CLIFF MANOR FIRE DEPAR] ¡vrENT FOR OFFICE USE 1111 Pleasantville Rd, Briarcliff Manor, NY 10510 MEMBERID# //2O UNDER 18 NEW APPLICANT PARENTAL CONSENT AND RELEASE FORM We, the parents or legalguardians of I ereinafter known as the "applicant") are aware that the applicant wishes to join the Briarcliff Manor Fire Department (hereinafter known as the "Department"). We understand that this signed consent by the parents or legalguardians and the applicant is required as a prerequisite of the applicant's acceptance into membership in the Department because the applicant has not yet attained L8 years of age. We understand that membership in the Department is an inherently hazardous undertaking We understand that the applicant will be required to attend such training courses as are required by the Chief of the Department, and will become familiar with, and adhere to, the bylaws of the department. We understand that the applicant will be subject to the orders of the Departmental Chiefs and Officers of the company to which the applicant is assigned, both in the firehouse and at all alarms. We have been provided with and have read and fully understand the Rules and Regulations governing activities permitted for members of the Department that are under L8 years of age. By signing a copy of this consent and release form, we hereby acknowledge that, pursuant to section 19 of the volunteer firefighters benefit law, the benefits provided by the volunteer firefighters benefit law shall be the exclusive remedy of the applicant, or his or her spouse, parents, dependents, next of kin, executor or administrator, or anyone otherwise entitled to recover damages, at common law or otherwise, for or on account of an injury to the applicant in the line of duty or death resulting from an injury to the applicant in the line of duty, as against the Village of Briarcliff Manor, its employees or agents, and any person or agency acting under governmental or statutory authority in furtherance of the duties or activities in relation to which any such injury resulted. This consent and release form must be signed by the applicant and parents or guardians of the applicant and all signatures must be notarized. SIGNATURES MUST BE WITNESSED BY A NOTARY PUBLIC Parent/Guardian l- - PRINT NAME Parent/Gua n 1- SIGN NAME /á tøplrzo/Z5 Parent/Gua rdian 2 - PRINT NAME Pare rdian2-SIGNNAME tî oh¿¿L2o U Applicant - PRINT NAME Appl ME þ¿sd/Ð t/.a x fufl eELPZ-Lzo!-6 U18 CONSENT & RELEASE FORM . PAGE TOT 2 .APPLICANT NAME: MEMBER ID# PARENT/GUARDIAN 7 (STATE OF NEW YORK ) (COUNTY OF WESTCHESTER )ss.: onthe o Z dayof il UGù g{'tnrhe yearzO 1'l , before me the undersigned, personally appeared personally known to me on the basis of satisfactory evidence to be the individual(s) whose name(s) is (are) subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their capacity(ies), and that by his/her/their signature(s) on the instrument, the individual(s) or the person on behalf of which the individual(s) acted executed the instrument. ( â Notary Public PARENT/GUARDIAN 2 (srATE OF NEW YORK ) (couNTY oF WESTCHESTER )ss On the O Z day of ,4u e u I f-¡n*re VearZO 6 , before me the undersigned, personally appeared A,Pn Dt*e HtAx ll t/ì personally known to me on the basis of satisfactory evidence to be the inãividual(s) whose name(s) is (are) subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their capacity(ies), and that by his/her/their signature(s) on the instrument, the individual(s) or the person on behalf of v1¿hicli the individual(s) acted executed the instrument. '. WLLIAM A.IOHNSON Notary Public, State of New York No.60-4949231 Qualified in Westchester County Commission Expires April 3, 20í9 2//á- î- Notary Public APPLICANT (STATE OF NEW YORK (couNTY oF WESTCHESTER )ss On the ,9'Z daV or tiüéufç- in the year 20 (6 ,before me the undersigned, personally appeared personally known to me on the basis of satisfactory evidence to be the individual(s) whose name(s) is (are) subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their capacity(ies), and that by his/her/their signature(s) on the instrument, the individual(s) or the person on behalf of which the individual(s) acted executed the instrument. WILLIAM A. JOHNSON Notarv Public, State of New York ' No.60-4949231 Oualified in Westchester CounlY Commission ExPires APril 3, 2019 Notary Public U18 CONSENT & RELEASE FORM . PAGE 2OF 2