Mayor & Board of Trustees

?> AGENDA SEPTEMBER 28. 2016 BOARD OF TRUSTEES VILLAGE OF BRIARCLIFF MANOR, NEW YORK REGULAR MEETING - 8:00 PM Board of Trustees Announcements Village Managers Report Public Comments 1. Adoption of Capital Budget for 2016-2017 2. Tax Certiorari - Deercliff Builders, lnc. 3. Amendment to the Designation of Banks for the Deposit of Village Funds 4. Budget Transfer - Buckhurst, Fish and Jacquemart 5. Authorize Village Manager to Execute a Professional Services Agreement with Buckhurst, Fish and Jacquemart for Planning Consulting Services 6. Award of Bid a) Electrical lntersection lmprovements - Pleasantville and North State Roads b) Civil lntersection lmprovements - Pleasantville and North State Roads 7. Minutes . September 7,2016 - Regular Meeting NEXT REGULAR BOARD OF TRUSTEES MEETING - OCTOBER 5, 2016  VILLAGE OF BRIARCLIFF MANOR BOARD OF TRUSTEES AGENDA SEPTEMBER 28, 2016 1. ADOPTION OF CAPITAL BUDGET FOR FY 2016.2017 BE lT RESOLVED, that the Board of Trustees does hereby adopt the Capital Budget for Fiscal Year 2016-2017 in the amount of $4,332,668 as follows: Víf lage of Briarcliff Manor 2Ot6-L7 Capital Projects PPU Departmental Funding w/ (Years) Budget 2% PROJECT Requested Costs Police Department: Equipment: License Plate Reader S 18,500 S t8,8zo 5 Equipment: Security Cameras S 75,ooo s 76,500 10 Total Requirements: $ 93,500 # S gs,3zo Fire Department: Equipment: Thermal lmaging Camera S 12,ooo 5 t2,2qo 5 Turnout Gear S 60,000 S 61,200 5 Total Requirements: 5 72,ooo 5 73,440 Ambulance: Software: Pre-hospital Care Reporting S 12,ooo 5 12,240 5 Total Requirements: s 12,000 5 12,240 Department of Public Works: (general) Annual Paving 2OLS|L6 s 125,000 5 rzT,soo 15 Annual Paving 20t6l17 s L25,000 5 tz7,soo 15 Streetsca pe Study/Design s 25,000 S 25,500 15 Total Requirements: s 275,000 s 280,500 Department of Public Works: (vehicles) 25 Yard Packer Truck S i.9o,ooo S i-93,800 15 Satellite Truck s 85,000 s 86,700 15 Mason Dump with Plow s 70,000 5 7L,4oo L5 Total Requirements S 345,ooo S 351,900 Department of Public Works: (equipment) Bucket Truck S 2oo,ooo S 2o4,ooo 15 Road Cutting Saw S 15,ooo S 15,300 15 Total Requirements: s 215,000 s 219,300 Department of Public Works: (water) Self-Funded Self-Funded Sanitary Sewer Feasibility Study s 26,000 s 26,000 40 SCADA -Sewer Pump Stations s 75,000 s 75,000 40 Water Meter/Remote Read Upgrade s 325,000 S 325,ooo 40 Total Requirements: S 426,000 S 426,000 Department of Public Works: (Water Vehicles) Self-Funded Pick-Up Truck s 45,000 S 45,ooo 40 Service Truck 5 75,ooo S zs,ooo 40 Total Requirements: S rzo,ooo S 12o,ooo Facilities: VH HVAC Replacement 5 861,000 s 878,220 20 Replace (15) Street Lights S 8z,5oo s 84,150 5 Pleasantville & North State Road s 525,000 S 53s,5oo 15 Rte 9A & North State Road 5 1_75,000 s 178,500 15 Gas Tank & Computer System S lso,ooo S 153,ooo 5 lT Replacement; Server, PC's, Notebooks S 5o,ooo S si-,ooo 5 s 1,S43,s00 S 1,880,370 Parks: Pavilion: Re-Build - lnsurance Funded 5L,869,292 s 5 15 Pavilion: Accessible Bathrooms s 7,286 s 7,432 20 Pavilion: Upper Terrace s 320,090 s 326,492 20 Pavilion: Water Supply for fire protection/Security System s 25,000 s 25,500 20 Accessible Pathway Atria to Park & Park to Library s 359,3L8 s 366,504 20 Pond Revitalization s 90,000 s 91,800 20 Park lrrigation/Pla nting s 9,O20 s 9,200 20 Neighborhood Park 3 s 35,700 20  5 sqsltq S ssz 628 Total-General Fund $3,7ot,714 # 53,775,749 Total-Water Fund s 546,000 s 546,000 Total - All Projects 247 7L4 s 4,332,669  VILLAGE OF BRIARCLIFF MANOR BOARD OF TRUSTEES AGENDA SEPTEMBER 28, 2016 2. TAX CERTIORARI - DEERCLIFF BUILDERS, INC. WHEREAS, Deercliff Builders, Inc. instituted tax certiorari proceedings pursuant to Article 7 of the Real Property Tax Law of the State of New York; and WHEREAS, the tax certiorari filings were for Town of Ossining assessment years 2008-2011; and WHEREAS, the tax certiorari filings relate to Village of Briarcliff Manor fiscal yea rs 2009-201 0, 20 1 0-20 1 1, 20 1 1 -20 12 and 20 I 2-20 1 3 ; a nd WHEREAS, a Consent Order of the Supreme Court of the State of New York, County of Westchester, was entered on January 11,2016; WHEREAS, the Consent Order was received after the finalization of the approval of the Village budget for Fiscal Year 2016-2017; WHEREAS, the Consent Order reduced the tax assessment for the subject property for the Fiscal Years 2009-2010,2010-2011,2011-2012 and 2012-2013 assessment roll; and NOW THEREFORE, BE lT RESOLVED that the Board of Trustees does hereby authorize the refund of the tax bill for Fiscal Years 2009-2010,2010-2011,2011- 2012 and 2012-2013 in the amount of $3,395.31 based upon the reduced assessment value in the Consent Order. New Assessed Assessed Assessment Original Tax Reduced Year Address Value Value Reduction Amount Tax Amount Refund 2008 'l 250 Pleasantville Rd. $82,200 $67,000 $15,200 $7,1 16.89 $5,800.87 $1 ,316.02 2009 1250 Pleasantville Rd $82,200 $68,000 $14,200 $7,176.79 $5,937.00 $1,239.79 2010 1250 Pleasantville Rd $82,200 $75,000 $7,200 $7,315.80 $6,675.00 $640.80 2011 1250 Pleasantville Rd $82,200 $80,000 $2,200 $7,424.30 s7,225.60 $198.70 $38,800 $3,395.31 TOTAL TOTAL AV REVENUE REDUCTION REDUCTION  7t6t2015 2007 2008 2009 20'to 2011 20't2 2013 2014 2015 20't6 Rate -Town of Ossin¡ng Il 045ô 84 8943 86 5802 ù 8731 $ 8900 90 32 93 988 97 166 99 188 99 8684 B¡II Year VBM Assessmenrt Parcel Biil Assessed Current Reduction New Reduction NewTax Change Refund Prior Refund Year Owner on B¡ll Address Tax B¡ll Tex B¡lll Amount ln Tax Yrs Yr Abate 2nd 2009 Deercl¡ff Bu¡lders 20091404 '1250 Pleasaniville Rd 98 10-1-41 $ 82.200 00 $ 7 11689 s 1,316 02 $ 67.000 00 i 15 200 00 s 580087 si 't :a1f;02 $ 1,316.02 201 0 Deercliff Bu¡lders 2010140,4 1250 Pleasantv¡lle Rd 90 17-1-6 $ a2 200 00 $ 7.176.79 $ 1.239 79 $ 68 000 00 s t4 200 00 $ 5,937 00 $ 1.239 79 $ 1.239 79 2011 Builders 1250 Pleasantv¡lle Rd 90.1 7-1-6 $ a2 200 00 $ 7,315.80 $ 640.80 s 75 000 00 $ 7,200 00 $ 6.675 00 $ 640 80 $ ô40 80 2012 2rJ121't6l) 1250 Pleasantv¡lle Rd 90't7-1-6 ü ö2,2UU 0U s 7,424 30 $ 198 70 Þ öu,uuu uu s 2,200 00 $ 7.225 60 $ 198 70 $ 198 70 $ 3,395 31 $ 339531 $ 41964.423 Budget $ 100,000 00 Prior Refunds $ (s,2ô6 56) Current refund $ (3,395 31) Balance $ 91,338.13 A1 964 423 Refund of Real Prop $ 3,395 31 40102 1001 Real Prop Tax Rev $  At a Special Term, Part IV of the Supreme Court of the State ofNew York, held in and for the County of Westchester at I 11 Martin Luther Krg, Jr. Blvd in the City of \Mhite Plains PRESENT: HON. BRUCE E. TOLBERT, ruSTICE OF THE SUPREME COURT CONSENT JUDGEMENT DEERCLIFF BITTLDERS, INC. Index Nos. 22182108 Petitioners, 23241/09 2s07Utj - against- 15151/11 THE TOWN OF'OSSINING Respondent X Upon reading the armexed Consent signed by the attorneys for the respective parties hereto, and due deliberation having been had thereon, it is ORDERED, ADJUDGED AND DECREED, that the assessrnents for the assessment years, 2008,2009,2010and20ll affectingthepropertiesdescribedasTaxLD.No.98.l0-1-41 ontheTær Assessment Map of the Town of Ossining, New York, provided the assessed valuation of the Petitioner's property for the assessment years enumerated above be reduced as follows:  Section 98.i 0 Block I Lot 4l (1250 Pleasantvílle Road, BriarcliffManoa NY) Valuation Assessed Amount Assessment Year Reduced Fiom Reduced to of Reduction 2008 s82,200 $67,000 vsdooM ff/(/ 2009 982,200 $68,000 $L4,200 2010 $82,200 $75,000 $.7,200 201,1 $82,200 $80,000 s 2,200 said total assessment to be divided between land and improvements as the Assessol of the Town of Ossining, New York shall determine in his sole discretion, and it is fiirther ORDERED, ADruDGED AND DECREED, that the offrcer or officers having custody of said assessment roll and any tax roll upon which the above-mentioned assessments and any taxes levied have been entered, shall conect the said entries in conformity with this Consent Judgment and shall note upon the margin of said rolls opposite said entries, that the same have been corrected by the authorization of this Consent Judgment, and it is further ORDERED, ADruDGED AND DECREED, thatthere shall be audited, allowed and paid by the Town of Ossining, New York, to the Petitioner, the amounts, if any, paid by the said Petitioner, their agents or representatives as taxes against the said assessments for the above- referred assessment years in excess of what the taxes should have been if the said assessments had been as herein ordered and determined, with no interest provided refunds are paid within 60 days of service by mail of a copy of this Consent Judgment with Notice of Entry upon Respondents, otherwise, with interest as provided by law, and it is further 2-  ORDERED, ADJUDGED AND DECREED, that there shall be audited, allowed and paid by the Village of Briarcliff Manor, if any, paid by the said Petitioners as taxes against the assessrnents for the above-referenced assessment years in excess of what the taxes would have been if the said assessments had been determined by this Order, with no interest provided the refund is paid within 60 days of service by mail of a copy of this Order withNotice of Entry upon the Viilage ofBriarcliff Manor, New York, and it is further ORDER-ED, ADJUDGED AND DECREED, that the County Legislators of the County of Westchester, State ofNew York, be and are hereby directed and authorizedto audit, allow and pay to the Petitioner the amounts, if an¡ of State, County, Judiciary, Sewer District Taxes paid by the Petitioners as taxes against the said assessment for the above-referenced assessment years in excess of what the taxes should have been if the said assessment had been determined by this Consent Judgment, with no interest provided refunds ale paid within 60 days of service by mail of a copy of this Consent Judgment with Notice of Entry upon the Commissioner of Finance of the County of 'Westchester, along with proof of payment of County taxes, otherwise with interest as provided by law, and it is further ORDERED, ADruDGED AND DECREED, thatthere shall be audited, allowed andpaidto the Petitioner by the BriarcliffManor Union Free School District, the amount, if any, paid by the Petitioner as School District Taxes against the assessments for the above-reference assessment years in excess of what the taxes would have been ifthe assessments made in the aforesaid years had been herein determined, with no interest provided refunds are paid within 60 days of service by mail of a copy of this Consent Judgment with Notice of Entry upon Respondents, otherwise, with interest, as provided by law, and it is further - 3-  ORDERED, ADJUDGED AND DECREED, that all refirnd checks a¡e to be made payable to ',PAUL S. RICHMOND, ESQ., AS ATTORNEY FOR PETITIONER'., And SENt tO PAUI S. Richmond, Esq., The h-ns of Court, 99 Court Street,'White Plains, New York 10601. ORDER-ED, ADJUDGED AND DECREED, that there sirall be no costs or disbursements. ENT J. S. C. øV" 6nro¿'t ßlbn'-r THE OFFICE OF THE WESTCHESTER COUNTY ATTORNEY HAS NO OBJECTION TO THE ENTERING OF THE WITHIN ORDER. DATED: la--^"'", 5 )¿,/ (¿ -4- ,)" ,-_ _r1l 6L-zad' COUNTY ATTORNEY --' nlT\r OF WESTCI-IESTER,::,is+*¿-4rt SIGNING AND ENTRY OF THE WITHIN ruDGMENT IS HEREBY CONSENTED TO: for Petitioners Dated: ,r//. Attorney for 5  ALL.Sf'ifE LEG,iLâ ù7toi.0F. ofl 02.01. t7rðJ-GY. 47tAn.ü!Ìr nñ.22,O5 lO :'.r.rid.lÈÍ¡l.con! húen lio. Year 20 ! { t COANTY OF WESTCHESTER '¡ DEERCLIFF B AILDERS, INC. PETTTTONER(S), . -AGATNST- î THE TOTT/N OF OSSINING A Municìpøl Corporatiott, ìts Å,ssess'or or Boartl of A.ts¿ssørs' anrl Boardbf Review Attd tlte Briarclìff Mønor Anion Free School Dìst¡ìct RESPONDENT(S) 'ì Þ coNSENr JUDçìV{ENT' J I Paur- S. Rrcrrr,roND Attontey for PnTTTTôIVr..Tl¡/.qì THE lhll.ls OF CoURT " "-ii: :.i,i,":l Tå Låï "' t9l41 324-Os40 Pursua¡¿t, ¿o 22 Ii-fCRR L30-1.1-ø, tlrc un:d,ersígned, øn attorney crdmitted to practice in the co¿¿rts of Neu Yorh State, certifies th,at, upon ínfonnøtíon artd belief ønd reøsonable inquiry, (1) th,e conter¿tiotts coniaíned ín the anne,rcd document are not fi'íuolous ønd thøt Ø if the øt¿nexed, documen,t is an initíatíng pleading, (i) tlte ntatter wq,s not obtøined througlt, illegøI condztct, or thøt if ít wøs, the øttorney or other persons responsible for tlrc íIlegal conduct are not pørticipating ín th,e maiter or sh.aring ùt any fee eøt'ned therefi'om ønd thøt (ü) íf tlze mo,tter ittvol'ves poteniiøl claim,s ior personøl ínjury or urongfttl death, the maiter wqs not obtai.ned ín uioløtíon oi 22 NYCfi.B 1200.41-0. Dated: Signature pÂflT. .q pT \ rl Print SigeerÈ Lrame..'.".'....'... Seruí,ce of a, coTsy of th,eu'itlti:t¿ æ havbg adnui,tted. Døted: Attonzel1(s) Jot PLEASE T¿I-KE NOTICE @ ¡ I that the tui tttin is a. (c er t'i¡i,ect) .*r*:..99nu 3¡ " ØOfç <'Ð + TUJ[S t en[ g 4 ENTRY OF enterecl, itt, tlze ofJ'ice oJ tlæ cl.erk of itirz toi,tlui'n'-nanied Cout't on fufft) âFF tÇ ÀÞ 20 '(_ o n thøt øt¿ Orcler of uhich, tl¿e wi,tlví;n is ø tt'u.e co'py 'w[,tL be'presented fot' settlanent to tl¿e ruor|f! or Hon. , one. of tlze Xlucl,ges of the wi,tlún-nanzecl, Ccttn't, SETTLEn¡ENT o,t on 20 ,&t ilL Dated,: lelr n^øf¿ /1, JO t¿ v A. Peur- S. Rrc-trltoND A no ney for r (e*,{f *lsÊJr THE I¡I¡IS OF COURÏ To:  VILLAGE OF BRIARCLIFF MANOR BOARD OF TRUSTEES AGENDA SEPTEMBER 28, 2016 3 AMENDMENT TO THE DESIGNATION OF BANKS FOR THE DEPOSIT OF VILLAGE FUNDS BE lT RESOLVED, that the Board of Trustees of the Village of Briarcliff Manor hereby designate the following banks for the deposit of Village funds: a. JP Morgan Chase b. Wells Fargo Bank, NA c. Fidelity d. TD Bank e. Greater Hudson Bank Í. Webster Bank  VILLAGE OF BRIARCLIFF MANOR BOARD OF TRUSTEES AGENDA SEPTEMBER 28, 2016 4. BUDGET TRANSFERS- 20I6.2017 - BUCKHURST, FISH AND JACQUEMART BE lT RESOLVED that the Board of Trustees does hereby authorize the following budget transfers for FY 2016-2017: From: 40909 Fund Balance $35,000 To: 41010.460 BOT Contractual $35,000  BUDGET TRANSFER (Fy 16-17) REQUEST FORM Amount from: Mu Code Bu Line $ 35,000.00 A0909 Fund Balanced - Unreserved Amount to: un B $ 35,000.00 41010.460 BOT Contractual Services Reason for Transfer Re st: Allocate funds for a stu on updating the Villa Comprehensive Plan, cally the "8" Zone IL uest Department Head Date Signed aè- Village Manager App Date Signed q 2> tÉ Village Treasurer Approva I Date Signed lf over S10,000, Board of Trustees Approval Date  VILLAGE OF BRIARCLIFF MANOR BOARD OF TRUSTEES AGENDA SEPTEMBER 28, 2016 5. AUTHORIZE VILLAGE MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH BUCKHURST, F¡SH AND JACQUEMART FOR PLANNING CONSULTING SERVICES BE lT RESOLVED that the Village Manager is hereby authorized and directed to execute on behalf of the Village a Professional Services Agreement with Buckhurst, Fish and Jacquemart for Planning Consulting Services to prepare a Comprehensive Plan Addendum for updated recommendations for the B-District as per their proposal totaling $35,000.  BFJPlanning Pl,i¡ri.ltti., -\ lL llÈ!Êr I Dr''l-'- !:i l\1 ÌÈ r, i Lr1¡_:ll ¡Â.1,ål I ÀiY\llr Ri:¡, l::iAIF ( í)t.t5|ì.i]tj r:i l' îÅ t.i _qpi_-rl?l,c ii(_rl i p[,ô j r¡l i ¡.lG September 79,2016 Mayor LoriA. Sullivan and Philip Zegarelli, Village Manager Village of Briarcliff Manor, Village Hall Ll.lL Pleasantville Road Briarcliff Manor, NY 105L0 RE: Comprehensive Plan Addendum to provide updated recommendations for B District - Proposalfor Consultant Services Dear Mayor Sullivan and Mr. Zegarelli, Based on our September 7th meeting with the Village Board of Trustees (BOT), we understand that the village is interested in pursuing an addendum to the 2007 Comprehensive Plan to provide updated recommendations for the Village's (B) Planned Office Building and Laboratory District. At the time the 2007 Comprehensive Plan was adopted, all four properties located wíthin the Village's B District (i.e. Briarcliff Executive Park (Mearl), Philips Laboratories, Sony Electronics, and Briarcliff Corporate Campus) were occupied and contributing to the commercial tax base of the Village. Therefore, the Comprehensive Plan recommended that the B D¡stricts remain as zoned and continue to only allow commercial business uses. Over the past nine years, much has changed in the office market in Westchester County and planned office complexes in isolated suburban locations, for the most part, are no longer economically viable. Accordingly, three of the four office complexes are currently vacant, and have been for some time, and the fourth is only part¡ally occupied. ln addition, the Village has also recently received preliminary applications for redevelopment of two of the vacant B zoned parcels (Mearl and sony) with mult¡- family residential uses. Ratherthan undertake redevelopment of these properties on a piecemeal basis, the Village is in a posítion to set a new vision for how it would like PÂI iI IiI]{.KT II JÑST ÂÍIiIIA to see these properties brought back into productive use and determine the type and FR.¿.¡]i"i S FiSi-i FAICP (lE+R':ìEi .iÀi CìUËi¡r'iPr PE ¿'rl(lP density of uses permitted. The first step ¡n setting the stage for future reuse of these iAR,{H K YA'T:ÈL Äi':P long vacant properties is to undertake a targeted addendum to the 2007 r,u:i¡f.j Ë,\_\,"4 iE Al{_:P P¡, Comprehensive Plan that specifically looks at the existing B Districts and makes recommendations as to potential future use, density and zoning opt¡ons. once the comprehensive Plan has been updated, the Village or a project applicant could move forward with zoning text and map amendments as needed. WWW-EFJPLANNING.COM  BF}I Planning P-,itìi.tLi.iì-, r i1lß,., ¡l aji-,t4,)i.l i: tlv t{ i,ì l lù11_:¡l Ì :\ L,!, i l¿r.i /:,/.lr r i? !E¡\1, L:l i,i II (: a-ìt.l î]r.i i Ti ¡] a' 'í E,rt ¡ 5 P(lit i.¿, { ii',i1 |1,1 ril'¡ | ¡lr-: Ms. Sullivan, Mayor Mr. Zegarelli, Village Manager September 19,20L6 Page2 This memorandum outlines BFJ Planning's proposed scope of work related to the proposed Comprehensive Plan Addendum and the related New York State Envíron menta I Quality Review Act (SEQR) docu mentation. Scope of Work BFJ proposes the following scope of work PHASE 7: COMPREHENSIVE PLAN ADDENDUM Task 1: Comprehensive Plan Advisory Committee - As a first step, BFJ will work with a Comprehensive Plan Advisory Committee consisting of approximately six to eight Village stakeholders. The Committee would be tasked with developing land use and zoníng recommendations for the Village's B Districts to present to the BOT. BFJ will review existing conditions at each of the B zoned parcels with the Committee and explore with them various zoning options and land use scenarios. The potential environmental impact of various opt¡ons will also be discussed. Once the Committee has formed a consensus on the recommendations forthe D District, BFJ will present them at a joint BOT and Committee meeting. lt is estimated that the Committee would meet individually with BFi three times and once at a joint meeting with the BOT. Task 2: Prepare Comprehensive Plan Addendum - Once the Advisory Committee recommendations have been presented to the BOT and the BOT has reached agreement on the recommendations, BFJ will draft the Comprehensive Plan Addendum. Rather than undertake a complete update to the 2007 Comprehensive Plan, we are proposing to only undertake a targeted update to the B District recommendations in the Comprehensive Plan. The addendum, would be a standalone document that accompany the Comprehensive Plan. We believe this is the most expedient approach, given that the rest of the Comprehensive Plan is still workíng for the Village and the only area really in need of an update is the B District recommendations. Once the Addendum has been drafted, we will submit it to the BOT for review and discussion. Following this discussion we will make any necessary revisions to the addendum and resubmit to the Village.  ¡1lti.l ij(, BIII Planning Pl_ I ll(l1l!ì ) LIF') í-'';1 È i'jti Èir ) Þ) \1Ê¡J ì,{1. q ¡'jå.1'i:ìlt Br¡\i lili l:\l'r q:{rf'l:,Lìl f ll'.i'i-ì I RAi'r39ilR l \ i irl¡1 PL,,\¡r)'l | ¡li rj Ms. Sullivan, Mayor Mr. Zegarelli, Village Manager September 19,2076 Page 3 Task 3: Public Hearing - Once the addendum is drafte d, the Village is in a position to schedule a public hearing. BFJ will attend the public hearing on the Comprehensive Plan addendum and present the recommendations to the BOT and public, if needed. Based on the outcome of the public hearing, BFJ with input from the BOT, will revised and finalize the addendum. PHASE 2:SEQR - FULL ENVIRONMENTAL ASSESSMENT FORM Prior to adoption of the Comprehensive Plan Addendum, the Village must comply with the New York State Environmental Quality Review Act (SEQR). We propose to undertake a Full EnvironmentalAssessment Form (EAF) containing relevant technical appendices/attachments to support a determination of non-significance (Negative Declaration). The EAF is generally prepared following the completion of the draft Comprehensive Plan addendum. Task 1: Preoaration of Full Environ mental Assessment Form (EAF) Part 1 - Part 1 of a Full EAF and technical appendices/attachments will be prepared for the Comprehensive Plan Addendum (proposed action) to ass¡st the lead agency (Board of Trustees) in determining whether the proposed action may result in a significant effect on the environment. The Full EAF will be accompanied by a detailed project description and íllustrative maps and graphics. Based on our understanding of the project, we anticipate the need to prepare detailed technicalstudies in the following environmental impact areas to be appended to the Full EAF: ¡ Land use, zoning and public policy ¡ Community Facility lmpacts (i.e schools, police and fire) o Traffic (trip generation) Upon completion, Part 1 of the EAF will be submitted to the BOT for review and comment. ln addition, BFJ will prepare a draft Resolution of lntent to be Lead Agency as part of the SEQR coordinated review process (required for Type I Actions). This Resolution will establish the BOT's intent to be the SEQR lead agency for the environmental review process for the project. Once comments have been received from the BOT, BFJ will finalize the EAF and submit the document to the board for circulation to all interested and involved agencies. At the same time, the board will  r',i'iîìiilr BFJPlanning Dl. Illìfj rt: r : ji. rl.r,i.l l. ì l\/iR' .j1.1,,,11ì'l f ,\L Ätl¡J í\ll) R:¡; [5i/,ii; (. {-;¡13!]L'lli!ii ¡ {.: ¡ r:;ir( lll I \IJ(-)i ¡ Pi A¡i,\Jil llr Ms. Sullivan, Mayor Mr. Zegarelli, Village Manager September t9,2OL6 Page 4 adopt the Resolution of lntent to be Lead Agency. The involved agencies will have 30 calendar days to respond to the EAF and Resolution. - Once the BOT has been established as the lead agency, BFJ will assist the board in the preparation of a Parts 2and3 EAF as required by SEQR. The lead agency is responsible for preparation of Part 2 and normally uses Part 2 EAF to determine whether the proposed action will result in any significant adverse lmpacts. Using the information provided in Parts L and2 of the EAF, the lead agency will determine the significance of the action by making a positive or negative declaration (Part 3). Generally, when a negative declaration is filed, the lead agency determines that no significant environmental impacts are anticipated, and the SEQR process isthen completed. BFJ will prepare the negative or positive declaration for the lead agency. lf a negative declaration is issued, the SEQR process is concluded; however, if a positive declaration is adopted, the preparation of a Generic EIS will be required. As proposed herein, we would intend to rule out or mit¡gate1 any potential adverse environmental impacts from the proposed project in the hopes of adopting a Negative Declaration. Timetable Based on the above, we propose to complete the scope of work within 4-5 months of receiving a signed authorization to proceed. A detailed project schedule is included as Attachment A. Budget BFJ proposes to complete the scope of work on a t¡me and expense basis as outlined in the budget estimate contained in Attachment B. Please do not hesitate to contact me if you have any questions regarding the above. A countersignature below will serve as authorization to proceed with work on the Comprehensive Plan Addendum. 1 Any proposed mitigation measures would be incorporated into the project description and not be listed as mitigation measures per se. mJPhnning PL,/{N^trl.lG URBA¡I I')E5IGI,] E NV I IìO N,VlET\T,At ANAtYSIS REAI TSJ¡\TE CÖNSIJ !TINC TRA¡JSPORTAIION PLAI'INING Ms. Sullivan, Mayor Mr. Zegarelli, Village Manager September t9,20L6 Page 5 Sincerely, Sarah K. Yackel, AICP Principa I Agreed to: Philip Zegarelli, Village Manager Date Enc Attachment A - Timeline Attachment B - Budget  Attachment A: Comprehensive Plan Addendum - Timeline Month L 2 3 4 5 Tasks Oct Nov Dec Jan Feb PHASÉ L Compreheorrv+ Pl.rr¡ Arjrlendum 1: Comprehensive Plan Advisory Committee Task 2: Prepare Comprehensive Plan Addendum Addendum Adopled by BOT 3. Public Hearing and Final Zoning Amendments PI.IASf .] SEQR Prepare Part 1 EAF (including 30-day Coordinated review) llrt Adopì Neg Dec 2. Prepare Parts 2 and 3 EAF and Neg Dec (SEQR Complete) Key: Meetings: o Public Hearing: a  Attachment B BFJ Planning Cost Estimate Below is a detailed breakdown of our proposed fee for completing the scope of services outlined in the attached proposal letter. BFJ proposes to complete the proposed project for 525,000, as outlined below, against the attached 2016 public billing rates. We propose to bill monthly on a time and expense basis not to exceed 525,000. Should the work be completed for less than the estimated 525,000, the Village would be charged the lesser amount. WORK TASKS FEE (s) Task 1: Comprehensive Plan Advisory Committee S7,5oo Task 2: Prepare Comprehensive Plan Addendum S6,ooo Task 3: Public Hearing and FinalZoning Amendments S1,5oo Sub-Total STs,ooo Task 1: Prepare Part 1 EAF (including 30-day Coordinated review) $8,ooo Task 2: Prepare Parts 2 and 3 EAF and Neg Dec (SEQR Complete) S1,5oo Sub-Totøl 59,5oo Expenses ssoo TOTAL: s25,000  BFJ 2016 PUBLIC BILTING RATES PRINCIPATS RATE PER HOUR F. Fish s23s G. Jacquemart Szgs S. Yackel S2i.o S. Favate s210 SENIOR ASSOCIATES J. West 522s J. Martin Szos ASSOCIATES N. Levine s 740 S. Kates s t40 PROFESSIONAL STAFF L. Rennée Si.os J. Douglas Sgo woRDPROCESSTNG/PRODUCTTON s70  VILLAGE OF BRIARCLIFF MANOR BOARD OF TRUSTEES AGENDA SEPTEMBER 28, 2016 6A. AWARD OF BID FOR ELECTRICAL INTERSECTION IMPROVEMENTS - PLEASANTVILLE AND NORTH STATE ROADS WHEREAS the Village received 1 qualified bid for the VM 1516-7 Electrical Intersection lmprovements Pleasantville and Nofth State Roads Project; and WHEREAS funding for this project will be charged to H.1440.201.17220; and NOW, THEREFORE, BE lT RESOLVED that the bid for the VM 1516-7 Electrical lntersection lmprovements Pleasantville and North State Roads Project is hereby awarded to the lowest responsible bidder Verde Electric with their bid proposal of $199,945; and BE lT FURTHER RESOLVED that the Village Manager is hereby authorized and directed to execute a contract with Verde Electric for said project.  11 1 1 PLEASANTVILLE ROAD VILLAGE OF BRIARCLIFF MANOR, N.Y. I051O BRIARCLIFF MANOR TELEPHON E : (91 41 944-277 0 www. bria rc I iffm a no r. orq FAX: (914) 9414837 MEMORANDUM September 7,2016 To: Philip E. Zegarelli - Village Manager David J. Turiano, p.n. O¡U From !nd,rþ- Re: VM 1516-7 - Electrical. I tersection f m nrovem ents Bids were opened on July 19,2016, at 11:00 a.m. for the above referenced project. Pre- sent at the bid opening were David J. Turiano, P.E., Village Engineer, and Village Man- ager Philip E. Zegarelli. BIDDER BID AMOUNT Verde Electric $199,945.00 Recall that this project was originally bid as a single prime contract whereby the civil portion of the work (retaining wall and grading), and the electrical portion of the work (traffic signal) were to be performed by a single prime contractor. Bidder tumout was poor with one bidder submitting a bid of $595,500.00. The Village was not comfortable with this single bid as it recognized that it did not get competitive pricing for the civil portion of the work. Accordingly, the project was rebid as two separate prime contracts, one each for the electrical and for the civil portions. Unfortunately, after an aggressive bid solicitation process, only one bid was received for the electrical project, Verde Electric. This is a common occuffence in the industry as it relates to traffic signal installations as there are few contractors in the region that perform this type of work. The Village in the past has successfully awarded projects to Verde Electric when they were the sole bidder. The bids were reviewed by my office for completeness and it was determined that the bid was complete and acceptable. In addition, the bid price was compared to two other traf- fic signals recently installed by the Village and the bid number appears to fall in line. Funding for this project has been proposed in the amount of $200,000.00 in the upcoming Capital Improvement Plan (CIP). Funds should be available under H.1440.201.17220 for this project pending approval of the CIP by the Village Board. Based on the above, it is recommended that the Village award the project to Verde Elec- tric of Mount Vernon, New York in the amount of $199,945.00. Please feel free to contact me if you have any questions relating to the above  VILLAGE OF BRIARCLIFF MANOR BOARD OF TRUSTEES AGENDA SEPTEMBER 28, 2016 68. AWARD OF BID FOR CIVIL INTERSECTION IMPROVEMENTS - PLEASANTVILLE AND NORTH STATE ROADS WHEREAS the Village received 6 qualified bid for the VM 1516-7 Civil lntersection lmprovements Pleasantville and North State Roads Project; and WHEREAS funding for this project will be charged to H.1440.201.17220; and NOW, THEREFORE, BE lT RESOLVED thatthe bid forthe VM 1516-7 Civil lntersection lmprovements Pleasantville and North State Roads Project is hereby awarded to the lowest responsible bidder Abbott & Price with their bid proposal of $318,000; and BE lT FURTHER RESOLVED that the Village Manager is hereby authorized and directed to execute a contract with Abbott & Price for said project.  1111 PLEASANryILLE ROAD VILLAGE OF BRIARCLIFF MANOR, N.Y. 10510 BRIARCLIFF MANOR TELEPHONE: (91 a) 944-2770 www. bria rcliffmanor.orq FAX: (9la) 9414837 MEMORANDUM September 7,2016 To: Philip E. Zegarelli - Village Manager From: David J. Turiano, P.E Qgq-Î,¡tt¡*' Re VM 1516-7- Civil - Intersection Improvements - Pleasantville and North State Roads Bids were opened on July 19,2016, at 1 1:00 a.m. for the above referenced project. Pre- sent at the bid opening were David J. Turiano, P.E., Village Engineer and Philip E. Ze- garelli, Village Manager. This project includes the construction of a reinforced concrete retaining wall together with backfrlling and rough grading in the vicinity of the former Birrittella property. This work, in connection with the pending Westchester County Pleasantville Road Recon- struction Project, and the Village's Traffic Signal Installation Project will provide for an overall intersection upgrade and improvement. Six (6) bids were received ranging from $3 1 8,000.00 to $915,000.00 as shown below Vendor Bid McNamee Construction Corp. s915,000.00 Con-Tech Construction Technology, $538,000.00 Inc. Villa Construction $357,000.00 Morano Brothers Corp $672,425.00 Tony Casale, Inc. $390,000.00 Abbott & Price $318,000.00 Recall that this project was originally bid as a single prime contract whereby this civil portion of the work (retaining wall and grading), and the electrical portion of the work (traffrc signal) were to be performed by a single prime contractor. The Village was not comfortable with this single bid as it recognized that it did not get competitive pricing for this portion of the work. Accordingly, the project was rebid as two separate prime con- tracts, one each for the electrical and for the civil portions.  2 The low bidder was reviewed by my offrce for completeness and it was determined that the bid was complete and acceptable. Abbott & Price has recently performed several pro- jects for the Village, including the Community Center and Comfort Station/Pump Station Project. Putting aside timing and scheduling concerns, Abbott & Price did provide a wide range of construction services in a satisfactory manner. The range of services ranged from excavation, utility and building construction. The current Project is excava- tion/civil related in which Abbott & Price owns and operates most of his own equipment and should be able to complete without incident. The Village did not perform any reference checks on Abbott & Price as it is very familiar with their work and have an ongoing working relationship. Funding for this project has been proposed in the amount of $325,000.00 in the upcoming Capital Improvement Plan (CIP). Funds should be available under H.I440.201.17220 for this project pending approval of the CIP by the Village Board. Based on the above, it is recommended that the Village award the project to Abbott & Price. Please feel free to contact me if you have any questions relating to the above.  Village Board of Trustees Regular Meeting September 7,2016 8:00 p.m. The Regular Meeting of the Board of Trustees of the Village of Briarcliff Manor, New York was held in the Village of Briarcliff Manor Village Hall, at 1111 Pleasantville Road, Briarcliff Manor, New York on the 7th of September,2016 commencing at 8:00 p.m. Present LoriA. Sullivan, Mayor Cesare DeRose, Jr. Trustee Mark L. Wilson, Trustee Bryan Zirman, Trustee Also Present Philip Zegarelli, Village Manager Christine Dennett, Village Clerk Anna Georgiou, Village Counsel Absent Mark Pohar, Deputy Mayor Church Upon motion by Trustee Wilson, seconded by Trustee DeRose, the Board voted unanimously to open the Public Hearing. The Board discussed the church's Special Use Permit renewal process and stated there were some discrepancies with the renewal dates and they wanted to correct the record and clarify the date going fonruard. There were no public comments. Upon motion by Trustee Zirman, seconded by Trustee DeRose, the Board voted unanimously to close the Public Hearing. Upon motion by Trustee Wilson, seconded by Trustee Zirman, the Board voted unanimously to approve the following resolution as amended: BE lT RESOLVED that the Special Use Permit issued to Scarborough Presbyterian Church and Nursery School is hereby renewed subject to the same conditions included in the original Special Use Permit approval dated June 27, 1985 and as amended on August 19,2015. 1 BE lT FURTHER RESOLVED that the Special Use Permit amendment and renewal are hereby consolidated into one permit and shall supersede all prior permits and conditions with respect to expiration dates and shall extend to June 27,2021. BE lT FURTHER RESOLVED that should the Scarborough Presbyterian Church and Nursery School desire to renew this Special Use Permit for another five year period, commencing in 2021, the Church/School shall be responsible for requesting the renewal at least sixty (60) days prior to the expiration of the Special Use Permit. Board of Trustees Announcements bv Trustee Zirman o All residents are encouraged to sign up for the Village Manager's weekly news blast. . The Library is very busy with programs. Their brochure is available on their website. . The pool is closed for the season. Thank you to all that made the season a success. o The Youth Center "Back with a Splash" Party is scheduled for 9/8. . Community day will be 9/10, mark your calendars! . Any nonprofits interested in participating, please contact the Recreation Department. o The Fall Brochure is available on the website. o The Town of Ossining is hosting a joint 9/11 memorial at 2pm. Villaoe Manaqers Reoort Villaqe Manaoer Zeqarelli o A punch list for the Community Center is being worked on, . The Pavilion bid is out and due on 9123. . The Village is scheduling a meeting regarding the Route gA and North State Road Intersection. . Con Edison work is continuing on Pleasantville Road. . Paving will begin on 9112. o The next regular meeting of the Board of Trustees will be on gl28 at 8pm at the William J. Vescio Community Center with a Work Session at 7pm. Public Comments There were no public comments Aooointment Police Chief Upon motion by Trustee Zirman, seconded by Trustee DeRose, the Board voted unanimously to approve the following resolution: 2  BE lT FURTHER RESOLVED that Donald Gorey is hereby appointed as Provisional Police Chief effective September 8,2016 with a salary of $143,000.00. Tax Certiorari - Urstadt Biddle Properties. lnc. Upon motion by Trustee DeRose, seconded by Trustee Wilson, the Board voted unanimously to approve the following resolution: WHEREAS, Urstadt Biddle Properties, Inc. instituted tax certiorari proceedings pursuant to Article 7 of the Real Property Tax Law of the State of New York; and WHEREAS, the tax certiorari filings were for Town of Ossining assessment years 2011-2013; and WHEREAS, the tax certiorari filings relate to Village of Briarcliff Manor fiscal years 2012-2013,2013-2014 and 2014-2015; and WHEREAS, a Consent Order of the Supreme Court of the State of New York, County of Westchester, was entered on July 21,2016; WHEREAS, the Consent Order was received after the finalization of the approval of the Village budget for Fiscal Year 2016-2017; WHEREAS, the Consent Order reduced the tax assessment for the subject property for the Fiscal Years 2012-2013,2013-2014 and 2014-2015 assessment roll; and NOW THEREFORE, BE lT RESOLVED that the Board of Trustees does hereby authorize the refund of the tax bill for Fiscal Years 2012-2013,2013-2014 and 2014-2015 in the amount of $5,266.56 based upon the reduced assessment value in the Consent Order. New Assessed Assessed Assessment Original Tax Reduced Year Address Value Value Reduction Amount Tax Amount Refund 2011 1844 Pleasantville Rd $57,1 00 $40,950 $1 6,1 50 $5,157.27 $3,698.60 $1,458.67 .1844 2012 Pleasantville Rd $57,1 00 $36,600 $20,500 $5,366.71 $3,439.96 $1,926.75 201 3 1844 Pleasantville Rd $57,1 00 $37,740 $19,360 $5,548.1 I $3,667.04 $1,881.13 $56,010 $5,266.56 TOTAL TOTAL AV REVENUE REDUCTION REDUCTION Scarborouoh Station Road with the United States Postal Service The agreement was tabled to a future meeting a J with the New York State Denartm of Transoortation for the 2016-2017 Snow and lce Aqreement Upon motion by Trustee Wilson, seconded by Trustee Zirman, the Board voted unanimously to approve the following resolution; BE lT RESOLVED that the Village Manager is hereby authorized and directed to execute an agreement with the New York State Department of Transportation to extend the lndexed Lump Sum Municipal Snow and lce Agreement for the period from July 1,2016 through June 30, 2017 in the amount of $4,085.85. Authorize Villaqe Manaser to Execute a Master Municipal Multi-Modal (MM) Caoital Proiect Aoreement with the New York State Deoartment of Transportation The Board thanked Village Staff for all the work they did to make the project happen and thanked the other municipalities for joining the effort and asked them to fund the project as pledged. Upon motion by Trustee DeRose, seconded by Trustee Wilson, the Board voted unanimously to approve the following resolution subject to review by Village Counsel: Authorizing the implementation, and funding in the first instance of the State Multi-Modal Program-aid (and State administered federal program-aid) eligible costs, of a capital project, and appropriating funds therefore. WHEREAS, a Project for the Road Reconstruction to ease traffic transiting east/west through the Route 9A/North State Road lntersection, P.l.N. 8MA 197.30A (the Project") is eligible for funding (under Title 23 U.S. Code, as amended, and) New York States Multi-Modal Program administered by the NYS Department of Transportation (NYSDOT); and WHEREAS, the Village of Briarcliff Manor desires to advance the Project by making a commitment of advance funding of the non-local share and funding of the full local share of the costs of the Project; and NOW, THEREFORE, the Víllage of Briarcliff Manor Board, duly convened does hereby RESOLVE, that the Village of Briarcliff Manor Board hereby approves the above-subject project; and it is hereby further RESOLVED, that the sum of $800,000 is hereby appropriated from other local funding and made available to cover the cost of participation in the above phase of the Project; and it is further 4 RESOLVED, that in the event the full non-federal share costs of the project exceeds the amount appropriated above, the Village of Briarcliff Manor shall convene as soon as possible to appropriate said excess amount immediately upon the notification by the Village Manager thereof, and it is further RESOLVED, that the Village Manager of The Village of Briarcliff Manor be and is hereby authorized to execute all necessary Agreements, certifications or reimbursement requests for Multi-Modal Program Funding on behalf of the Village of Briarcliff Manor with NYSDOT in connection with the advancement or approval of the Project and providing for the administration of the Project and the municipality's first instance funding of project costs and permanent funding of the local share of federal-aid and all project costs that are not so eligible, and it is further RESOLVED, that a Certified Copy of this Resolution be filed with the Commissioner of Transportation of the State of New York by attaching it to any required and/or appropriate Agreements executed in connection with the project between Village of Briarcliff and the State of New York; and it is further RESOLVED, that this Resolution shall take effect immediately State Environ mental Clualitv Review Act Neoative Decla - Route 9A & North State Road lntersection lmprovements Upon motion by Trustee Zirman, seconded by Trustee DeRose, the Board voted unanimously to approve the following resolution: WHEREAS, the Board of Trustees ("Board of Trustees") of the Village of Briarcliff Manor, New York ("Village") is undertaking roadway improvements to the intersection of Route 9A and North State Road ("Proposed Action") and accordingly prepared an accompanying Short Environmental Assessment Form Part 1, prepared by Sarah K. Yackel of BFJ Planning, Village Planning Consultant, dated May g, 2016 ("EAF"); and WHEREAS, the Proposed Action has primarily local impacts, and the Board of Trustees is the local agency involved in the Proposed Action which has the broadest governmental powers for the investigation into the impacts of the Proposed Action and the greatest capability for providing the most thorough environmental assessment of the Proposed Action; and WHEREAS, the Board of Trustees has determined that the Proposed Action is subject to the State Environmental Quality Review Act ("SEQR"), that it does not 5 involve any federal agency, that it will involve other agencies, and that it is classified as an Unlisted Action under SEQR; and WHEREAS, the Board of Trustees by Resolution adopted July 20, 2016 declared its intent to serve as lead agency and circulated the Part 1 EAF for a 30-day coordinated review to all involved agencies as follows: Westchester County Board of Legislators, Town of Ossining, New York State Department of Transporlation, Region 8; and WHEREAS, during the 30-day coordinated review period, no objections as to lead agency status were received and on or about August 19,2016, the Board of Trustees became lead agency; and WHEREAS, the Board of Trustees reviewed an EAF Parts 2 and 3 dated August 29,2016, prepared by BFJ Planning, and the EAF Part 2 did not identify any potential moderate to large environmental impacts. NOW THEREFORE, BE IT RESOLVED, that pursuant to SEQR, the Board of Trustees hereby determines that construction of the proposed improvements to the intersection of Route gA and North State Road will not have a significant impact upon the environment and hereby adopts a Negative Declaration under SEQRA in accordance with the applicable provisions of law with respect to the Amended Site Plan Application. Fire Department Memberships The Board thanked the new members for volunteering Upon motion by Trustee Wilson, seconded by Trustee Zirman, the Board voted unanimously to approve the following resolution: BE lT RESOLVED, that the Board of Trustees of the Village of Briarcliff Manor hereby approves the membership of Peter J. Ceravino to the Briarcliff Manor Engine Company. BE lT RESOLVED, that the Board of Trustees of the Village of Briarcliff Manor hereby approves the under 18 membership of Joseph Raphael to the Briarcliff Manor Engine Company. Minutes Upon motion by Trustee DeRose, seconded by Trustee Wilson, the Board voted unanimously to approve the minutes of August 17,2016. 6 Adiournment Upon motion by Trustee Wilson, seconded by Trustee Zirman, the Board voted unanimously to adjourn the meeting at 9:06pm. Respectfully Submitted By, Christine Dennett Village Clerk 7