Mayor & Board of Trustees

AGENDA NOVEMBER 2. 2016 BOARD OF TRUSTEES VILLAGE OF BRIARCLIFF MANOR, NEW YORK REGULAR MEETING - 8:00PM Board of Trustees Announcements Village Managers Report Public Comments 1. Election Resolution for Annual Village Election 2017 2 Mi nutes o October 19,2016 Regular Meeting . October 26,2016 Special Meeting THE NEXT REGULAR BOARD OF TRUSTEES MEETING WILL BE NOVEMBER 16, 2016 AT 8:00PM  VILLAGE OF BRIARCLIFF MANOR BOARD OF TRUSTEES AGENDA NOVEMBER 2, 2016 1. ELECTION RESOLUTION FOR ANNUAL VILLAGE ELECTION 2017 (MUST BE PUBLTSHED BY 11t21t16) BE lT RESOLVED that the annual Village Election will be held in the Village of Briarcliff Manor on Tuesday, March 21,2017 between the hours of 6:00am and 9:00pm during which the polls will be open. BE lT FURTHER RESOLVED that the following Village Offices are to be elected at the annual Village Election of March 21,2017 for the terms as set forth herein: Office Term Mayor 2 Years Trustee (2) 2 Years Village Justice 4 Years  Village Board of Trustees Regular Meeting October 19,2016 8:00 p.m. The Regular Meeting of the Board of Trustees of the Village of Briarcliff Manor, New York was held in the Village of Briarcliff Manor Village Hall, at 1111 Pleasantville Road, Briarcliff Manor, New York on the 19th of October, 2016 commencing at 8:00 p.m. Present Lori A. Sullivan, Mayor Cesare DeRose, Jr. Trustee Bryan Zirman, Trustee Absent Mark Pohar, Deputy Mayor Mark L. Wilson, Trustee Also Present Philip Zegarelli, Village Manager Christine Dennett, Village Clerk Clinton Smith, Village Counsel Edward Ritter, Village Treasurer Villaqe Annual Auditor's Report FY 15-16 Mr. Chris Kopf gave an overview of the Village's financial statement and stated the Village received an unmodified opinion, which was the highest rating. The Board thanked Mr. Kopf for his presentation. Villaqe Manaqers Report- End of Year Budqet Presentation FY 15-16 Village Manager Zegarelli presented an End of Year synopsis for FY 15-16 The Board thanked Village Manager Zegarelli and Village Staff for staying within the budget and remaining fiscally conservative. Board of Trustees Announcements . The Ragamuffin Parade will be on October 29th. . The Advisory Committees will be finalized next week. Thank you to all that have volunteered their time. Public Comments There were no public comments 1  Bond Resolutions The resolutions were tabled to the next meeting. Authorize Villaqe Manaqer to Execute a Supplement to a Sewer Easement Agreement Upon motion by Trustee DeRose, seconded by Trustee Zirman, the Board voted unanimously to approve the following resolution: BE lT RESOLVED that the Village Manager is hereby authorized and directed to execute a Supplemental Easement Agreement with Govind Gupta and Surbhi Aganrval of 8 Jackson Road, Briarcliff Manor, NY, Board Appointment Upon motion by Trustee Zirman, seconded by Trustee DeRose, the Board voted unanimously to approve the followíng resolution: BE lT RESOLVED, that the Board of Trustees of the Village of Briarcliff Manor hereby appoints Brian Weinstein as a Zoning Board Member for a term to expire on the first Monday of April2020. Authorize Villaqe Manaqer to Extend the Valet Parkinq Services Aqreement lor 2017 Upon motion by Trustee Zirman, seconded by Trustee DeRose, the Board voted unanimously to approve the following resolution: WHEREAS the Valet Parking Services for the Scarborough Station was awarded on December 3, 2014 to ProPark America for a two year period commencing on January 1, 2015 and ending on December 31 , 2016 with an optional third year extension; and WHEREAS the Village wishes to exercise their right to extend the agreement for a third year with a 2o/o increase as provided for in the December 3, 2014 resolution; NOW, THEREFORE, BE lT RESOLVED that the valet parking services at Scarborough Station is hereby extended with ProPark America as per its proposal of $9,180.00 per month for a period of one (1) year commencing January 1,2017 , and expiring on December 31 , 2017; and BE lT FURTHER RESOLVED that the Village Manager is hereby authorized and directed to execute an extension to the contractual agreement with ProPark America for valet parking services at the Scarborough Station to cover such 2 period of time with such terms and conditions in keeping with the revised RFP and the provisions of Pro Park's proposal. Fire Department Membership The Board thanked Mr. Curtis for volunteering and stated there was a noticeable increase in the Fire Department membership. Upon motion by Trustee DeRose, seconded by Trustee Zirman, the Board voted unanimously to approve the following resolution: BE lT RESOLVED, that the Board of Trustees of the Village of Briarcliff Manor hereby approves the membership of Ryan Curtis to the Briarcliff Manor Fire Company. Minutes Upon motion by Trustee Zirman, seconded by Trustee DeRose, the Board voted unanimously to approve the minutes of October 5, 2016. Adiournment The Board announced that there would be a Work Session and Special Meeting on October 26,2016 beginning at 7:00pm and 8:00pm. Upon motion by Trustee DeRose seconded by Trustee Zirman, the Board voted unanimously to adjourn the meeting at 8:48pm. Respectfully Submitted By, Christine Dennett Village Clerk J  Village Board of Trustees Special Meeting October 26,2016 8:00 p.m. The Regular Meeting of the Board of Trustees of the Village of Briarcliff Manor, New York was held in the Village of Briarcliff Manor Village Hall, at 1111 Pleasantville Road, Briarcliff Manor, New York on the 26th of October, 2016 commencing at 8:00 p.m. Present LoriA. Sullivan, Mayor Mark Pohar, Deputy Mayor Cesare DeRose, Jr. Trustee Mark L. Wilson, Trustee Bryan Zirman, Trustee AIso Present Philip Zegarelli, Village Manager Christine Dennett, Village Clerk Clinton Smith, Village Counsel Resolution on Borrowing Under Bond Resolutions Upon motion by Trustee DeRose, seconded by Trustee Wilson, the Board voted unanimously to approve the following resolution as amended: WHEREAS, the Board of Trustees adopted a Capital Budget for 2016-2017 by Resolution adopted September 28,2016; and WHEREAS, in furtherance of implementation of Village's Capital Budget projects the Board of Trustees anticipates adopting at the same meeting as this Resolution a set of 4 Resolutions authorizing the issuance of: A. Up to $566,610 aggregate principal amount serial bonds to finance the costs of (i) the acquisition of communications systems, (ii) the acquisition, construction and reconstruction of improvements to Village Hall, and (iii) the acquisition of computer systems, all in and for the Village; I  B. Up to $2,362,028 aggregate principal amount serial bonds to finance the costs of (i) the acquisition, construction and reconstruction of improvements to Village roads, (ii)the acquisition of machinery and apparatus for construction and maintenance, and (iii) the acquisition, construction and reconstruction of improvements to parks and recreation areas, all in and for the Village; C. Up to $73,440 aggregate principal amount serial bonds to finance the costs of the acquisition of fire-fighting apparatus and equipment for the Village; D. Up to $237,150 aggregate principal amount serial bonds to finance the costs of the acquisition and installation of lighting and gas improvements in and for the Village (4, B, C, and D collectively "Bond Resolutions"); and WHEREAS, consistent with New York State Local Finance Law Section 30, the Bond Resolutions delegate to the Village Treasurer, as chief fiscal officer of the Village, "the power to authorize the serial bonds authorized herein, and bond anticipation notes in anticipation of the issuance of such serial bonds, including renewals thereof, the power to prescribe the terms, form and contents of such serial bonds and such bond anticipation notes, and the power to issue, sell and deliver such serial bonds and such bond anticipation notes" subject to the terms and conditions of the Bond Resolutions and Local Finance Law Sections 21.00, 30.00, 50.00 and 56.00 to 60.00, inclusive, among other things; and WHEREAS, during Board of Trustees' review of the Capital Budget, the Village Treasurer and the Village Manager in that capacity and as Budget Officer laid out their expectatíon to finance the Capital Projects serially and in stages and to evaluate and actually decide on the extent and form of financing to be used as each project or stage is considered; and 2 WHEREAS, the Board of Trustees desires to keep the Village's borrowing to the lowest amount practicable; NOW THEREFORE, BE IT RESOLVED, that before the Village Treasurer initiates any borrowing by Bond Anticipation Notes, Serial Bonds, or any other process under the Bond Resolutions, the Village Treasurer and the Village Manager in that capacity and as Budget Officer shall report to the Board of Trustees on: (i) the Village Treasurer's intent to borrow, and (ii) an evaluation and comparison of the impacts of the intended borrowing, any available borrowing alternative, and direct payment from Village revenues and fund balance; and be it further RESOLVED, that nothing contained in these Resolutions is or should be construed as any limitation on the authority to bond or the authority delegated to the Village Treasurer under the Bond Resolutions. Bond Resolutions Upon motion by Trustee Wilson, seconded by Deputy Mayor Pohar, the Board voted unanimously to approve the following resolution: Trustee DeRose Aye Trustee Wilson Aye Deputy Mayor Pohar Aye Trustee Zirman Aye Mayor Sullivan Aye A. BOND RESOLUTION, DATED OCTOBER 26, 2016, AUTHORIZING THE ISSUANCE OF UP TO $566,610 AGGREGATE PRINCIPAL AMOUNT SERIAL BONDS OF THE VILLAGE OF BRIARCLIFF MANOR, COUNTY OF WESTCHESTER, STATE OF NEW YORK, PURSUANT TO THE LOCAL FTNANCE LAW, TO FTNANCE THE COSTS OF (t) THE ACQUTSTT|ON OF COMMUNTCATTONS SYSTEMS, (il) THE ACQUISITION, CONSTRUCTION AND RECONSTRUCTION OF IMPROVEMENTS TO VTLLAGE HALL, AND THE (ilt) ACQUISITION OF COMPUTER SYSTEMS, ALL IN AND FOR THE VILLAGE. J  WHEREAS, the Board of Trustees of the Village of Briarcliff Manor (the "Village"), located in the County of Westchester, in the State of New York (the "State"), hereby determines that it is in the public interest of the Village to authorize the financing of the costs of (i) the acquisition of communication systems ($107,610), (ii) the acquisition, construction and reconstruction of improvements to Village Hall ($408,000), and (iii) the acquisition of computer systems ($51,000), all in and for the Village, including any applicable equipment, machinery, apparatus, land or rights-in-land necessary therefor and any preliminary and incidental costs related thereto, at a total cost not to exceed $566,610, all in accordance with the Local Finance Law; NOW, THEREFORE, BE lT RESOLVED by the Board of Trustees of the Village of Briarcliff Manor, County of Westchester, State of New York, as follows: Section 1. There is hereby authorized to be issued serial bonds of the Village in the aggregate principal amount of up to $566,610, pursuant to the Local Finance Law, in order to finance costs of the specific objects or purposes hereinafter described. Section 2. The specific objects or purposes, or class of objects or purposes, to be financed pursuant to this bond resolution (collectively, the "Project"), the respective estimated maximum cost of such specific object or purpose, or class of object or purpose, the principal amount of serial bonds authorized herein for such specific object or purpose, or class of object or purpose, and the period of probable usefulness of such specific object or purpose, or class of object or purpose, thereof pursuant to the applicable subdivision of paragraph a of Section 11.00 of the Local Finance law, are as follows: 4  (a) The acquisition of communications systems for the Village, including any preliminary and incidental costs related thereto, at an estimated maximum cost of $107,610, for which $107,610 princípal amount of serial bonds, or bond anticipation notes issued in anticipation of such serial bonds, are authorized hereín and appropriated therefore, having a period of probable usefulness of ten (10) years pursuant to subdivision 25 of paragraph a of Section 11.00 of the Local Finance Law. Such serial bonds shall have a maximum maturity of ten (10) years computed from the earlier of (a) the date of the first issue of such serial bonds or (b) the date of the first issue of bond anticipation notes issued in anticipation of the issuance of such serial bonds; and (b) The acquisition, construction and reconstruction of improvements to Village Hall, including any applicable equipment, machinery, apparatus, land or rights-in-land necessary therefor and any preliminary and incidental costs related thereto, at an estimated maximum cost of $408,000, for which $408,000 princípal amount of serial bonds, or bond anticipation notes issued in anticipation of such serial bonds, are authorized herein and appropriated therefore, having a period of probable usefulness of ten (10) years pursuantto subdívision 13 of paragraph a of Section 11.00 of the Local Finance Law (such building being of "Class A" construction as that term is defined in Section 11.00 of the Local Finance Law). Such serial bonds shall have a maximum maturity of ten (10) years computed from the earlier of (a) the date of the first issue of such serial bonds or (b) the date of the first issue of bond anticipation notes issued in anticipation of the issuance of such serial bonds; and 5  (c) The acquisition of computer systems for the Village, including any preliminary and incidental costs related thereto, at an estimated maximum cost of $51,000, for which $51,000 principal amount of serial bonds, or bond anticipation notes issued in anticipation of such serial bonds, are authorized herein and appropriated therefore, having a period of probable usefulness of ten (10) years pursuant to subdivision 81(a) of paragraph a of Section 11.00 of the Local Finance Law. Such serial bonds shall have a maximum maturity of ten (10) years computed from the earlier of (a) the date of the first issue of such serial bonds or (b) the date of the first issue of bond anticipation notes issued in anticipation of the issuance of such serial bonds. Section 3. The Board of Trustees of the Village has ascertained and hereby states that (a) the estimated maximum cost of the Project is $566,610; (b) no money has heretofore been authorized to be applied to the payment of the costs of the Project; (c) the Board of Trustees of the Village plans to finance the costs of the Project from the proceeds of the serial bonds authorized herein, or from the proceeds of bond anticipation notes issued ín anticipation of such serial bonds; (d) the maturity of the oblígations authorized herein may be in excess of five (5) years; and (e) on or before the expenditure of moneys to pay for any costs of the Project for which proceeds of such obligations are to be applied to reimburse the Village, the Board of Trustees of the Village took "official action" for federal income tax purposes to authorize capitalfinancing of such item. Section 4. Subject to the terms and conditions of this bond resolution and the Local Finance Law, including the provisions of Sections 21.00, 30.00, 50.00 and 56.00 to 60.00, inclusive, the power to authorize the serial 6 bonds authorized herein, and bond anticipation notes in anticipation of the issuance of such serial bonds, including renewals thereof, the power to prescribe the terms, form and contents of such serial bonds and such bond anticipation notes, and the power to issue, sell and deliver such serial bonds and such bond anticipation notes, are hereby delegated to the Village Treasurer, as the chief fiscal officer of the Village. The Village Treasurer is hereby authorized to execute, on behalf of the Village, all serial bonds authorized herein and all bond anticipation notes issued in anticipation of the issuance of such serial bonds, and the Village Clerk is hereby authorized to affix the seal of the Village (or attach a facsimile thereof) on all such serial bonds and bond anticipation notes and to attest such seal. Each interest coupon, if any, representing interest payable on such serial bonds shall be authenticated by the manual or facsimile signature of the Village Treasurer. Section 5. Each of the serial bonds authorized by this bond resolution and any bond anticipation notes issued in anticipation of the issuance of such serial bonds shall contain the recital of validity prescribed by Section 52.00 of the Local Finance Law. The faith and credit of the Village is hereby and shall be irrevocably pledged for the punctual payment of the principal of and interest on all obligations authorized and issued pursuant to this bond resolution as the same shall become due. Section 6. When this bond resolution takes effect, the Village Clerk shall cause the same, or a summary thereof, to be published together with a notice in substantially the form prescribed by Section 81.00 of the Local Finance Law in The Gazette, a newspaper having a general circulation in the Village. The 7 validity of the serial bonds authorized by this bond resolution, and of bond anticipation notes issued in anticipation of the issuance of such serial bonds, may be contested only if such obligations are authorized for an object or purpose, or class of object or purpose, for which the Village is not authorized to expend money, or the provisions of law which should be complied with as of the date of the publication of this bond resolution, or such summary thereof, are not substantially complied with, and an action, suit or proceeding contesting such validity is commenced within twenty (20) days after the date of such publication, or if such obligations are authorized in violation of the provisions of the Constitution of the State. Section 7. Prior to the issuance of the obligations authorized herein, the Board of Trustees of the Village shall comply with all applicable provisions prescribed in Article 8 of the Environmental Conservation Law, all regulations promulgated thereunder by the New York State Department of Environmental Conservation, and all applicable Federal laws and regulations in connection with environmental quality review relating to the Project (collectively, the "environmental compliance proceedings"). ln the event that any of the environmental compliance proceedíngs are not completed, or requíre amendment or modification subsequent to the date of adoption of this bond resolution, the Board of Trustees of the Village will re-adopt, amend or modify this bond resolution prior to the issuance of the obligations authorized herein upon the advice of bond counsel. lt is hereby determined by the Board of Trustees of the Village that the Project will not have a significant effect on the environment. 8  Sectíon 8. The Village hereby declares its intention to issue the obligations authorized herein to finance the costs of the Project. The proceeds of any obligations authorized herein may be applied to reimburse expenditures or commitments of the Village made with respect to the Project on or after a date which is not more than sixty (60) days prior to the date of adoption of this bond resolution by the Village. Sectíon 9. For the benefit of the holders and beneficial owners from time to time of the obligations authorized herein, the Village agrees in accordance with and as an obligated person wíth respect to the obligations under Rule 15c2-12 promulgated by the Securities Exchange Commission pursuant to the Securities Exchange Act of 1934 (the "Rule"), to provide or cause to be provided such financial information and operating data, financial statements and notices, in such manner, as may be required for purposes of the Rule. ln order to describe and specify certain terms of the Village's continuing disclosure agreement for that purpose, and thereby to implement that agreement, including provisions for enforcement, amendment and termination, the Village Treasurer is authorized and directed to sign and deliver, in the name and on behalf of the Village, the commitment authorized by subsection 6(c) of the Rule (the "Commitment") to be placed on file with the Village Clerk, which shall constitute the continuing disclosure agreement made by the Village for the benefit of holders and beneficial owners of the obligations authorized herein in accordance which the Rule, with any changes or amendments that are not inconsistent with this bond resolution and not substantially adverse to the Village and that are approved by the Village Treasurer on behalf of the Village, all of which shall be 9 conclusively evidenced by the signing of the Commitment or amendments thereto. The agreement formed collectively by this paragraph and the Commitment, shall be the Village's continuing disclosure agreement for purposes of the Rule, and its performance shall be subject to the availability of funds and their annual appropriation to meet costs the Village would be required to incur to perform thereunder. The Village Treasurer is further authorized and directed to establish procedures in order to ensure compliance by the Village with its continuing disclosure agreement, including the timely provision of information and notices. Prior to making any filing in accordance with the agreement or providing notice of the occurrence of any material event, the Village Treasurer shall consult with, as appropriate, the Village Attorney and bond counsel or other qualified independent special counsel to the Village and shafl be entitled to rely upon any legal advice provided by the Village Attorney or such bond counsel or other qualified independent special counsel in determining whether a filing should be made. Section 10. This bond resolution is subject to a permissive referendum and will take effect upon its adoption by the Board of Trustees of the Village and the expiration of the period prescribed in the Village Law during which petitions for a permissive referendum may be submitted and filed with the Village Clerk. Upon motion by Deputy Mayor Pohar, seconded by Trustee Zirman, the Board voted unanimously to approve the following resolution: Trustee DeRose Aye Trustee Wilson Aye Deputy Mayor Pohar Aye Trustee Zirman Aye Mayor Sullivan Aye l0  B. BOND RESOLUTION, DATED OCTOBER 26, 2016, AUTHORIZING THE ISSUANCE OF UP TO ç2,362,028 AGGREGATE PRINCIPAL AMOUNT SERIAL BONDS OF THE VILLAGE OF BRIARCLIFF MANOR, COUNTY OF WESTCHESTER, STATE OF NEW YORK, PURSUANT TO THE LOCAL FTNANCE LAW, TO FTNANCE THE COSTS OF (t) THE ACQUISITION, CONSTRUCTION AND RECONSTRUCTION OF TMPROVEMENTS TO VTLLAGE ROADS, (il) THE ACQU|SIT|ON OF MACHINERY AND APPARATUS FOR CONSTRUCT¡ON AND MAINTENANCE, AND (ilt) THE ACQU|S|T|ON, CONSTRUCTTON AND RECONSTRUCTION OF IMPROVEMENTS TO PARKS AND RECREATION AREAS, ALL IN AND FOR THE VILLAGE. WHEREAS, the Board of Trustees of the Village of Briarcliff Manor (the "Village"), located in the County of Westchester, in the State of New York (the "State"), hereby determines that it is in the public interest of the Village to authorize the financíng of the costs of (i) the acquisition, construction and reconstruction of improvements to Village roads ($928,200), (ii) the acquisition of machinery and apparatus for construction and maintenance ($sZt ,200), and (iii) the acquisition, construction and reconstruction of improvements to parks and recreation areas ($862,628), all in and for the Village, including any applicable equipment, machinery, apparatus, land or rights-in-land necessary therefor and any preliminary and incidental costs related thereto, at a total cost not to exceed $2,362,028, all in accordance with the Local Finance Law; NOW, THEREFORE, BE lT RESOLVED by the Board of Trustees of the Village of Briarcliff Manor, County of Westchester, State of New York, as follows: Section 1. There is hereby authorized to be issued serial bonds of the Village in the aggregate principal amount of up to $2,362,028, pursuant to the Local Finance Law, in order to finance costs of the specific objects or purposes hereínafter described. 11  Section 2. The specific objects or purposes, or class of objects or purposes, to be financed pursuant to this bond resolution (collectively, the "Project"), the respective estimated maximum cost of such specific object or purpose, or class of object or purpose, the principal amount of serial bonds authorized herein for such specific object or purpose, or class of object or purpose, and the period of probable usefulness of such specific object or purpose, or class of object or purpose, thereof pursuant to the applicable subdivision of paragraph a of Section 1 1.00 of the Local Finance law, are as follows: (a) The acquisition, construction and reconstruction of improvements to Village roads, including any applicable equipment, machinery, apparatus, land or rights-in-land necessary therefor and any preliminary and incidental costs related thereto, at an estimated maximum cost of $928,200, for which $928,200 principal amount of serial bonds, or bond anticipation notes issued in anticipation of such serial bonds, are authorized herein and appropriated therefore, having a period of probable usefulness of fifteen (15) years pursuant to subdivision 20(c) of paragraph a of Section 11.00 of the Local Finance Law. Such serial bonds shall have a maximum maturity of fifteen (15) years computed from the earlier of (a) the date of the first issue of such serial bonds or (b) the date of the first issue of bond antícipation notes issued in anticipation of the issuance of such serial bonds; and (b) The acquisition of machinery and apparatus for construction and maintenance, including any preliminary and incidental costs related thereto, at an estimated maximum cost of $571,200, for which $571,200 principal amount of serial bonds, or bond anticipation notes issued in anticipation of such serial bonds, are authorized herein and appropriated therefore, having a period of probable t2 usefulness of fifteen (15) years pursuant to subdivisíon 28 of paragraph a of Section 11.00 of the Local Finance Law. Such serial bonds shall have a maximum maturity of fifteen (15) years computed from the earlier of (a) the date of the first issue of such serial bonds or (b) the date of the first issue of bond anticipation notes issued in anticipation of the issuance of such serial bonds; and(c) The acquisition, construction and reconstruction of improvements to parks and recreation areas, including any applicable equipment, machinery, apparatus, land or rights-in-land necessary therefor and any preliminary and incidental costs related thereto, at an estimated maximum cost of $1,232,928, for which $862,628 principal amount of serial bonds, or bond anticipation notes issued in anticipation of such serial bonds, are authorized herein and appropriated therefore, having a period of probable usefulness of fifteen (15) years pursuant to subdivision 19(c) of paragraph a of Section 11.00 of the Local Finance Law. Such serial bonds shall have a maximum maturity of fifteen (15) years computed from the earlier of (a) the date of the first issue of such serial bonds or (b) the date of the first issue of bond anticipation notes issued in anticipation of the issuance of such serial bonds. Section 3. The Board of Trustees of the Village has ascertained and hereby states that (a) the estimated maximum cost of the Project is $2,732,328; (b) no money has heretofore been authorized to be applied to the payment of the costs of the Project; (c) the Board of Trustees of the Village plans to finance the costs of the Project from (i) the proceeds of the serial bonds authorized herein, or from the proceeds of bond anticipation notes issued in anticipation of such serial bonds and (ii) certain grants and insurance funds; (d) the maturity of the obligations authorized herein may be in excess of five (5) years; and (e) on or before the t3 expenditure of moneys to pay for any costs of the Project for which proceeds of such obligations are to be applied to reimburse the Village, the Board of Trustees of the Village took "official action" for federal income tax purposes to authorize capital financing of such item. Section 4. Subject to the terms and conditions of this bond resolution and the Local Finance Law, including the provisions of Sections 21.00, 30.00, 50.00 and 56.00 to 60.00, inclusive, the power to authorize the serial bonds authorized herein, and bond anticipation notes in anticipation of the issuance of such serial bonds, including renewals thereof, the power to prescribe the terms, form and contents of such serial bonds and such bond anticipation notes, and the power to issue, sell and deliver such serial bonds and such bond anticipation notes, are hereby delegated to the Village Treasurer, as the chief fiscal officer of the Village. The Village Treasurer is hereby authorized to execute, on behalf of the Village, all serial bonds authorized herein and all bond anticipation notes issued in anticipation of the issuance of such serial bonds, and the Village Clerk is hereby authorized to affix the seal of the Village (or attach a facsimile thereof) on all such serial bonds and bond anticipation notes and to attest such seal. Each interest coupon, if any, representing interest payable on such serial bonds shall be authenticated by the manual or facsimile signature of the Village Treasurer. Section 5. Each of the serial bonds authorized by this bond resolution and any bond anticipation notes issued in anticipation of the issuance of such serial bonds shall contain the recital of validity prescribed by Section 52.00 of the Local Finance Law. The faith and credit of the Village is hereby and shall be l4 irrevocably pledged for the punctual payment of the principal of and interest on all obligations authorized and issued pursuant to this bond resolution as the same shall become due. Section 6. When this bond resolution takes effect, the Village Clerk shall cause the same, or a summary thereof, to be published together with a notice in substantially the form prescribed by Section 81.00 of the Local Finance Law in The Gazette, a newspaper having a general circulation in the Village. The validity of the serial bonds authorized by this bond resolution, and of bond anticipation notes issued in anticipatíon of the issuance of such serial bonds, may be contested only if such obligations are authorized for an object or purpose, or class of object or purpose, for which the Village is not authorized to expend money, or the provisions of law which should be complied with as of the date of the publication of this bond resolution, or such summary thereof, are not substantially complied with, and an action, suit or proceeding contesting such validity is commenced within twenty (20) days after the date of such publication, or if such obligations are authorized in violation of the provisions of the Constitution of the State. Section 7. Prior to the issuance of the obligations authorized herein, the Board of Trustees of the Village shall comply with all applicable provisions prescribed in Article I of the Environmental Conservation Law, all regulations promulgated thereunder by the New York State Department of Environmental Conservation, and all applicable Federal laws and regulations in connection with envíronmental quality review relating to the Project (collectively, the "environmental compliance proceedings"). ln the event that any of the 15 environmental compliance proceedings are not completed, or require amendment or modification subsequent to the date of adoption of this bond resolution, the Board of Trustees of the Village will re-adopt, amend or modify this bond resolution prior to the issuance of the obligations authorized herein upon the advice of bond counsel. lt is hereby determined by the Board of Trustees of the Village that the Project will not have a significant effect on the environment. Section 8. The Village hereby declares its intention to íssue the obligations authorized herein to finance the costs of the Project. The proceeds of any obligations authorized herein may be applied to reimburse expenditures or commitments of the Village made with respect to the Project on or after a date which is not more than sixty (60) days prior to the date of adoption of this bond resolution by the Village. Section 9. For the benefit of the holders and beneficial owners from time to time of the obligations authorized herein, the Village agrees in accordance with and as an obligated person with respect to the obligations under Rule 15c2-12 promulgated by the Securities Exchange Commission pursuant to the Securities Exchange Act of 1934 (the "Rule"), to provide or cause to be provided such financial information and operating data, financial statements and notices, in such manner, as may be required for purposes of the Rule. ln order to describe and specify certain terms of the Village's continuing disclosure agreement for that purpose, and thereby to implement that agreement, including provisions for enforcement, amendment and termination, the Village Treasurer is authorized and directed to sign and deliver, in the name and on behalf of the l6 Village, the commitment authorized by subsection 6(c) of the Rule (the "Commitment") to be placed on file with the Village Clerk, which shall constitute the continuing disclosure agreement made by the Village for the benefit of holders and beneficial owners of the obligations authorized herein in accordance which the Rule, with any changes or amendments that are not inconsistent with this bond resolution and not substantially adverse to the Village and that are approved by the Village Treasurer on behalf of the Village, all of which shall be conclusively evidenced by the signing of the Commitment or amendments thereto. The agreement formed collectively by this paragraph and the Commitment, shall be the Village's continuing disclosure agreement for purposes of the Rule, and its performance shall be subject to the availability of funds and their annual appropriation to meet costs the Village would be required to incur to pedorm thereunder. The Village Treasurer is further authorized and directed to establish procedures in order to ensure compliance by the Village with its continuing disclosure agreement, including the timely provision of information and notices. Prior to making any filing in accordance with the agreement or providing notice of the occurrence of any material event, the Village Treasurer shall consult with, as appropriate, the Village Attorney and bond counsel or other qualified independent special counsel to the Village and shall be entitled to rely upon any legal advice provided by the Village Attorney or such bond counsel or other qualified independent special counsel in determining whether a filing should be made. l7  Section 10. This bond resolution is subject to a permissive referendum and will take effect upon its adoption by the Board of Trustees of the Village and the expiration of the period prescribed in the Village Law during which petitions for a permissive referendum may be submitted and filed with the Village Clerk. Upon motion by Trustee Zirman, seconded by Trustee DeRose, the Board voted unanimously to approve the following resolution: Trustee DeRose Aye Trustee Wilson Aye Deputy Mayor Pohar Aye Trustee Zirman Aye Mayor Sullivan Aye C. BOND RESOLUTION, DATED OCTOBER 26, 2016, AUTHORIZING THE ISSUANCE OF UP TO $73,440 AGGREGATE PRINCIPAL AMOUNT SERIAL BONDS OF THE VILLAGE OF BRIARCLIFF MANOR, COUNTY OF WESTCHESTER, STATE OF NEW YORK, PURSUANT TO THE LOCAL FINANCE LAW, TO FINANCE THE COSTS OF THE ACQUISITION OF FIRE.FIGHTING APPARATUS FOR THE VILLAGE. WHEREAS, the Board of Trustees of the Village of Briarcliff Manor (the "Village"), located in the County of Westchester, in the State of New York (the "State"), hereby determínes that it is in the public interest of the Village to authorize the financing of the costs of the acquisition of fire-fighting apparatus for the Village, including any preliminary and incidental costs related thereto, at a total cost not to exceed $73,440, all in accordance with the Local Finance Law; NOW, THEREFORE, BE lT RESOLVED by the Board of Trustees of the Village of Briarcliff Manor, County of Westchester, State of New York, as folfows: Section 1. There is hereby authorized to be issued serial bonds of the Village in the aggregate principal amount of up to $73,440, pursuant to the Local 18 Finance Law, in order to finance the acquisition of fire-fighting apparatus for the Village, including any preliminary and incidental costs related thereto (the "Project"). Section 2. lt is hereby determined that the Project is a specific object or purpose, or of a class of object or purpose, described in subdivision 27 of paragraph a of Section 11.00 of the Local Finance Law and that the period of probable usefulness of the Project is twenty (20) years. The serial bonds authorized herein shall have a maximum maturity of twenty (20) years computed from the earlier of (a) the date of the first issue of such serial bonds or (b) the date of the first issue of bond anticipation notes issued in anticipation of the issuance of such serial bonds. Section 3. The Board of Trustees of the Village has ascertained and hereby states that (a) the estimated maximum cost of the Project is $73,440; (b) no money has heretofore been authorized to be applied to the payment of the costs of the Project; (c) the Board of Trustees of the Village plans to finance the costs of the Project from the proceeds of the serial bonds authorized herein, or from the proceeds of bond anticipation notes issued in anticípation of such serial bonds; (d) the maturity of the obligations authorized herein may be in excess of five (5) years; and (e) on or before the expenditure of moneys to pay for any costs of the Project for which proceeds of such obligations are to be applied to reimburse the Village, the Board of Trustees of the Village took "official action" for federal income tax purposes to authorize capitalfinancing of such item. Section 4. Subject to the terms and conditions of this bond resolution and the Local Finance Law, including the provisions of Sections 21.00, 30.00, 50.00 and 56.00 to 60.00, inclusive, the power to authorize the serial l9 bonds authorized herein, and bond anticipation notes in anticipation of the issuance of such serial bonds, including renewals thereof, the power to prescribe the terms, form and contents of such serial bonds and such bond anticipation notes, and the power to issue, sell and deliver such serial bonds and such bond anticipation notes, are hereby delegated to the Village Treasurer, as the chief fiscal officer of the Village. The Village Treasurer is hereby authorized to execute, on behalf of the Village, all serial bonds authorized herein and all bond anticipation notes issued in anticipation of the issuance of such serial bonds, and the Village Clerk is hereby authorized to affix the seal of the Village (or attach a facsimile thereof) on all such serial bonds and bond anticipation notes and to attest such seal. Each interest coupon, if any, representing interest payable on such serial bonds shall be authenticated by the manual or facsimile signature of the Village Treasurer. Section 5. Each of the serial bonds authorized by this bond resolution and any bond anticipation notes issued in anticipation of the issuance of such seríal bonds shall contain the recital of validity prescribed by Section 52.00 of the Local Finance Law. The faith and credit of the Village is hereby and shall be irrevocably pledged for the punctual payment of the principal of and interest on all obligations authorized and issued pursuant to this bond resolution as the same shall become due. Section 6. When this bond resolution takes effect, the Village Clerk shall cause the same, or a summary thereof, to be published together with a notice in substantially the form prescribed by Section 81.00 of the Local Finance Law in The Gazette, a newspaper having a general circulation in the Village. The 20 validity of the serial bonds authorized by this bond resolution, and of bond anticipation notes issued in anticÍpation of the issuance of such serial bonds, may be contested only if such obligations are authorized for an object or purpose, or class of object or purpose, for which the Village is not authorized to expend money, or the provisíons of law which should be complied with as of the date of the publication of this bond resolution, or such summary thereof, are not substantially complied with, and an action, suit or proceeding contesting such validity is commenced within twenty (20) days after the date of such publication, or if such obligations are authorized in violation of the provisions of the Constitution of the State. Section 7. Prior to the issuance of the obligations authorized herein, the Board of Trustees of the Village shall comply with all applicable provisions prescribed in Article I of the Environmental Conservation Law, all regulations promulgated thereunder by the New York State Department of Environmental Conservation, and all applicable Federal laws and regulations in connection with environmental quality review relating to the Project (collectively, the "environmental compliance proceedings"). ln the event that any of the environmental compliance proceedings are not completed, or require amendment or modification subsequent to the date of adoption of this bond resolution, the Board of Trustees of the Village will re-adopt, amend or modify this bond resolution prior to the issuance of the obligations authorized herein upon the advice of bond counsel. lt is hereby determined by the Board of Trustees of the Village that the Project will not have a significant effect on the environment. 2l  Section 8. The Village hereby declares its intention to issue the obligations authorized herein to finance the costs of the Project. The proceeds of any obligations authorized herein may be applied to reimburse expenditures or commitments of the Village made with respect to the Project on or after a date which is not more than sixty (60) days prior to the date of adoption of this bond resolution by the Víllage. Section 9. For the benefit of the holders and beneficial owners from time to time of the obligations authorized herein, the Village agrees in accordance with and as an obligated person with respect to the obligations under Rule 15c2-12 promulgated by the Securities Exchange Commission pursuant to the Securities Exchange Act of 1934 (the "Rule"), to provide or cause to be provided such financial information and operating data, financial statements and notices, in such manner, as may be required for purposes of the Rule. ln order to describe and specify certain terms of the Village's continuing disclosure agreement for that purpose, and thereby to implement that agreement, including provísions for enforcement, amendment and termination, the Village Treasurer is authorized and directed to sign and deliver, in the name and on behalf of the Village, the commitment authorized by subsection 6(c) of the Rule (the "Commitment") to be placed on file with the Village Clerk, which shall constitute the continuing disclosure agreement made by the Village for the benefit of holders and beneficial owners of the obligations authorized herein in accordance which the Rule, with any changes or amendments that are not inconsistent with this bond resolution and not substantially adverse to the Village and that are approved by the Village Treasurer on behalf of the Village, all of which shall be 22 conclusively evidenced by the signing of the Commitment or amendments thereto. The agreement formed collectively by this paragraph and the Commitment, shall be the Village's continuing disclosure agreement for purposes of the Rule, and its performance shall be subject to the availability of funds and their annual appropriatíon to meet costs the Village would be required to incur to perform thereunder. The Village Treasurer is further authorized and directed to establish procedures in order to ensure compliance by the Village with its continuing disclosure agreement, including the timely provision of information and notices. Prior to making any filing in accordance with the agreement or providing notice of the occurrence of any material event, the Village Treasurer shall consult with, as appropriate, the Village Attorney and bond counsel or other qualified independent special counsel to the Village and shall be entitled to rely upon any legal advice provided by the Village Attorney or such bond counsel or other qualified independent special counsel in determining whether a filing should be made. Section 10. This bond resolution is subject to a permissive referendum and wíll take effect upon its adoption by the Board of Trustees of the Village and the expiration of the period prescribed in the Village Law during which petitions for a permissive referendum may be submitted and filed with the Village Clerk. Upon motion by Trustee DeRose, seconded by Trustee Wilson, the Board voted unanimously to approve the following resolution: Trustee DeRose Aye Trustee Wilson Aye Deputy Mayor Pohar Aye Trustee Zirman Aye 23 Mayor Sullivan Aye D. BOND RESOLUTION, DATED OCTOBER 26, 2016, AUTHORIZING THE ISSUANCE OF UP TO $237,150 AGGREGATE PRINCIPAL AMOUNT SERIAL BONDS OF THE VILLAGE OF BRIARCLIFF MANOR, COUNTY OF WESTCHESTER, STATE OF NEW YORK, PURSUANT TO THE LOCAL FINANCE LAW, TO FINANCE THE COSTS OF THE ACQUISITION AND INSTALLATION OF LIGHTING AND GAS IMPROVEMENTS IN AND FOR THE VILLAGE. WHEREAS, the Board of Trustees of the Village of Briarcliff Manor (the "Village"), located in the County of Westchester, in the State of New York (the "State"), hereby determines that it is in the public interest of the Village to authorize the financing of the costs of the acquisition and installation of lighting and gas improvements in and for the Village, including any applicable equipment, machinery, apparatus, land or rights-in-land necessary therefor and any preliminary and incidental costs related thereto, at a total cost notto exceed $237,150, all in accordance with the Local Finance Law; NOW, THEREFORE, BE lT RESOLVED by the Board of Trustees of the Village of Briarcliff Manor, County of Westchester, State of New York, as follows: Section 1. There is hereby authorized to be issued serial bonds of the Village in the aggregate principal amount of up to $237,150, pursuant to the Local Finance Law, in order to finance the acquisition and installation of lighting and gas improvements in and for the Village, including any applicable equipment, machinery, apparatus, land and rights-in-land necessary therefor and any preliminary and incidental costs related thereto (the "Project"). Section 2. lt is hereby determined that the Project is a specific object or purpose, or of a class of object or purpose, described in subdivision 5 of paragraph a of Section 11.00 of the Local Finance Law and that the period of 24 probable usefulness of the Project is thirty (30) years. The serial bonds authorized herein shall have a maximum maturity of thirty (30) years computed from the earlier of (a) the date of the first issue of such serial bonds or (b) the date of the first issue of bond anticipation notes issued in anticípation of the issuance of such serial bonds. Section 3. The Board of Trustees of the Village has ascertained and hereby states that (a) the estimated maximum cost of the Project is $237,150; (b) no money has heretofore been authorized to be applied to the payment of the costs of the Project; (c) the Board of Trustees of the Village plans to finance the costs of the Project from the proceeds of the serial bonds authorized herein, or from the proceeds of bond anticipation notes issued in anticipation of such serial bonds; (d) the maturity of the obligations authorized herein may be in excess of five (5) years; and (e) on or before the expenditure of moneys to pay for any costs of the Project for which proceeds of such obligations are to be applied to reimburse the Village, the Board of Trustees of the Village took "official action" for federal income tax purposes to authorize capitalfinancing of such item. Section 4. Subject to the terms and conditions of this bond resolution and the Local Finance Law, including the provisions of Sections 21.00, 30.00, 50.00 and 56.00 to 60.00, inclusive, the power to authorize the serial bonds authorized herein, and bond anticipation notes in anticipation of the issuance of such serial bonds, including renewals thereof, the power to prescribe the terms, form and contents of such serial bonds and such bond anticipation notes, and the power to issue, sell and deliver such serial bonds and such bond anticipation notes, are hereby delegated to the Village Treasurer, as the chief 25 fiscal officer of the Village. The Village Treasurer is hereby authorized to execute, on behalf of the Village, all serial bonds authorized herein and all bond anticipation notes issued in anticipation of the issuance of such serial bonds, and the Village Clerk is hereby authorized to affix the seal of the Village (or attach a facsimile thereof) on all such serial bonds and bond antícipation notes and to attest such seal. Each interest coupon, if any, representing interest payable on such serial bonds shall be authenticated by the manual or facsimile signature of the Village Treasurer. Section 5. Each of the serial bonds authorized by this bond resolution and any bond anticipation notes issued in anticipation of the issuance of such serial bonds shall contain the recital of validity prescribed by Section 52.00 of the Local Finance Law. The faith and credit of the Village is hereby and shall be irrevocably pledged for the punctual payment of the principal of and interest on all obligations authorized and issued pursuant to this bond resolution as the same shall become due. Section 6. When this bond resolution takes effect, the Village Clerk shall cause the same, or a summary thereof, to be published together with a notice in substantially the form prescribed by Section 81.00 of the Local Finance Law in The Gazette, a newspaper having a general circulation in the Village. The validity of the serial bonds authorized by this bond resolution, and of bond anticipation notes issued in anticipation of the issuance of such serial bonds, may be contested only if such obligations are authorized for an object or purpose, or class of object or purpose, for which the Village is not authorized to expend money, or the provisions of law which should be complied with as of the date of 26 the publication of this bond resolution, or such summary thereof, are not substantially complied with, and an action, suit or proceeding contesting such validity is commenced within twenty (20) days after the date of such publication, or if such obligations are authorized in violation of the provisions of the Constitution of the State. Section 7. Prior to the issuance of the obligations authorized herein, the Board of Trustees of the Village shall comply with all applicable provisions prescríbed in Artícle I of the Environmental Conservation Law, all regulations promulgated thereunder by the New York State Department of Environmental Conservation, and all applicable Federal laws and regulations in connection with environmental quality review relating to the Project (collectively, the "environmental compliance proceedings"). In the event that any of the environmental compliance proceedings are not completed, or require amendment or modification subsequent to the date of adoption of this bond resolution, the Board of Trustees of the Village will re-adopt, amend or modify this bond resolution prior to the issuance of the obligations authorized herein upon the advice of bond counsel. lt is hereby determined by the Board of Trustees of the Village that the Project will not have a significant effect on the environment. Section 8. The Village hereby declares its intention to issue the obligations authorized herein to finance the costs of the Project. The proceeds of any obligations authorized herein may be applied to reimburse expenditures or commitments of the Village made with respect to the Project on or after a date 27 which is not more than sixty (60) days prior to the date of adoption of this bond resolution by the Village. Section 9. For the benefit of the holders and beneficial owners from time to time of the obligations authorized herein, the Village agrees in accordance with and as an obligated person with respect to the obligations under Rule 15c2-12 promulgated by the Securities Exchange Commission pursuant to the Securities Exchange Act of 1934 (the "Rule"), to provide or cause to be provided such financial information and operating data, financial statements and notices, in such manner, as may be required for purposes of the Rule. ln order to describe and specify certain terms of the Village's continuing disclosure agreement for that purpose, and thereby to implement that agreement, including provisions for enforcement, amendment and termination, the Village Treasurer is authorized and directed to sign and deliver, in the name and on behalf of the Village, the commitment authorized by subsection 6(c) of the Rule (the "Commitment") to be placed on file with the Village Clerk, which shall constitute the continuing disclosure agreement made by the Village for the benefit of holders and beneficial owners of the obligations authorized herein in accordance which the Rule, with any changes or amendments that are not inconsistent with this bond resolution and not substantially adverse to the Village and that are approved by the Village Treasurer on behalf of the Village, all of which shall be conclusively evidenced by the signing of the Commitment or amendments thereto. The agreement formed collectively by this paragraph and the Commitment, shall be the Village's continuing disclosure agreement for purposes of the Rule, and its performance shall be subject to the availability of funds and 28 their annual appropriation to meet costs the Village would be required to incur to perform thereunder. The Village Treasurer is further authorized and directed to establish procedures in order to ensure compliance by the Village with its continuing disclosure agreement, including the timely provision of information and notices. Prior to making any filing in accordance with the agreement or providing notice of the occurrence of any material event, the Village Treasurer shall consult with, as appropriate, the Village Attorney and bond counsel or other qualified independent special counsel to the Village and shall be entitled to rely upon any legal advice provided by the Village Attorney or such bond counsel or other qualified independent special counsel in determining whether a filing should be made. Section 10. This bond resolution is subject to a permissive referendum and will take effect upon its adoption by the Board of Trustees of the Village and the expiration of the períod prescribed in the Village Law during which petitions for a permissive referendum may be submitted and filed with the Village Clerk. Appointment of Police Officers Upon motion by Trustee Wilson, seconded by Deputy Mayor Pohar, the Board voted unanimously to approve the following resolution: BE lT RESOLVED that Jeffrey Eagan of Hopewell Junction, New York is hereby appointed, effective October 27,2016, to the position of Police Officer Grade 1 to be paid at an annual salary of $105,417.66 as per the Village of Briarcliff Manor PBA Collective Bargaining Agreement salary scale effective June 1,2016. BE lT RESOLVED that Jason Hadjstylianos of Cortlandt Manor, New York is hereby appointed, effective November 2,2016, to the position of Police Officer Grade 1 to be paid at an annual salary of $105,417.66 as per the Village of Briarcliff Manor PBA Collective Bargaining Agreement salary scale effective June 1,2016. 29 Advisorv Com m ittee Appoi ntments The Board thanked the Committee Members for volunteering their time Upon motion by Deputy Mayor Pohar, seconded by Trustee Zirman, the Board voted unanimously to approve the following resolution: BE lT RESOLVED that the Board of Trustees does hereby establish the Downtown Busíness Zone Advisory Committee comprised of the following members: Brad Manganello Bryan Zirman, Board of Trustees Liaison Dan Zucchi Douglas Royce Fred Siegel Gary Ramuno George Pacchiana Larissa Paulmeno Liz Sussman Karp Louis Wachtel, Chairman Marie Carpentier Matt Yannacone Nancy Hertz Robert Ruotolo Zach Giampa BE lT FURTHER RESOLVED that the Board of Trustees does hereby establish the Comprehensive Plan B Zone Addendum Advisory Committee comprised of the following members: Mark Wilson, Board of Trustees Liaison Michael Gioscia Sabine Werner Steve Elkes Steven Vescio, Chairman BE lT FURTHER RESOLVED that the following Policy and Procedures were re- adopted at the Annual Organizational Meeting on April 6, 2016 and are in place for the committees to adhere to: Policies and Procedures for Advisory and Ad-hoc Gommittees Formation of new committees: 30 a A title and mission statement will be developed for any proposed committee and formally approved and established by the Board of Trustees. a Such committees are constituted by, serve at the pleasure of, and report to the Board of Trustees. a The formation of any new committee will be announced in a public meeting, the newsletter and posted on the web and scroll. a Committees' information, findings, conclusions and recommendations where requested, will be considered advisory rather than binding by the Board of Trustees. The Board of Trustees at all times retains its rights to exercise final decisions in the governance of the Village. Composition: a Committee membership will be limited to a workable odd number a One member will be a representative from the Board of Trustees. The Mayor shall be an ex officio member of all committees with the right to make motions, speak and vote, and when present shall be counted in determining a quorum. o Membership on committees will be representative of the community a Village residents, village business people, village property owners, and residents of the 10510 zip code may serve on ad hoc committees. a The BOT shall appoint a new member within one month to fill the unexpired term of a committee member. Operations: a Quorum: A quorum of any committee is a simple majority of the members appointed. A quorum must be present to conduct business o Structure: All committees will have a chair, vice-chair and secretary who will be responsible for meeting minutes. Committee members' names and village-generated e-mail addresses will be posted on the web. o Attendance and Participation: The obligation is to attend committee meetings. Any member who is absent for three consecutive meetings, without providing reasonable cause to the Chair, will be deemed to have resigned. Committees are working committees; all members are expected to be prepared for the meeting and participate actively. 31 Meetings: a Committee meetings will start promptly at the time for which they were called. a A committee will strive for consensus. lf it cannot achieve consensus, it shall act by a simple majority of the members. o All deliberations will be conducted in an open, respectful and inclusive manner. Meeting Notification: Advance notice, including an agenda, will be given for all meetings. Notices about committee work will be posted on the web site. o Meeting Minutes: Written minutes will be taken at all committee meetings. Minutes may follow a standard template including the time, date and location of meeting, who attended, the topic of discussion, and any action taken. Non-members may submit their views and comments on committee activities via e-mail or written correspondence. Committees will not be required to respond to public comments. a Discharge: Members may be discharged from a committee by the Board of Trustees as a result of the village's conflict of interest policy, lack of attendance, misconduct or resignation. a Reports and Public Statements. An annual report from the committee shall be submitted to the BOT by the end of February.Any committee report, including summary recommendations and the annual report, is to be presented first to the BOT prior to public presentation of same. o Volunteerism: Committee members shall serve without remuneration, but will be reimbursed for "out of pocket" expenses incurred in performing their duties. These expenses must be preauthorized by the Village Manager or designate. Village staff will provide committees with such public information, clerical assistance and other help as necessary for them to conduct their work. a Draft Documents: Draft documents, including minutes and all committee reports, are confidential until formally approved by a majority of the committee. No draft documents should be retained in committee files. Public distribution of draft documents or any committee report prior to adoption by the committee shall be grounds for dismissal. 32 Schedule a Public Hearinq to Amend the Special Use Permit for St. Theresa's Ghurch Upon motion by Trustee Zirman, seconded by Trustee Wilson, the Board voted unanimously to approve the following resolution: Referral to the Planning Board BE lT RESOLVED that the request to amend a Special Use Permit for St. Theresa's Catholic Church, which would allow for a For Profit Nursery School is hereby directed to the Planning Board for review and recommendation. Schedule Public Hearing BE lT RESOLVED that a Public Hearing is hereby scheduled for the November 16,2016 Board of Trustees meeting to hear and consider a request from St. Theresa's Catholic Church to amend a Special Use Permit. Upon motion by Trustee DeRose, seconded by Trustee Wilson, the Board adjourned the regular meeting and reconvened as the Board of Police Commissioners. Amend Procedures Manual for the riarcliff Manor Police Department - Administration and Maintenance of lntranasal Naloxone Upon motion by Deputy Mayor Pohar, seconded by Trustee Zirman, the Board voted unanimously to approve the following resolution: BE lT RESOLVED that the Board of Trustees, acting in their capacity as the Board of Police Commissioners, does hereby amend the Procedures Manualfor the Briarcliff Manor Políce Department to add General Order Number 2016-001, Administration and Maintenance of lntranasal Naloxone. Adiournment Upon motion by Trustee Zirman, seconded by Trustee DeRose, the Board voted unanimously to adjourn the meeting at 8:30pm. Respectfully Submitted By, Christine Dennett Village Clerk 33