Mayor & Board of Trustees

AGENDA SEPTEMBER 6 2017 BOARD OF TRUSTEES VILLAGE OF BRIARCLIFF MANOR, NEW YORK REGULAR MEETING - 8:00 PM Pledge of Allegiance 1. Continuation of a Public Hearing to Hear and Discuss Proposed Amendments to the Village of Briarcliff Manor Comprehensive Plan as set forth in Draft Comprehensive Plan Addendum Board of Trustees Announcements Village Managers Report Public Gomments 2. Authorize Village Manager to Execute an Amendment to an Agreement with New York State Department of Transportation to Adjust the Snow and lce Ag reemen t for 201 6-20 17 3. Budget Transfers NEXT REGULAR BOARD OF TRUSTEES MEETING - TUESDAY, SEPTEMBER I9, 2017  VILLAGE OF BRIARCLIFF MANOR BOARD OF TRUSTEES AGENDA SEPTEMBER 6, 2017 2 AUTHORIZE VILLAGE MANAGER TO EXECUTE AN AMENDMENT TO AN AGREEMENT WITH NEW YORK STATE DEPARTMENT OF TRANSPORTATION TO ADJUST THE SNOW AND ICE AGREEMENT FOR 2015-2016 BE lT RESOLVED that the Village Manager is hereby authorized and directed to execute an agreement with the New York State Department of Transportation to amend the lndexed Lump Sum Municipal Snow and lce Agreement for the period from July 1,2016 through June 30, 2017.  AMENDMENT B Contract # tv Resion # D014708 VILLAGE OF BzuARCLIFF MANoR/Westchester County 8 Beginning Date ofErtension Period '7lt/2014 Ending Date of Extension Period 6/30/20t7 AMENDMENT TO CHANGE THE ESTIMATED EXPENDITURE FOR SNOW & ICE AGREEMENT Due to the severity of the winter during 2016l17 the MLINICIPALITY requests that the Municipal Snow and Ice Agreement estimated expenditure be revised to reflect the additional lane miles of state roads that were plowed/treated during the winter season. All the terms and conditions of the original contract extension remain in effect except as follows: ADDITIONAL S&I OPERATIONS S&I LM Pay t Original Estimated J-Mile Base 16117 JMiles t6/t7 LM Index Adjustment 2 Bese tr'ector Expenditure 50,634 84,682 590 6s9 1.497 $4,085.85 $2,030.67 Pay Factor 1: (16/17 J-Milesl(16/17 LM))(J-Mile Base/S&I LM Base) Index Adjustnb¡¡ r = (Original Estimated Expenditure * Pay Factor 1) - Original Estimsted Expenditure TOTAL REVISED ESTIMATED EXPENDITURE Original Est¡m¡ted Expenditure Index Adjustment 2 Rev. Est. Expenditure 3 $4,085.85 $2,030.67 $6,1 16 s2 3 2 Revised Estimated Expenditure = Original Estimated Expenditure + Index Adjustment IN WITNESS WHEREOF, this agreement has been executed by the State, acting by and through the duly authorized representative of the COMMISSIONER OF TRANSPORTATION and the MTINICIPALITY, which has caused this Agreement to be executed by its duly authorized officer on the date and year first written in the original contract extension. Agency Certification Contract No. D014708 "In addition to the acceptance of this contract, I also certify that original copies of this signature page will be attached to all other exact copies of this contract." THE PEOPLE OF THE STATE OF NEV/ YORK MI-JNICIPALITY BY BY For Commissioner of Transportation ATTORNEY GENERAL'S SIGNATURE COMPTROLLER'S SIGNATURE Dated Dated srATE ONNEWYORK ) ) SS: COLINTY OF Westchester ) On the day of in the year before me personally came to me known who, being by me duly swom, did depose and say that (s)he resides in , New York; that (s)he is the of the municipality described in and which executed the above instrument; that (s)he executed said instrument by order of the Goveming Body of said municipality pursuant to a resolution which was duly adopted on , a certified copy ofsuch resolution attached hereto and made a part hereof. Notary Public  VILI-AGE OF BRIARCLIFF MANOR BOARD OF TRUSTEES AGENDA SEPTEMBER 6, 2017 3. BUDGET TRANSFERS- 20I7.2018 BE lT RESOLVED that the Board of Trustees does hereby authorize the following budget transfers for FY 2017-2018: GENERAL FUND From: 4.3120.205 Police Contractual $58,700 To: 49785.600 Lease Payments - Principal $58,700 From: 4.7110.460 Contractual Services $25,870.44 To 49785.600 Lease Payments - Principal $25,870.44  BUDGET TRANSFER (Fy 17-181REQUEST FORM Amount from: Muni Code Budget Line $ 25,870.44 47110.460 Contractual Services Amount to: Muni Code Budget Line $ 25,870.44 49785.600 Lease Payments-Principal Reason for Transfer uest: To correctly account for Leased TRACTOR Requesting Depa rtme Date Signed Village Manager \tx 3Date Sig Sc rr alztlt Village Treasurer Date Signed lf over SL0,000, Board of Trustees Approval Date: Village of Briarcliff Manor Village of Briarcliff Manor I)epartment of Public Works Main (914) 941-9105 10 Buckhout Road Fax (914) 941-4747 Briarcliff Manor, NY 10510 MEMORANDUM TO Philip Zegarelli, Village Manager Ed Ritter, Village Treasurer FROM: Edward C. Torhan, Superintendent DATE August 10,2017 RE Roadside Grass Tractor Replacement The Village's 1992 Ford tractor, with a 1982 Edwards flail side mount, has broken and is beyond repair. This tractor and roadside mower is continually in use from March to November to cut brush and weeds along the 40 miles of Village roads and 10 miles of county and state roads in the VBM. Roadside cutting is critical for the safety of the traveling public such as line-of-sight and for aesthetic pu{poses throughout the Village. I have investigated all options, including rcpair, rcplaccmcnt of thc flail mowcr, rcntals and cvcn sharing available, similar equipment with other municipalities. None of which are available. It is our opinion that the only remaining option is to acquire a new unit. A replacement unit is available through the New York State contract via the NJPA (National Joint Power Alliance) cooperative purchasing contract. Westchester Tractor Inc. has provided a quote for a replacement unit at 587,441.40, which includes the l4Yo + NJPA discount off the ms{p. They also offer a municipal lease for this unit. During our review and investigation of options and capabilities, we have confirmed that the new tractor is also capable of handling a deep tine turf aerator. This such attachment is used to aerate sports fields and create grass cores for over seeding, root growth and field stability. Currently, the Village has a field maintenance contract for deep tine aeration and seeding: this is at a cost to the Village of $23,000.00 annually. I would like to acquire this type of multi-purpose tractor complete with a deep tine aerator attachment: cost is $23,900.00. As to pricing, the entire cost of the tractor with a roadside flail mower and a rear deep tine aerator, including freight and delivery is $115,639.40. The savings realized by not contracting out the field aeration alone, will pay for the deep tine aeration attachment in just one year and pay for the entire tractor and attachments in 5 years. Alternatively, I would suggest that we move forward with this machine on a separate lrnancing track and enter into a f,rve year lease option: 52,155.87 per month or 525,870.44 annually. Regardless, the existing tractor is of such age and condition that it needs to be replaced.  Munlc¡pal Equlpment Lease Agreemenl Phone: 865-222-3955 Fax: 855-222-3966 Email : KubolaLeasing@lsaserv.com App.llcation # 1487i2 Dealer Leqsee L€aBs AEr€emont #_ Nsm6: WESTCHESTER TRACTOR, INC. AddfôS6: UU II\ I THNA I IUNAL ULVIJ, tsfiÞWs I LR NY 1O5Og Fa)a Number; Addfess: lE:Mail Equipment Description E gq9 af8chsd Sch6ddaAtur addll¡onal qqulpment 1 139Û1HSÌ 4ìAD TRA WHYD TRANSIFOLÓ ROPS 1 tÁ525 FRÔNT LOADER FOR L3?OOIL36Oî WQ.C. Tfansact¡bîr Schedule 2so oo 60 60 F1 :Seeattqbhsd.schàúutè B fcir vaäsble,paymen{-skucturo PayaÞ!9',: End:ol LÈEsê Plôvlrlón: MONIHTY Í{00,00 Foll P,ryóutla Custoorof Wô havo wftlon üilr Lod¡o:ln phln c.¡C loq[ lçetq'a!.k up ¡n¡ quç¡lions you:mey. häve, Tho $rDrdE ,'luf¡ TN|S rÊÃSÈ iS /iDüir 1¡{!\t ll5rÉo wrlvos [to Lessor Buglnoss 60ntbr , " {r i i-':,.., : BrslqNlNs f ÍlÞeçñFEtdErltl Ypu AC.K:NoWLEqßFáND A0RËÊ lHElñq þàOES QF T}I18 ¡IGREEMEf.IÍ, TErme and a&6{rlbcd obû/o rlþn 6l rUIL V.o{¡ AcCEFIT|IS LEAËq YOo ol llrh l¡eó¡s Í uMorlh¡¡ LoÐðo¡ Rcil,dhdf W$n aflEo{il}dus öy ôlgnläg ül¡ toqtu, youors$.yûùrnditi lDìrc lft{Nr PrËFt Rô{ìt f Éiirs¡od Êonidþmlc¡,filnr¡cl oll 1o'- "/6 orantod lq 8t 'lo -zr 0017-lOLS v20140623  lvluniclpal Equlpment Lease Agreemont Phone; 865-222-3965 Faxi856-222-3966 Emall: Kubo(aLeasing@leaserv.com TERMS AND CONDITIOI{S..CONTINUED ¿, Unôondltlonal Obllgatlon, YOU AcREE THAT YOU ARE UNCOI,IDtTtoNALLY 12, Your End of Leásâ ProüsloIt8, lf a ñx6d prlcs purchase optlon (FPPo) or True OBLIGAIED TO PAY ALL RENT ANO ANY OTHER AMOUNTS DUE UNDER TI{IS Leaso purchase provlslon is lîdcated above and provided you arô not in dåfÂult and LEASE FOR THE FULL LEASE'IERM EVEN IF THE EQIJIPMENT IS OAMAGEO have duly peúomed lhe terÍË, cd/enant6 and condldons, but nol llmtted to ths payment OR OESTROYED, IF IT IS DEFECTIVE OR YOU HAVE TEMPORARY OR of alf rent¿ls r€quked to bs p¡ld, you v¿ll give uo at least 90 days bul no more ihan 180 PERMAIIENT LOSS OF ITS USE. YOU ARE ilOT E¡ITITLEO TO REDUCE OR days wfitlen nollce to lhe a[eôtlon of Ass€t Managemsnt - End d Leas€ Adminlstrqtion, SET.OFF AGAINST RENT OR OTHER AMOUNTS DUE UI.IOER THIS LEASE FOR 656 BusÌness C€nlãr Driì/o,l-þßham, PA 19044 bsforo tha oxplation of tho initial leaee ANY REASON WHATSOEVER, term (or any renerral lâm)olfo{¡rintenlhn lo puÍcha8e or fetum fie equipmont. Wlh 6, Dl¡cl¡lmorof WaÍsntlor, THE EQUIPMENT lS BElt¡c LEASED TO yOU tN As.tS prope¡ notico you may: o) puÊhag€ all the Equþment as lîd¡cat€d abovo under'End of CONDITION. NO INOIVIOUAL IS AUTHORIZED TO CHAN6E ANY PROVISION OF Lo¿só Purchase Provisfon" (fiod pric€ aE ltsted. Trus Lease amounls vril b6 d6(ennln€d IHIS LEASË, lJlE HAVE NOT MADE AI'¡D DO IIOT MAKE ANY EXPRESE OR by us þasêd on the Equlpngrt's in plsc€ valuo) dus sny app[cable t6xes ând an ond ol IMPLIED REPRËSE¡IÍATIOI{S OR WARRÁTîES WHATSOEVER, INCLUDING lem processlng feô ol 987.2[ or b) retum all the Equlpment h good wôrklng condiùon at WITHOUT LIMITATION, THE EQ|UftNEilT MERCHANNBILITY, FI'fNESS FOR A yourcoállnatimo,mannetâldtoalocålionwsdeslgnato. Roturnplovfsfonsrequ¡ro PARTTGUIAR pURPOSE, SUlTABtLlly, DEStct{, COND|nON, oURABilJTy, odglnal manulacturer Ur€s 8t>50% wear $,lh no flât spob or chunkhg, tstutn lhe unlt lo OPERÄTION, qUAUTY OF MATERJALS OR WORKñrIANSH|P, OR COMPLIAÍTICE tho otlglnal dealer or to a lædloñ thatws d6sfgnoto, no onglno smofiíng, usagg limltod WITH SPECIFICATIONS OR APPUCABLE LAW YOU AGREE THAT WE ARE NOl to 1200 hourc/yearwllh nohrsh appllcatloN -S2,50/hf. ln orcêssolhouß, no LtcEt{st¡tc T}E soFTtfiÂRE TO YOU. vlbøtlons orloaks, >50% trlEhÍng brako lifo, >6@Á llme remelning to lhs ne)it 0,TitloandSêcurltylntsrosL ExcoptforleaseswlthSl00,00purchas€prþvioion,we ovêthaul, booms sùalght hyüaulbs must bo 100% openaüonal and >5096 romaining wlll ha'/atiüstolhoEqulpmenl Ityouhsvee9100.00purûhâseprovlslonend/orlhe hac* f¡fE. ll you feil to notif rÊ, or ¡f you don't e) purchaee or b) r€tum thê Equlpmênt as Loasó is dôEmed lo bê a secufity {gr€emont¡ you gîant u6 a s€curily lntsf€stln fìs pmv¡d€d herein, lhls LoÂsov¿l ¡ltomt0cajly rnsw at ùe samo paymenl amountfor Equlpmânt and ell procseds there from. You ¿uthodza us to slgn llnånclng sletements consecutivatriìrolvê(12)mmÛg€rfods, YouHlpayuGforanymtr.ingofdsfoctlvs snd fls Ínandng sÌatement6 on your b€half. Al faoslmlle documenls can also be parts or acc€csoriee ând ths edlr¡ated r€palr6!Él lfüo equlpment ls not ln ùê regardsd as orlglna{ docurì1erìts. condltlon de6orlbed abovo, KIU WLL CONTINUE TO P.AY REñlT UNIIL lHE t, Uso. illalntenanco and Rep¡lr. You wlll not movê the Equlpment from the EQUIPMEf'¡f IS RECEfVEoÀllo ACCEPIED BY US. For¡ll olhor pfovlslons, you Loceüon without our advânc6 writlon cofisent You wíll glve us reâsonablo åccess lo wlll bo blllsd tie ¡mouûtsffiabove plus any appllcablo l,rxos. For 0lltyp€3 of the Equipment Locatlon 60 thst w6 can cbeck lhe Equipments exislenco, condlllon Puroh¡re ProvlllonB. Worillch¡fge you ¡ ptocos6lng foo of ¡07,26, 00 and proper malntenancö. At your own costand expens€, you wlll kêop lhô Equlpment reaeonable compenaallon b cov€r lho cost ofthe documentaüon costr at lhe 0nd ln good repalr, condition and worklng otdor. ordlnary wêEr snd tesr oxp€otôd, oftho transact¡on, 8, Taxe6, You agreo to pay us, wtren lnvolced, Ell laxos and chargos. We may 13, Fu¡thsr Ae¡unnces: F¡orn lÌmo lo lime, You will execute ànd deliver lo Us. or chargo you a procôsslng lse for admlnlslef¡ng props¡ty låx fillngs. - Our Asslgnee, on d6maûdrld Ìdlhord limitaton, such addillonsl documenls and will 9, lndemnlty, Weara not responslble for any lnjurlos, damagês, penáltles, olaims or provlde such additlonalfnfo¡ú¡tbn aÊ We orOurAsslgneô, mÁy rEasonably requlro losses, lncludlng legal cxpensoe, inanred by you or a¡y otlìor p€rBon caused by lhs to cåíy out lho terms of thlrAgrroment and be lnformod ofYour slÀlus 6nd ef,âir8, 14, tllsoôllan6ousr fhis l¡¿se contalns our 6nilr€ agroêment and ôup€tsedss any lransportal¡on, lnsta,llaüon, selection, purchaEs, lôâse, ovynôfshfp, possession, conf,lctlng provlrlon of any qu¡Fnsnt purchass .a ordor or sny othôr agloomonl, TIME modficâtlon, malnlenBnco, condlUon, op€rsllonB, us€, r€tqm of dlsposlllon of hs lS OF THE ESSENCE lN Illls LEASE, lf courtflnds .ny provlslon of lho Lsas€ to Equlpmsnt, You ag¡ie to rcimburse us lof end d€fend ug against any claims br such bs unonforcssblo, tha rem¡híng t€rm8 ol lhls Lèose shall rsmaln ln eñecl fHlS losses, damaôss. penallles, claimr, lnJurlq:, or Eponsss. Th¡s indemnfty c"ontlnüos ôven LEÀSE IS A ÍFINANCE LEASED AS DEFINED IN ARTICLE 2A OF lHE UNIFORM after lhs Leass has oxplred lor acls oromlsslons whlch oæured durlng lhe Lease Tem. CoMMERCIAL GODE, Yfl authorire us (or our a03nt) lo A oblÂln crodlt foports, b) 10. Lore or Demrgo fiflD ll{SURAilCE. You ere r€sponsible for any loss of lhc mske such olhsr credlt inqúios ao w€ msy do€m necfssary, and c) furnlsh psym60t paymml roporling agencles. To lho enenl pemltl€d by law, wo Equipmentftom aí¡y câusê at all, whslh€tor not ¡nsurEd, frorn the limo tho Equlpment lg hlstory lnformallon to may chargo a fee lo covôror¡f documenlation snd lnvgsügeüon clsto. shlppod to you untl h€ üms it ls r€turnôd to us. You agree b (a) kgap tho Equlpment 16, Wâ¡vors. WE AND YOl, EACH AGREE TO WANE AND TO TAKE ALL lúly insurod ågainst loss, nrmlng u6 as loss pàycê, and (b) obtaln a genórsl publlc REOUIR€D STEPS TOWAVEALL RIGHTSTO AJURY TRIAL. Tolho oxtonlyou lhbllþ lneuranoe policy covedng both porsonal lnJury and prþperly damago lnamounts arô pstmlltod by ÂppllcqbhhT/, you walve sll rlghl& and ramedles confaned upon a notlesB thsn ws may lell you, nenlng ue a¡ addlüonal lnsuÉd, unlil you have m6t all ol lossee by Arlldó 2A (Sectons 508"522) of tho Unlfom Commelchl Codo lnoludlng, your obllgaüons ünd6tlhls Loâ60. tf you do not provldo us w¡th evldoncs ol proper but nol limltsd to your righbto: (a) cancel or repudlato lhls Loa¡e; (b) oject or rcvoke lnsurance at our requ€st orì¡/6 rec€lve noüce of pollcy csncellatlon, w6 nay (butwâ ars acûsptønc€ of ths Equlpmont (c) mcovsr dâmagss for ue lúr any breaoh ofwarranly not obllgated lo) oblaln insutqnc€ on our own ínlsresl in lhe Equlpment at yourexp€ns€. ol for any otìer regson and (d) grãnt I sâcurlty lnlefest ¡n any Equlpment In your An lnsunancc charga will bE atlded lo eech ol your lnvdcss. Tha lnsurance chaOs pogroc¡lon, To lhê axl€ntyou are pgrmfttêd by appllcable law, you walve any dghts lncludss prcmium, InteÞot ând/orlinancecharge8 on thal pf€mlum, fess lortfaoklng the Insqfance, and aünlnlsl€tion exponÊoB (induding a fee payable tô Usr¡vhlch may lrtciude a prcfit). You w¡ll p6y åll lnsurôncê pßmlums and related clargos and herÊ wfll us ûo provlde you wllh notþe sfdefaulL Int6nt to acodsratô amounts becomlng due or be no deduoüHo. of amounts b.cûÍlng due. or whfch mÊy olh6r!¡vlse limltor modlly any of tl, DEFAULT AND REMEDIES. You wlll be ln dehult undorûls Loqse tl sny otlhe our dghlß or rcmedlEs, Al{Y ACTION Y0U TAKE AGAINST US FORANY DEFAULT, ldlowdno hâpp€nê: (a) we do not rEce¡ve any Rsnt or dhêr paymont due hglounder 5 INCLUDINO BREACH OFWARRANTY OR INOEMNITY, MUST BE STARTED days âflor ltr dqe dato, or (b) you of any of your guorsnloß becomo lnsolvEn! are lfqu¡doted, dlssolr¿s, msEe, lr!¡nsfôr 6ubBbntlelly åll gtockor asset6, stop dolng oNE (1) YEAR AITER THE EVENT WHICH CAUSED IT. W6 wiII not be buslnsss, or rssfgn dghh q proFsrty tor lbô bonsfit ot ofodltorÊ, or (c) å potilion fs lilsd llâblô for êpeoillc pelomåce oflhiÊ Loaso foranylosseô. d¡m¡969, d6lay orlallur by or a0dn0[ yôu or any of y0ur 0u0úntors ufldBr ¡ny bãñkrupby or hsolwncy low, or tô dollverlhe Equlpmenl. (d) (for hdÍvldualÉ) you or any of yûur guâfantorB dê, or hsvó ¡ guofden sppolntêd, or 1ô. NON-APPROPRIAII(N: f You: (o) arþ not alloltêd fuflds tor lhiE Leâse (e) ony mpresenhllon you hôvo mad6 ln thls LsÊr6 shall pröve lo be hþe 0r mllEsdlng Agrpomônt in âny l¡scal yrâffdotvlng ths l¡scål yeÂrln whlch lhls Leasé Agrô€ment ln cny malcdal aspêôl or (0 yau of any ol your gusrqnlors bteak any gurranty and do commênced¡ (b) havcno lunds forreplacementbquiprnent, and (c) have no notcorËcl lh€ dslâultw¡lhfn 10 d¡F rttsly/e Êend you wrlton nodce of th! dçtault. or (01 !Ðu dofault on âny ôthÊ¡ sgroúmsnt between you snd us (or out allìlfâtes), or(h) you lundô from oth6r sourcÉr (a) lhrough (c) shsll bo herelnåftâtcolloctlv€ly rofered to violah tho tÊms ôf tlþ softwem llcgnsa sgfÊêmenL Upon lhs accurilFe ol delåult, tvß as 'Non-AppropdBllon'), You nuy lemlnate ürls Lease AgÊ6månt al lh6 end of lha orvln0r (e) provldå nodco lo yôu lhonouÍentflscalyoar, l0suche\Þnt,YoushallroturntheEqulpmgnttoUs,atYo!r 'nrlüen bargsln ond not Ês a penBlty, d€da¡o oxpense. You shall n t, s/ill{n a p€riod of Non.Appmprlallon, acquln by any åmounts which rlsy bo thon du6 lnd msans equipmont slmllãr b he Equipmont, unl6ss samo shall bs loasod fom Us. payûble by yox to 116 und6r ù¡ð Lêå50, pfur (fl) all R6nt f,eyñcnk rsña¡nlno thraugh thå ond of the L6osc Tqm, plus (lll) ûè Pulchd6s provlsfon Amounì, llol¡ted, or ¡l no lbred Purchaee Amount ls glwn, our reqson¡bls É8ümåtÊ ot tho Fåk Markst Våluo ol llk6 oquipmenl es of lhg end ql úre Leese Tom, åll dlscounted ât lho higher of 60¡6 or lhË Itwâ6t rate allowed by law (colectlvely, th6 'Nst Book Value'). Any rotqfn or r€posseBslonwlll notb€con6lderêdatemlnalionorcanc€llalionoflhÈloese. Itlhê Equlpmont ls retumod or repossessed wo wlll sell or m-ønl tha Equlpmsnl al l€rn8 t¡/o deiormlnF, åt ono or morË publlo oa pdval€ sslas, wilh or wlthoul nolica to you, and apply lhB net pfocêeds (âllord€ducüng ony fEldtød oxporìBo6) to your obllga(on6. You ßmaln llûblo for my dÊfldoncy wllh any oxcess bolng mlalnsd by qs. You agr€o to pfly âll ol ths tosl6 we lncur lo onlono our rlohls aoÃlnÉt vou fddudlnd âttomoúr fo6ô. nn47-1nl S vtnldn^2i KUEOTA LEASONG MUNICIPALITY FACT SHEET AND ESSE$úTI¿IL USE SURVEY 1. WhaÍ is. the çctrrect legal name of:the agency/departrlrent:that witl use the equiÞment? ) i¡lrtc -L 2. Vviiere will thé,equipment be located? ./ - ; : t )r'ir¡L,., -..- ,t_., t, ,/ _ /u7 ig The oquipment is éssentíal to the agency/depariment for the lollorrvlng rèaqons; ât ounds r¿Òr/r-tL; ø"r;- a'ù'/rh'¿t ò¿rl 4, Does the equipment replace e¡isting equipment? YesP *oF 5. lf yeç" 1,1¡¡þs¡ wâs the previlous; eqülprrïent pursfiased änd wliatÞromptid lhè neèd for thenèw or additional equipment?' C. Wtatappro to eoquire ihe what stage lsthe ãppiovaf pröcess? n / t *?f rt cbmpl o€ Aftrn'4¿ ö1a 7/2'þ//b 7. What lq thë u e that wlll be e ggulÞhentþásÞ/rental payments. (ì.e. General Fjunds, Speciat Revenue Fu¡d).? æ-nf4-â/ .Ft-¿-nd B. Wben vVilt'tt¡e avaitaþlê funds for fhé êquipmehf'sxÞli€? ItSca-t ,rln. 1lt tt - I bÞö f/1 9. ,Has tha agenèy/department'sver'defaultqd; or b'âen deqlared in, default on::any General on Lease obligatiÞns? Ycs.fl ñq.E 10, lf'yêsi wtlðn and why?' 11. Has the 4q,ene.yfdepartmenT evef ter,mih.A-te,d a leasef.gnlsl qUel0 no-h:epFroptiationZ YesE No.X. 1,¿. llyeq whe¡ an{;!r/6y2 13, Whu l+ thê antìe¡päted auihorized s.igno-r and what is theli'tltle? 1^.2 - _ , t, 5u-pert4k "¿¿af *"(sigffilililré) j oraqr9) t4 d foh.o¿ /s  H@*bryþm. KT'BOTÀ LEAS¡hOG INSURANCE REGUIREMENTS Lessor¡ Kubota Leaslng LesgEE: WAFPINGERS CENTRAL SCHOOL DISTRICT Lea'seAgreement#: 148132 Under lhe terms of your Lease, you are lequired to carr ent, SínÒê this ls a commerclal lease, Homeowners Pollcieê e oql 0ornprehensivq Equipment lnsqranc€, an affordable co sold by Assuránt, lf yqu woUfd prefer thls convenient coverage option, simply check yoe âhd sign below, Thal's all yoq,need to,do -we'll take care of the rest, o Yesi I ani intereçted in b'eirtg ênfol!êd iR tha Çomprehenbiv.q EqllþmèlltlnçiJrqxce Plan. Fteasq sontäct mq wilh the ineurance;charge:thatoan be billed with'my monthly rent pqyment. t) þNo, do ngt'êúroll lnÞín your p-lañ, I chçpse:to províde proof,of my ourn ¡nsurance coveragsì /\ Please provide a Cerllfteale of lnsqranù shgw¡ng ihe followjng; ol Aþove refersnced; Leae e. Agleemerit # I ñaine of the' tnsqranae ö-qrripany- eñl Policy.'Ntrmuer q Ëff€CïV-eaäd .Expímlloñ Þéte of Ooyeráge € INSUREÛT Kuuota Leaslhg ('Lesso/ÏandlteAsgigns 66$ Business eenþr Drive', Su¡fè 2ã0, Horsham, PA i9044 01 PI.IYSICAL DAÍ\,AêE INSIJRANoË: Lessor mr.tst,bq proüded wlth'a,LendÞfs [oss Payableolau.sêshowihg the inteßst:of Lessorias losq Payeei agalnst:sny loss fnclrrdrngfire, thefr, and'vandallsm. This insunañce i5 requiredr ín'a¡,aûfount equal td your eq ulpment cost or Íëptacement value. o f:lABlLlTY' INSURANc E: Lessof.must þe rÍamed as Addltlonal: lnqriÌdd, at [e inÞr€sts nìay.aþpaan th'e rniriimum,cc¡verage is, $1 cqFtb-hedrSirigle'liinit,for Bódily h¡,ufìl âRd,Pt{pery DafilaCe. '000;0-00 0 hJfiCE'OF GA¡lCEtl,ATlONl MinimurirlhW F0) days written:notiæ,oJ cancetlEtton, non:renÊwalor anêhdmsnt ls.fsqg¡redi o EESGRIPT.ION OF ÉO.IJÍPMENT: A descriplion of'equíprne,nt,coverêd ilust þe ilsted,on or atlaotred to the' Gertifioate.of fnsuranes- P-lease seridlåe eerfffícale of lt sutiìnce.tt elilrct:' Fax 1'.305i€64je711 Ernaíl: lnsî"åcii@A¡surant,corn B.¡t $ìg'nÍng below,.l äqhnowledg.êfllal,l'havgmade- st¡re equipment arträ,that¡tthe certlflcate oihsúranæ is:not received wi Êssor mãy purchase insurangÊ on he:f.eesolis own lnteraet tn ihe, e wlll be added to rny Rent paymént änd ls non-æfundable. .J ^ ;[Nattle,¡ ,"1 ¡tt- oî oo  WESTCHESTER TRACTOR, f NC. THEBESTDONTREST OUOIE DATE; August 4, 2017 Ouotâüon valld for (days): 30 ðPJPA 60 INTERNATIONAL BLVD. Quotation valicl unlll: September 3, 20'17 BREWSTER. NY IO5O9 P repared by: F rank LaBarbera Phone (8451 27 8-77ffi F ax (84;5, 2794431 Sale¡man's Phone #: (203) 833-4537 W eb: hllp J lwwtt.wt ec,¡ot.coñ Saþsman's Ema il: frankl@wlractor.com Nationâl Joint Powers Alliance, lnformallon: VILLAGE OF BRIARCLÍFF fìIANOR PHOf{E EXT FAX IO EUCKHOUT RD. ERIARCTIFF MANOR, N,Y. 10510 914f,¿1 91îA CELL TERRATNKING" Englneering Prâcllosl Solulions- I'ACHINE AND OPTIONS PRICE KUBOTA TRACTOR MODEL M5-o9lHDCt 2, WITH CAB, 4WD. I2X12 TRANSMISSIONANDTURF TIRES $65,265.00 Mfl)gI MOUNTKIT s9,553.00 74" RIGIIT I-IAND TERRAIN MASTER MID MOUNT FLAIL W]TH 4 OZ, KNIVES $22,167.00 RIGHT HAND CL'PPED FOOT GUARD $422.00 MOWER MOUNTING CHARGES , I.ABOR ANO OIL i4,777.00 DISCOUNT ($14,742.60) FREIGHT. DEALER PREP. DELIVERY $4,29E.00 REDEX VERTI DR IN AEROATOR WITH SOLID ÎNES AÎìtD A SET OF CORING TINES MOOELTZIS $23,q)0.00 TRADE UNITS TOTAL $t TOTAL TÁX s TOTAL PRÍCE I15,6t9.40 PLUS TAX IF APPUCABLE THATK YOU FOR YOUR BUSINESST  WESTCHESTER TRACTOR, ¡NC. THE BESr DON'TREST QUOTE DATE: August 4, 2017 Quotalion val¡d for (days): 30 60 INTERNATIONAL BLVD. Quotation valid unlil: September 3, 20'17 BREWSTER, NY 10509 Prepared by: Frank LaBarbera Phone (845) 278-7766 Fax (845) 278-4431 Salesman's Phone #: (203) 833-4537 Web: http:üwww.wlractor.com Salesman's Email: frankl@wlractor,com Customet lnformation: VILLAGE OF BRIARCLIFF MANOR PHONE EXT FAX 1O BUCKOUT RD BRIARCLIFF MANOR N.Y.1051 O 914 9ó'1 9105 CELL EMAIL l<r thr9lr¡., MACHlNE AND OPTIONS PRICE KUBOTA CREDIT MUNICIPAL LEASE OPTIONS FOR PURCHASE PRICE OF $115,639.40 24 MONTHLY PAYMENTS S5060.32 MONTHLY PAYMENTS $3414.14 48 MONTHLY PAYMENTS $2623.99 60 MONTHLY PAYMENTS $2155.87 LEASE REQUIRES NO DOWN PAYMENT AND HAS A BUYOUT OF $1OO,OO AT LEASE END LEASE ALLOWS 12OO HOURS A YEAR ON AVERAGE OF TRACTOR USAGE VILLAGE IS RESPONSIBLE FOR LIABILITYAND PHYSICAL DAMAGE INSURANCE TRAOE UNITS TOTAL $ TOTAL TAX $ TOTAL PRICE $ PLUS TAX IF APPLICABLE THANK YOU FOR YOUR EUSINESSI  BUDGET TRANSFER (Fy 17-181REQUEST FORM Amount from: Muni Code Budget Line $ 58,700.00 A3120.20s Police - Contractual Amount to: Muni Code Budget Line $ 58,700.00 A9785.600 Lease Payments-Principal Reason for Transfer Request account for Leased Equipment POLICE VEHtCIES Si nature Requesting Depa ead Date Signed Village Manager App $\\ eÒ\ì Date Signe Village Trea surer proval Date Signed lf over S10,000, Board of Trustees Approval Date: