Mayor & Board of Trustees

Village Board of Trustees Regular Meeting January 16, 2018 8:00 p.m. The Regular Meeting of the Board of Trustees of the Village of Briarcliff Manor, New York was held in the Village of Briarcliff Manor at the William J. Vescio Community Center, at 1 Library Road, Briarcliff Manor, New York on the 16th of January, 2018 commencing at 8:00 p.m. Present Lori A. Sullivan, Mayor Mark Pohar, Deputy Mayor Cesare DeRose, Jr. Trustee Mark L. Wilson, Trustee Bryan Zirman, Trustee Also Present Philip Zegarelli, Village Manager Christine Dennett, Village Clerk Daniel Pozin, Village Attorney Clinton Smith, Village Attorney Pledge of Allegiance Board of Trustees Announcements by Mayor Sullivan  There will be a Public Hearing for the Noise Ordinance on February 7 th at 8pm. The proposed draft language is available on the website. The hearing will be continued for at least one more meeting.  The Library and Community Center is slowly getting back to normal after the flood. 90% of the programs remained intact. Please call for the schedule.  The Annual Fire Inspection will be on January 20th.  The Recreation Brochure is available on the website as well as the online survey results.  Platform Tennis Season has begun and permits are available for purchase. Village Managers Report by Village Manager Zegarelli  There is a lot of road heaving due to the cold weather and also several water main breaks. Please report any issues to DPW or the Police. The Mayor and Board welcomed back Village Attorney, Clinton Smith. Public Comments 1 There were no public comments. Budget Transfers Upon motion by Trustee DeRose, seconded by Trustee Wilson, the Board voted unanimously to approve the following resolution: BE IT RESOLVED that the Board of Trustees does hereby authorize the following budget transfers for FY 2017-2018: GENERAL FUND From: A0909 General Fund Balance - Unreserved $23,127 To: A3120.202 Radio Equipment Purchase $23,127 WATER FUND From: F0909 Water Fund Balance - Unreserved $35,500 To: F8320.211.PIPE Water Pipe $35,500 Acceptance of Donation from Kyle Kantor The Board thanked Mr. Kantor for his wonderful donation. Upon motion by Trustee Wilson, seconded by Deputy Mayor Pohar, the Board voted unanimously to approve the following resolution: BE IT FURTHER RESOLVED, that the Board of Trustees hereby accepts a donation in the amount of $700 from Kyle Kantor for the purposes of purchasing a planter for the Central Business District in honor of the Kantor Family. Increase Revenue – Unclassified Revenue (A0101.2770) by $700 Increase Expenses – Materials and Supplies (A8510.420) by $700 Budget Amendment Upon motion by Deputy Mayor Pohar, seconded by Trustee Zirman, the Board voted unanimously to approve the following resolution: BE IT RESOLVED that the budget for fiscal year 2017-2018 is hereby amended as follows: 2 GROSS RECEIPTS TAX Increase Revenue A0101.2770 Misc. Revenue $19,783.07 Increase Expense A1230.460 Contractual Services $7,913.23 A1990.499 Contingency $11,869.84 Schedule a Public Hearing to Renew a Special Use Permit – Holy Innocents The Board requested a copy of the original Special Use Permit be distributed prior to the hearing. Upon motion by Trustee Zirman, seconded by Trustee DeRose, the Board voted unanimously to approve the following resolution: BE IT RESOLVED that a Public Hearing is hereby scheduled for March 7, 2018 at 8:00pm or soon thereafter in the William J. Vescio Community Center located at 1 Library Road, Briarcliff Manor, NY to hear and consider an application for the renewal of a Special Use Permit issued to the American Anglican Church (Holy Innocents). Authorize Village Manager to Execute Agreements Renewal of a Fire Protection Agreement with the Town of Ossining for Fire District 20 Upon motion by Trustee DeRose, seconded by Trustee Wilson, the Board voted unanimously to approve the following resolution: Whereas, recognizing the shortage of available volunteer fire department personnel due to the onset of World War II and resultant therefrom on or about March of 1942, the TOS contracted with the VBM for such fire protection, said delineation of TOS parcels becoming TOS FD-20; and Whereas, The VBMFD has faithfully provided fire protection services to the residents of TOS FD-20 since 1942 to the present without interruption, challenge or problem; and Whereas, by mutual agreement between TOS and VBM, the VBM redefined the parameters, terms, conditions and cost formula effective for TOS’s 2011 calendar year, thereby becoming the basis for all subsequent annual contractual agreements since; and Whereas, upon discussions between the TOS and VBM and notwithstanding the existing cost formula currently in place, an agreement has been mutually reached to extend the approved 2017 cost ($152,620.77) for the upcoming 2018 calendar 3 year subject to a 1.84% increase ($2,808.22) for a total contractual amount of $155,428.99; and Whereas, this contract shall be for one calendar year and both the TOS and the VBM agree to revise, refine and adjust the cost formula for any future years and that the VBMFD Chief has indicated his support for these such changes, Now Therefore, Be It Resolved by the VBM Board of Trustees that: (1) the proposed 2018 contract between the TOS and VBM with the above revised terms and conditions is hereby approved ; and (2) the Village Manager and Village Counsel are authorized to make such non material changes to the contract prior to its execution as they may jointly deem necessary; (3) that the Village Manager is hereby authorized to execute such contract; and (4) this Resolution shall take effect immediately but the contract shall be effective as of 1 January 2018. Inter-Municipal Agreement for Professional Services for the Tri-Village Route 100C 30” Water Main Relocation Project Upon motion by Trustee Wilson, seconded by Deputy Mayor Pohar, the Board voted unanimously to approve the following resolution subject to the other Villages adopting their own resolutions of approvals: BE IT RESOLVED that the Board of Trustees does hereby authorize the Village Manager to execute an Inter-Municipal Agreement between the Villages of Briarcliff Manor, Sleepy Hollow and Tarrytown in connection with the Route 100C 30” Water Main Relocation Project, which includes the engagement of Professional Consulting, LLC (PCI) to provide engineering design services in connection with same pursuant to PCI’s proposal of December 29, 2017. Agreement with the New York State Department of Transportation for the Tri-Village Route 100C 30” Water Main Relocation Project Upon motion by Deputy Mayor Pohar, seconded by Trustee Zirman, the Board voted unanimously to approve the following resolution: WHEREAS, the New York State Department of Transportation proposes the replacement of the structure carrying Route 1OOC over Route 9A and the reconstruction and improvement to the bridge interchange in the Town of Greenburgh and the Town of Mount Pleasant, located in Westchester County, under Project Identification Number 8025.00.122, and WHEREAS, the State will include as part of the construction of the above mentioned project, the relocation and adjustment to a thirty ( 30 ) inch water main and appurtenances, owned and maintained by the Villages of Briarcliff Manor, Sleepy Hollow and Tarrytown, pursuant to Section 10, Subdivision 24, of the State Highway Law, as shown on the contract plans relating to the project and meeting the requirements of the owner, and 4 WHEREAS, the service life of the relocated and or replaced utilities has not been extended, and WHEREAS, the State will provide for the reconstruction of the above mentioned work, as shown on the contract plans relating to the above mentioned project. NOW, THEREFORE, BE IT RESOLVED : That the Villages of Briarcliff Manor, Sleepy Hollow and Tarrytown approve the relocation of and adjustment to their water main and appurtenances and the above mentioned work performed on the project and shown on the contract plans relating to the project and that the Villages will acquire the necessary right-of-way and will maintain or cause to be maintained the adjusted facilities performed as above stated and as shown on the contract plans. BE IT FURTHER RESOLVED that Mr. Philip E. Zegarelli, Village Manager for the Village of Briarcliff Manor has the authority to sign, with the concurrence of the Village Boards of the Villages of Briarcliff Manor, Sleepy Hollow, and Tarrytown, any and all documentation that may become necessary as a result of this project as it relates to the Villages and BE IT FURTHER RESOLVED: That the clerk of the Village of Briarcliff Manor is hereby directed to transmit five (5) certified copies of the foregoing resolution to the New York State Department of Transportation. Minutes Upon motion by Trustee Zirman, seconded by Trustee DeRose, the Board voted unanimously to approve the minutes of the January 3, 2018 Special Meeting. Adjournment The next Work Session would be on January 24, 2018 and the next Regular Meeting would be on February 7, 2018. Upon motion by Trustee DeRose, seconded by Trustee Wilson, the Board voted unanimously to adjourn the meeting at 8:47pm. Respectfully Submitted By, Christine Dennett Village Clerk 5