Mayor & Board of Trustees

Village Board of Trustees Regular Meeting August 3, 2021 7:30 p.m. A Regular Meeting of the Board of Trustees of the Village of Briarcliff Manor, New York was held at the William J. Vescio Community Center on the 3rd of August, 2021 commencing at 7:30 p.m. Present Steven A. Vescio, Mayor Peter S. Chatzky, Deputy Mayor Kevin Hunt, Trustee Edward E. Midgley, Trustee Sabine Werner, Trustee Also Present Philip Zegarelli, Village Manager Dan Pozin, Village Attorney Christine Dennett, Village Clerk David Turiano, Village Engineer Pledge of Allegiance Public Hearing – Chapter 220-6 – Special Permit Uses, Solar Farms and Specialty Warehouses and Amend Chapter 220, Table 3, Permitted Principal and Accessory Uses (Commercial) and Chapter 220, Table 4, Permitted Lot Sizes, Setbacks, Height Requirements (Commercial) Upon motion by Trustee Werner, seconded by Trustee Hunt, the Board voted unanimously to open the public hearing. Roll Call: Trustee Werner Aye Trustee Hunt Aye Trustee Midgley Aye Deputy Mayor Chatzky Aye Mayor Vescio Aye Deputy Mayor Chatzky gave a brief synopsis of the proposed changes. There were no public comments. 1 Upon motion by Trustee Werner, seconded by Trustee Midgley, the Board voted unanimously to adjourn the public hearing to August 17, 2021. Roll Call: Trustee Werner Aye Trustee Hunt Aye Trustee Midgley Aye Deputy Mayor Chatzky Aye Mayor Vescio Aye Board of Trustees Announcements  The Library has their hours and programs posted on their website.  Various museum passes are available to borrow.  Candy Olympics is coming up! Contact the Library for information.  Summer Reading on Wednesday’s in the pavilion.  There are several Recreation Programs available. Sign up for their E- News and visit their site for more information.  The 2021 Day Camp season has concluded. It was very successful.  Battle of the Bags, Corn Hole Tournament will be on August 4th.  A summer concert is scheduled for August 12th.  Pool, Tennis and Pickleball Permits are available.  Community Day is scheduled for September 12th.  BMFD reminds all residents to have an escape plan for emergencies and encouraged all to consider volunteering and join the Department. Village Manager’s Report by Village Manager Zegarelli  The Route 100C bridge was taken down over the weekend and a new traffic pattern is in place.  Leftover valet keys are being held at Village Hall.  DPW roadside tree trimming is underway.  The Scarborough Station pipe replacement project is going well.  The first round of ARPA funds have been received.  The Annual Audit was conducted last week and went well.  The cell tree will be going vertical soon. Police Outreach Report  No report. Village Engineer’s Report  The Tuttle Road project will be entering Phase 3 with new traffic patterns and some temporary road closures.  The ADA project is going well. 2   Streetscape Phase One is set to begin September 1st and will take approximately 45 days. Phases Two and Three have grant opportunities that are being worked on.  715 Sleepy Hollow Road is a 31 lot subdivision in the Town of Mount Pleasant. The Village is an Involved Agency and will supply water and sewer to the homes.  The Vacant Building Registry has already received some revenue.  The Village has a number of private hydrants that need to be flow tested. Committee Reports Beautification Committee:  No report. Recreation Advisory Committee:  DPW did a great job clearing the site for the potential Dog Park location. The Committee would like to present at the next work session.  A proposal was received for the redesign of the Youth Center which could tie in to the Streetscape and trail projects.  Brad Manganello is stepping down from the Committee after two terms. Thanks to him for his service to the Village. Library Board:  No report. Public Comments There were no public comments. Acceptance of Donation The Board thanked the donors for their generosity. Upon motion by Deputy Mayor Chatzky, seconded by Trustee Werner, the Board voted unanimously to approve the following resolution: BE IT RESOLVED, that the Board of Trustees hereby accepts a donation in the amount of $300.00 from Westchester Burger Food Truck Inc and $40.00 from Bill’s Good Humor for Village Trails. In addition, the Recreation Advisory Committee was able to fund raise $882.00 for the same cause: Increase Special Revenue – Gifts and Donations-Trails (CM0107.2705.TRAIL) by $1,182.00 Increase Special Expense– Other Expenses - Trails 3 (CM7020.400) by $1,182.00 Roll Call: Trustee Werner Aye Trustee Hunt Aye Trustee Midgley Aye Deputy Mayor Chatzky Aye Mayor Vescio Aye Budget Amendment/Transfers Upon motion by Deputy Mayor Chatzky, seconded by Trustee Hunt, the Board voted unanimously to approve the following resolution: A. BE IT RESOLVED that the Board of Trustees does hereby authorize the following budget transfers for FY 2020-2021: Budget Code (Use Acct Format Department/Account Budget Code (Use Department/Account A1325.407) Description Amount From Acct Format A1325.407) Description Amount To Hospital & Medical Refund Of Real Property Tax- A9060.825 Insurance-Hospital 26,992.15 A1964.423 26,992.15 Refund Of Real Property Tax Insurance - Retirees Hospital & Medical Street Maintenance- A9060.825 Insurance-Hospital 35,985.97 A5110.460 35,985.97 Contractual Services Insurance - Retirees Hospital & Medical Central Garage General - A9060.825 Insurance-Hospital 7,854.14 A1640.220 7,854.14 Vehicle Repair & Maint Insurance - Retirees Hospital & Medical Contingent Account General - A9060.825 Insurance-Hospital 17,333.68 A1990.499 17,333.68 Contingent Account Insurance - Retirees Joint Construction Services- Contingent Account General - A8989.420 H&CConstr-Materials & 24,443.45 A1990.499 24,443.45 Contingent Account Supplies Refuse Collection & Contingent Account General - A8160.435 Disposal General-Cost of 11,516.39 A1990.499 11,516.39 Contingent Account Disposal 124,125.78 124,125.78 4  Budget Code (Use Acct Format Department/Account Budget Code (Use Department/Account A1325.407) Description Amount From Acct Format A1325.407) Description Amount To Source of Water Administration - F8320.460 Supply,Power,Pumping- 51,200.04 F8310.101 21,766.40 Personal Services: Full-time Contractual Services Source of Water Administration - F8320.440 Supply,Power,Pumping- 19,535.98 F8310.103 17,490.00 Personal Services: Part-time Utilities-Electricity Source of Source of F8320.207 Supply,Power,Pumping- 14,400.00 F8320.211 Supply,Power,Pumping-Gen 12,769.69 Water Meter Purchase Repair And Maintenance Transmission and Transmission and F8340.460 Distribution Water - 11,620.34 F8340.420 Distribution Water -Materials 14,371.84 Contractual Services & Supplies Transmission and Tri Village Cooperative- F8340.820 Distribution Water -Hospital 10,805.73 F8350.400 16,212.49 Fees/Permits Insurance Other Water -Transfer To F9901.950 200,000.00 F9785.600 Prin of Indebtedness 19,468.37 General Fund F9785.700 Interest on Indebtness 28,738.97 F8320.451 Water Purchases 176,744.33 Contingent Account Water- F1990.499 36,579.04 F8120.201.19232 Transite Pipe Emerg 36,579.04 Contingent Account 344,141.13 344,141.13 5  BUDGET TRANSFER REQUEST FORM FISCAL YEAR 2020-21 Budget Code (Use Acct Format Department/Account Budget Code (Use Department/Account A1325.407) Description Amount From Acct Format A1325.407) Description Amount To Transmission and Sanitary Sewers General- Distribution Water - F8120.460 10,100.00 F8340.102.Emerg 14,281.27 Contractual Services Personal Services: Overtime-Emerg Transmission and Central Garage Water- F1640.418 12,670.22 F8340.420 Distribution Water - 14,371.84 Diesel -Water Dept Materials & Supplies Source of Water Administration - Supply,Power,Pumping- F8310.211 Gen Repair And 12,769.69 F8320.211 12,769.69 Gen Repair And Maintenance Maintenance Transmission and Source of F8340.460 Distribution Water - 14,371.84 F8320.458 Supply,Power,Pumping- 7,722.00 Contractual Services Fees Contingent Account F1990.499 Water-Contingent 6,503.05 F8350.201 Equipment 7,270.00 Account 56,414.80 56,414.80 6  BUDGET TRANSFER REQUEST FORM FISCAL YEAR 2020-21 Budget Code (Use Acct Format Department/Account Budget Code (Use Department/Account A1325.407) Description Amount From Acct Format A1325.407) Description Amount To A1410.460.Valet Valet 83,341.48 A5110.102.Isaia OT 75,802.53 A5110.850.Isaias SS 5,741.27 A3120.102.Isaia PT 1,426.62 A5110.498.Isaia MTA 257.69 A3120.850.Isaia SS 108.52 A3120.498.Isaia MTA 4.85 A9901.940 Transfer to debt 21,802.65 A5110.460.Isaia Contractual 35,985.97 A1990.499 Contingency 14,183.32 119,327.45 119,327.45 Water Administration - F8310.460 2,710.50 F8340.498.Isaia MTA TAX 9.79 Contractual Services Personal Services: F8340.102.Isaia 2,509.94 Overtime F8340.850.Isaia Social Security 190.77 2,710.50 2,710.50 7  BUDGET TRANSFER REQUEST FORM FISCAL YEAR 2020-21 Budget Code (Use Acct Format Department/Account Budget Code (Use Department/Account A1325.407) Description Amount From Acct Format A1325.407) Description Amount To A1990.499 Contingency 48,367.46 A1620.102.COVID OT COVID 21,784.99 A1490.400.COVID Other Expenses 9,238.07 A3410.400.COVID Other Expenses 3,811.70 A4540.400.COVID Other Expenses 3,769.44 A1230.103.COVID PT 3,563.75 A3120.102.COVID OT 1,848.79 A1620.850.COVID SS 1,639.27 A1230.103.COVID PT 1,312.50 A1110.400.COVID Other Expenses 803.02 A1230.850.COVID SS 272.64 A3120.850.COVID SS 140.47 A3120.400.COVID Other Expenses 97.76 A1620.498.COVID MTA 70.71 A1230.498.COVID MTA 5.02 A3120.498.COVID MTA 9.33 Water Administration - F8310.460 374.45 F8310.400.COVID Other Expenses-COVID 374.45 Contractual Services Unallocated Insurance L1910.426 Library-Unallocated 1,695.00 L7410.400.COVID Other Expenses 1,695.00 Insurance 50,436.91 50,436.91 B. BE IT RESOLVED that the budget for fiscal year 2020-2021 is hereby amended as follows: 8  BUDGET AMENDMENT FISCAL YEAR 2020-21 Budget Code (Use Acct Format Department/Account Increase Budget Code (Use Department/Account A1325.407) Description Revenue Acct Format A1325.407) Description Increase Expense Refunding Bond Issue V0102.5791 7,650,000.00 V1380.400 Fiscal Fees Other Expenses 156,555.00 Proceeds V0102.2710 Premium on Obligations 737,968.00 V9710.610 Serial Bonds (Principal) 15,000.00 Pmnt to Refunding Escrow V9991.400 8,216,413.00 Agent 8,387,968.00 8,387,968.00 To Cover Budget Lines due to refunded BONDs in 2020 Reflects Budget adjustments for 18/19 and 19/20 collected Ambulance Funds to increase FD Capital Reserves by $38,999.50 due a change in allocation calculation. 12/15/2020 7/6/2021 A0909 Fund Balance-General Fund $113,264.00 152,263.50 A3410-490 BMFD Allocated Portion 47,000.00 47,000.00 H3410-201-19208 Kitchen Equipment 50,000.00 50,000.00 A3410-201-FDRS FD Capital Reserves 16,264.00 55,263.50 Increase Decrease A -0878 - FDRS FD Capital Reserve Balances 55,263.50 A-0909 General Fund – Fund Balance Unreserved 55,263.50 9 Roll Call: Trustee Werner Aye Trustee Hunt Aye Trustee Midgley Aye Deputy Mayor Chatzky Aye Mayor Vescio Aye Authorize Village Manager to Execute Inter-Municipal Agreement with Westchester County - Senior Bus Upon motion by Deputy Mayor Chatzky, seconded by Trustee Hunt, the Board voted to approve the following resolution: BE IT RESOLVED that the Village Manager is hereby authorized and directed to execute an Inter-Municipal Agreement with Westchester County for the purchase of a Senior Bus. Roll Call: Trustee Werner Aye Trustee Hunt Aye Trustee Midgley Nay Deputy Mayor Chatzky Aye Mayor Vescio Aye Schedule Public Hearings a. Amend Chapter 97, Cabaret b. Repeal Chapter 77, Amusement Devices c. Amend Chapter 190-13, Subdivision of Land, Required Improvements and Agreements d. Create a New Chapter 178, Solar and Alternative Energy Upon motion by Deputy Mayor Chatzky, seconded by Trustee Hunt, the Board voted unanimously to approve the following resolution: A. CHAPTER 97, CABARET BE IT RESOLVED that a Public Hearing is hereby scheduled for the August 17, 2021 Board of Trustees meeting at 7:30pm at the William J. Vescio Community Center located at 1 Library Road, Briarcliff Manor, New York to hear and discuss a proposed local law to amend Chapter 97, Cabaret of the Code of the Village of Briarcliff Manor. 10  B. CHAPTER 77, AMUSEMENT DEVICES BE IT RESOLVED that a Public Hearing is hereby scheduled for the August 17, 2021 Board of Trustees meeting at 7:30pm at the William J. Vescio Community Center located at 1 Library Road, Briarcliff Manor, New York to hear and discuss a proposed local law to repeal Chapter 77, Amusement Devices of the Code of the Village of Briarcliff Manor. C. CHAPTER 190-13, SUBDIVISION OF LAND, REQUIRED IMPROVEMENTS AND AGREEMENTS BE IT RESOLVED that a Public Hearing is hereby scheduled for the August 17, 2021 Board of Trustees meeting at 7:30pm at the William J. Vescio Community Center located at 1 Library Road, Briarcliff Manor, New York to hear and discuss a proposed local law to amend Chapter 190-13, Subdivision of Land, Required Improvements and Agreements of the Code of the Village of Briarcliff Manor. D. CHAPTER 178, SOLAR AND ALTERNATIVE ENERGY BE IT RESOLVED that a Public Hearing is hereby scheduled for the August 17, 2021 Board of Trustees meeting at 7:30pm at the William J. Vescio Community Center located at 1 Library Road, Briarcliff Manor, New York to hear and discuss a proposed local law to create a new Chapter 178, Solar and Alternative Energy of the Code of the Village of Briarcliff Manor. Roll Call: Trustee Werner Aye Trustee Hunt Aye Trustee Midgley Aye Deputy Mayor Chatzky Aye Mayor Vescio Aye e. Amend Chapter 220-2, Definitions f. Chapter 220-14, Approval of Site Development Plans Upon motion by Deputy Mayor Chatzky, seconded by Trustee Werner, the Board voted unanimously to approve the following resolution: A. CHAPTER 220-2, DEFINITIONS BE IT RESOLVED that a Public Hearing is hereby scheduled for the August 17, 2021 Board of Trustees meeting at 7:30pm at the William J. Vescio 11 Community Center located at 1 Library Road, Briarcliff Manor, New York to hear and discuss a proposed local law to amend Chapter 220-2, Definitions of the Code of the Village of Briarcliff Manor. BE IT FURTHER RESOLVED that the proposed amendments are referred to the Village of Briarcliff Manor Planning Board for review and comment in accordance with New York State Law and the Village Code and to Westchester County Planning Board and adjacent municipalities in accordance with New York State Law and Westchester County Administrative Code. B. CHAPTER 220-14, APPROVAL OF SITE DEVELOPMENT PLANS BE IT RESOLVED that a Public Hearing is hereby scheduled for the August 17, 2021 Board of Trustees meeting at 7:30pm at the William J. Vescio Community Center located at 1 Library Road, Briarcliff Manor, New York to hear and discuss a proposed local law to amend Chapter 220-14, Approval of Site Development Plans of the Code of the Village of Briarcliff Manor. BE IT FURTHER RESOLVED that the proposed amendments are referred to the Village of Briarcliff Manor Planning Board for review and comment in accordance with New York State Law and the Village Code and to Westchester County Planning Board and adjacent municipalities in accordance with New York State Law and Westchester County Administrative Code. Roll Call: Trustee Werner Aye Trustee Hunt Aye Trustee Midgley Aye Deputy Mayor Chatzky Aye Mayor Vescio Aye Adjournment The Board wished Trustee Hunt a Happy Birthday on August 9th and sang Happy Birthday to him. Upon motion by Trustee Hunt, seconded by Trustee Midgley, the Board voted unanimously to adjourn the Regular Meeting at 8:45pm and go into an Executive Session to seek advice of Counsel. Respectfully Submitted By, Christine Dennett Village Clerk 12