Emergency Communications Board

BRISTOL TENNESSEE EMERGENCY COMMUNICATIONS DISTRICT BOARD OF DIRECTORS’ MEETING March 21, 2012 ITEM 1. Roll Call Frank Blanton – absent. ITEM 2. Recognize Guests Mike Callahan ITEM 3. Minutes of Previous Meeting – February 15, 2012 Tim Eads made a motion, seconded by Jim Messimer to approve the minutes from the February 15, 2012 meeting. All voted in favor. ITEM 4. Treasurer’s Report A. Receipts & Expenditures All receipts and expenditures were reviewed and signed by the Treasurer and Board members. B. Current Balance David Warren reviewed the monthly Treasurer’s Report. Shelton Hillman made a motion, seconded by Tim Eads, to approve the report as submitted. Roll call vote: Blanton – absent, Eads – yes, Hillman – yes, Honaker – yes, Messimer – yes, Wade – yes, Warren – yes. Motion passed. ITEM 5. Old Business A. Report on Operations & Equipment 1. Overview of Operations a. Radio Low Volume Several portable and mobile radios have been checked by the radio shop. Some antennas were replaced and a couple of the radios were sent off for repair. The problem is better; however, it is not gone. b. Personnel The newest trainee began work on February 26th and attended an in-house basic communications training program during his first week. Internal Affairs is completing a background on applicant Phillip Kiersnowski. Dispatcher Frank Perry has accepted a position with Parks and Recreation and  BRISTOL TENNESSEE EMERGENCY COMMUNICATIONS DISTRICT BOARD OF DIRECTORS’ MEETING March 21, 2012 will transfer on Monday, March 26th. Mr. Perry’s position has been advertised and the orientation and oral interviews will probably be completed in April. c. Internet connection City IT has recently lost two employees. This item is temporarily on hold. d. Status Update on Web page Move to City Server This item continues to be on hold. Mrs. Smelser is following up on this each week with IT. B. Statistics Mrs. Smelser reviewed the February 2012 statistics. C. Update on Regional 911 Solution The date for the RFP submission and opening is March 28th at 4 p.m. at Washington County 911. The RFP will be awarded on May 1st after review by the Districts and the Tennessee Emergency Communications Board. D. Discussion Concerning 911 Equipment Maintenance After the last meeting, Mrs. Smelser signed and submitted the one year contract to Century Link. Mr. Dave Marshall followed up with Mrs. Smelser and eventually tore up the one year agreement and advised that we will continue on our current month to month contract. Mr. Marshall offered to come and make a formal apology to the Board concerning this matter. Ricky Curtis stated that he reviewed all the documents and paperwork and that the Board was correct in their interpretation of the existing contract. ITEM 6. New Business A. TECB User Agreement and Acceptable Use Policy for Next Generation 911 Mr. Curtis stated that this is very similar to the contract we signed a couple of months ago. He stated he does not see any issues with the document. Shelton Hillman asked Mrs. Smelser if she was in agreement with the document and she stated that is almost exactly the same as the previous contract except it asks for the Chairman’s signature as well as the Director’s signature and that some of the format changed. She stated she is in agreement with signing the document. Shelton Hillman made a motion, seconded by Tim  BRISTOL TENNESSEE EMERGENCY COMMUNICATIONS DISTRICT BOARD OF DIRECTORS’ MEETING March 21, 2012 Eads, to approve the contract with the TECB for signature. Roll call vote: Blanton – absent, Eads – yes, Hillman – yes, Honaker – yes, Messimer – yes, Wade – yes, Warren – yes. Motion passed. B. Proposals for the NAS and Data Migration Mrs. Smelser presented the proposal to the Board for their review. She was asked if she knew why there was such a difference in price. She stated that she had been told that Blue Ridge Voice and Data make their profit from the actual recording software and licenses and they normally sell the hardware with very little mark up. Shelton Hillman made a motion, seconded by Dwayne Honaker, to purchase the NAS and data migration from Blue Ridge Voice and Data for $5,385. Roll call vote: Blanton – absent, Eads – yes, Hillman – yes, Honaker – yes, Messimer – yes, Wade – yes, Warren – yes. Motion passed. 1. City IT Proposals a. Dell $8,120 + $1,000 b. Tiger Direct $8,740 + $1,000 c. Gov Connection $7,452 + $1,000 2. Blue Ridge Voice & Data $5,385 ITEM 7. Discussion Items ITEM 8. Other Matters ITEM 9. Citizens and Delegations Presentation ITEM 10. Next meeting April 18, 2012