Emergency Communications Board

BRISTOL TENNESSEE EMERGENCY COMMUNICATIONS DISTRICT BOARD OF DIRECTORS’ MEETING February 18, 2015 ITEM 1. Roll Call David Warren – absent ITEM 2. Recognize Guests Shaun Antonino, Daniel Graham A. Presentation of Plaques - Postponed to next month due to weather. ITEM 3. Minutes of Previous Meeting – January 21, 2015 Jim Messimer made a motion, seconded by Tim Eads, to approve the minutes from the January 21, 2015 Board meeting. All voted in favor. ITEM 4. Financials A. Receipts & Expenditures All receipts were passed to each Board member for their review and the two signatures. The airline charges discussed at the last meeting were moved to a requisition form and were ready for review and signature. Also, Mrs. Smelser passed around a copy of the general journal entry she made to adjust the depreciation account. She also advised she had issued a $10 check to First Tennessee Bank and to Capital Bank in order to prevent our accounts from going into a dormant status. B. Treasurer’s Report Mrs. Smelser presented the Balance Sheet Report, Monthly Budget Report, and the Monthly Financial Report. Todd Muncy made a motion to approve the Treasurer’s Report as presented. Motion was seconded by Tim Eads. Roll call vote: Eads – yes, Elliott – yes, Honaker – yes, Messimer – yes, Muncy – yes, Wade – yes, Warren – absent. Motion passed. New signature cards were given to each Board member for the Citizens Bank accounts. New signature cards from Capital Bank and First Tennessee Bank will be ready for signatures at the next meeting. C. Presentation and First Reading of 2016 Budget A copy of the proposed budget was provided to each Board Member. Mrs. Smelser reviewed each section of the proposed budget. As required by State law the City will be provided a copy of the proposed budget thirty days prior to final reading. Chief Wade will provide a copy to Mr. Sorah and Ms. Musick. Wallace Elliott made a motion, seconded by Jim Messimer, to present the proposed budget as presented on first reading. Roll call vote: Eads – yes, Elliott – yes, Honaker – yes, Messimer – yes, Muncy – yes, Wade – yes, Warren – absent. Motion passed.  BRISTOL TENNESSEE EMERGENCY COMMUNICATIONS DISTRICT BOARD OF DIRECTORS’ MEETING February 18, 2015 Mrs. Smelser will provide the information to Mr. Jones for the Inter-Local Cooperation Agreement. The agreement will be provided to the Board for approval at the next meeting. ITEM 5. Old Business A. Report on Operations & Equipment 1. Overview of Operations a. Daily Operations We are in the process of replacing the CAD computers at each console. The current machines are still using the Windows XP operating system. The City IT Department has had a staff shortage which has delayed the install of the new machines. b. Update on Upgrade to New Protocol/Total Response Staff is working with Powerphone on matching complaint types to call guides and the final draft is ready for review. We are waiting on the interface from TriTech that will connect the CAD to the Total Response protocols. According to Tri Tech, this should be ready in the next thirty days. c. Personnel Mrs. Anderson’s last day was February 13, 2015. The City Human Resource Department and Mrs. Smelser have arranged to try having an annual testing date for dispatchers similar to the testing done for Police and Fire personnel. The first test is scheduled for March 14th. Ms. Lail will complete training on March 9, 2015. Ms. Williams should finish on March 21, 2015. d. IPAWS Update This issue has been escalated in TEMA and we hope to have the paperwork completed very soon. e. Update on Next Gen 911 Equipment There have been no additional outages. Century Link, Airbus and Mrs. Smelser are still working on the problems with the Aurora statistical software. Progress has been made but there are still some outstanding issues. Mrs. Smelser stated she is still withholding final payment until all these issues have been resolved.  BRISTOL TENNESSEE EMERGENCY COMMUNICATIONS DISTRICT BOARD OF DIRECTORS’ MEETING February 18, 2015 B. Statistics Mrs. Smelser reviewed the monthly statistics. Some of the data is still outstanding due to the problems with the Aurora software. ITEM 6. New Business ITEM 7. Discussion Items ITEM 8. Other Matters ITEM 9. Citizens and Delegations Presentation ITEM 10. Next meeting March 18, 2015 Major Eads, Chief Honaker, and Mr. Elliott advised they would be out of town for the next meeting. Major Eads and Chief Honaker stated they would be available by phone for voting on the budget if needed. Mr. Elliott will be unavailable.