Emergency Communications Board

BRISTOL TENNESSEE EMERGENCY COMMUNICATIONS DISTRICT BOARD OF DIRECTORS’ MEETING April 15, 2015 ITEM 1. Roll Call David Warren - absent Virginia Smelser and Sgt. Shaun Antonino were also present. ITEM 2. Recognize Guests A. Presentation of Plaque to Dr. Frank Blanton, Jr. Dr. Blanton was presented a plaque honoring his 20 years of service to the 911 Board. He was on the Board from its inception in July 1994 until his resignation in 2014. His daughter, Reeves, was also in attendance. ITEM 3. Minutes of Previous Meeting Todd Muncy made a motion, seconded by Tim Eads, to approve the minutes from the February 18, 2015 meeting. All voted in favor. Mrs. Smelser stated that she placed a copy of the March 2015 agenda in the records for future reference. She documented on the agenda that no business was conducted due to a lack of a quorum. ITEM 4. Financials A. Receipts & Expenditures All receipts were passed to each Board member for their review. B. Treasurer’s Report In the absence of the Treasurer, Mrs. Smelser presented the financial reports. A copy of the reports is attached. Todd Muncy made a motion, seconded by Dwayne Honaker, to approve the financial reports as presented. Roll call vote: Eads – yes, Elliott – yes, Honaker – yes, Messimer – yes, Muncy – yes, Wade – yes, Warren – absent. Motion passed. C. Presentation and Second Reading of 2016 Budget The proposed 2016 budget was presented for the second reading. There were no questions or issues and Todd Muncy made a motion to approve the budget. Motion was seconded by Tim Eads. Roll call vote: Eads – yes, Elliott – yes, Honaker – yes, Messimer – yes, Muncy – yes, Wade – yes, Warren – absent. Motion passed. ITEM 5. Old Business A. Report on Operations & Equipment 1. Overview of Operations a. Daily Operations  BRISTOL TENNESSEE EMERGENCY COMMUNICATIONS DISTRICT BOARD OF DIRECTORS’ MEETING April 15, 2015 Mrs. Smelser stated there have been no issues and the equipment is functioning appropriately, other than the Aurora software. The radio system installation is moving forward and work has begun on the various sites. The fleet map is nearly complete. b. Update on Upgrade to New Protocol/Total Response The training has been completed for all personnel. The protocols have been reviewed for local compliance. The interface is expected to be completed in late April, early May. c. Personnel This week we had an employee leave. We now have two openings. Testing was conducted in March and interviews are scheduled for next week. d. IPAWS Update The State Coordinator recommended we add the EAS (Emergency Announcement System) to our IPAWS contract. This has required an addendum to the contract and we are waiting on the finalized paperwork. e. Update on Next Gen 911 Equipment The next gen equipment is functioning appropriately except for the Aurora software. There was a meeting with Century Link and Airbus in Washington County in March and this issue was discussed at length. There have been two conference calls since that meeting wherein the Airbus engineer, the local phone tech, and Mrs. Smelser worked on the system together. The project was temporarily placed on hold until after the race this weekend and will resume next week. B. Statistics Mrs. Smelser presented the monthly statistics. ITEM 6. New Business A. Presentation of Inter-Local Cooperation Agreement Mr. Jones reviewed the annual Inter-Local Cooperation Agreement for the Board. The only change is the dates of the service being provided and the amount of the contract. The amount for the coming year is $186, 472, which is a decrease of $1,572. Wallace Elliott made a motion, seconded by Todd Muncy, to approve the agreement. Roll call vote: Eads – yes, Elliott – yes, Honaker – yes, Messimer – yes, Muncy – yes, Wade – yes, Warren – absent. Motion passed. ITEM 7. Discussion Items  BRISTOL TENNESSEE EMERGENCY COMMUNICATIONS DISTRICT BOARD OF DIRECTORS’ MEETING April 15, 2015 ITEM 8. Other Matters ITEM 9. Citizens and Delegations Presentation ITEM 10. Next meeting May 20, 2015