Emergency Communications Board

BRISTOL TENNESSEE EMERGENCY COMMUNICATIONS DISTRICT BOARD OF DIRECTORS’ MEETING May 20, 2020 ITEM 1. Roll Call Eads-a/e Elliot-p Honaker-p Messimer-p Miller-a/e Ring-p Wade – p Jones - p ITEM 2. Recognize Guests No guests present ITEM 3. Minutes of Previous Meetings for April 15, 2020 Ms. Key advised that Item A under New Business needed some clarification and that she would make that correction. David Ring made a motion to accept with the correction, Jim Messimer seconded the motion. No objection. Motion passed. ITEM 4. Financials A. Receipts & Expenditures Since we are meeting via teleconference, due to COVID-19, we will hold the recepts and expenditures until the next meeting. B. Treasurer’s Report Ms. Key reviewed the balance sheet, monthly financial and monthly budget reports. Wallace Elliott made a motion, seconded by David Ring to approve the report as presented. Roll call vote as follows: Eads – a/e, Elliott – yes, Honaker – yes, Messimer – yes, Miller – a/e, Ring – yes, Wade – yes. Motion passed. ITEM 5. Old Business A. Report on Operations & Equipment 1. Overview of Operations a. Daily Operations – 1. Ms. Key advised that things were going good. We are continuing to work on the new 911 equipment installation. Ms. Key explained that the 911 portion of the backup PSAP is not working at the moment. If we had an event and needed to evacuate the Comm Center, we would transfer our 911 calls to SC911, and have staff report their to answer those calls. With the new 911 equipment coming in the next month or so, it really isn’t feasible to have Century Link fix the problem since we are out of contract. b. Personnel 1. Callie Peltier is progressing well in her training, she in in the final phase of her training and should be released in the next few weeks.  BRISTOL TENNESSEE EMERGENCY COMMUNICATIONS DISTRICT BOARD OF DIRECTORS’ MEETING May 20, 2020 B. Statistics Ms. Key reviewed the month of April 2020. ITEM 6. New Business A. Adopt new chart of accounts The State Comptrollers Office sent out a new chart of accounts for 911 districts, effective July 1, 2020. David Ring made a motion, seconded by Elliott to adopt the new chart of accounts. Roll call vote as follows: Eads – a/e, Elliott – yes, Honaker – yes, Messimer – yes, Miller – a/e, Ring – yes, Wade – yes. Motion passed. B. Approval of Inter-Local Agreement Ms. Key presented the Inter-Local Agreement that the district signs and send to City Council for approval every year. It states the City’s obligations as well as the District’s. Attorney Jones advised that he had reviewed it, and it is the same as years past with the exception of correcting dates and the amount of the payment to the City. ITEM 7. Discussion Items ITEM 8. Other Matters  Chief Wade advised that the City is planning to re-open City Hall on the public on Tuesday, May 26th, so we should be able to hold our next meeting in the Conference Room.  Ms. Key advised that she would b out of the office May 30th – June 13th, but would have e-mail and phone if needed. ITEM 9. Citizens and Delegations Presentation - None ITEM 10. Next meeting June 17, 2020 in the Police Conference Room, 801 Anderson Street, Bristol, TN