Emergency Communications Board

BRISTOL TENNESSEE EMERGENCY COMMUNICATIONS DISTRICT BOARD OF DIRECTORS’ SPECIAL CALLED MEETING June 17, 2021 ITEM 1. Roll Call Eads-a/e Elliot-p Honaker-p Messimer-a/e Ring-p Wade – p Jones - p ITEM 2. Recognize Guests No guests present ITEM 3. Minutes of Previous Meetings for May 19, 2021 Minutes approved as presented. ITEM 4. Financials A. Receipts & Expenditures B. Treasurer’s Report Ms. Key reviewed the balance sheet, monthly financial and monthly budget reports. Bank statements and reconciliations were presented. No journal entries for the month of May. David Ring made a motion, seconded by Wallace Elliott to approve the report as presented. Roll call vote as follows: Eads – a/e, Elliott – yes, Honaker – yes, Messimer – a/e, Ring – yes, Wade – yes. Motion passed. ITEM 5. Old Business A. Report on Operations & Equipment 1. Overview of Operations a. Daily Operations - Things are going well right now. Motorola has made a couple of updates to the equipment to address the issues with the gateways that are causing problems with the admin lines. The issues have reduced, so hopefully the problem is resolved. b. Personnel – We are fully staffed. 2 in training, 1 starting Monday, the 21st. We tested June 8th, will be interviewing, and doing backgrounds on the top 2, so that we have a roster to hire from. c. B. Statistics Ms. Key reviewed the month of May 2021. C. 911 Equipment – Covered in Daily Operations.  BRISTOL TENNESSEE EMERGENCY COMMUNICATIONS DISTRICT BOARD OF DIRECTORS’ SPECIAL CALLED MEETING June 17, 2021 ITEM 6. New Business A. Election of Treasurer – Chairman Wade opened the floor for nominations. Dwayne Honaker nominated David Ring. No other nominations. The vote was unaminous. B. Budget Amendment – Ms. Key presented the following line items that needed to be amendmended. 1. 1308 (Capital, Equipment) – Nothing was budgeted; increase to $250,000 2. 4237 (Memberships/Dues – Admin) – Nothing was budgeted; increase to $450 3. 4247 (Training Costs – Admin) - $500 was budgeted; increase to $1,500 4. 4424 (Cable/Internet – Communications) - $1,000 was budgeted; increase to $3,500 5. 4430 (Language Interpreting)- $100 was budgeted; increase to $450 6. 4431 (Maintenance Contracts) - $25,049 was budgeted; increase to $29,000 7. 4432 (Maintenance Communications Equipment) - $1,000 was budgeted; increase to $8,500 David Ring made a motion to amend the budget as per the presented line items and amounts. Dwayne Honaker seconded the motion. Roll call vote as follows: Eads – a/e, Elliott – yes, Honaker – yes, Messimer – a/e, Ring – yes, Wade – yes. Motion passed. ITEM 7. Discussion Items Chairman Wade advised that it looked like there was going to be 2 openings on the board, and that Eddie Wampler, retired police chief has applied. City Council will make board appointments at their July 13th meeting. ITEM 8. Other Matters - None ITEM 9. Citizens and Delegations Presentation - None ITEM 10. Next meeting July 21, 2021 in the Police Conference Room.