Sewer Oversight Committee

MINUTES OF SEPTEMBER 16, 2019 BRISTOL, TENNESSEE/VIRGINIA REGIONAL WASTEWATER SYSTEM SEWER OVERSIGHT COMMITTEE MEETING A scheduled meeting of the Sewer Oversight Committee was held Monday, September 16, 2019 at 7:30 A.M. at the Wastewater Treatment Plant in the Compost Production Facility meeting room. Present: Bristol, Tennessee Mr. William L. Sorah, City Manager, Committee Chairman Mr. Mahlon Luttrell, Vice Mayor (Voting Member) Mr. Vince Turner, City Council Member (Voting Member) Mr. Timothy Beavers, Director of Public Works Ms. Tara Musick, Director of Finance Mr. William Witcher, Utility Services Manager Bristol, Virginia Mr. Donald Bowman, BVU Authority President, Committee Vice Chairman Mr. Gary Bagnall, BVU Authority Member (Voting Member) Mr. Christopher Hall, BVU Authority Key Account Manager Mr. Mark Eason, BVU Authority Budget Analyst Mr. Matthew Boothe, BVU Authority Controller Inframark Mr. Jerry Shupe, Regional Director Mr. Bill Davidson, Assistant Manager Mr. Matthew Dake, Project Manager Prepared By: Matthew Dake, Inframark Minutes – Sewer Oversight Committee September 16, 2019 I. CALL TO ORDER Mr. Sorah chaired and opened the meeting. II. COMMITTEE REORGANIZATION A. Selection of Chair Mr. Bowman moved to re-elect Mr. Sorah as Chairman. Mr. Turner seconded the motion and it was unanimously approved without discussion. B. Selection of Vice Chair Mr. Sorah moved to re-elect Mr. Bowman as Vice Chairman. Mr. Turner seconded the motion and it was unanimously approved without discussion. III. APPROVAL OF MINUTES Mr. Bowman moved to approve the minutes of the March 18, 2019 meeting. Mr. Sorah seconded the motion and it was unanimously approved without discussion. IV. OLD BUSINESS A. O & M Evaluation Recommendation Status - 2019 Mr. Dake reviewed the O & M Evaluation Recommendation Status – 2019 included in the packet. Discussion ensued. No action was required. V. NEW BUSINESS A. Capital Improvement Plan 2021 - 2025 Mr. Dake reviewed the Capital Improvement Plan 2021 through 2025 included in the packet. Discussion ensued. Mr. Bowman moved to approve the Capital Improvement Plan as presented. Mr. Luttrell seconded the motion and it was unanimously approved without further discussion. B. Contract Proposal for Preliminary Engineering Report for Biosolids Dewatering and Grit Removal Systems Mr. Witcher reviewer the Biosolids Dewatering and Grit Removal Systems Contract Award Recommendation included in the packet. Discussion ensued. Mr. Bowman moved to approve the Biosolids Dewatering and Grit Removal Systems Contract Award Recommendation as presented. Mr. Bagnall seconded the motion and it was unanimously approved without further discussion. C. Other, if any There was no other new business. 1 Minutes – Sewer Oversight Committee September 16, 2019 VI. REPORTS A. Plant Operations Mr. Dake reviewed the Operating Summary included in the packet. Discussion ensued. No action was required. B. Industrial Monitoring Mr. Dake reviewed the Industrial Pretreatment Program report included in the packet. Discussion ensued. No action was required. C. Financial Ms. Musick reviewed the Joint Sewerage System report included in the packet. Discussion ensued. No action was required. VII. ADJOURNMENT The next Sewer Oversight Committee meeting is scheduled for December 16, 2019 at the wastewater treatment plant. With no further business to discuss the meeting was adjourned at 8:59 A.M. ________________________________________12-16-19__________ William L. Sorah, Chairman Date 2