City Council

CITY OF BRITT – BRITT IOWA – JUNE 4TH, 2019 The City Council of the City of Britt, Iowa met in pursuant to law and the rules of said Council in special session in the Council Chambers in City Hall at 7:00 o’clock P.M. the 4th day of June 2019. The meeting was called to order by Mayor Arndorfer, and the following Council members were: PRESENT: Stacy Swenson, Curt Gast, and Paul Verbrugge ABSENT: Dwight Leerar and Chad Luecht The Mayor presented the agenda and asked for a motion to approve with the amendment of moving agenda item #4 – Suggested changes to golf cart ordinance to later in the meeting. It was moved Verbrugge and seconded by Swenson to approve the agenda as amended. Motion carried by unanimous vote. It was moved by Gast and seconded by Verbrugge that the following items contained in the Consent Agenda be approved and adopted: All items listed under the Consent Agenda will be enacted by one motion with a roll call vote. There will be no separate discussion of these items unless a request is made prior to the time Council votes on the motion. Consent Agenda items may include any non-controversial subjects. a. Approve Minutes of the 05/21/2019 Council Meeting b. Claim list in the amount of $68,256,78 A roll call vote was had which was as follows: Ayes: Swenson, Gast, and Verbrugge Nays: None The motion carried, and the Consent Agenda items were approved and adopted. Mayor Arndorfer announced Dwight Leerar would no longer be able to perform his duties as Councilman due to personal reasons and asked for a motion to accept his resignation. It was moved by Gast and seconded by Verbrugge to accept the resignation of Dwight Leerar from the Britt City Council. Motion carried by unanimous vote. With that said, the Mayor stated we would now need someone to fill that seat until the next election. Arndorfer presented his recommendation of Karrie Wallen for the seat. It was moved by Gast and seconded by Swenson to accept Arndorfer’s recommendation of Karrie Wallen to fill the seat until the next election. Motion carried by unanimous vote. Department heads presented their reports. Some highlights included an update from Vance Hagen, Public Works Director, who reported he had the opportunity to do some major clean outs to problem intakes around town. They also completed the repair on 1st Street SW & 8th Avenue. The line has been repaired and it should take some pressure off the other lines that flow into that intersection. We have been presented with the opportunity to rent a planer and skid loader to smooth out those areas where the concrete meets the asphalt so that may be something we can do in the future. Fire Chief Jon Swenson informed the city council that the fire truck committee is finalizing the specs for the new fire truck. He will be ready to send out a request for quotes to three manufacturers with operations in the Midwest. Those three are Spartan Emergency Response Vehicles, Pierce Manufacturing and Toyne Fire Apparatus. The City Administrator will also post a request for quote in the Iowa League of Cities classified section. Finally, Mike Boomgarden, Zoning Administrator, informed Council that building permits were picking up.  Spencer Gear was present and requested we update the existing ordinance on the use of golf carts to reflect an adjustment to the legal age to drive a golf cart in town from 16 years of age to 14 years of age. Council informed Gear we would work with the Chief Anderson and report back at the next council meeting. City Administrator Sawyer presented her report. She met with the Rural Housing 360. The discussion was very informational, and they are interested in moving forward with the project. In other cities the project was a joint operation between the City, Rural Housing 360, the local COG (Council of Governments) – who also have programs to help individuals with down payment assistance. Additionally, they look for partnerships with the local banks and employers. There is a local employer in Britt that is interested in providing their employees with down payment assistance and Sawyer will continue to work with Rural Housing 360 to put together a team so that we can move forward with this opportunity. Sawyer informed the Mayor and Council the time management tool is now live. We started it last Friday, the first day of our new pay period. Finally, Sawyer noted there has been some concern regarding the sidewalk that passes in front of MaxYield Cooperative. The Council was informed that Mike Boomgarden and Paul Verbrugge will be meeting with them on Friday morning, A suggestion was made to change the depth of sidewalks that cross heavy truck traffic should be adjusted from 4 inches (average depth of a sidewalk) to 8 inches to assist in the stability of the sidewalk. Mayor Arndorfer presented his report. The City’s website was discussed. He and the City Administrator met with another webmaster to see if we could get a fresh new look for our website. We have been experiencing issues with our current carrier that have not been fixed and we feel it’s time to go another direction. We will be bringing options to the council from new web designers soon. Arndorfer discussed putting together a Sunset Ridge resident meeting. As we are looking at changing the covenants, we would like to remain transparent. With that said, he and the City Administrator will be setting up a meeting with the current landowners in Sunset Ridge to discuss the proposed changes. Anyone is invited to attend, and it will be set up as a special meeting to address the proposed changes to the covenants. Lastly, Arndorfer discussed the Officer William’s salary. It is the City’s policy to give an officer a 3% increase upon successfully graduating from the Police Academy. The Mayor recommends we approve the increase to Officer Jordan Williams’s salary as policy dictates upon successful graduation from the academy. It was moved by Swenson and seconded by Verbrugge to approve the 3% increase to Officer Jordan Williams’s salary. His new wage will be $20.14/hour. Motion carried by unanimous vote. With no further business it was moved by Swenson and seconded by Verbrugge to adjourn the meeting. Motion carried by unanimous vote. Debra R. Sawyer, City Administrator/Clerk Ryan L. Arndorfer, Mayor “These minutes are as recorded by the Clerk and are subject to Council approval at the next regular meeting.” VENDORS DESCRIPTION AMOUNT A P CLEANING SERVICES CLEANING $ 370.00 ACCO Pool Chemicals $ 51.55 AFLAC AFLAC-PRE-TAX $ 128.28 ALLIED ENS LLC Monitoring fees $ 540.68 ARAMARK City Hall Supplies $ 273.85 BASE MEDICAL REIMB $ 393.78 BMC AGGREGATES L.C. Roadstone $ 494.81 BOLTON & MENK General Engineering Svc $ 3,445.00 CARD SERVICES TRAINING/HOTEL $ 260.00 CENTURION TECH INC SMARTSHEILD $ 80.00 CITY OF ALGONA CPR/AED LIFEGUARD CLASS $ 425.00 COAST TO COAST POLICE COLOR BOOK $ 1,293.57 COMM 1 Phone/Internet/Fax charges $ 570.99 DELTA DENTAL OF IOWA DNTL/VISN-PRETX $ 705.21 EFTPS FED/FICA TAX $ 10,601.78 GALL'S Compact / Folding Fingerprint TA $ 214.16 GIFTS SEW SWEET Summer Rec T shirts $ 1,275.00 GREAT AMERICA FINANCIAL Copier lease $ 147.67 HANCOCK CO CLERK OF COURT GARNISHMENT $ 219.50 HANCOCK COUNTY SHERIFF GARNISHMENT 2 $ 273.30 HUNTS ELECTRIC ELECTRIC WORK $ 169.60 IPERS POLICE IPERS $ 10,307.60 K & C TREE SERVICE ASH TREE REMOVAL $ 2,410.00 MCNEESE TIRE Svc Call/Tractor $ 204.74 MICHELLE MILLER BASEBALL REFUND $ 20.00 NATIONWIDE RETIREMENT DEFERRED COMP $ 20.00 NICOLE RIEDESEL ARTS & CRAFTS REFUND $ 30.00 NORTHERN LIGHTS Pool Concessions-Start Up $ 1,604.90 PAYROLL CHECKS PAYROLL CHECKS ON 05/22/2019 $ 14,532.83 PAYROLL CHECKS PAYROLL CHECKS ON 05/31/2019 $ 951.68 PAYROLL CHECKS PAYROLL CHECKS ON 06/03/2019 $ 767.27 PETTY CASH Cash for Summer Recreation Concessions $ 170.00 PRESTO-X-COMPANY City Hall Pest Control $ 47.00 PRITCHARD AUTO 2014 EXPLORER MAINTENANCE $ 159.00 SIGNS & DESIGNS PARTICAL WRAP FOR PD CRUISERS $ 2,100.00 STATE TREASURER STATE TAXES $ 2,511.00 THE FLOWER CART Flowers/City parks $ 21.12 TRULSON AUTO Air Filter $ 16.97 U S POSTMASTER PERMIT RENEWAL $ 235.00 UHC HEALTH-PRE-TAX $ 9,232.02 VEENSTRA & KIMM PROFESSIONAL SERVICES $ 885.00 WASTE MANAGEMENT Dumpster fee/City Hall $ 96.92 CLAIMS TOTAL $ 68,256.78