City Council

REGULAR CITY COUNCIL MEETING MINUTES IN BRITT MUNICIPAL ROOM ON TUESDAY, JANUARY 2ND, 2024, 7:00 P.M. 1) OPENING BUSINESS a. Call meeting to order. Minutes: The meeting was called to order by Mayor Jim Nelson. b. Roll call. Minutes: Present were Curt Gast, Ashley Weiss, Todd Hildman, Angela Nelson, and Jefry Moore c. Pledge of Allegiance d. Conflict of Interest (state if applicable) e. Approval of Agenda Minutes: It was motioned by Gast and second by A. Nelson to approve the agenda as set. Motion carried unanimously 2) CONSENT AGENDA All items listed under the Consent Agenda will be enacted by one motion with a roll call vote. There will be no separate discussion of these items unless a request is made prior to the time Council votes on the motion. Consent Agenda items may include any non-controversial subjects. a. Approve Minutes of the 12/05/2023 and 12/11/23 Council Meeting Minutes b. Claim list in the amount of $467,124.97 c. Approve Renewal for Class B Retail Alcohol License for Dollar General d. Approve Class B Retail Alcohol License for Family Dollar Minutes: A roll call vote was held which was as follows: Ayes: Gast, Weiss, Hildman, A. Nelson, and Moore. 3) PUBLIC HEARING FOR FY 23-24 BUDGET AMENDMENT #1 Minutes: The hearing was opened at 7:04pm. No written or verbal comments were made. It closed at 7:05pm. 4) DEPARTMENT HEAD REPORTS a. Library Report – Linda Friedow b. Public Works – Vance Hagen i. GIS System Minutes: Eric Cowles with Bolton and Menk informed council the GIS system would be beneficial to the city and the importance of documentation of our water, sewer, and infrastructure. A GIS representative will be at our budget workshop to give a presentation on the system. j. Sweeper and Dump Truck Minutes: The council discussed putting the sweeper and dump truck up for bid. It was decided to hold off on the sweeper for more information until the next meeting. It was motioned by Gast and seconded by Weiss to approve putting out for bid our 1981 dump truck. Bids must be turned in by February 1st, 2024. c. Police Report – Tyler Harmon i. Police Car Minutes: Ibarra informed there are issues with the 2014 police vehicle. We are exploring the purchase of a new police vehicle. d. Fire Department – Jon Swenson e. Zoning - Mike Boomgarden 5) CLERK’S REPORT a. Approve Pay Application 19 to Henkel Construction for $TBD Minutes: Pay Application 19 was not submitted to council for approval. b. Resolution 01-2024 Providing Wages for FY 2024 Minutes: It was motioned by Weiss and seconded by A. Nelson to approve the Resolution. A roll call vote was held which was as follows: Ayes: Gast, Weiss, Hildman, A. Nelson, and Moore. Nays: None c. Resolution 02-2024 Naming Official Publication  Minutes: It was motioned by A. Nelson and seconded by Gast to approve Resolution 02-2024 naming The Leader as the official publication of record. A roll call vote was held which was as follows: Ayes: Gast, Weiss, Hildman, A. Nelson, and Moore. Nays: None d. Resolution 03-2024 Naming Official Check Signatures Minutes: It was motioned by Weiss and seconded by Hildman to approve Resolution 03-2024 Naming James Nelson, Curt Gast, and Elizabeth Ibarra as official check signatories. A roll call vote was held which was as follows: Ayes: Gast, Weiss, Hildman, A. Nelson, and Moore. Nays: None e. Resolution 04-2024 Naming Official Depositories Minutes: It was motioned by Gast and seconded by Weiss to approve Resolution 04-2024 naming First State Bank and Farmers Trust and Savings Bank as official depositories with funds not to exceed $2,500,000. A roll call vote was held which was as follows: Ayes: Gast, Weiss, Hildman, A. Nelson, and Moore. Nays: None f. Resolution 05-2024 FY 23-24 Budget Amendment #1 Minutes: It was motioned by Hildman and seconded by Weiss to approve Resolution 05-2024 Amending FY 24 Budget. A roll call vote was held which was as follows: Ayes: Gast, Weiss, Hildman, A. Nelson, and Moore. Nays: None g. Resolution 06-2024 Street Light Resolution Minutes: It was motioned by Gast and seconded by A. Nelson to approve Resolution 06-2024 Street Light Resolution. A roll call vote was held which was as follows: Ayes: Gast, Weiss, Hildman, A. Nelson, and Moore. Nays: None h. Set Special Meeting for Budget Workshop Minutes: Meeting was set for Wednesday, January 17th at 5:30pm i. Ad for Pool Manager Minutes: It was motioned by Weiss and seconded by Hildman to approve the posting for the pool manager position. Motion carried unanimously. j. 2024 General Engineering Contract with Bolton and Menk Minutes: It was motioned by Weiss and seconded by Hildman to approve the 2024 general engineering contract with Bolton and Menk. Motion carried unanimously. 6) MAYOR’S REPORT a. Resolution 07-2024 Ordinance 516 Amending the Official Zoning Map (3rd Reading) Minutes: Council decided to table Resolution. New council members need more information to make an informed decision. b. Mayoral Appointments and Council Appointments Minutes: Mayor Nelson stated his Mayoral appointments: Personnel and Finance: J. Nelson, Gast, Weiss, and Ibarra Public Works: Hildman, Gast, Hagen, and Ibarra Police Dept. and Nuisance: J. Nelson Park and Rec: A. Nelson Chamber Rep: Ibarra Trees: Moore NIACOG: Weiss Safety Coordinator: Ibarra Cable/Vision: Mayland Hancock Co. Economic Development: J. Nelson Disaster/911/Emergency: J. Nelson and Ibarra  Fire Advisory: J. Nelson, A. Nelson, and Ibarra Golf Course Board: Hildman and Weiss Library Board: Linda Friedow Council Appointments: City Administrator: Elizabeth Ibarra City Treasurer: Jane Swenson Public Works Director: Vance Hagen Zoning Administrator: Mike Boomgarden Fire Chief: Jon Swenson City Attorney: Earl Hill Assistant Attorney: Tom Reavely 7) PUBLIC COMMENT Minutes: Gary Kerns made a comment that an accessible AED at City Hall would be smart due to hall rentals. Ibarra will look for available grants and go from there. Kerns sked if Habitat for Humanity could grab anything useful from the old church before it gets torn down. Currently we do not own the church and it would need to be safe to enter. Council Member Angie Nelson asked if we could investigate video streaming and getting microphones for our council meetings. Ibarra would look into the microphones and video streaming could be put on our next regular city council meeting agenda to discuss. A. Nelson also stated that Damon Baker, Titanium lunchbox owner, informed of an issue with ice in the parking lot behind the lunchbox. We will investigate the issue. 8) ADJOURN Minutes: It was motioned by Weiss and seconded by Nelson to adjourn the meeting. Motion carried unanimously. ______________________________ ______________________________ Elizabeth Ibarra, City Clerk Jim Nelson, Mayor CLAIMS REPORT VENDOR REFERENCE AMOUNT ABSOLUTE WASTE REMOVAL SANITATION $ 28,056.98 ADVANCED DOOR SYSTEMS CITY SHOP OVERHEAD DOORS $ 15,562.00 AGSOURCE ANALYSIS $ 1,173.25 AHLERS & COONEY, P.C. URBAN RENEWAL REPORT HELP $ 210.00 ALLIANT ENERGY ELECTRIC $ 11,317.92 ALLIED ENS LLC PROFESSIONAL SERVICES $ 698.23 AMAZON CAPITAL SERVICES LIBRARY-KIDS BOOKS/SUPPLIES $ 286.33 ARAMARK CITY HALL $ 248.04 BADGER METER ADMIN $ 67.34 BASE RENEWAL AND CAFTERIA PLAN $ 781.16 BMC AGGREGATES L.C. WATER MAIN REPAIR $ 300.99 BOLTON & MENK WTP ENGINEERING SERVICES $ 20,817.50 BRITT FIRE ASSOCIATION DELL LAPTOP FOR FIRE $ 1,021.68 BRITT FOOD CENTER MISC SUPPLIES $ 172.51 CARD SERVICES CARD SERVICES $ 1,136.85 CENGAGE LEARNING LIBRARY BOOKS LP $ 61.18 CENTER POINT LARGE PRINT LP BOOKS-LIBRARY $ 49.00 CENTRAL LOCK AND KEY INC REKEY POLICE $ 300.00 CHOSEN VALLEY TESTING WTP TESTING $ 717.50 COLOFF DIGITAL WEBSITE SUPPORT $ 169.00 COMM 1 INTERNET/PHONE $ 774.52 CONVERSIGHT MY LIBRO- LIBRARY $ 1,315.00 DELTA DENTAL OF IOWA DNTL/VISN-PRETX $ 742.26 DEMCO LIBRARY SHELVING/SUPPLY $ 1,426.56 DES MOINES REGISTER YEARLY SUBS-LIBRARY $ 341.03 EAST WEST BOOKS LIBRARY JNF BOOKS $ 221.15 EFTPS FED/FICA TAX $ 11,122.65 FIRST STATE BANK DEC 2023 STREET/WATER BONDS $ 33,063.82 GREAT AMERICA FINANCIAL SVCS COPIER LEASE $ 245.69 HACH BUFFER SOLUTION $ 50.89 HANCOCK CO TREASURER 106 3RD ST SE (OLD CHURCH TAX $ 484.00 HANCOCK COUNTY AUDITOR CITY OF BRITT ELECTIONS COST $ 1,465.11 HANCOCK COUNTY SHERIFF GARNISHMENT 2 $ 119.78 HAWKINS INC. CHLORINE $ 10.00 HEARTLAND ASPHALT PAY APP 3 (FINAL) 2ND ST SW IM $ 17,146.05 HENKEL CONSTRUCTION COMPANY PAY APP 18 WTP $ 167,627.50 HORSTMAN FARMS SLUDGE HAULING $ 6,224.84 IMWCA INSTALLMENT 6 WORK COMP $ 1,169.00 INGRAM LIBRARY SERVICES LIBRARY BOOKS $ 1,674.91 INTOXIMETERS REPAIRS $ 318.75 IOWA DEPT. OF REVENUE SALES TAX $ 4,063.67 IOWA FINANCE AUTHORITY WTP INTEREST/SERVICE FEE $ 44,707.23 IOWA LAW ENFORCEMENT ACAD MMPI EVALUATION HARMON $ 160.00 IOWA ONE CALL IOWA ONE CALL $ 47.70 IPERS IPERS $ 16,396.57 JACK'S OK TIRE SERVICE TIRES $ 677.95 JADE JOHNSON DNR OPERATOR CERT FEE REIMBURS $ 32.29 MILEAGE REIMBURSEMENT FOR JIM NELSON MPA $ 149.21 JOHNSTON HY-VEE HILARY ACADEMY MEAL PLAN $ 2,596.84 KATELAND STEHR CITY HALL FIRE CLEANING $ 400.00 KIOW BRITT CAMPAIGN $ 118.00 LINDA FRIEDOW MILEAGE REIMBURSEMENT $ 87.84 MID-AMERICAN RESEARCH CHEMICAL SNOWPLOW MISC $ 841.24 MCPEAK TRENCHING INC WATER SERVICE $ 2,500.00 MICRO MARKETING AUDIO AND BOOKS $ 516.71 MID-AMERICA PUBLISHING SPECIAL COUNCIL MEETING MIN $ 280.72 MIDWEST TAPE KIDS DVDS $ 218.93 MIKE DEHART COUCH REPAIR-LIBRARY $ 31.05 NEW COOPERATIVE FUEL CHARGES $ 1,931.94 NEXT GENERATION TECH INC SOFTWARE $ 444.00 NORTH IOWA LUMBER & DESIGN INC ROADS $ 27.96 PAYROLL PAID $ 35,866.09 PRESTO-X-COMPANY PEST CONTROL $ 126.78 PRITCHARD AUTO 2014 FORD EXP REPIARS $ 5,293.11 REAL SIMPLE LIBRARY SUBS $ 24.00 SMITH HARDWARE HEATING & PLUM SEWER PLANT MISC $ 159.94 STATE HYGIENIC LABORATORY WATER ANALYSIS $ 29.00 STATE TREASURER WITHOLDING $ 3,521.69 STREICHER'S POLICE CLOTHING $ 2,126.00 SWENSON'S HARDWARE ALL DEPT MISC $ 424.70 TRULSON AUTO MISC VEH $ 838.50 TSI CLEAN AND CALIBRATE PERONNEL $ 1,170.00 U S POSTMASTER WATER BILL POSTAGE $ 530.67 UNITED HEALTH CARE HEALTH INSURANCE $ 10,738.76 UMB BANK NA BOND ADMIN FEE $ 300.00 VERIZON POLICE PHONES $ 404.41 WORLD TRADE PRESS LIBRARY DATABASE $ 250.00 YOHNCO WATER MAIN BREAK REPAIR $ 400.50 Accounts Payable Total $ 467,124.97 GENERAL $ 85,356.84 LIBRARY FUND $ 14,869.50 FIRE DEPARTMENT $ 2,420.63 ROAD USE $ 33,563.45 EMPLOYEE BENEFITS $ 1,169.00 LOCAL OPTION TAX $ 484.00 DEBT SERVICE $ 30,369.96 CAPITAL PROJ-WTP PROJECT $ 183,648.00 WATER $ 35,167.80 WATER SINKING FUND $ 44,707.23 SEWER $ 25,207.81 STORM WATER $ 10,160.75 TOTAL FUNDS $ 467,124.97