Committee of the Whole

Village of Brookfield Agenda Committee of the Whole Meeting Monday, September 13, 2021 @ 7:00 PM or Immediately Following Village Board Meeting Edward Barcal Hall 8820 Brookfield Avenue Brookfield, IL 60513 I. Roll Call II. REGULAR BUSINESS 1. Consideration of PIP Project and Reimbursement Amount for 3735 Grand Boulevard, The Shop Salon & Style House Committee Item Memo-PIP 3735 Grand 2. Consideration of a Zoning Text Amendment for Vehicle Parking Credits and Reductions Committee Item Memo-Vehicle Parking Credits III. Public Comment IV. Executive Session 1. If Necessary V. ADJOURNMENT Page 1 of 16  Committee Item Memo Meeting Date: September 13, 2021 Staff Contact: Kendra Kuehlem, Village Planner Department: Community Development Subject: Consideration of PIP Project and Reimbursement Amount for 3735 Grand Boulevard, The Shop Salon & Style House Background Information: Applicant: Kelly Thompson, The Shop Salon & Style House Request: Approval of project and 50% reimbursement of project cost through PIP Property Improvement Program (PIP) The the Property Improvement Program (PIP) was created to assist both property owners and tenants located within a TIF district with the rehabilitation and restoration of visible exterior façade improvements and landscaping of existing commercial buildings. The Village is offering a 50% reimbursement for eligible project costs. The minimum grant amount that a property owner or tenant can receive from the Village is $1,000 and the maximum is $20,000. The established process starts with the applicant meeting staff to discuss their project and determine eligible work for grant reimbursement. From there the applicant submits a formal application and project proposal to be reviewed and considered by the Village Board. Staff will verify that all requirements have been met, including obtaining more than one quote for contracted work. If the Board approves their project and project cost, the applicant will begin their project work. Once the approved improvements are completed, the applicant will submit necessary documentation to staff, staff will confirm the work has been done satisfactory, and a financial check will be issued to the applicant. The Shop Salon & Style House The applicant, Kelly Thompson, is the business owner of The Shop Salon & Style House located downtown at 3735 Grand Boulevard. The business is also located in the Downtown Grand Boulevard TIF district. Ms. Thompson is interested in participating in the PIP to update the overall exterior appearance of the business. Staff has reviewed this proposal and determined that it is eligible for grant funds. Existing Condition of Property Page 2 of 16 Scope of Work For this project, the scope of work includes painting the brick black, removing the existing awning, adding a wall sign, installing new windows, and installing a new front door. The applicant has prepared a project proposal that is attached. The installation of a new door and windows is considered regular property maintenance and not eligible for PIP funding. Financial Impact: Staff has verified that the applicant has satisfied the requirements of the application. This includes receiving multiple bids for project work. The total cost of the improvement project, as well as the amount that the Village can reimburse, 50% of total, is outlined below. Work Quote Paint Brick $4,450 Remove Awning $425 Construct & Add Signage $6,325 Total Costs $11,250 Village Reimbursement Amount $5,625 Page 3 of 16 Recommendation(s): Prior to discussion by the Board of Trustees, staff recommends approval of the proposed project and project costs. The proposed project aligns with the goals of the Property Improvement Program, to improve the façade of businesses located within the TIF district and overall improve the appearance of the district. Attachments: Project Proposal Request Page 4 of 16 Page 5 of 16 Page 6 of 16 Page 7 of 16 Page 8 of 16  " $$ $$ $  $  $ $ $$$ $$  $ $$$ #
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          Page 9 of 16  Committee Item Memo Meeting Date: September 13, 2021 Staff Contact: Kendra Kuehlem, Village Planner Department: Community Development Subject: Consideration of a Zoning Text Amendment for Vehicle Parking Credits and Reductions (Case No. 21-16) Background Information: Applicant: Kendra Kuehlem, Village Planner on behalf of the Village of Brookfield For vehicle parking credits and reductions received from providing long- Request: term bicycle parking spaces, a maximum limit of credits/reductions shall be added to the regulation. In 2017, the Village went through a zoning modernization process and adopted new zoning regulations. This resulted in the Station Area District form-based zoning code for areas around the Metra stations and along Ogden Avenue, and new regulations for parking. The amount of parking required for multi-unit dwellings in the SA districts was reduced form two (2) spaces to 1.25 spaces. Additionally, credits and reductions were implemented. Under this regulation, developers have the option to reduce the amount of on-site vehicle parking spaces required for the development if they provide motorcycle or scooter parking, car-share and bike-share parking spaces, or long-term bicycle spaces. The intention of this regulation is to encourage multi-unit development around transit, as seen in recent developments in the SA-Districts. Over the past couple of years, approximately four (4) developments have pursued this reduction/ credit. The current regulation allows a reduction of one (1) vehicle parking space required for every six (6) long-term bicycle parking spaces provided. These bicycle parking spaces must meet certain requirements such as location, size, and access, however, there is not a limit to the number of vehicle credits a developer can receive. At the direction of the Board of Trustees, Staff and the Planning and Zoning Commission looked into this regulation and have a recommendation for a maximum reduction. The PZC has recommended a maximum credit of 15% of the total dwelling units of the respective development. This would mean that 15% of the development size is the maximum number of credits the required parking can be reduced by. (When calculating credits, fractions less than .5 shall be rounded down, and fractions of .5 or more shall be rounded up.) Page 10 of 16 A 15% maximum reduction would still provide more than a 1:1 parking to unit ratio. To help illustrate how the percentage would affect required parking, examples are outlines below looking at four different development sizes (8-units, 20-units, 50-units, and 160-unit developments). 8-unit development x 1.25 = 10 vehicle parking spaces required Maximum Total spaces required after reduction Reduction 15% reduction Can remove 1 space, so would need to provide 9 spaces total 20-unit development x 1.25 = 25 vehicle parking spaces required Maximum Total spaces required after reduction Reduction 15% reduction Can remove 3 spaces, so would need to provide 22 spaces total 50-unit development x 1.25 = 63 vehicle parking spaces required Maximum Total spaces required after reduction Reduction 15% reduction Can remove 8 spaces, so would need to provide 55 spaces total 160-unit development x 1.25 = 200 vehicle parking spaces required Maximum Reduction Total spaces required after reduction Can remove 24 spaces, so would need to provide 176 spaces 15% reduction total Recommendation(s): The Planning and Zoning Commission recommended the 15% maximum credit text amendment unanimously at their August 26th, 2021, meeting and the draft meeting minutes are attached for reference. Attachments: Attachment- Amendment to 62-291 Parking Credits and Reductions 2021-08-26 PZC Minutes- draft Page 11 of 16  Attachment A Sec. 62-291. Parking credits and reductions. (a) Motorcycle and scooter parking. In parking lots containing more than ten parking spaces, the provision of motorcycle or scooter parking spaces may be credited toward satisfying the minimum off-street parking requirements of section 62-290 at the rate of one motor vehicle parking space for each two motorcycle or scooter parking spaces. The maximum credit allowed under this provision is two spaces or ten percent of the total minimum motor vehicle parking requirement for the subject property whichever is greater. To receive credit, each motorcycle and scooter space must have a concrete surface and minimum dimensions of four feet by eight feet. This provision applies to existing and proposed parking lots. (b) Car-share and bike-share service. The following parking credits apply to nonresidential uses that are required to provide ten or more motor vehicle parking spaces and to residential or mixed-use projects that are required to provide 20 or more motor vehicle parking spaces. (1) The number of required motor vehicle parking spaces is reduced by four spaces for each parking space that is leased by a village-approved car-share program for use by a car-share vehicle. (2) The number of required motor vehicle parking spaces is reduced by two spaces for uses that provide space for a village-approved bike-share program facility with a minimum of ten bicycle parking docks. (c) Long-term bicycle parking. Each six long-term bicycle parking spaces is credited as one motor vehicle space. The maximum credit allowed under this provision is 15 percent of the total number of dwelling units of the development. In calculating credit for long-term bicycle parking that results in a fraction, any fraction up to one-half shall be rounded down and fractions equal to one-half or more shall be rounded up. (1) Long-term bicycle parking spaces provided to receive parking credit must be provided in the building or in a weather-protected area. Long-term bicycle parking spaces must be protected from access by unauthorized persons. (2) Long-term bicycle parking spaces provided to receive parking credit must: a. Consist of bike racks or lockers anchored so that they cannot be easily removed; b. Allow both the bicycle frame and the wheels to be locked with the bicycle in an upright position using a standard U-lock; c. Be designed so as not to cause damage to the bicycle; d. Facilitate easy locking without interference from or to adjacent bicycles; and e. Have minimum dimensions of two feet in width by six feet in length, with a minimum overhead vertical clearance of seven feet. Bicycle lockers are exempt from overhead clearance requirements. (d) Public parking. Nonresidential uses may receive credit for parking spaces within a nearby public parking lot or public parking garage, as follows: (1) The nearest pedestrian entrance to the public parking lot or garage must be located within 1,000 feet of the lot on which the subject use is located; (2) The parking facility must be open to the general public from at least 8:00 a.m. to 8:00 p.m.; (3) Minimum parking requirements may be reduced by one parking space for every four parking spaces within the public parking lot or garage, not to exceed a total reduction of more than 25 spaces. (e) On-street parking. Nonresidential uses may count on-street parking spaces on public street rights-of- way abutting the subject property towards satisfying off-street motor vehicle parking requirements. One on-street parking space credit may be taken for each 20 linear feet of abutting right-of-way where on-street parking is allowed. Only space on the same side of the street as the subject use may be counted, except that Created: 2021-03-31 21:27:07 [EST] (Supp. No. 23) Page 1 of 2 Page 12 of 16  the opposite side of the street may be counted if the property on that side of the street does not have the potential for future development. In calculating credit for on-street parking, all fractional spaces are rounded down. (Ord. No. 2017-9 , § 4.I., 1-9-2017) Created: 2021-03-31 21:27:07 [EST] (Supp. No. 23) Page 2 of 2 Page 13 of 16  8820 Brookfield Avenue • Brookfield, Illinois 60513-1688 (708) 485-7344 • FAX (708) 485-4971 www.brookfieldil.gov Planning and Zoning Commission Record of Minutes August 26, 2021 @ 7:00 PM Edward Barcal Hall Boardroom I. II. Call to Order 8820 Brookfield Avenue Brookfield, IL 60513 T Chairman Grund called the regular meeting of the Planning and Zoning commission to order at 7:00 PM. Roll Call III. Present: Absent: Others Present: Approval of Minutes F Commissioners Evans, Miller, Benjamin, Svoboda, Straka, Weber, and Chairman Grund None. Jennifer Hendricks, Village Board Liaison; Kendra Kuehlem, Village Planner Commissioner Straka made a motion to approve the amended meeting minutes, dated July 22, IV. A 2021. The motion was seconded by Commissioner Evans. AYES: Evans, Benjamin, Svoboda, Straka, Grund NAYS: None. ABSTAIN: Miller, Weber Motion passed 5-0. Old Business None. V. R New Business Case No. 21-16– Text amendment- Vehicle Parking Credits and Reductions Commissioner Benjamin made a motion to open the public hearing for PZC case number 21-16. Commissioner Straka seconded the motion. AYES: Evans, Miller, Benjamin, Svoboda, Straka, Weber, Grund NAYS: None. D Motion passed 7-0. Kendra Kuehlem, Village Planner, summarized the staff report for the case. Different members of the community have expressed concern about the vehicle reduction allowed. The current regulation allows a reduction of one vehicle parking space for every six long-term bicycle parking spaces provided, however, there is not a limit to the number of vehicle parking credits a development can Page 14 of 16 Planning and Zoning Commission Record of Minutes Meeting: August 26, 2021 receive. The Village Board directed staff to research the regulation and present a text amendment with a limit to the Planning and Zoning Commission. Chairman Grund commented that language should be added for how to calculate fractions. Commissioner Miller asked if staff found any examples of other communities that had vehicle credits and reductions that also implemented a maximum. Ms. Kuehlem responded that not a lot of communities have parking credits as is, and was not able to find any that had set maximums Chairman Grund asked if there was any public comment. There was none. T Commissioner Svoboda made a motion to close the public hearing for PZC case number 21-16. Commissioner Miller seconded the motion. AYES: Evans, Miller, Benjamin, Svoboda, Straka, Weber, Grund NAYS: None. Motion passed 7-0. Commissioner discussion began with Commissioner Straka stating that he felt comfortable with a maximum reduction at the 20% mark. Commissioner Miller Agreed. F Commissioner Svoboda stated that he felt comfortable with the 15% maximum reduction limit. He explained that there isn’t much of a different between the 15% and 20%, especially because most of the development sizes in Brookfield are small. Commissioner Weber asked if it was possible to write the 15% into code and if the developer wants more, allow 20%. Chairman Grund believes it would be best to just have one limit because obtaining a variance is always an option. Commissioner Benjamin explains that most developers A like clarity and consistency so its best to have one number and stick with it. Chairman Grund explained that the biggest difference in the limits of 15% and 20% maximum limits for reductions, is the amount of bicycle parking spaces one would need to provide. With the 20% maximum, the developer would need to provide more bicycle spaces to get the credit, and it is unlikely that tenants would have more than one bicycle. Chairman Grund also mentions that larger- scale developments would likely go through the planned development process and parking would be up for discussion. R Commissioner Evans is comfortable with the 15% limit. He mentions that we are all familiar with the amount of vehicle congestion there is, and incentivizing riding bicycles is a good thing. He also makes a note that the current parking requirement of 1.25 spaces per unit is already a reduction of the previous requirement of 2 spaces which was just recently changed. It should be clear to the public and developers that Brookfield is willing to work with them on making necessary changes. Commissioner Miller agreed with Chairman Grund’s comments that for small developments, there really isn’t a difference between the 15% and 20% limit. Commissioner Straka adds that his D preference is 20%, but he is comfortable with the 15% limit too. Commissioner Benjamin made a motion to recommend approval of a zoning text amendment to Zoning Code Section 62.291.C titled Long-Term Bicycle Parking, to add a maximum reduction of 15% of the development’s total dwelling units. The motion was seconded by Commissioner Evans. AYES: Evans, Miller, Benjamin, Svoboda, Straka, Weber, Grund NAYS: None. 2 Page 15 of 16  Planning and Zoning Commission Record of Minutes Meeting: August 26, 2021 Motion passed 7-0. VI. Department Report Ms. Kuehlem updated the Commission that the Village Board approved the variance for 8845 Burlington Ave. The Board of Trustees will vote next Monday on the sign variance for Brennan Spa at 3700 Grand Blvd. Interviews for the Community Development Director are happening this week and next. Administration hope that someone will be able to start by October. VII. Announcements and Reminders Chairman Grund announced that the next regular meeting of the Planning and Zoning Commission is on September 23, 2021, and the next meeting of the Village Board is Monday, September 13, 2021. VIII. Public Comment IX. None. Adjournment T Commissioner Svoboda made a motion to adjourn. Commissioner Miller seconded the motion. AYES: Evans, Miller, Benjamin, Svoboda, Straka, Weber, Grund NAYS: None. Motion passed 7-0. The meeting adjourned at 7:18 PM. F A R D 3 Page 16 of 16