Committee of the Whole

Village of Brookfield Agenda Committee of the Whole Meeting Monday, May 22, 2023 @ 7:00 PM or Immediately Following Village Board Meeting Edward Barcal Hall 8820 Brookfield Avenue Brookfield, IL 60513 I. ROLL CALL II. REGULAR BUSINESS 1. Discussion of the Business Use "Smoke and Vape Shop" and Potential Public Hearing at the Planning and Zoning Commission related to Zoning Code Text Amendment Smoke and Vape Shop Zoning Code Text Amendment for Public Hearing 2. Discussion of Potential Updates for Light Pole Banners and Future Policy Light Pole Banners Policy III. PUBLIC COMMENT IV. EXECUTIVE SESSION V. ADJOURNMENT Page 1 of 19  Committee Item Memo Meeting Date: May 22, 2023 Staff Contact: Kate Portillo, Village Planner Department: Community Development Subject: Discussion of the Business Use "Smoke and Vape Shop" and Potential Public Hearing at the Planning and Zoning Commission related to Zoning Code Text Amendment Background Information: When a new business wants to open, a zoning review is the first step taken by staff. The Village Planner receives a business license application and reviews it to confirm whether the use is permitted "by-right", by a Special Use Permit, or is prohibited. §62-30 Table of Allowed Uses provides information on permitted, special use, and prohibited uses in commercial and industrial zoning districts, and §62-216 provides information on permitted, special use, and prohibited uses in the Station Area zoning districts. Use classifications are found in §62-22 through §62-32 of the Village Code. The definition "Nondurable goods" is found within the Commercial Use category, and reads as follows: Retail sales uses that sell or otherwise provide non-durable, consumable (aka "soft") goods that are consumed quickly and that must be purchased on a regular basis, such as: (1) sundry goods; (2) products for personal grooming and for the day-to-day maintenance of personal health or (3) food or beverages for off-premises consumption. Typical uses include convenience stores, drug stores, grocery and specialty food stores, wine or liquor stores, gift shops, newsstands and florists. A smoke and vape shop business falls within the nondurable goods classification. As such, this business use is allowed as a permitted use in the C-1, C-3, C-4, SA-1 and SA-3 zoning districts. A nondurable goods business is allowed in the SA-2 and SA-4 zoning districts with a maximum floor area of 3,500 square feet and in the I-1 zoning district by special use permit only. The attached zoning map exhibit is modified to show the areas where a Nondurable Goods business use is allowed by right in black block-out. There are currently four "Smoke and Vape" nondurable goods businesses in Brookfield at the following locations: • 9152 Broadway Avenue • 8907 Burlington Avenue • 9120 Ogden Avenue Page 2 of 19  • 9323 Ogden Avenue Specific regulation of this business type would require an application by the Village to the Planning and Zoning Commission for Text Amendment. Potential code changes could range from the creation of a standalone use category for this business type regulated by zoning district to a possible moratorium on the use type, with existing businesses becoming legal non- conforming uses and allowed to remain. Recommendation(s): Village staff recommend the Committee of the Whole review the information and discuss whether to direct staff to research potential policy changes to restrict and/or prohibit the "Smoke and Vape Shop" type of business use and bring potential Text Amendments to a public hearing with the Planning and Zoning Commission. Attachments: 2022 Zoning Map_black blocks to show where Nondurable Goods use allowed Page 3 of 19  Zoning Map for the Village of Brookfield, IL This serves as the official zoning map for the Modified May 2023 to illustrate, in Village of Brookfield, IL. black blocking, the zoning districts where Approved byathenondurable Brookfield Village Board 26TH ST goods use is alllowed on the 28th daybyofright March 2022. FO RE ____________________ 26TH PL S T AVE EW Village President VI 1S T 27TH ST E AV Attest 28TH ST ____________________ 29TH ST Village Clerk GOLF VIEW RD BART LETT AVE Published on the 28th day of March 2022. 30TH ST In pamphlet form by authority of the President ROACH AVE and Village Board, and as subsequently revised. W 31ST ST GARFIELD AVE PARK AVE VERNON AVE SUNNYSIDE AVE LEXINGTON AVE JACKSON AVE OAK AVE HENRIETTA AVE HOLLYW OOD AV ROCKEF ELLER AVE MONROE AVE GOLF RD G R MCCORMICK AVE AN D PRAIRIE AVE JEFFE RSON AVE BL CLEVE LAND AVE MADIS ON AVE VD AV E E WASHINGTO N AVE AY W HARRISON AVE AD O A V ROSE M E R A E BR ARDE N AVE PARKVIE W AVE LINCOLN AVE SHERM AN AVE MORTON AVE GRANT AVE W O O D S ID E AV E AV E SHERIDAN AVE AV E ID E IE LD RIV E R S OK F B RO MAPLE AVE FAIRV IEW AVE AV E SOUTHVIEW AVE TON L ING BUR GROVE AVE Zoning Legend WINDE MERE AVE A-1: Single-Family Residence District A-2: Single-Family Residence District OGDEN AVE A-3: Single-Family Residence District A: Single-Family Residence District B-1: Multiple-Family Residence District EAST AVE B: Multiple-Family Residence District ROCHESTER AVE C-1: General Service District CUSTE R AVE FORES T AVE C-3: Centralized Commercial District ARTHUR AVE RAYMOND AVE SHIELDS AVE C-4: Local Retail District DEYO AVE C-5: Restricted Local Retail District DU BOIS BLVD BLANCHAN AVE I-1: General Light Industrial District CONGRES S PARK AVE I-2: Restricted Light Industrial District 44TH PL S-1: General Open Space District ELM AVE S-2: Restricted Planned Open Space District GERRIT SEN AVE D 45TH PL R SA 1: Core Mixed-Use E LD FI AI N SA 2: Neighborhood Mixed-Use PL SAHLER AVE SA 3: Corridor Mixed Use SA 4a: General Mix SA 4b: General Mix with Reduced Height ¯ W 47TH ST SA 5: Residential Mix 0 0.25 0.5 Miles Page 4 of 19 SA 6: Residential Multi-Unit 3/1/2022  Committee Item Memo Meeting Date: May 22, 2023 Staff Contact: Cindy Klima, Economic Development Assistant Department: Community Development Subject: Discussion of Potential Updates for Light Pole Banners and Future Policy Background Information: The Village has three different business districts where banners are placed on light poles: Ogden Avenue, Downtown, and Eight Corners. Historically, there has not been a comprehensive banner policy or scheduled program for banners as far as staff can determine. The intent and goals of a banner program have not been discussed with the Village Board within the past five years or more. Staff would like to present information on the existing banners, discuss staff's recommended changes for the short-term, and get direction from the Committee of the Whole on future banner plans and policies. After reading the memo and hearing from staff the Committee of the Whole should consider the following key questions: • Should the Village allow community organizations to design and pay for banners to be installed by the Village? • How can banners support branding, marketing, and economic development efforts? • Should some banners be permanent as part of streetscaping, placemaking, and public art efforts? Existing Banners: The attached banner description document illustrates the design of each banner and lists the number of poles available for banners for each of the three business districts. The table below summarizes some of that information. Number of Different Number of Times a Year Geographic Location Designs Banners Change Ogden Avenue 4 4 Downtown 7 8 Eight Corners N/A N/A The Public Works Forestry Division is responsible for installing and changing these banners. The installation and removal of banners in each business district differs based on the type of light pole fixtures and safety needs. The approximate time needed for the installation by district is illustrated below. Page 5 of 19  • Ogden Avenue approximately 1.5-2 days each change • Downtown approximately 3-4 hours each change • Eight Corners approximately 4 hours for each change Recommended Short-Term (2023 and 2024) Staff's recommendations initially includes a change to the variety in banner designs and fewer changes for Public Works. Staff also recommends making community sponsored banners a routine option. An example of a community sponsored banner are the banners purchased and designed by an organization like the Chamber of Commerce. This option could be made available to the Library, Schools, and Brookfield Non-profit Organizations for Brookfield based activities/events. Staff's recommendation intends to save time and labor for Public Works staff while still making a positive visual impact with banners. The table below summarizes staff's recommendation for the number of banner changes. Number of Different Number of Times a Year Geographic Location Designs Banners Change Ogden Avenue 4 2 Downtown 9 6 Eight Corners 6 3 Staff recommends a short-term plan that addresses quantity and quality issues of existing banners for each business district for the next year or two. After that, staff recommends making plans to include more permanent banners at key locations (e.g. on Ogden Avenue would be eastern and western gateway poles). These permanent signage/banners provide a strong visual impact and can be harmonious with other streetscape designs. Next Steps Banners are one of many different types of streetscape elements controlled by the Village. Other items include things like bike racks, benches, sidewalk material, trash and recycling receptacles, etc. The Energize Ogden Plan identifies streetscapes as an important element for Ogden Avenue. The discussion with the Committee of the Whole will direct staff on how to use banners as a way to promote an overall vibrant community. Staff would like direction from the Committee of the Whole on how much importance to place on this particular streetscape element and direction on how to proceed. Staff seeks direction from the Committee of the Whole on the key questions listed in the beginning of this memo. Financial Impact: New light pole banners for use in each district for the next one to two years may be included in the 2024 budget workshop. Banners are estimated at approximately to cost $50 to $100 each to manufacture. Page 6 of 19 Permanent signage/banners will require additional financial resources to support these streetscape improvements. Financial resources will need to be identified in 2025-2026 to meet these long-term plans. Energize Ogden signage will be realized in 2027-2028 through the planned improvements which begin with Phase I Engineering process. Recommendation(s): Staff asks the Committee of the Whole to review the material and provide direction on the future of banners. Attachment Description: Banner Description Document Peer Community Banner Research Illustrative Banner Examples Attachments: Peer Community Banner Research Illustrative Banner Examples (1) Banner Description DocumentV2 Page 7 of 19 Community Management Installation Number of Poles Location Village Use Additional Use Length of Time Guidelines Application Brookfield Public Works Public Works 108 47 on Ogden, 24 on Seasonal and general Brookfield Zoo and Chamber of Varies from quarterly for Consistent with Comprehensive Plan N/A Broadway, 26 on Grand, 2 community branding Commerce most, Downtown area is goals to improve streetscape on Fairview, 6 on Prairie, 3 closer to every 2-3 appearance. In particular to "expand on Burlington months and integrate the Village's Multi- platform campaign for establishing the Village's regional position/brand. Downers Grove Downtown Downers Public Works 8 Downtown 3 areas - east Village (4) seasonal and Non Profit/non political 15 days Non Profit/non political organizations Form and sample Grove Management and west corner of Main events (6-10) includes organizations that benefit the Downers Grove design/content submited and Maple; Main at Rogers; downtown designation Community. If these are not used by 2-3 months prior to north and south corners of organizations they are filled with desired placement Curtiss at Washington and Village event and seasonal banners Curtiss and Forest 16 Main Street and Curtis Village (4) seasonal and Downtown Management Determined by season Village and Downtown management events (6-10) and Village events use only Hinsdale Village Clerk Public Works 20 total, limit 12 Central Business District Village events and program Non Profit/government agency 3 weeks or based on Solely to promote a special celebration Pre approval of design for organization promotion (4-8) Village Village priorities or event being held in the Hinsdale and content required use when events including Parks & area that may be of interest to the available. Recreation, Police and Fire community and/or activities sponsored Departments, Economic by a local not-for-profit Development Commission organization or governmental agency. and Chamber of Commerce requests shall be recognized events. first for Village events including Parks & Recreation, Police and Fire Departments, Economic Development Commission and Chamber of Commerce events. Otherwise, they shall be considered in the order that they are received. Length of time is determined by Village needs. Wheaton Village Communications Public Works 40 3 different districts - Central Village (4) seasonal and Units of local government and 30 day limit and no less Village departments, boards and Form submitted with Business District, North and various events associates funded by local than 7 days. Display commission, units of local government design sample at least 60 South of Roosevelt and taxes. Applicant is responsible period is dependent and associates funded by local taxes days prior and no less College Avenue area. for all costs associated with upon availability, and which have contracts or than 30 days prior to printing and purchasing of scheduling and agreements with the city to promote installation. Pre approval banners for display installation/removal policies consistent with the city's of content required Page 8 of 19 schedules. economic vitality. Riverside Village Manager's Public Works 10 Central Plaza, Central Plaza - Village use Community events (3) Local governmental entities, 2 weeks - Village needs All banners must be professionally Form submitted with at designee 12 Guthrie Park only. Guthrie Park is Commemorative or including Township, schools, take priority over all designed and manufactured and have least 14 days notice available for both the celebratory announcements groups associated or other requests. Other approval of design and content prior to Village and eligible (approx. 3), Public service sanctioned by partnering of requests are first come Village approval. Village disposes of organizations. (approx. 3) these entities. Non political first serve basis. banners that are not picked up within civic organizations based in the 30 days. village that are tax exempt LaGrange Village Manager's Public works Not provided Variety of areas and pole Only use by the Village - one Spring and fall designee types, ranges from every design for each district installations pole to every third pole in the downtown and west end districts. St Charles Public Works Public Works 30 unable to obtain Village events and programs Sponsor entities or event must Banners are installed no Must help to identify, promote, Application and sample be located or held within city more than 30 days prior complement and aesthetically enhance design must be received limits. Limit 12 banners. A fee to the event or festival streets throughout the community. at least 30 days prior to of $55 per banner shall be paid and removed Sponsoring entities, events must be installation and is by the sponsoring entity to St immediately after. located or held within the city approved by Public Works Charles for the installation. and at their discretion. Cost of production of the banners is responsibility of sponsor. Oak Park Village Manager's Public Works Not provided Seasonal banners up to 3 non profits, other taxing 2 weeks prior to event All banners must serve a legitimate Application must include designee month and business district bodies and organizations that and removed 3 days post public interest and not contain any company that will banners may remain in represent public interest. event. advertising other than that towards a perform installation, place for up to one year. specific event. Sponsorship logos may sketch of artwork, copy of only take up 25% of space on banner insurance certificate, time requested. Expense of production and installation are the responsibility of the sponsor. Page 9 of 19 PERMANENT SIGNAGE Page 10 of 19 Page 11 of 19 Page 12 of 19  DOWNTOWN Grand (26 poles) / Fairview (2 poles) / Prairie (6 poles) / Burlington (3 poles) - Total 37 Banners PAST EFFORT: 7 designs/8 changes PROPOSED: 9 designs/6 changes Current Banner Type Thumbnail Current Schedule Holiday (Wreath) 1/1-1/15 “Explore Winter” 1/16-3/15 Humming Birds 3/16 – 5/16 “Come Out & Play” 5/16/-6/30 Patriotic 7/1/-7/10 Chamber Giraffe 7/11-8/31 Banner Patriotic 9/1-9/12 Fall Leaves 9/12-11/26 Holiday (Wreath) 11/27-12/31 Page 13 of 19 Proposed Short Term Plan Banner Type Thumbnail New Age/Condition/ Recommendation Schedule Distribution Welcome to All Year New Single Banners Design a general welcome banner Downtown 29 banners that can be used all year long Enjoy Brookfield All Year New Single Banners Design a general welcome banner TBD count that can be used all year long Chamber Giraffe All Year 6 yrs/Good Keep Banner Install #TBD (37 available) “Explore Winter” 1/1-3/31 18 yrs/Good Keep Install 15 (37 Replace Holiday with Explore available) Winter “Come Out & Play” 4/1 –10/31 4 yrs/Good Keep Install 15 (37 available) Parks and Rec 4/1 – 10/31 New Single Branded – replace Enjoy TBD count Brookfield banners Concerts in the Park 6/1 – 8/31 New Single Branded – replace Enjoy TBD count Brookfield banners Music On Grand 6/1 – 9/30 New Single Branded – replace Enjoy TBD count Brookfield banners Holiday (Wreath) 11/01 – 1/1 18 yrs/Good Keep Install 15 (37 Replace Welcome with Holiday available) Optional Farmers Market 6/1 – 10/31 Sponsored Replace Chamber banners Up to 8 Grand and Prairie (single or double) Intelligensia Cup 7/1 – 7/27 Sponsored Replace Enjoy Brookfield Up to 8 Grand and Prairie • Cycle Brookfield 4/1 – 10/31 Sponsored Replace “Come Out & Play” • Library Up to 8 Grand and Prairie • School • Brookfield Orgs Page 14 of 19 Remove Patriotic 15 yrs/Fair Remove Fall Leaves 18 yrs/Fair Remove Humming Birds 4 yrs/Fair Remove Page 15 of 19  OGDEN AVENUE 45 Poles PAST EFFORT: 4 designs/4 changes PROPOSED: 4 designs/2 changes Current Banner Type Thumbnail Current Schedule Discover Winter 1/1-3/16 Humming Birds 3/16 – 5/16 “Come Out & Play” 5/16 - 6/30 Chamber Giraffe 7/1 - 11/27 Banner Discover Brookfield 11/27-12/31 Page 16 of 19 Proposed Short Term Plan Banner Type Thumbnail New Age/Condition Recommendation Schedule Welcome to All Year New Design a general welcome banner Brookfield 15 Banners that can be used all year long Enjoy Brookfield All Year New Branded for year long use 15 Banners Chamber Giraffe 1/1 – 4/1 6 yrs/Good Keep Banner 15 Banners “Come Out & Play” 4/1 – 10/31 4 yrs/Good Keep 45 available Optional Farmers Market 6/1 – 10/31 Sponsored Replace Chamber banners Up to 15 banners Intelligensia Cup 7/1 – 7/27 Sponsored Replace Enjoy Brookfield Up to 15 banners Energize Brookfield 2026-2028 Route 66 Anniversary 2026 Remove Winter “Discover 19 yrs/poor Remove Brookfield Humming Bird 4 yrs/Fair Remove Page 17 of 19  EIGHT CORNERS/BROADWAY 19 Light poles double banners (38 total) and 5 single poles PAST EFFORT: No banners at this time PROPOSED: 6 designs/3 changes Current Banner Type Thumbnail Current Schedule Discover Winter 1/1-3/16 Humming Birds 3/16 – 5/16 “Come Out & Play” 5/16 - 6/30 Chamber Giraffe 7/1 - 11/27 Banner Discover Brookfield 11/27-12/31 Page 18 of 19 Proposed Short Term Plan Banner Type Thumbnail New Age/Condition Recommendation Schedule Discover Eight Corners All Year New Design a general welcome banner Brookfield 19 Single for double that can be used all year long Enjoy Brookfield All Year New Branded for year long use 19 Single for double Chamber Giraffe All Year 6 yrs/Good Keep Banner 10 Singles available “Come Out & Play” 3/18 – 10/31 4 yrs/Good Keep 16 singles Alternate with Enjoy Brookfield Concerts in the Park 6/1 – 8/31 New Branded to go along with Discover Singles Eight Corners Holiday 11/01 – 1/1 New Replace general Discover Eight 19 Singles for double Corners Brookfield with Holiday Optional • Cycle Brookfield 4/1 -6/1 Sponsored Use for Single poles • Library 5 single • School • Brookfield Orgs • Chamber Events Intelligensia Cup 7/1 – 7/27 Sponsored Use for Single poles 5 single Remove Winter “Discover 19 yrs/Poor Remove Brookfield Humming Bird 4 yrs/Fair Remove Page 19 of 19