Committee of the Whole

Village of Brookfield Agenda Committee of the Whole Meeting Monday, June 26, 2023 @ 7:00 PM or Immediately Following Village Board Meeting Edward Barcal Hall 8820 Brookfield Avenue Brookfield, IL 60513 I. ROLL CALL II. REGULAR BUSINESS 1. Discussion Concerning the Provision of Prosecution Services Committee Item Memo- Provision of Prosecution Services 2. Update Status of Park and Gateway Signage Committee Item Memo- Update to Village Sign Installation III. PUBLIC COMMENT IV. EXECUTIVE SESSION 1. Pursuant to Section 2(c)(5) of the Open Meetings Act to discuss purchase or lease of real property for the village’s use 2. Pursuant to Section 2(c)(6) of the Open Meetings Act to discuss the setting of a price for sale or lease of village property V. ADJOURNMENT Page 1 of 16  Committee Item Memo Meeting Date: June 26, 2023 Staff Contact: Tim Wiberg, Village Mananger Department: Village Manager's Office Subject: Discussion Concerning the Provision of Prosecution Services Background Information: The Village operates an Administrative Hearing Officer system as a means to adjudicate local ordinance violations at the local level. The Village Board appoints an independent Hearing Officer to serve as the "judge" or Hearing Officer and he presides over cases and determines liability or other potential outcomes of each case. At each hearing, the most common cases involve local violations of quality of life codes, i.e. noise, etc. that have resulted from tickets issued by our Police Department, or violations of property maintenance standards resulting from citations issued by our Community Development Department. Cases involving property maintenance issues can often involve technical legal issues and/or mitigating circumstances that can be referenced as a defense for a violation. Currently, the Village does not have an appointed Prosecutor to represent our cases. Instead, existing Village staff will typically provide this service, or in more complex cases involving multiple violations, an attorney from the Village Attorney's Office serves as Prosecutor. Staff is recommending a more formal approach be afforded to this task and is therefore recommending that the Village issue a Request for Proposals document seeking qualified candidates to serve as Prosecutor. Staff feels that having an independent third party serve in this capacity ensures an unbiased view on each case and appointing someone with ample experience should provide the Village with an individual that can draw on their experience in recommending appropriate enforcement action for each violation. Staff does not anticipate that a Prosecutor necessarily needs to attend every hearing but would be available when staff determines a need. A quick survey of neighboring municipalities reveals this approach is common: Municipality Source of Prosecutor LaGrange 3rd party appointee Riverside 3rd party appointee Countryside City Attorney's Office Page 2 of 16 Recommendation(s): Staff recommends staff be given direction to begin a Request for Proposals process Page 3 of 16  Committee Item Memo Meeting Date: June 26, 2023 Staff Contact: Stevie Ferrari, Assistant Village Manager Department: Village Manager's Office Subject: Update Status of Park and Gateway Signage Background Information: The purpose of this memo is to provide the Village Board with a status update of our sign installations within the community. The 2015 Open Space Plan, approved by the Village Board, included a support document called the "Village of Brookfield Park Design Guidelines" to include and identify park standards. "The purpose of the Village of Brookfield Park Design Guidelines document is to set standards so that further park development will have a consistent brand, replacement, and maintenance needs. This goal is to be accomplished in large part by providing recommendations and guidance in the use of quality materials, architectural styles, site furnishings, color schemes, appropriate proportion and scale, and functionality of improvements throughout the Village of Brookfield park system. While these guidelines are intended to provide for a unified quality approach, plans and/or designs that vary from details of the guidelines will be considered for approval if judged to be in keeping with the overall intent of quality and functionality of the guideline standards. The Village of Brookfield will consider variances on a case by case basis." Within that plan, a sign guideline was provided below: Page 4 of 16 In alignment with the Open Space Plan recommendations and Park Design Guidelines, staff proposed a plan to the Village Board in 2022 to budget for phased sign purchases to incrementally update Village signs in our parks and facilities. The below update status is for the purchase of five Village signs that will identify our program facilities and create new signage to replace outdated and/or dilapidated structures. 1. Recreation House 2. Water Tower 3. Candy Cane Park 4. Kiwanis Park 5. 31st and Grand Blvd. 1. Program Facility Identification for preschool and Summer camp programs at, "The Recreation House" Page 5 of 16 2. Program Facility Identification for preschool and Summer camp programs at, "The Water Tower" 3. New Park Signage at Candy Cane Park Page 6 of 16 4. Replace old, dilapidated signage Kiwanis Park (Washington and Arden Ave.) EXISTING CONDITION Page 7 of 16 NEW SIGN Page 8 of 16 5. Replace old, dilapidated signage to align with current gateway signage at 31st and Grand Blvd. EXISTING CONDITION Page 9 of 16 NEW SIGN Village staff will continue to propose updated signage within the Community for replacement each budget year. Page 10 of 16 Not included with a rendering in this memo but planned for 2023 is permanent signage to be placed on the Kiwanis Park Bandshell where we have increased community event attendance to up to 400 attendees on Friday night concert dates (10 concert dates annually), hosts over 140 campers each day of the Summer, and is open for rentals and the community to enjoy. This sign installation will also assist as a visual marketing and location tool. Financial Impact: Total budgeted cost of $28,900 (includes installation costs of $8,380) Attachments: Village of Brookfield The Recreation House Early Childhood Programs sign pricing Village of Brookfield The Water Tower Early Childhood Programs sign pricing Village of Brookfield Candy Cane Park ID sign pricing Village of Brookfield Kiwanis Park ID sign pricing Welcome to Brookfield 31st and Grand sign pricing Page 11 of 16 2D "Village of Brookfield" & 2D vinyl graphics on 3/16" aluminum EARLY CHILDHOOD panel option (flat graphics) = $3,685.00 PROGRAMS" graphics (Furnish only) 3D 1/4" painted aluminum raised graphics on 3/16" aluminum panel option (1/4" graphics) = $5,660.00 (Furnish only) Page 12 of 16 Qty: 1 Double-sided  2D vinyl graphics on 3/16" aluminum panel option (flat graphics) = $3,685.00 2D "Village of Brookfield" & (Furnish only) EARLY CHILDHOOD PROGRAMS" graphics 3D 1/4" painted aluminum raised graphics on 3/16" aluminum panel option (1/4" graphics) = $5,660.00 (Furnish only) Page 13 of 16 Qty: 1 Double-sided  2D "Village of Brookfield" graphics PROPOSED 2D "Park closes..." graphics 2D vinyl graphics on 3/16" aluminum panel option (flat graphics) = $4,280.00 Page 14 of 16 (Furnish only) 3D 1/4" painted aluminum raised graphics on 3/16" aluminum panel option (1/4" graphics) = $5,885.00 (Furnish only)  2D "Village of Brookfield" graphics PROPOSED 2D "Park closes..." graphics 2D vinyl graphics on 3/16" aluminum panel option (flat graphics) = $4,280.00 Page 15 of 16 (Furnish only) 3D 1/4" painted aluminum raised graphics on 3/16" aluminum panel option (1/4" graphics) = $5,885.00 (Furnish only)  2D "Welcome to" graphics Proposed 2D "Established 1893" graphics 2D vinyl graphics on 3/16" aluminum panel option (flat graphics) = $4,590.00 Page 16 of 16 *Existing 4' x 8' sign to be removed then new foundations to be dug & (Furnish only) poured for new "Welcome to Brookfield.." ornamental sign. 3D 1/4" painted aluminum raised graphics on 3/16" aluminum panel Single sided option (1/4" graphics) = $5,995.00 (Furnish only)