Board of Public Works

OFFICIAL MINUTES OF A BOARD OF PUBLIC WORKS: Regular: Board of Public Works Date and Time: Tuesday, May 10, 2022 at 7:00pm Location: City Hall, 2000 N. Calhoun Road, Council Chambers Members Present: Alderman Rick Owen-Chairman, Alderman Chris Blackburn, Alderman Scott Berg (Mayor alt.), Alderman Mike Hallquist, Alderwoman Jenna Meza and Alderman Bill Carnell Members Excused: Mayor Ponto Others Present: Director of Public Works Tom Grisa and City Engineer Jeff Chase 1. Roll Call Alderman Rick Owen noted a quorum present and called the Board of Public Works meeting to order at 7:37pm. 2. Announcements The next regularly scheduled meeting will be held on Tuesday, June 14, 2022 at 7:00pm. 3. Minutes of the April 12, 2022 meeting Motion by Alderman Chris Blackburn, second by Alderman Mike Hallquist to approve the minutes of the April 12, 2022 Board of Public Works meeting. Motion carried 5-0. 4. Unfinished Business None 5. New Business a) Award of the 2022 Epoxy Pavement Marking contract Mr. Chase stated the bids received are generally consistent with industry expectations. The bid came in under expectation which would allow flexibility to increase the quantity of work. Alderman Hallquist asked if contracts are based on the amount of work. Mr. Chase responded that most public works maintenance contracts are unit price. Alderman Berg inquired if the City is seeing a dramatic change in bids due to Covid. Mr. Chase replied that a lot of road work is based on petroleum product costs and availability and not Covid related. Alderman Owen questioned if the City is correlating with the cup crack filling. Mr. Grisa answered yes. Motion by Alderwoman Jenna Meza, second by Alderman Chris Blackburn to approve the award of the 2022 Epoxy Pavement Marking contract. Motion carried 5-0. b) Award of the City Pond Dredging contract Board of Public Works May 10, 2022 Page 1 of 3 Alderman Hallquist inquired when the dredging was last completed. Mr. Grisa responded the last time these ponds were dredged was in the 1970’s. Alderman Berg asked what the public value is to complete this work. Mr. Chase responded it is required per the MS4 permit with the State of Wisconsin to discharge storm water into the waters of the state. Mr. Grisa added that currently there are aesthetic concerns with the ponds as well and dredging will improve that. No action. c) Street Naming and Renaming policy Alderman Owen asked if there is a cost per home. Mr. Grisa responded it would be dependent on the number of homes affected by the change. Alderman Blackburn stated the percentage of approval is too high in section C and should be around 80 to 90%, not unanimous. However, if all residents on a street want to change the name of a street they should be allowed to change the name as long as they pay for the change. If there are tenants they would be required to approve the change. Alderman Hallquist stated a street name change provides minimal value to the residents and should not be what the board is asking the staff to focus on. Alderwoman Meza commented that a way to help develop the community is by allowing a street name to change. It is a simple task. Alderman Berg requested to table the item as there is no urgency to resolve the policy and the Committee is in a deadlock. Alderman Hallquist requested the policy be decided upon and not be in a deadlock. The item has been discussed three times and all members should have come to the Board with their discussion points. There is no value in postponing the decision. Mr. Grisa responded the Board can put forth more than one motion. Motion one by Alderman Mike Hallquist, second by Alderman Rick Owen to approve and amend the policy by removing section C of the street naming policy. Motion denied 2-3. Alderman Scott Berg, Alderman Christopher Blackburn and Alderwoman Jenna Meza against. Motion two by Alderman Christopher Blackburn, second by Alderwoman Jenna Meza to approve the policy with Sections 1, 2, 3 and 4A, B and C. Motion denied 2-3. Alderman Rick Owen, Alderman Mike Hallquist and Alderman Scott Berg against. Motion three by Alderman Scott Berg to table the street naming and renaming policy. Motion dies for lack of a second. Motion four by Alderman Scott Berg, second by Alderman Christopher Blackburn to forward the street naming and renaming policy to Common Council without a recommendation. Motion carried 5-0. d) Resolution Authorizing Sale of Tax Key BRC 1055-199* Mr. Grisa stated the resident rejected the City’s offer of $7500. Meeting went into closed session for discussion. Motion by Alderman Christopher Blackburn, second by Alderman Mike Hallquist to approve a counteroffer for the sale of tax key BRC 1055-199. Motion carried 5-0. 6. Adjournment Motion by Alderman Mike Hallquist, second by Alderman Christopher Blackburn to adjourn the meeting at 9:35 pm. Motion carried 5-0. Respectfully Submitted: Board of Public Works May 10, 2022 Page 2 of 3 Tom Grisa Director of Public Works Board of Public Works May 10, 2022 Page 3 of 3