Brownsville Beautification Committee

STATE OF TEXAS § COUNTY OF CAMERON § CITY OF BROWNSVILLE§ NOTICE OF PUBLIC MEETING OF THE BROWNSVILLE BEAUTIFICATION COMMITTEE OF THE CITY OF BROWNSVILLE Pursuant to Chapter 551, Title 5 of the Texas Government Code, the Texas Open Meetings Act, NOTICE IS HEREBY GIVEN that a meeting of the Brownsville Beautification Committee of the City of Brownsville, Texas, will be conducted on Monday, October 9, 2023, at 6:00pm via Zoom Teleconference meeting logging on at: COB Parks and Recreation is inviting you to a scheduled Zoom meeting. Topic: Brownsville Beautification Committee Time: October 9, 2023 06:00 PM Central Time (US and Canada) COB Parks and Recreation is inviting you to a scheduled Zoom meeting. Join Zoom Meeting https://us02web.zoom.us/j/88554995159?pwd=a0ozSmRkQ1ZGZHhYSWkxWm4rRlhqUT09 Meeting ID: 885 5499 5159 Passcode: 731978 --- One tap mobile +13462487799,,88554995159#,,,,*731978# US (Houston) +12532158782,,88554995159#,,,,*731978# US (Tacoma) --- Dial by your location * +1 346 248 7799 US (Houston) Meeting ID: 885 5499 5159 Passcode: 731978 Find your local number: https://us02web.zoom.us/u/kc7lM2da6L BBC Agenda 10-09-2023- Page 1 of 5  1. Determination of Quorum. – minimum of 5 of the 9 voting members. Name Position Attendance City 1 Dr. Rose Gowen Commissioner Alan Guard City Coordinator 2 (Graciela Salazar) Secretary Chair – Comm’r 3 Amanda Davé Gowen Appointee Vice Chair – Mayor Cowen 4 Mary Elizabeth Hollmann Appointee Treasurer – Elizabeth Schull (pending Comm’r De Los 5 reappointment) Santos Appointee Member – Comm’r 6 Veronica Dimas Cardenas Appointee Member – Comm’r 7 Yvonne Barraza Martinez Appointee Member – Comm’r 8 Joe L. Rubio Macias Appointee Member – Comm’r Villarreal 9 Belinda Eager (new) Appointee Shannon Guerrero/ x Nicholas Tamayo PARD x Alex Aguilar Public Works 2. Call to Order. 3. Public Comment 4. Welcome and Introductions 5. Swearing in of new BBC members – Belinda Eager a. Members must go to Rec Center to sign paperwork w/ Claudia b. Members must complete the Open Meetings Act Training and Public Information Act Training online. Print out the certificate of completion and send you a copy for your files. i. Open Meeting Act Training: https://www.texasattorneygeneral.gov/open- government/governmental-bodies/pia-and-oma-training-resources/open-meetings-act- training ii. Public Information Act Training: https://www.texasattorneygeneral.gov/open- government/governmental-bodies/pia-and-oma-training-resources/public-information- act-training c. Notarized Oaths. If you haven't sent your notarized Oaths, please do so. Here are some options: i. You can get it notarized on your own and drop it off at a PARD location most convenient to you. (FYI - Claudia at the Rec Center is a notary.) ii. OR… go to the City Secretary's Office to have them notarize it and leave it with them- they are located on the 1st floor of City Plaza 1034 E. Levee St. or iii. OR… go to floor 1 1/2 of City Plaza to the PARD administrative offices to see a familiar face Nayade, she swore you in and she can notarize it for you, and you can leave it with her too. 6. Consideration, Action, and Discussion to approve the minutes of previous meeting(s). REPORTS (Limited to 3-4 minutes each) 7. Presentation, Discussion, and Possible Action regarding Review of the financial report. (Elizabeth Schull) BBC Agenda 10-09-2023- Page 2 of 5 8. Presentation, Discussion, and Possible Action of member attendance and bylaws. (Mary Elizabeth Hollman) a. Requirements for good standing: i. No more than 3 unexcused absences ii. Plan and host 1 event iii. Participate in 2 projects b. Terms and Positions 9. Presentation, Discussion, and Acknowledgement on existing BBC project maintenance report. (Alex Aguilar) 10. Updates, Discussion, and Possible Action on KBB (Shannon Guerrero Contreras) 11. Updates, Discussion, and Possible Action on BBC Projects: a. Wildflower Restoration Project w/ Dr. Rebecca Quinones-Pinon from the Wildlife Federation (Dr. Rose Gowen) b. Holiday Task Force (Vero Dimas) c. Downtown Beautification (Amanda Davé) i. Mural Unveiling d. Traffic Control Boxes (Mary Elizabeth Hollman) e. Lawn Chairs (Amanda Davé) f. Arbor day update-$40,000 grant for trees from non-profit One Tree Planted Grant (Amanda Davé) g. KAB/UPS Tree Planting Grant of $5k (Amanda Davé) i. The Cannery – SSP is pending completion of construction h. Update on SSP assessment of conditions and equity of completed projects (Amanda Davé) i. Update on BBC intern position of 20 hours per week (Graciela Salazar) j. Update on BBC Mini Grant Program. (Amanda Davé) i. Hold for after Strategic Planning Meeting k. Sign ordinance: Political Signs (Dr. Rose Gowen) 12. Updates, Discussion, and Possible Action on BBC partnership with the Parks Advisory Board. (Joe Lee Rubio) PRESENTATIONS N/A ACTION ITEMS 13. Consideration, Action, and Discussion regarding cost of BBC signage for memorial trees. 14. Consideration, Action, and Discussion regarding cost vandalized tree at BISD. a. BISD Tree by bus station on 802 vandalized i. Pending update from Public Works regarding whether or not replacement of BISD tree is possible. 15. Consideration, Action, and Discussion for the election of BBC Secretary. 16. Consideration, Action, and Discussion regarding cost maintenance equipment for trails. ANNOUNCEMENTS 17. Next BBC meeting in November: Strategic Planning (Saturday, 4th; Sunday, 5th; or Sunday, 12th) BBC Agenda 10-09-2023- Page 3 of 5  a. Replace November General meeting or hold as usual on Mon, Nov 13th)? b. COB Strategic Planning will occur on October 19th. 18. Adjournment. Note: The City of Brownsville does not discriminate on the basis of disability in the admission of, access to, or employment in its programs, activities, or public meetings. Any individual with a disability in need of an accommodation is encouraged to contract with the Organizational Development & Human Resources Department at 956-548-6036 (voice or Relay TX) by Monday, October 9, 2023 no later than 12:00 p.m., to make proper arrangements. I certify that a copy of these October 9, 2023, Agenda of items to be considered by the Brownsville Beautification Committee was posted on the Bulletin Area at City Hall - Federal Building, on or before Friday, October 6, 2023. I further certify that the Agenda was posted on the City’s website and can be downloaded by accessing: https://www.brownsvilletx.gov/1184/Committee By: Amanda Davé, Chair Beautification Committee POSTED on October 6, 2023, at the Brownsville City Hall __________________________________________ Yolanda Galarza Gomez City Secretary BBC Agenda 10-09-2023- Page 4 of 5