Brownsville Beautification Committee

STATE OF TEXAS § COUNTY OF CAMERON § CITY OF BROWNSVILLE§ NOTICE OF PUBLIC MEETING OF THE BROWNSVILLE BEAUTIFICATION COMMITTEE OF THE CITY OF BROWNSVILLE Pursuant to Chapter 551, Title 5 of the Texas Government Code, the Texas Open Meetings Act, NOTICE IS HEREBY GIVEN that a meeting of the Brownsville Beautification Committee of the City of Brownsville, Texas, will be conducted on Monday, November 13, 2023, at 6:00pm via Zoom Teleconference meeting logging on at: Topic: Brownsville Beautification Committee Time: November 13, 2023 06:00 PM Central Time (US and Canada) COB Parks and Recreation is inviting you to a scheduled Zoom meeting. Join Zoom Meeting https://us02web.zoom.us/j/88554995159?pwd=a0ozSmRkQ1ZGZHhYSWkxWm4rRlhqUT09 Meeting ID: 885 5499 5159 Passcode: 731978 --- One tap mobile +13462487799,,88554995159#,,,,*731978# US (Houston) +12532158782,,88554995159#,,,,*731978# US (Tacoma) --- Dial by your location * +1 346 248 7799 US (Houston) Meeting ID: 885 5499 5159 Passcode: 731978 Find your local number: https://us02web.zoom.us/u/kc7lM2da6L BBC Agenda November 13, 2023 - Page 1 of 5  1. Determination of Quorum. – minimum of 5 of the 9 voting members. Name Position Attendance 1 Dr. Rose Gowen City Commissioner Alan Guard / Graciela City Coordinator 2 Salazar Secretary Chair – Comm’r Gowen Appointee 3 Amanda Davé (At-Large “B”) Vice Chair – Mayor Cowen 4 Mary Elizabeth Hollmann Appointee Treasurer – Comm’r De Los Santos 5 Elizabeth Shull Appointee (Dist. 3) Member – Comm’r Cardenas 6 Veronica Dimas Appointee (Dist. 4) Member – Comm’r Martinez 7 Yvonne Barraza Appointee (Dist. 1) Member – Comm’r Macias 8 Joe L. Rubio Appointee (Dist. 2) Member – Comm’r Villarreal 9 Belinda Eager (new) Appointee (At-Large “A”) Laura Holbrook / Nicholas x Tamayo PARD (KBB) Alex Aguilar / Maribel x Guerrero Public Works 2. Call to Order. 3. Public Comment 4. Welcome and Introductions 5. Swearing in of new BBC members – Belinda Eager a. Members must complete the Open Meetings Act Training and Public Information Act Training online. Print out the certificate of completion and send you a copy for your files. i. Open Meeting Act Training: https://www.texasattorneygeneral.gov/open- government/governmental-bodies/pia-and-oma-training-resources/open-meetings-act- training ii. Public Information Act Training: https://www.texasattorneygeneral.gov/open- government/governmental-bodies/pia-and-oma-training-resources/public-information- act-training b. Notarized Oaths. If you haven't sent your notarized Oaths, please do so. Here are some options: i. You can get it notarized on your own and drop it off at a PARD location most convenient to you. (FYI - Claudia at the Rec Center is a notary.) ii. OR… go to the City Secretary's Office to have them notarize it and leave it with them- they are located on the 1st floor of City Plaza 1034 E. Levee St. or iii. OR… go to floor 1 1/2 of City Plaza to the PARD administrative offices to see a familiar face Nayade, she swore you in and she can notarize it for you, and you can leave it with her too. 6. Discussion, Consideration, and Possible Action to approve the minutes of previous meeting(s). REPORTS 7. Presentation, Discussion, and Possible Action regarding Review of the financial report. (Elizabeth Shull) 8. Presentation, Discussion, and Possible Action of member attendance and bylaws. (Mary Elizabeth Hollman) a. Requirements for good standing: BBC Agenda November 13, 2023 - Page 2 of 5  i. No more than 3 unexcused absences ii. Plan and host 1 event iii. Participate in 2 projects b. Terms and Positions 9. Updates, Discussion, and Possible Action on Public Works. (Alex Aguilar / Maribel Guerrero) a. Presentation, Discussion, and Acknowledgement on existing BBC project maintenance report. b. Discussion, Consideration, and Possible Action regarding cost of vandalized tree at BISD. i. BISD Tree by bus station on 802 vandalized 1. Pending update from Public Works regarding whether or not replacement of BISD tree is possible. 2. Alex will reach out to Anisa at BISD. c. Discussion, Consideration, and Possible Action regarding cost maintenance equipment for trails. i. Mr. Alan Guard will check on special lawn mowers for crews to trim the trails. ii. Alex will discuss with Doro – he had already given the information to Doro. 10. Updates, Discussion, and Possible Action on KBB (Laura Holbrook / Nick Tamayo) a. BISD Report Highlights (Micaela Escobar via Mary Elizabeth Hollman) 11. Updates, Discussion, and Possible Action on BBC Projects: a. Graffiti Abatement Program (Mary Elizabeth Hollman) b. Traffic Control Boxes (Mary Elizabeth Hollman) c. Arbor day update-$40,000 grant for trees from non-profit One Tree Planted Grant (Mary Elizabeth Hollman) i. Update on remaining funds. d. KAB/UPS Tree Planting Grant of $5k (Amanda Davé) i. The Cannery – SSP is pending completion of construction ii. Site visit w/ Legacy Foundation, COB, architect, and contractor – Spring expected completion PRESENTATIONS 12. Presentation, Discussion, and Possible Action on “Recycling Registry” web application. (Jaime Diez) ACTION ITEMS 13. Discussion, Consideration, and Possible Action for the election of BBC Secretary. 14. Discussion, Consideration, and Possible Action on amendments to BBC Bylaws. 15. Discussion, Consideration, and Possible Action on BBC budget allocation percentages to the following categories: a. Arts b. Greens i. Public works maintenance c. Clean-Up i. KBB d. Miscellaneous i. Mini-grants 16. Discussion, Consideration, and Possible Action on SSP assessment of conditions and equity of completed projects. 17. Discussion, Consideration, and Possible Action on intern position of 20 hours per week. BBC Agenda November 13, 2023 - Page 3 of 5 18. Discussion, Consideration, and Possible Action on funding for Holiday Task Force. 19. Discussion, Consideration, and Possible Action on funding for BBC Mini Grant Program. 20. Discussion, Consideration, and Possible Action on a request from PARD and Parks Advisory Board for design and installation of landscaping at Veterans Park surrounding the installation of the Huey Helicopter. 21. Discussion, Consideration, and Possible Action on pending encumbrances within BBC Financials. ANNOUNCEMENTS 22. Announcements 23. Adjournment. Note: The City of Brownsville does not discriminate on the basis of disability in the admission of, access to, or employment in its programs, activities, or public meetings. Any individual with a disability in need of an accommodation is encouraged to contract with the Organizational Development & Human Resources Department at 956-548-6036 (voice or Relay TX) by Monday, November 13, 2023 no later than 12:00 p.m., to make proper arrangements. I certify that a copy of these November 13, 2023, Agenda of items to be considered by the Brownsville Beautification Committee was posted on the Bulletin Area at City Hall - Federal Building, on or before Thursday, November 9, 2023. I further certify that the Agenda was posted on the City’s website and can be downloaded by accessing: https://www.brownsvilletx.gov/1184/Committee By: Amanda Davé, Chair Beautification Committee POSTED this Day November 09 , 2023, at 6:00 pm at the Brownsville City Hall. __________________________________________ Yolanda Galarza-Gomez, TRMC City Secretary, City of Brownsville BBC Agenda November 13, 2023 - Page 4 of 5