Airport Advisory Board

AGENDA FOR THE AIRPORT BOARD OF THE TOWN OF BUENA VISTA, COLORADO October 19, 2021 8:30 a.m. Airport Conference Room Zoom Meeting THE BOARD MAY TAKE ACTION ON ANY OF THE FOLLOWING AGENDA ITEMS AS PRESENTED OR MODIFIED PRIOR TO OR DURING THE MEETING AND ITEMS NECESSARY TO EFFECTUATE THE AGENDA ITEMS. I. Call to Order / Attendance II. Pledge of Allegiance III. Public Comment IV. Approval of Minutes – September 21, 2021 V. Reports A. Operations B. Financial C. UAS October 17 & 18, 2021, UAS Fall Roundup – Mt Princeton VI. Old Business A. 2022 Budget Proposal - Jack i. Oct 26, 6 pm Town Budget Work session B. South Fence Repairs C. Noise Abetment – Chandra D. Fuel Storage E. Hangar Construction VII. New Business A. master planning process for Rodeo Grounds and the Chicago Ranch B. Fuel Price Increase - Chandra C. Airport Staffing Needs VIII. Other Business A. No Airport Advisory meeting in December IX. Adjournment Next Meeting November 16, 2021 This Agenda may be Amended Posted at Buena Vista Town Hall, www.buenavistaco.gov, and Central Colorado Regional Airport on Friday, October 15, 2021. DATE: October 19, 2021 TO: Mayor and Board of Trustees, Town of Buena Vista, CO & Airport Advisory Board FROM: Jack, Airport Manager RE: Airport Manager’s Report • Staffing: Airport Fall and Winter staffing hours now in effect: 8am – 4pm. • Events: Oct Chamber of Commerce Business After Hours Postponed until 2022. • Operations: 13-23Oct: Agusta/Boeing Testing. AW139-USAF Production version. • Equipment / Vehicles: Vehicle status = green. • AP Maintenance: Stucco Repair to front and back entrance to terminal building, (see pic below). • CDOT/FAA: Airport CIP Projection 2022 – 2028 (See attached List and Exhibits). Airport Month – Year To Date Ops / Fuel Report 2021 2020 CHANGE September Airport Ops MTD YTD MTD YTD MTD % YTD % Total Based Aircraft 48 268 17 229 +182% +17% Total Transient Aircraft 167 1147 98 893 +70% +28% Total Piston Aircraft 147 1014 88 873 +67% +16% Total Jet/Turbine Aircraft 58 357 27 239 +115% +49% Total Aircraft 214 1409 115 1112 +86% +27% Total Operations 466 3207 278 2435 +60% +32% Total Persons Using Airport 1096 6967 579 4675 +89% +32% Total Military Ops 10 92 3 69 +233% +32% Total Helicopter Ops 16 64 9 56 +78% +14% Total Ops over 12,500 lbs 34 160 16 87 +113% +84% Day W/O Ops 0 22 8 48 2021 2020 CHANGE September Fuel Sales MTD YTD MTD YTD MTD % YTD % JET A (GALLONS) 6,744 37,598 3,005 26,652 124% +41% 100LL (GALLONS) 2,189 11,668 795 11,101 175% +5% Respectfully, J Wyles Jack Wyles / Airport Manager  Airport Terminal Building Stucco Repair (Front): Before Work In Progress Work Completed  Central Colorado Regional Airport 2022-2028 ACIP PROJECT ACIP FY FAA FY 22 FY 23 FY 24 FY 25 FY 26 FY 27 FY 28 PROPOSED PROJECTS COST PROJECT No. CDOT/AEJ FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 FAA (E) $ 150,000 $ - $ - $ - $ - $ - $ - FFY CDOT $ 3,846 $ - $ - $ - $ - $ - $ - Apron Rehabilitation Design $157,692 AEJ 2022-1 2022 Local $ 3,846 $ - $ - $ - $ - $ - $ - TOTAL $ 157,692 $0 $0 $0 $0 $0 $0 FAA (E) $ - $ 935,111 $ - $ - $ - $ - $ - CDOT $ - $ 24,609 $ - $ - $ - $ - $ - Apron Rehabilitation Construction $984,328 AEJ 2023-1 Local $ - $ 24,608 $ - $ - $ - $ - $ - FFY TOTAL $0 $984,328 $0 $0 $0 $0 $0 2023 FAA (E) $ - $ 126,000 $ - $ - $ - $ - $ - CDOT $ - $ 7,000 $ - $ - $ - $ - $ - Fence Line Relocation $140,000 AEJ 2023-2 Local $ - $ 7,000 $ - $ - $ - $ - $ - TOTAL $0 $140,000 $0 $0 $0 $0 $0 FAA (E) $ - $ - $ - $ - $ - $ - $ - FFY CDOT $ - $ - $ - $ - $ - $ - $ - Fuel Tank Maintenance $50,000 AEJ 2024-1 2024 Local $ - $ - $ 50,000 $ - $ - $ - $ - TOTAL $0 $0 $50,000 $0 $0 $0 $0 FAA (E) $ - $ - $ - $ - $ - $ - $ - FFY CDOT $ - $ - $ - $ - $ - $ - $ - Entitlements Transferred to Akron $0 AEJ 2024-2 2024 Local $ - $ - $ - $ - $ - $ - $ - TOTAL $0 $0 $0 $0 $0 $0 $0 FAA (E) $ - $ - $ - $ - $ - $ - $ - FFY CDOT $ - $ - $ - $ 2,700,000 $ - $ - $ - Taxiway A Rehabilitation $3,000,000 AEJ 2025-1 2025 Local $ - $ - $ - $ 300,000 $ - $ - $ - TOTAL $0 $0 $0 $3,000,000 $0 $0 $0 FAA (E) $ - $ - $ - $ - $ - $ - $ - FFY Entitlements Transferred to CDOT $ - $ - $ - $ - $ - $ - $ - $0 AEJ 2025-2 2025 Holyoke Local $ - $ - $ - $ - $ - $ - $ - TOTAL $0 $0 $0 $0 $0 $0 $0 FAA (E) $ - $ - $ - $ - $ - $ - $ - FFY CDOT $ - $ - $ - $ - $ 180,000 $ - $ - AWOS-III Replacement $200,000 AEJ 2026-1 2026 Local $ - $ - $ - $ - $ 20,000 $ - $ - TOTAL $0 $0 $0 $0 $200,000 $0 $0 FAA (E) $ - $ - $ - $ - $ - $ - $ - FFY CDOT $ - $ - $ - $ - $ - $ - $ - Entitlements Transferred to Akron $0 AEJ 2026-2 2026 Local $ - $ - $ - $ - $ - $ - $ - TOTAL $0 $0 $0 $0 $0 $0 $0 FAA (E) $ - $ - $ - $ - $ - $ 600,000 $ - FAA (D) $ - $ - $ - $ - $ - $ 4,150,000 $ - FFY Runway 15-33 Rehabilitation & $5,000,000 AEJ 2027-1 CDOT $ - $ - $ - $ - $ - $ 125,000 $ - 2027 Lighting and Signage Replacement Local $ - $ - $ - $ - $ - $ 125,000 $ - TOTAL $0 $0 $0 $0 $0 $5,000,000 $0 FAA (E) $ - $ - $ - $ - $ - $ - $ - FFY CDOT $ - $ - $ - $ - $ - $ - $ 180,000 Apron Seal Coat/Crack Seal $200,000 AEJ 2027-1 2028 Local $ - $ - $ - $ - $ - $ - $ 20,000 TOTAL $0 $0 $0 $0 $0 $0 $200,000 FAA (E) $ - $ - $ - $ - $ - $ - $ - FFY CDOT $ - $ - $ - $ - $ - $ - $ - Entitlements Transferred $0 AEJ 2027-2 2028 Local $ - $ - $ - $ - $ - $ - $ - TOTAL $0 $0 $0 $0 $0 $0 $0 FY 22 FY 23 FY 24 FY 25 FY 26 FY 27 FY 28 FAA $ 150,000 $ 1,061,111 $ - $ - $ - $ 4,750,000 $ - CDOT $ 3,846 $ 31,609 $ - $ 2,700,000 $ 180,000 $ 125,000 $ 180,000 Local $ 3,846 $ 31,608 $ 50,000 $ 300,000 $ 20,000 $ 125,000 $ 20,000 TOTAL $157,692 $1,124,328 $50,000 $3,000,000 $200,000 $5,000,000 $200,000 AEJ Ops $40,000 $40,000 $40,000 $40,000 $40,000 $40,000 $40,000 ANNUAL TOTAL (Local + AEJ Ops) $ 43,846 $ 71,608 $ 90,000 $ 340,000 $ 60,000 $ 165,000 $ 60,000 10/14/2021 1 of 1  KA AR N SA S R IV E R 285 £ ¤ 24 £ ¤ Airport Boundary 24 £ ¤ 285 £ ¤ RUNWAY 15-33 (8,303' x 75') A6 A5 A4 A3 A2 A1 TAXIWAY A LEGEND 2022: Apron Rehabilitation Design - $157,692 (F, S, L) 2023: Apron Rehabilitation Construction - $984,328 (F, S, L) 2023: Fence Line Relocation - $140,000 (F, S, L) 2023: 2024: Fence LineMaintenance Fuel Tank Relocation - $140,000 - $25,000 (F, (L) S, L) 2024: 2025: Fuel TankAMaintenance Taxiway Rehabilitation- $25,000 (L) (S, L) - $3,000,000 2025: 2026: Taxiway AWOS-IIIA Replacement Rehabilitation- -$200,000 $3,000,000 (S,(S, L) L) 2026: AWOS-III15-33 2027: Runway Replacement - $200,000 Rehabilitation, (S, & Lighting L) Signage Replacement - $5,000,000 (F, S, L) 2027: Runway 15-33 Rehabilitation, Lighting & Signage Replacement - $5,000,000 2028: (F, S,Coat/ Apron Seal L) Crack Seal - $200,000 (S,L) CENTRAL COLORADO REGIONAL AIRPORT (AEJ) o CAPITAL IMPROVEMENT PROJECTS (CIP) N 2021-2027 0 350 700 Feet Date: 10/12/2021  Budget Report Town of Buena Vista Account Summary For Fiscal: 2021 Period Ending: 09/30/2021 Variance Original Current Period Fiscal Favorable Percent Total Budget Total Budget Activity Activity (Unfavorable) Remaining Fund: 07 - Airport Enterprise Fund Revenue 07-810-3141 Fuel Tax Refund 2,300.00 2,300.00 0.00 623.91 -1,676.09 72.87 % 07-810-3350 Fuel Sales Jet A 330,880.00 330,880.00 0.00 150,551.82 -180,328.18 54.50 % 07-810-3351 Fuel Sales100 LL 108,000.00 108,000.00 0.00 43,506.83 -64,493.17 59.72 % 07-810-3352 Oxygen & Nitrogen Sales 0.00 0.00 0.00 0.00 0.00 0.00 % 07-810-3353 POL & Flowage 400.00 400.00 0.00 240.07 -159.93 39.98 % 07-810-3354 Passenger Supplies & Gift Shop 800.00 800.00 183.70 690.98 -109.02 13.63 % 07-830-3310 Copies-Faxes & Publications 0.00 0.00 0.00 0.50 0.50 0.00 % 07-830-3325 Auto Parking 2,500.00 2,500.00 0.00 1,285.00 -1,215.00 48.60 % 07-830-3326 Landing 750.00 750.00 0.00 2,360.00 1,610.00 314.67 % 07-830-3328 Facilities Contract Fees 0.00 0.00 0.00 0.00 0.00 0.00 % 07-830-3333 Tie Down & Ramp 3,500.00 3,500.00 0.00 1,575.00 -1,925.00 55.00 % 07-830-3336 Testing Services 0.00 0.00 0.00 0.00 0.00 0.00 % 07-830-3337 Catering 0.00 0.00 0.00 0.00 0.00 0.00 % 07-830-3338 Towing and GPU Fees 300.00 300.00 0.00 115.00 -185.00 61.67 % 07-830-3339 Fees ARFF Standby 1,000.00 1,000.00 0.00 1,030.35 30.35 103.04 % 07-830-3341 Executive Hanger Rent 26,400.00 26,400.00 0.00 23,920.00 -2,480.00 9.39 % 07-830-3344 Hanger Leases 12,480.00 12,480.00 185.00 5,190.00 -7,290.00 58.41 % 07-830-3355 After Hours Charge 1,275.00 1,275.00 0.00 1,955.00 680.00 153.33 % 07-830-3356 Advertising 0.00 0.00 0.00 0.00 0.00 0.00 % 07-830-3661 Ground Lease Town Property 15,700.00 15,700.00 0.00 14,542.73 -1,157.27 7.37 % 07-830-3690 Third Party Concierge 500.00 500.00 0.00 302.12 -197.88 39.58 % 07-830-3691 Office & Room Rentals 9,700.00 9,700.00 0.00 7,735.00 -1,965.00 20.26 % 07-830-3714 Insurance proceeds 0.00 0.00 0.00 18,221.00 18,221.00 0.00 % 07-830-3721 Forfeited Retirement Contributions 0.00 0.00 0.00 0.00 0.00 0.00 % 07-830-3725 Refunded Expenditures 5,000.00 5,000.00 0.00 3,037.89 -1,962.11 39.24 % 07-830-3728 Fuel Excise Rebate 2,500.00 2,500.00 0.00 1,945.03 -554.97 22.20 % 07-830-3768 Chaffee County Contribution 25,000.00 25,000.00 0.00 0.00 -25,000.00 100.00 % 07-830-3790 Interest 0.00 0.00 0.00 0.00 0.00 0.00 % 07-830-3870 Transfers From General Fund 40,000.00 40,000.00 0.00 0.00 -40,000.00 100.00 % 07-850-3770 State & Local Grants 29,500.00 29,500.00 0.00 4,522.50 -24,977.50 84.67 % 07-850-3775 FAA Annual Entitlement Grant 0.00 0.00 0.00 0.00 0.00 0.00 % 07-850-3776 CDOT Grant Match for FAA Grant 0.00 0.00 0.00 0.00 0.00 0.00 % 07-850-3777 CDOT Discretionary Grant 0.00 0.00 0.00 0.00 0.00 0.00 % 07-850-3778 FAA Special Grant Program 0.00 0.00 0.00 33,000.00 33,000.00 0.00 % Revenue Total: 618,485.00 618,485.00 368.70 316,350.73 -302,134.27 48.85% Expense 07-810-4217 Items for Resale 600.00 600.00 0.00 322.52 277.48 46.25 % 07-810-4218 P/O/L for Resale 1,750.00 1,750.00 0.00 1,295.00 455.00 26.00 % 07-810-4441 Fuel for Resale Jet A 144,000.00 144,000.00 0.00 0.00 144,000.00 100.00 % 07-810-4442 Fuel Testing 900.00 900.00 0.00 0.00 900.00 100.00 % 07-810-4443 Fuel Market Adjustment 0.00 0.00 0.00 0.00 0.00 0.00 % 07-810-4446 Sales Taxes Paid 0.00 0.00 0.00 2,357.47 -2,357.47 0.00 % 07-810-4447 Fuel For Resale 100 LL 78,000.00 78,000.00 0.00 0.00 78,000.00 100.00 % 07-830-4101 Wages - Airport Operations 155,043.99 155,043.99 12,584.30 123,033.61 32,010.38 20.65 % 07-830-4102 Other Benefits 1,119.73 1,119.73 480.90 4,399.54 -3,279.81 -292.91 % 07-830-4106 Over-Time 500.00 500.00 429.18 2,094.59 -1,594.59 -318.92 % 07-830-4110 FICA & Medicare - Airport Operations 11,860.87 11,860.87 979.08 9,367.30 2,493.57 21.02 % 07-830-4112 Unemployment - Airport 1,632.00 1,632.00 40.17 385.51 1,246.49 76.38 % 07-830-4114 Retirement Contributions - Airport 3,239.83 3,239.83 248.66 2,480.17 759.66 23.45 % 07-830-4115 Accrued Leave - Airport Operations 0.00 0.00 0.00 0.00 0.00 0.00 % 10/2/2021 6:20:29 PM Page 1 of 3 Budget Report For Fiscal: 2021 Period Ending: 09/30/2021 Variance Original Current Period Fiscal Favorable Percent Total Budget Total Budget Activity Activity (Unfavorable) Remaining 07-830-4116 Health & Life Insurance - Airport Ope… 32,434.44 32,434.44 2,709.60 24,386.55 8,047.89 24.81 % 07-830-4120 Background Check - Airport 0.00 0.00 0.00 0.00 0.00 0.00 % 07-830-4140 Workers Compensation - Airport Ope… 9,225.00 15,730.20 765.78 12,409.77 3,320.43 21.11 % 07-830-4205 Postage & Shipping - Airport Operati… 50.00 50.00 0.00 0.00 50.00 100.00 % 07-830-4210 Complimentary Snacks & Supplies 800.00 800.00 0.00 215.45 584.55 73.07 % 07-830-4211 Supplies/Cleaning & Toiletry - Airport… 2,000.00 2,000.00 94.08 495.42 1,504.58 75.23 % 07-830-4220 Licenses & Permits - Airport 2,700.00 2,700.00 0.00 329.44 2,370.56 87.80 % 07-830-4228 Airfield Maintenance Supplies 5,000.00 5,000.00 44.02 4,441.52 558.48 11.17 % 07-830-4229 Fuel Isl, Fuel Trk & Tank Maintenance… 2,000.00 2,000.00 0.00 0.00 2,000.00 100.00 % 07-830-4231 Fuel - Airport Vehicles 2,000.00 2,000.00 31.33 1,746.98 253.02 12.65 % 07-830-4232 Vehicle Maintenance & Repair - Airpo… 2,000.00 2,000.00 22.16 757.67 1,242.33 62.12 % 07-830-4233 Equipment Repairs & Maintenance - A… 2,000.00 2,000.00 151.19 906.57 1,093.43 54.67 % 07-830-4275 Uniforms - Airport 800.00 800.00 0.00 64.00 736.00 92.00 % 07-830-4280 Meetings & Food - Airport 2,000.00 2,000.00 785.98 1,512.84 487.16 24.36 % 07-830-4290 Office Supplies- Airport 500.00 500.00 0.00 285.73 214.27 42.85 % 07-830-4336 Third Party Expenditures 5,000.00 5,000.00 0.00 3,232.05 1,767.95 35.36 % 07-830-4341 Utilities - Airport 28,650.00 28,650.00 1,270.32 18,887.18 9,762.82 34.08 % 07-830-4345 Telephone - Airport 2,850.00 2,850.00 307.24 3,316.13 -466.13 -16.36 % 07-830-4380 PC / Liability Insurance - Airport 7,500.00 7,500.00 0.00 0.00 7,500.00 100.00 % 07-830-4385 Liability Insurance - Airport 9,737.27 9,737.27 0.00 21,104.86 -11,367.59 -116.74 % 07-830-4402 Recording & Public Notices - Airport 0.00 0.00 0.00 0.00 0.00 0.00 % 07-830-4410 Legal-Airport 1,200.00 1,200.00 0.00 156.00 1,044.00 87.00 % 07-830-4411 Audit - Airport 4,400.00 4,400.00 0.00 3,200.00 1,200.00 27.27 % 07-830-4412 Engineering - Airport 0.00 0.00 0.00 0.00 0.00 0.00 % 07-830-4414 IT & Subscriptions - Airport 2,000.00 2,000.00 0.00 1,484.40 515.60 25.78 % 07-830-4415 Professional Fees- Outside Service - Ai… 50.00 50.00 0.00 5.88 44.12 88.24 % 07-830-4416 Marketing & Printing - Airport 385.00 385.00 45.39 378.51 6.49 1.69 % 07-830-4427 Compliance 1,800.00 1,800.00 0.00 119.80 1,680.20 93.34 % 07-830-4432 Dues & Memberships - Airport 600.00 600.00 0.00 325.00 275.00 45.83 % 07-830-4435 Building & Equipment Lease - Airport 24,000.00 24,000.00 0.00 13,500.00 10,500.00 43.75 % 07-830-4438 Weather Operations & AWOS 5,000.00 5,000.00 0.00 5,025.00 -25.00 -0.50 % 07-830-4440 Merchant Fees - Airport 6,000.00 6,000.00 0.00 4,900.95 1,099.05 18.32 % 07-830-4444 Bad Debts 0.00 0.00 0.00 0.00 0.00 0.00 % 07-830-4480 Travel & Training - Airport 3,500.00 3,500.00 0.00 1,975.00 1,525.00 43.57 % 07-830-4514 Furniture & Fixtures - Airport 4,000.00 4,000.00 0.00 1,316.17 2,683.83 67.10 % 07-830-4560 Building Maintenance & Repairs - Air… 23,000.00 23,000.00 32.55 1,539.12 21,460.88 93.31 % 07-830-4564 Hangar Maintanence & Repairs 7,000.00 7,000.00 0.00 912.94 6,087.06 86.96 % 07-850-4801 Depreciation - Airport 0.00 0.00 0.00 0.00 0.00 0.00 % 07-850-4802 Amortiztion Expense 0.00 0.00 0.00 0.00 0.00 0.00 % 07-850-4803 Runway Rehab & Maint - Airport 10,000.00 10,000.00 0.00 0.00 10,000.00 100.00 % 07-850-4804 Apron Rehab & Maint - Airport 0.00 0.00 0.00 0.00 0.00 0.00 % 07-850-4809 Equipment Lease Purchase - Airport 0.00 0.00 0.00 0.00 0.00 0.00 % 07-850-4810 Vehicle Purchase - Airport 0.00 0.00 0.00 0.00 0.00 0.00 % 07-850-4811 Equipment Purchase - Airport 20,000.00 20,000.00 0.00 0.00 20,000.00 100.00 % 07-850-4830 Hangar Paving Maintenance - Airport 7,000.00 7,000.00 0.00 0.00 7,000.00 100.00 % 07-850-4831 Hanger Maint & Repairs - Airport 0.00 0.00 0.00 0.00 0.00 0.00 % 07-850-4832 Airfield Security Fence - Airport 0.00 0.00 0.00 0.00 0.00 0.00 % 07-850-4835 Building Maint & Repairs >$5000 = Ai… 0.00 0.00 0.00 0.00 0.00 0.00 % 07-850-4870 Fuel Tanks Inspection-Cleaning-Maint… 30,000.00 30,000.00 0.00 0.00 30,000.00 100.00 % 07-850-4872 FAA Funded Improvements 0.00 0.00 0.00 0.00 0.00 0.00 % 07-850-4873 CDOT Funded Improvements 0.00 0.00 0.00 0.00 0.00 0.00 % 07-850-4875 Move Fuel Island/New Tanks 0.00 0.00 0.00 0.00 0.00 0.00 % 07-850-4876 Fuel Farm Rehab 0.00 0.00 0.00 0.00 0.00 0.00 % Expense Total: 665,828.13 672,333.33 21,021.93 274,666.64 397,666.69 59.15% Fund: 07 - Airport Enterprise Fund Surplus (Deficit): -47,343.13 -53,848.33 -20,653.23 41,684.09 95,532.42 177.41% Report Surplus (Deficit): -47,343.13 -53,848.33 -20,653.23 41,684.09 95,532.42 177.41% 10/2/2021 6:20:29 PM Page 2 of 3 Budget Report For Fiscal: 2021 Period Ending: 09/30/2021 Fund Summary Variance Original Current Period Fiscal Favorable Fund Total Budget Total Budget Activity Activity (Unfavorable) 07 - Airport Enterprise Fund -47,343.13 -53,848.33 -20,653.23 41,684.09 95,532.42 Report Surplus (Deficit): -47,343.13 -53,848.33 -20,653.23 41,684.09 95,532.42 10/2/2021 6:20:29 PM Page 3 of 3