Airport Advisory Board

AGENDA FOR THE AIRPORT BOARD OF THE TOWN OF BUENA VISTA, COLORADO February 15, 2022 8:30 a.m. Zoom Meeting THE BOARD MAY TAKE ACTION ON ANY OF THE FOLLOWING AGENDA ITEMS AS PRESENTED OR MODIFIED PRIOR TO OR DURING THE MEETING AND ITEMS NECESSARY TO EFFECTUATE THE AGENDA ITEMS. I. Call to Order / Attendance II. Pledge of Allegiance III. Public Comment IV. Approval of Minutes – January 18, 2022 V. Reports A. Operations i.Year End 2021 B. Financial VI. Old Business A. Hangar Development – Shovel Ready i.Dibble Engineering VII. New Business A. 2022 Airport Advisory Board Priorities B. Fuel Pricing Presentation C. 2022 Airshow/Open House VIII. Other Business IX. Adjournment Next Meeting March 15, 2022 This Agenda may be Amended Posted at Buena Vista Town Hall, www.buenavistaco.gov, and Central Colorado Regional Airport on Friday, February 11, 2022.  Minutes of the Regular Meeting of the Airport Board January 18, 2022 Airport conference room and via Zoom Meeting I. Call to Order / Attendance A regular meeting of the Airport Board was called to order at 8:38 AM, Tuesday, January 18, 2021, by Chair Dennis Heap. Dan Courtright was excused absent. Additional Board Members present were, Bob Dimmitt, Wayne Lee, and Andy Krawciw. Taylor Albrecht and Jerry Steinauer joined via Zoom. Airport Manager Jack Wyles and Chandra Swanson. Board members not present: Mark Muller II. Pledg Heap lead in the Pledge of Allegiance. III. Public Comment There was no public comment IV. Election of Officers Heap recommended a slate of officers to serve for 2022. They are Dan Courtright – Chair, Dennis Heap – Vice-Chair, Taylor Albrecht – Secretary. Taylor motioned to accept the slate of officers as presented, with Wayne second. Unanimously approved. Heap will convey the selected officers to the Town of Buena Vista Trustees. V. Approval of Minutes Heap noted that the November meeting minutes were not found in the Board packet. ojector. Lee moved and Krawciw seconded a motion to approve the November 16, 2021, minutes which was unanimously approved. VI. Reports Jack can an overview of the YTD 2021 numbers, which are very positive: Operations over 12,500 were up 79% and Jet A was up 32%. One Line Tech under COVID quarantine starting 10 Jan 2022. 2022 Apron Rehab (3-09-0082- 020-2022): Scope of Work approved by FAA ADO. Independent Fee Evaluation for Dibble’s proposal completed. Letter to FAA for Grant approval to follow. Expect to present Resolution for Apron Rehab (Design Phase) to BoT’s on 25 Jan 22, for their approval. Jack will meet with Dibble to discuss 2022 project and hangar development. . VI. Old Business A. FAA CARES Payment AIRPORT ADVISORY BOARD Page 1 of 2 Regular Meeting, January 18, 2022  Jack reported that the $32,000 payment has been made and can only be used to reimburse COVID related expenses. The $152,000 payment has not yet been received and can be used for infrastructure like the fence moving or to clean the fuel tanks, maybe purchase a new fuel system. B. CIP/AIP Forecast The updated report is on the Town’s website. VII. New Business A. CDOT-Div. Aeronautics Grant Hearing – February 1 Jack will not attend the CAOA Spring Convention. There is not a grant hearing associated with the Convention this year. B., Hangar Development – Shovel Ready Dennis reiterated the Airport’s positioning this year to get hangar development to the point of being “Shovel Ready” so we are ready when hangar developers are ready. VIII. Other Business None IX. Adjournment Jerry motioned and Taylor seconded a motion to adjourn, which was unanimous at 9:02 am. The next Board meeting is Tuesday, February 15, 2022. RESPECTFULLY SUBMITTED: CHAIR DENNIS HEAP SECRETARY TAYLOR ALBRECHT AIRPORT ADVISORY BOARD Page 2 of 2 Regular Meeting, January 18, 2022  Budget Report Town of Buena Vista Account Summary For Fiscal: 2022 Period Ending: 01/31/2022 Variance Original Current Period Fiscal Favorable Percent Total Budget Total Budget Activity Activity (Unfavorable) Remaining Fund: 07 - Airport Enterprise Fund Revenue 07-810-3141 Fuel Tax Refund 2,300.00 2,300.00 0.00 0.00 -2,300.00 100.00 % 07-810-3350 Fuel Sales Jet A 278,400.00 278,400.00 0.00 0.00 -278,400.00 100.00 % 07-810-3351 Fuel Sales100 LL 88,800.00 88,800.00 0.00 0.00 -88,800.00 100.00 % 07-810-3352 Oxygen & Nitrogen Sales 0.00 0.00 0.00 0.00 0.00 0.00 % 07-810-3353 POL & Flowage 500.00 500.00 0.00 0.00 -500.00 100.00 % 07-810-3354 Passenger Supplies & Gift Shop 800.00 800.00 0.00 0.00 -800.00 100.00 % 07-830-3310 Copies-Faxes & Publications 0.00 0.00 0.00 0.00 0.00 0.00 % 07-830-3325 Auto Parking 1,200.00 1,200.00 0.00 0.00 -1,200.00 100.00 % 07-830-3326 Landing 1,600.00 1,600.00 0.00 0.00 -1,600.00 100.00 % 07-830-3328 Facilities Contract Fees 0.00 0.00 0.00 0.00 0.00 0.00 % 07-830-3333 Tie Down & Ramp 2,500.00 2,500.00 0.00 0.00 -2,500.00 100.00 % 07-830-3336 Testing Services 0.00 0.00 0.00 0.00 0.00 0.00 % 07-830-3337 Catering 0.00 0.00 0.00 0.00 0.00 0.00 % 07-830-3338 Towing and GPU Fees 750.00 750.00 0.00 0.00 -750.00 100.00 % 07-830-3339 Fees ARFF Standby 1,000.00 1,000.00 0.00 0.00 -1,000.00 100.00 % 07-830-3341 Executive Hanger Rent 21,200.00 21,200.00 0.00 0.00 -21,200.00 100.00 % 07-830-3344 Hanger Leases 12,420.00 12,420.00 690.00 690.00 -11,730.00 94.44 % 07-830-3355 After Hours Charge 1,275.00 1,275.00 0.00 0.00 -1,275.00 100.00 % 07-830-3356 Advertising 0.00 0.00 0.00 0.00 0.00 0.00 % 07-830-3661 Ground Lease Town Property 16,055.00 16,055.00 11,345.80 11,345.80 -4,709.20 29.33 % 07-830-3690 Third Party Concierge 500.00 500.00 0.00 0.00 -500.00 100.00 % 07-830-3691 Office & Room Rentals 22,685.00 22,685.00 2,982.50 2,982.50 -19,702.50 86.85 % 07-830-3714 Insurance proceeds 0.00 0.00 0.00 0.00 0.00 0.00 % 07-830-3721 Forfeited Retirement Contributions 0.00 0.00 0.00 0.00 0.00 0.00 % 07-830-3725 Refunded Expenditures 5,000.00 5,000.00 0.00 0.00 -5,000.00 100.00 % 07-830-3728 Fuel Excise Rebate 2,500.00 2,500.00 0.00 0.00 -2,500.00 100.00 % 07-830-3768 Chaffee County Contribution 25,000.00 25,000.00 0.00 0.00 -25,000.00 100.00 % 07-830-3790 Interest 0.00 0.00 0.00 0.00 0.00 0.00 % 07-830-3870 Transfers From General Fund 120,000.00 120,000.00 0.00 0.00 -120,000.00 100.00 % 07-850-3770 State & Local Grants 4,500.00 4,500.00 0.00 0.00 -4,500.00 100.00 % 07-850-3775 FAA Annual Entitlement Grant 141,923.00 141,923.00 0.00 0.00 -141,923.00 100.00 % 07-850-3776 CDOT Grant Match for FAA Grant 7,885.00 7,885.00 0.00 0.00 -7,885.00 100.00 % 07-850-3777 CDOT Discretionary Grant 0.00 0.00 0.00 0.00 0.00 0.00 % 07-850-3778 FAA Special Grant Program 0.00 0.00 0.00 0.00 0.00 0.00 % 07-850-3881 From Fund Balance 0.00 0.00 0.00 0.00 0.00 0.00 % Revenue Total: 758,793.00 758,793.00 15,018.30 15,018.30 -743,774.70 98.02% Expense 07-810-4217 Items for Resale 750.00 750.00 0.00 0.00 750.00 100.00 % 07-810-4218 P/O/L for Resale 2,150.00 2,150.00 0.00 0.00 2,150.00 100.00 % 07-810-4441 Fuel for Resale Jet A 132,000.00 132,000.00 0.00 0.00 132,000.00 100.00 % 07-810-4442 Fuel Testing 1,950.00 1,950.00 0.00 0.00 1,950.00 100.00 % 07-810-4443 Fuel Market Adjustment 0.00 0.00 0.00 0.00 0.00 0.00 % 07-810-4446 Sales Taxes Paid 0.00 0.00 0.00 0.00 0.00 0.00 % 07-810-4447 Fuel For Resale 100 LL 68,000.00 68,000.00 0.00 0.00 68,000.00 100.00 % 07-830-4101 Wages - Airport Operations 176,147.36 176,147.36 12,509.62 12,509.62 163,637.74 92.90 % 07-830-4102 Other Benefits 1,500.00 1,500.00 239.48 239.48 1,260.52 84.03 % 07-830-4106 Over-Time 500.00 500.00 256.42 256.42 243.58 48.72 % 07-830-4110 FICA & Medicare - Airport Operations 13,475.00 13,475.00 940.25 940.25 12,534.75 93.02 % 07-830-4112 Unemployment - Airport 1,632.00 1,632.00 25.78 25.78 1,606.22 98.42 % 07-830-4114 Retirement Contributions - Airport 3,489.00 3,489.00 265.16 265.16 3,223.84 92.40 % 2/2/2022 1:59:06 PM Page 1 of 3 Budget Report For Fiscal: 2022 Period Ending: 01/31/2022 Variance Original Current Period Fiscal Favorable Percent Total Budget Total Budget Activity Activity (Unfavorable) Remaining 07-830-4115 Accrued Leave - Airport Operations 0.00 0.00 0.00 0.00 0.00 0.00 % 07-830-4116 Health & Life Insurance - Airport Ope… 33,037.44 33,037.44 2,756.52 2,756.52 30,280.92 91.66 % 07-830-4120 Background Check - Airport 0.00 0.00 0.00 0.00 0.00 0.00 % 07-830-4140 Workers Compensation - Airport Ope… 9,085.73 9,085.73 0.00 0.00 9,085.73 100.00 % 07-830-4205 Postage & Shipping - Airport Operati… 75.00 75.00 0.00 0.00 75.00 100.00 % 07-830-4210 Complimentary Snacks & Supplies 750.00 750.00 0.00 0.00 750.00 100.00 % 07-830-4211 Supplies/Cleaning & Toiletry - Airport… 2,000.00 2,000.00 0.00 0.00 2,000.00 100.00 % 07-830-4220 Licenses & Permits - Airport 1,545.00 1,545.00 0.00 0.00 1,545.00 100.00 % 07-830-4228 Airfield Maintenance Supplies 4,475.00 4,475.00 0.00 0.00 4,475.00 100.00 % 07-830-4229 Fuel Isl, Fuel Trk & Tank Maintenance… 3,300.00 3,300.00 0.00 0.00 3,300.00 100.00 % 07-830-4231 Fuel - Airport Vehicles 2,500.00 2,500.00 0.00 0.00 2,500.00 100.00 % 07-830-4232 Vehicle Maintenance & Repair - Airpo… 3,500.00 3,500.00 0.00 0.00 3,500.00 100.00 % 07-830-4233 Equipment Repairs & Maintenance - A… 3,500.00 3,500.00 70.00 70.00 3,430.00 98.00 % 07-830-4275 Uniforms - Airport 400.00 400.00 0.00 0.00 400.00 100.00 % 07-830-4280 Meetings & Food - Airport 3,000.00 3,000.00 0.00 0.00 3,000.00 100.00 % 07-830-4290 Office Supplies- Airport 550.00 550.00 0.00 0.00 550.00 100.00 % 07-830-4336 Third Party Expenditures 5,000.00 5,000.00 0.00 0.00 5,000.00 100.00 % 07-830-4341 Utilities - Airport 21,999.96 21,999.96 199.90 199.90 21,800.06 99.09 % 07-830-4345 Telephone - Airport 3,639.96 3,639.96 121.56 121.56 3,518.40 96.66 % 07-830-4380 PC / Liability Insurance - Airport 7,500.00 7,500.00 0.00 0.00 7,500.00 100.00 % 07-830-4385 Liability Insurance - Airport 9,737.27 9,737.27 4,075.30 4,075.30 5,661.97 58.15 % 07-830-4402 Recording & Public Notices - Airport 0.00 0.00 0.00 0.00 0.00 0.00 % 07-830-4410 Legal-Airport 1,500.00 1,500.00 0.00 0.00 1,500.00 100.00 % 07-830-4411 Audit - Airport 4,400.00 4,400.00 0.00 0.00 4,400.00 100.00 % 07-830-4412 Engineering - Airport 0.00 0.00 0.00 0.00 0.00 0.00 % 07-830-4414 IT & Subscriptions - Airport 6,500.00 6,500.00 0.00 0.00 6,500.00 100.00 % 07-830-4415 Professional Fees- Outside Service - Ai… 50.00 50.00 0.00 0.00 50.00 100.00 % 07-830-4416 Marketing & Printing - Airport 1,500.00 1,500.00 0.00 0.00 1,500.00 100.00 % 07-830-4427 Compliance 2,000.00 2,000.00 0.00 0.00 2,000.00 100.00 % 07-830-4432 Dues & Memberships - Airport 700.00 700.00 0.00 0.00 700.00 100.00 % 07-830-4435 Building & Equipment Lease - Airport 24,000.00 24,000.00 0.00 0.00 24,000.00 100.00 % 07-830-4438 Weather Operations & AWOS 5,000.00 5,000.00 0.00 0.00 5,000.00 100.00 % 07-830-4440 Merchant Fees - Airport 6,000.00 6,000.00 0.00 0.00 6,000.00 100.00 % 07-830-4444 Bad Debts 0.00 0.00 0.00 0.00 0.00 0.00 % 07-830-4480 Travel & Training - Airport 4,000.00 4,000.00 0.00 0.00 4,000.00 100.00 % 07-830-4514 Furniture & Fixtures - Airport 4,000.00 4,000.00 0.00 0.00 4,000.00 100.00 % 07-830-4560 Building Maintenance & Repairs - Air… 3,000.00 3,000.00 0.00 0.00 3,000.00 100.00 % 07-830-4564 Hangar Maintanence & Repairs 51,300.00 51,300.00 0.00 0.00 51,300.00 100.00 % 07-850-4801 Depreciation - Airport 0.00 0.00 0.00 0.00 0.00 0.00 % 07-850-4802 Amortiztion Expense 0.00 0.00 0.00 0.00 0.00 0.00 % 07-850-4803 Runway Rehab & Maint - Airport 0.00 0.00 0.00 0.00 0.00 0.00 % 07-850-4804 Apron Rehab & Maint - Airport 0.00 0.00 0.00 0.00 0.00 0.00 % 07-850-4809 Equipment Lease Purchase - Airport 0.00 0.00 0.00 0.00 0.00 0.00 % 07-850-4810 Vehicle Purchase - Airport 0.00 0.00 0.00 0.00 0.00 0.00 % 07-850-4811 Equipment Purchase - Airport 5,000.00 5,000.00 0.00 0.00 5,000.00 100.00 % 07-850-4830 Hangar Paving Maintenance - Airport 7,000.00 7,000.00 0.00 0.00 7,000.00 100.00 % 07-850-4831 Hanger Maint & Repairs - Airport 0.00 0.00 0.00 0.00 0.00 0.00 % 07-850-4832 Airfield Security Fence - Airport 0.00 0.00 0.00 0.00 0.00 0.00 % 07-850-4835 Building Maint & Repairs >$5000 = Ai… 0.00 0.00 0.00 0.00 0.00 0.00 % 07-850-4870 Fuel Tanks Inspection-Cleaning-Maint… 0.00 0.00 0.00 0.00 0.00 0.00 % 07-850-4872 FAA Funded Improvements 157,692.00 157,692.00 0.00 0.00 157,692.00 100.00 % 07-850-4873 CDOT Funded Improvements 0.00 0.00 0.00 0.00 0.00 0.00 % 07-850-4875 Move Fuel Island/New Tanks 0.00 0.00 0.00 0.00 0.00 0.00 % 07-850-4876 Fuel Farm Rehab 0.00 0.00 0.00 0.00 0.00 0.00 % Expense Total: 800,830.72 800,830.72 21,459.99 21,459.99 779,370.73 97.32% Fund: 07 - Airport Enterprise Fund Surplus (Deficit): -42,037.72 -42,037.72 -6,441.69 -6,441.69 35,596.03 84.68% Report Surplus (Deficit): -42,037.72 -42,037.72 -6,441.69 -6,441.69 35,596.03 84.68% 2/2/2022 1:59:06 PM Page 2 of 3 Budget Report For Fiscal: 2022 Period Ending: 01/31/2022 Fund Summary Variance Original Current Period Fiscal Favorable Fund Total Budget Total Budget Activity Activity (Unfavorable) 07 - Airport Enterprise Fund -42,037.72 -42,037.72 -6,441.69 -6,441.69 35,596.03 Report Surplus (Deficit): -42,037.72 -42,037.72 -6,441.69 -6,441.69 35,596.03 2/2/2022 1:59:06 PM Page 3 of 3 DATE: February 08, 2022 TO: Mayor and Board of Trustees, Town of Buena Vista, CO & Airport Advisory Board FROM: Jack, Airport Manager RE: Airport Manager’s Report • Staffing: NTR • Operations: LEONARDO-UK AW101 Helo Testing inquiry: 5th August – 30th September. Agreement & Scope of Work has been sent. Site visit to follow. • Airport Business: 2022 Apron Rehab (3-09-0082-020-2022): Reso 07 / Service Agreement signed by BV & Dibble. Letter Of Negotiation & Grant approved by FAA. Expect site visit and project work sessions with Dibble. • Equipment / Vehicles: Snow Removal Equipment ready or the season. Airport Month – Year To Date Ops / Fuel Report 2022 2021 CHANGE January Airport Ops MTD YTD MTD YTD MTD % YTD % Total Based Aircraft 39 39 11 11 +255% +255% Total Transient Aircraft 88 88 86 86 +2% +2% Total Piston Aircraft 110 110 78 78 +41% +41% Total Jet/Turbine Aircraft 17 17 18 18 -5% -5% Total Aircraft 127 127 96 96 +32% +32% Total Operations 361 361 264 264 +37% +37% Total Persons Using Airport 556 556 626 626 -11% -11% Total Military Ops 9 9 9 9 0% 0% Total Helicopter Ops 3 3 8 8 -63% -63% Total Ops over 12,500 lbs 3 3 8 8 -63% -63% Day W/O Ops 4 4 3 3 33% 33% 2022 2021 CHANGE January Fuel Sales MTD YTD MTD YTD MTD % YTD % JET A (GALLONS) 1,263 1,263 2,477 2,477 -49% +49% 100LL (GALLONS) 1,166 1,166 1,320 1,320 -11% -11% 2021 numbers above include increases due to January Helicopter testing. 2022 had no January testing. J Wyles Jack Wyles / Airport Manager  2022 Airport Advisory Board Priorities for Discussion The following suggested priorities are intended to guide our decision making in support of the Airport’s stated mission and vision. Please review, consider your own inputs, and plan on discussing during the Board’s 15 February 2022 meeting. After discussion, the priorities (as amended) may be formally adopted by the board • Safety – Support initiatives that ensure a safe and secure operating environment; advocate for hazard identification and mitigation in conjunction with airport management’s inspection processes • Revenue – Set a measurable goal for increased revenue to move towards becoming an overall revenue generator for the town; implement data gathering to identify revenue opportunities and execute • Development – Be ambassadors for the Airport’s Hangar Development initiative; capitalize on the airport’s recent land acquisitions • Capital Improvement Projects – Ensure responsible execution of programmed projects • Other – Encouragement of business development near the airport; Publish Airport history both on-line and in book or pamphlet form Thank you for your continued engagement in 2022! This Agenda may be Amended Posted at Buena Vista Town Hall, www.buenavistaco.gov, and Central Colorado Regional Airport on Friday, February 11, 2022.