Airport Advisory Board

AGENDA FOR THE AIRPORT BOARD OF THE TOWN OF BUENA VISTA, COLORADO March 15, 2022 8:30 a.m. In-Person and Zoom Meeting THE BOARD MAY TAKE ACTION ON ANY OF THE FOLLOWING AGENDA ITEMS AS PRESENTED OR MODIFIED PRIOR TO OR DURING THE MEETING AND ITEMS NECESSARY TO EFFECTUATE THE AGENDA ITEMS. I. Call to Order / Attendance II. Pledge of Allegiance III. Public Comment IV. Approval of Minutes – February 15th, 2022 V. Reports A. Operations B. Financial VI. Old Business A. Fuel Pricing Follow-Up B. Ramp Rehab – Next Steps VII. New Business A. Airport Safety Conversation B. Fuel Pricing Presentation C. Open House – Date Selection VIII. Other Business IX. Adjournment Next Meeting April 18, 2022 This Agenda may be Amended Posted at Buena Vista Town Hall, www.buenavistaco.gov, and Central Colorado Regional Airport on Friday, March 11, 2022.  Minutes of the Regular Meeting of the Airport Board February 15, 2022 Airport operations room and via Zoom Meeting I. Call to Order / Attendance A regular meeting of the Airport Board was called to order at 8:30 AM, Tuesday, February 15, 2021, by Chair Dan Courtright. In person: Board Members present were, Dennis Heap Bob Dimmitt, Andy Krawciw and Airport Operations Specialist, Chandra Swanson. Dan Courtright, Wayne Lee, Jerry Steinauer Airport Manager Jack Wyles joined via Zoom. Board members not present: Taylor Albrecht and Mark Muller II. Pledge A flag was not available for the pledge. Dan asked for a moment of silence in as an honor to America. III. Public Comment There was no public comment IV. Approval of Minutes Dan noted that the January meeting minutes were included in the Board packet. Dennis moved and Wayne seconded a motion to approve the January 18, 2022, minutes which was unanimously approved. V. Reports Jack gave an update on January operations: LEONARDO-UK AW101 Helo Testing inquiry: 5th August – 30th September. Agreement & Scope of Work has been sent. The date of the site visit has not been determined. The 2022 Apron Rehab (3-09-0082-020- 2022): Reso 07. The Service Agreement has been signed by the Town & Dibble. A Letter Of Negotiation & the Grant was approved by FAA, with a site visit and project work sessions with Dibble to follow. Jet A was up 19%. Not included in the report to the Town was a recent inquiry was a helicopter high-altitude testing for September/October and Agusta was looking at a July/August with two 139 helicopters. Dan stated a goal was for the board to have a better understanding of the Airports financials. VI. Old Business A. Hangar Development – Shovel Ready AIRPORT ADVISORY BOARD Page 1 of 3 Regular Meeting, February 15, 2022  Dan asked Dennis what his thoughts on “Shovel Ready”. The Airport has developed to a point along with the community that serious hangar development is in order. When someone comes to us with a desire to build a hangar, we must be as close to “shovel ready” as we can be. Ideally, we would be able to identify hangar sites as a location identified by four surveyed points and we would be able to identify what the developer needs to do and what the Airport would do, considering timelines, vehicle and aircraft ingress/egress, pavement requirement i.e. dimensions and strength as well as utility easements and availability. Dan asked that Jack give the board the hangar locations that now exist on a drawing. VI. New Business A. Advisory Board Priorities Dan presented a 5-point suggested priorities to guide board decision in support of the Airport’s stated mission and vision:  Safety – Support initiatives that ensure a safe and secure operating environment; advocate for hazard identification and mitigation in conjunction with airport management’s inspection processes  Revenue – Set a measurable goal for increased revenue to move towards becoming an overall revenue generator for the town; implement data gathering to identify revenue opportunities and execute  Development – Be ambassadors for the Airport’s Hangar Development initiative; capitalize on the airport’s recent land acquisitions  Capital Improvement Projects – Ensure responsible execution of programmed projects  Other – Encouragement of business development near the airport; Publish Airport history both on-line and in book or pamphlet form Dennis made a comment that increasing funding and being an ambassador for the airport is playing out with an increase of organizations renting the conference room. By way of example Dennis attended the Chaffee County Republican meeting last night and 2022 candidates for US Senator, US Congress, Colorado State Governor and Chaffee County Commissioner candidates spoke. While meetings are not significant revenue generator, they generate some revenue and more importantly expose people to the Airport in a positive manner. Dennis made a motion adopt the priorities as a guide for the board. Andy second the motion, which passed unanimously. B. Year End Report Jack and Chandra presented a PowerPoint year-end report, which showed Airport operations in a very positive light and is excellent material in selling the positive aspects AIRPORT ADVISORY BOARD Page 2 of 3 Regular Meeting, February 15, 2022 DATE: March 08, 2022 TO: Mayor and Board of Trustees, Town of Buena Vista, CO & Airport Advisory Board FROM: Jack, Airport Manager RE: Airport Manager’s Report • Staffing: NTR • Operations: Ops, inquiries, and foot traffic starting to increase as is more typical of April/May. - LEONARDO-UK AW101 - Testing: 1 August – 4 September. Agreement & Scope of Work has been sent. - AgustaWestland Philadelphia 2 x AW139 - Tentative Testing Dates: 30 July – 13 August. Agreement & Scope of Work has been sent. • Airport Business: 2022 Apron Rehab Project Update: Environmentals completed, preparation for 2022-23 Apron Rehab Project (FAA Funded). - R/W & Taxiway borehole testing, Monday, 7 March 2022 for strength assessment. - Received the 1st delivery of Jet-A for 2022. Raised fuel prices; Jet-A: $6.25 / 100LL: $5.75 • Equipment / Vehicles: Green. Now have the Old BVFD Brush Truck. To be used as an ARFF Truck. Airport Month – Year To Date Ops / Fuel Report 2022 2021 CHANGE February Airport Ops MTD YTD MTD YTD MTD % YTD % Total Based Aircraft 34 73 10 21 +240% +248% Total Transient Aircraft 66 154 48 134 +42% +15% Total Piston Aircraft 79 189 40 118 +98% +60% Total Jet/Turbine Aircraft 21 38 17 52 +24% -27% Total Aircraft 100 227 57 153 +75% +48% Total Operations 252 613 147 411 +71% +49% Total Persons Using Airport 569 1125 387 1013 +47% +11% Total Military Ops 8 17 8 17 0% 0% Total Helicopter Ops 3 6 3 11 0% -45% Total Ops over 12,500 lbs 6 9 5 13 -20% -31% Day W/O Ops 6 10 7 10 -14% 0% 2022 2021 CHANGE February Fuel Sales MTD YTD MTD YTD MTD % YTD % JET A (GALLONS) 2,221 3,484 1,734 4,211 +28% -17% 100LL (GALLONS) 659 1,825 476 1,796 +38% +2% J Wyles Jack Wyles / Airport Manager  February Airport Traffic February: Aircraft Ops 600 8 7 500 6 Traffic Quantity Total Number Of 400 5 300 4 3 200 2 100 1 0 0 2020 2021 2022 2020 2021 2022 Total AC 53 57 100 Total Mil 4 8 8 Total Ops 130 147 252 Total Helo 4 3 3 Total Pers 319 387 569 12.5K + 8 5 6 February: Fuel Sales 2500 Monthly Jet-A / 100-LL Gallons Sold 2000 1500 1000 500 0 2020 2021 2022 JET-A 1800 1734 2221 100-LL 387 476 659 of the Airport to the community. The full report is on the Airports website: PowerPoint Presentation (buenavistaairport.com) C. Fuel Pricing Presentation Chandra showed the methodology to track and arrive at conclusions comparing 2020 fuel to 2021 fuel: 2020 100LL profit $1.02, Jet A $3.00 2021 100LL profit $0.91, Jet A $2.80 The Airport is pumping more fuel but getting less profit per gallon. The board consensus was the Airport needs to raise its prices, maybe in steps to get back to the 2020 levels of profit. The earlier year-end report confirmed this need in that constant customer feedback was an appreciation of the Airports service. D. 2022 Airshow/Open House The board was unanimous in not hosting an airshow because of the FAA and financial requirements. It was agreed that a Fly-In/ Open House as we did last year would be easier to manage and a significant event for the community. The balance that must be achieved is a definitive date for the Fly-In/ Open House while keeping the calendar open to accommodate High-Altitude Testing. At the March meeting Jack and Chandra will provide tentative dates that would work for the Airport. VIII. Other Business None IX. Adjournment Jerry motioned and Andy seconded a motion to adjourn, which was unanimous at 9:26 am. The next Board meeting is Tuesday, March 18, 2022. RESPECTFULLY SUBMITTED: CHAIR DAN COURTRIGHT ACTING SECRETARY DENNIS HEAP AIRPORT ADVISORY BOARD Page 3 of 3 Regular Meeting, February 15, 2022  Budget Report Town of Buena Vista Account Summary For Fiscal: 2022 Period Ending: 02/28/2022 Variance Original Current Period Fiscal Favorable Percent Total Budget Total Budget Activity Activity (Unfavorable) Remaining Fund: 07 - Airport Enterprise Fund Revenue 07-810-3141 Fuel Tax Refund 2,300.00 2,300.00 0.00 0.00 -2,300.00 100.00 % 07-810-3350 Fuel Sales Jet A 278,400.00 278,400.00 0.00 0.00 -278,400.00 100.00 % 07-810-3351 Fuel Sales100 LL 88,800.00 88,800.00 0.00 0.00 -88,800.00 100.00 % 07-810-3352 Oxygen & Nitrogen Sales 0.00 0.00 0.00 0.00 0.00 0.00 % 07-810-3353 POL & Flowage 500.00 500.00 0.00 0.00 -500.00 100.00 % 07-810-3354 Passenger Supplies & Gift Shop 800.00 800.00 0.00 0.00 -800.00 100.00 % 07-830-3310 Copies-Faxes & Publications 0.00 0.00 0.00 0.00 0.00 0.00 % 07-830-3325 Auto Parking 1,200.00 1,200.00 0.00 0.00 -1,200.00 100.00 % 07-830-3326 Landing 1,600.00 1,600.00 0.00 0.00 -1,600.00 100.00 % 07-830-3328 Facilities Contract Fees 0.00 0.00 0.00 0.00 0.00 0.00 % 07-830-3333 Tie Down & Ramp 2,500.00 2,500.00 0.00 0.00 -2,500.00 100.00 % 07-830-3336 Testing Services 0.00 0.00 0.00 0.00 0.00 0.00 % 07-830-3337 Catering 0.00 0.00 0.00 0.00 0.00 0.00 % 07-830-3338 Towing and GPU Fees 750.00 750.00 0.00 0.00 -750.00 100.00 % 07-830-3339 Fees ARFF Standby 1,000.00 1,000.00 0.00 0.00 -1,000.00 100.00 % 07-830-3341 Executive Hanger Rent 21,200.00 21,200.00 0.00 0.00 -21,200.00 100.00 % 07-830-3344 Hanger Leases 12,420.00 12,420.00 370.00 1,060.00 -11,360.00 91.47 % 07-830-3355 After Hours Charge 1,275.00 1,275.00 0.00 0.00 -1,275.00 100.00 % 07-830-3356 Advertising 0.00 0.00 0.00 0.00 0.00 0.00 % 07-830-3661 Ground Lease Town Property 16,055.00 16,055.00 0.00 11,345.80 -4,709.20 29.33 % 07-830-3690 Third Party Concierge 500.00 500.00 0.00 0.00 -500.00 100.00 % 07-830-3691 Office & Room Rentals 22,685.00 22,685.00 0.00 2,982.50 -19,702.50 86.85 % 07-830-3714 Insurance proceeds 0.00 0.00 0.00 0.00 0.00 0.00 % 07-830-3721 Forfeited Retirement Contributions 0.00 0.00 0.00 0.00 0.00 0.00 % 07-830-3725 Refunded Expenditures 5,000.00 5,000.00 0.00 0.00 -5,000.00 100.00 % 07-830-3728 Fuel Excise Rebate 2,500.00 2,500.00 0.00 0.00 -2,500.00 100.00 % 07-830-3768 Chaffee County Contribution 25,000.00 25,000.00 0.00 0.00 -25,000.00 100.00 % 07-830-3790 Interest 0.00 0.00 0.00 0.00 0.00 0.00 % 07-830-3870 Transfers From General Fund 120,000.00 120,000.00 0.00 0.00 -120,000.00 100.00 % 07-850-3770 State & Local Grants 4,500.00 4,500.00 0.00 0.00 -4,500.00 100.00 % 07-850-3775 FAA Annual Entitlement Grant 141,923.00 141,923.00 0.00 0.00 -141,923.00 100.00 % 07-850-3776 CDOT Grant Match for FAA Grant 7,885.00 7,885.00 0.00 0.00 -7,885.00 100.00 % 07-850-3777 CDOT Discretionary Grant 0.00 0.00 0.00 0.00 0.00 0.00 % 07-850-3778 FAA Special Grant Program 0.00 0.00 0.00 0.00 0.00 0.00 % 07-850-3881 From Fund Balance 0.00 0.00 0.00 0.00 0.00 0.00 % Revenue Total: 758,793.00 758,793.00 370.00 15,388.30 -743,404.70 97.97% Expense 07-810-4217 Items for Resale 750.00 750.00 0.00 0.00 750.00 100.00 % 07-810-4218 P/O/L for Resale 2,150.00 2,150.00 0.00 0.00 2,150.00 100.00 % 07-810-4441 Fuel for Resale Jet A 132,000.00 132,000.00 0.00 0.00 132,000.00 100.00 % 07-810-4442 Fuel Testing 1,950.00 1,950.00 0.00 0.00 1,950.00 100.00 % 07-810-4443 Fuel Market Adjustment 0.00 0.00 0.00 0.00 0.00 0.00 % 07-810-4446 Sales Taxes Paid 0.00 0.00 0.00 0.00 0.00 0.00 % 07-810-4447 Fuel For Resale 100 LL 68,000.00 68,000.00 0.00 0.00 68,000.00 100.00 % 07-830-4101 Wages - Airport Operations 176,147.36 176,147.36 13,351.02 25,860.64 150,286.72 85.32 % 07-830-4102 Other Benefits 1,500.00 1,500.00 494.60 734.08 765.92 51.06 % 07-830-4106 Over-Time 500.00 500.00 208.13 464.55 35.45 7.09 % 07-830-4110 FICA & Medicare - Airport Operations 13,475.00 13,475.00 1,020.05 1,960.30 11,514.70 85.45 % 07-830-4112 Unemployment - Airport 1,632.00 1,632.00 27.87 53.65 1,578.35 96.71 % 07-830-4114 Retirement Contributions - Airport 3,489.00 3,489.00 270.66 535.82 2,953.18 84.64 % 3/2/2022 10:04:04 AM Page 1 of 3 Budget Report For Fiscal: 2022 Period Ending: 02/28/2022 Variance Original Current Period Fiscal Favorable Percent Total Budget Total Budget Activity Activity (Unfavorable) Remaining 07-830-4115 Accrued Leave - Airport Operations 0.00 0.00 0.00 0.00 0.00 0.00 % 07-830-4116 Health & Life Insurance - Airport Ope… 33,037.44 33,037.44 2,756.03 5,512.55 27,524.89 83.31 % 07-830-4120 Background Check - Airport 0.00 0.00 0.00 0.00 0.00 0.00 % 07-830-4140 Workers Compensation - Airport Ope… 9,085.73 9,085.73 1,440.31 1,440.31 7,645.42 84.15 % 07-830-4205 Postage & Shipping - Airport Operati… 75.00 75.00 0.00 0.00 75.00 100.00 % 07-830-4210 Complimentary Snacks & Supplies 750.00 750.00 0.00 0.00 750.00 100.00 % 07-830-4211 Supplies/Cleaning & Toiletry - Airport… 2,000.00 2,000.00 14.99 14.99 1,985.01 99.25 % 07-830-4220 Licenses & Permits - Airport 1,545.00 1,545.00 0.00 0.00 1,545.00 100.00 % 07-830-4228 Airfield Maintenance Supplies 4,475.00 4,475.00 0.00 0.00 4,475.00 100.00 % 07-830-4229 Fuel Isl, Fuel Trk & Tank Maintenance… 3,300.00 3,300.00 0.00 0.00 3,300.00 100.00 % 07-830-4231 Fuel - Airport Vehicles 2,500.00 2,500.00 125.44 125.44 2,374.56 94.98 % 07-830-4232 Vehicle Maintenance & Repair - Airpo… 3,500.00 3,500.00 147.15 147.15 3,352.85 95.80 % 07-830-4233 Equipment Repairs & Maintenance - A… 3,500.00 3,500.00 70.00 140.00 3,360.00 96.00 % 07-830-4275 Uniforms - Airport 400.00 400.00 0.00 0.00 400.00 100.00 % 07-830-4280 Meetings & Food - Airport 3,000.00 3,000.00 0.00 0.00 3,000.00 100.00 % 07-830-4290 Office Supplies- Airport 550.00 550.00 0.00 0.00 550.00 100.00 % 07-830-4336 Third Party Expenditures 5,000.00 5,000.00 0.00 0.00 5,000.00 100.00 % 07-830-4341 Utilities - Airport 21,999.96 21,999.96 3,819.55 4,019.45 17,980.51 81.73 % 07-830-4345 Telephone - Airport 3,639.96 3,639.96 388.78 510.34 3,129.62 85.98 % 07-830-4380 PC / Liability Insurance - Airport 7,500.00 7,500.00 0.00 0.00 7,500.00 100.00 % 07-830-4385 Liability Insurance - Airport 9,737.27 9,737.27 0.00 4,075.30 5,661.97 58.15 % 07-830-4402 Recording & Public Notices - Airport 0.00 0.00 0.00 0.00 0.00 0.00 % 07-830-4410 Legal-Airport 1,500.00 1,500.00 0.00 0.00 1,500.00 100.00 % 07-830-4411 Audit - Airport 4,400.00 4,400.00 0.00 0.00 4,400.00 100.00 % 07-830-4412 Engineering - Airport 0.00 0.00 0.00 0.00 0.00 0.00 % 07-830-4414 IT & Subscriptions - Airport 6,500.00 6,500.00 0.00 0.00 6,500.00 100.00 % 07-830-4415 Professional Fees- Outside Service - Ai… 50.00 50.00 0.00 0.00 50.00 100.00 % 07-830-4416 Marketing & Printing - Airport 1,500.00 1,500.00 40.00 40.00 1,460.00 97.33 % 07-830-4427 Compliance 2,000.00 2,000.00 5.57 5.57 1,994.43 99.72 % 07-830-4432 Dues & Memberships - Airport 700.00 700.00 0.00 0.00 700.00 100.00 % 07-830-4435 Building & Equipment Lease - Airport 24,000.00 24,000.00 0.00 0.00 24,000.00 100.00 % 07-830-4438 Weather Operations & AWOS 5,000.00 5,000.00 6,061.00 6,061.00 -1,061.00 -21.22 % 07-830-4440 Merchant Fees - Airport 6,000.00 6,000.00 0.00 0.00 6,000.00 100.00 % 07-830-4444 Bad Debts 0.00 0.00 0.00 0.00 0.00 0.00 % 07-830-4480 Travel & Training - Airport 4,000.00 4,000.00 0.00 0.00 4,000.00 100.00 % 07-830-4514 Furniture & Fixtures - Airport 4,000.00 4,000.00 0.00 0.00 4,000.00 100.00 % 07-830-4560 Building Maintenance & Repairs - Air… 3,000.00 3,000.00 25.97 25.97 2,974.03 99.13 % 07-830-4564 Hangar Maintanence & Repairs 51,300.00 51,300.00 0.00 0.00 51,300.00 100.00 % 07-850-4801 Depreciation - Airport 0.00 0.00 0.00 0.00 0.00 0.00 % 07-850-4802 Amortiztion Expense 0.00 0.00 0.00 0.00 0.00 0.00 % 07-850-4803 Runway Rehab & Maint - Airport 0.00 0.00 2,734.27 2,734.27 -2,734.27 0.00 % 07-850-4804 Apron Rehab & Maint - Airport 0.00 0.00 0.00 0.00 0.00 0.00 % 07-850-4809 Equipment Lease Purchase - Airport 0.00 0.00 0.00 0.00 0.00 0.00 % 07-850-4810 Vehicle Purchase - Airport 0.00 0.00 0.00 0.00 0.00 0.00 % 07-850-4811 Equipment Purchase - Airport 5,000.00 5,000.00 0.00 0.00 5,000.00 100.00 % 07-850-4830 Hangar Paving Maintenance - Airport 7,000.00 7,000.00 0.00 0.00 7,000.00 100.00 % 07-850-4831 Hanger Maint & Repairs - Airport 0.00 0.00 0.00 0.00 0.00 0.00 % 07-850-4832 Airfield Security Fence - Airport 0.00 0.00 0.00 0.00 0.00 0.00 % 07-850-4835 Building Maint & Repairs >$5000 = Ai… 0.00 0.00 23,522.93 23,522.93 -23,522.93 0.00 % 07-850-4870 Fuel Tanks Inspection-Cleaning-Maint… 0.00 0.00 0.00 0.00 0.00 0.00 % 07-850-4872 FAA Funded Improvements 157,692.00 157,692.00 0.00 0.00 157,692.00 100.00 % 07-850-4873 CDOT Funded Improvements 0.00 0.00 0.00 0.00 0.00 0.00 % 07-850-4875 Move Fuel Island/New Tanks 0.00 0.00 0.00 0.00 0.00 0.00 % 07-850-4876 Fuel Farm Rehab 0.00 0.00 0.00 0.00 0.00 0.00 % Expense Total: 800,830.72 800,830.72 56,524.32 77,984.31 722,846.41 90.26% Fund: 07 - Airport Enterprise Fund Surplus (Deficit): -42,037.72 -42,037.72 -56,154.32 -62,596.01 -20,558.29 -48.90% Report Surplus (Deficit): -42,037.72 -42,037.72 -56,154.32 -62,596.01 -20,558.29 -48.90% 3/2/2022 10:04:04 AM Page 2 of 3 Budget Report For Fiscal: 2022 Period Ending: 02/28/2022 Fund Summary Variance Original Current Period Fiscal Favorable Fund Total Budget Total Budget Activity Activity (Unfavorable) 07 - Airport Enterprise Fund -42,037.72 -42,037.72 -56,154.32 -62,596.01 -20,558.29 Report Surplus (Deficit): -42,037.72 -42,037.72 -56,154.32 -62,596.01 -20,558.29 3/2/2022 10:04:04 AM Page 3 of 3