Airport Advisory Board

AGENDA FOR THE AIRPORT BOARD OF THE TOWN OF BUENA VISTA, COLORADO November 16, 2022 8:30 a.m. Zoom Meeting https://us06web.zoom.us/j/81570375890?pwd=TDAwOCtpOG9acTdqOXJBRDRXbitGQT09 Meeting ID: 815 7037 5890 Passcode: 157057 THE BOARD MAY TAKE ACTION ON ANY OF THE FOLLOWING AGENDA ITEMS AS PRESENTED OR MODIFIED PRIOR TO OR DURING THE MEETING AND ITEMS NECESSARY TO EFFECTUATE THE AGENDA ITEMS. I. Call to Order / Attendance II. Pledge of Allegiance III. Public Comment IV. Approval of Minutes – October 18, 2022 V. Reports A. Operations B. Financial VI. Old Business A. Hangar Development - Updates B. Ramp Rehab - Updates VII. New Business A. BoT Budget Work Session - Summary B. Future Staffing Needs; Workforce Development – Follow-up C. 2023 Airport Advisory Board Meeting: Days/Time D. Airport Staff & Advisory Board Comp Plan participation E. SMS Next Steps VIII. Other Business A. Needs Assessment: Aircraft Mechanic IX. Adjournment Next Meeting: January 17, 2023 This Agenda may be Amended Posted at Buena Vista Town Hall, www.buenavistaco.gov, and Central Colorado Regional Airport on Monday, November 15th, 2022.  Meeting Minutes FOR THE AIRPORT BOARD OF THE TOWN OF BUENA VISTA, COLORADO October 18, 2022 8:30 a.m. I. Call to Order / Attendance A regular meeting of the Airport Board was called to order at 8:30 AM, Tuesday, October 18, 2022 by Vice-Chair Dennis Heap. Additional Board Members present were Taylor Albrecht, Bob Dimmitt, Wayne Lee, and Andy Krawciw. Airport Manager Jack Wyles and Airport Operations manager Chandra Swanson and Buena Vista Town Trustee Liaison Sue Cobb also attended. Jerry Steinhauer and Dan Courtright attended by Zoom Meeting. Board members not present: Mark Muller. II. Pledge of Allegiance Heap led in the Pledge of Allegiance. III. Public Comment There was no public comment. IV. Approval of Minutes – September 20, 2022 Motion made by Lee, seconded by Dimmitt to approve the September 20, 2022 meeting minutes. Approval was unanimous. V. Reports A. Operations – Winter hours now, 8am – 4pm. Jack thanked everyone for their help at the fly in and Wayne for his comments in an email to everyone. More people than last year, burritos sold out and lots of hamburgers and hot dogs sold. Leonardo 101 left early October. Boeing/Air Force is MH 139, and AW 139 are here. The airport purchased the seventh load of JetA fuel on 9/28. Another is scheduled, which represents the most fuel loads since 2018 due to the firefighting efforts. Skid steer purchased at DIA surplus equipment sale is now at the airport. Ops are way up in just about every category except military. HAATS ops have significantly declined. Chandra provided numbers since 2018 which show very large increases – 35% in total ops, 36% in 12.5K+, 122% increase in visitors. Fuel sales are up pretty well except 100LL which is down. B. Financial – Last month was a question about insurance/liability. Regarding the fence repair, the insurance paid $18K before the repairs were made. There was a revenue figure for that for a long time. Fuel sales revenue should be quite good. VI. Old Business A. Airport Open House – After Action/Lessons Learned – Heap commented about how well this fly in operated. Mr. Thibideau and Dennis talked. Airport Advisory Board Meeting – October 18, 2022  When photos started getting taken with vehicles, folks were very comfortable, perhaps too much so. Some folks took advantage of the situation. Some younger kids were in and out of the aircraft. In his opinion, things got a little out of control with the crowd. Suggests having a person dedicated to each aircraft to watch it over. Andy K mentioned cars parking in tall grass along the side of the road perhaps representing a fire hazard. Dan Courtright had these observations: • Pushing/towing aircraft away from visitors for start/taxi was a great option and should be the default • Parking vehicles on high dry grass in close proximity to the fuel tanks presents a risk that must be mitigated • We cannot allow guests to be as close to the runway in the future (A toddler crossed the hold short line at A6/RWY 15 as its pregnant mother tried to corral it; these guests were escorted away from runway moments before C-182 executed a low approach departing to the north) • Crowd control: we have to separate guests from active taxiways during aircraft operations. (Provide a separate display area or Schedule arrival and departure windows where the public is removed from the display area) • Fouga jet low passes during the event; it’s a public operating airport but allowing featured aircraft to depart, fly and return during the event undermines our stance that it is an open house and not an air show. If we want an air show then let’s coordinate appropriately to have an air show. • Non participating aircraft (e.g. the Texas King Air) must be separated from the open house aircraft and guests Other discussion included: • Promotion of the event • Short marshalling training for folks that are helping • Pick a date no matter what and go with it. • Lots of dogs. May need to control this a little better • 400 – 500 people estimated to have attended • 105 with aircraft people. 50 aircraft, 170 gal 100LL sold, 106 donated LL, 120 JetA • Knights sold out of burritos and 400 hamburgers. Proceeds donated. • About $3,400 true event cost B. Hangar Development – Next Steps – Dennis talked about this and mentioned that it takes a long time so he is wanting to keep this moving forward. Andy asked about the potential for other developers than private and some discussion took place. Airport Advisory Board Meeting – October 18, 2022 Internet access failed at 0929. Came back up at 0932 VII. New Business A. Airport Organizational Structure/Future Staffing – with the increased traffic and re-organized Town there are more management items being added to the ops workload. Mostly financial tasks have been pushed down. Chandra made a presentation. Looking at the growth stats from 2018 used as a basis. Based on ops and admin increases, Chandra was last “additional” airport employee. The huge growth in visitors is really something to look at. Current staffing rates don’t support the growth in activity. Looking to ½ to1 “head.” An administrative person is needed most, but line as well. Heap pointed out that being overwhelmed brings up potential safety issues. There is a strain on the airport staff and there’s a definite need. The board supports the notion of budgeting for 2 full time folks. Getting another line tech would be helpful, and get the admin person. Additional Zoom issues. It seems that someone is using their account. Stopped at 10:06am. B. Draft Budget Presentation Review/BoT Budget Work Session – Last week Airport presented a draft budget presentation to the Town. The Board is invited to next week’s session. October 25 is the next session at 6:30pm. C. Next Airport Advisory Board Meeting Date – Not sure what this was on the agenda for with a TBD on the agenda. Will stay with third Tuesday VIII. Other Business IX. Adjournment Dimmit moved and Andy seconded a motion to adjourn. Unanimously approved at 10:18am. Next Meeting November 15, 2022 Airport Advisory Board Meeting – October 18, 2022 RESPECTFULLY SUBMITTED: CHAIR DAN COURTRIGHT SECRETARY TAYLOR ALBRECHT Airport Advisory Board Meeting – October 18, 2022 DATE: November 16, 2022 TO: Mayor and Board of Trustees, Town of Buena Vista, CO & Airport Advisory Board FROM: Jack, Airport Manager RE: Airport Manager’s Report Jack Wyles / Airport Manager / J Wyles • Staffing: Holiday Schedule: 2 x Line Techs will be away during the Thanksgiving week. • Airport Business: Next Town BoT Meeting: Tue, 22Nov. • Operations: Significant decrease in ops. Expect up-tick in ops for holidays and ski season. o Jet-A fuel load received on Thu, Oct 20 (8th load) Last load of the year. o Current Retail Fuel Prices: Jet-A = $8.75 / AvFuel (100LL) = $7.25 • Events: Colorado Governor Polis visit to the Fading West and the Airport. Estimated about 50 + people to include our Mayor and Town Administrator. Other VIPs: Chaffee County Commissioner (Dist1), Keith Baker and Pt Wood running for CCC-Dist3 were also in attendance. • Equipment / Maintenance: Equip ready for snowplow ops. Fuel Sales 2022 2021 CHANGE October Fuel Sales MTD YTD MTD YTD MTD % YTD % JET A (GALLONS) 5,983 58,057 3,318 40,916 +80% +42% 100LL (GALLONS) 924 9,523 1,491 13,159 -38% -28%  Airport Month – Year To Date Ops 2022 2021 CHANGE October Airport Ops MTD YTD MTD YTD MTD % YTD % Total Based Aircraft 50 371 33 301 +52% +23% Total Transient Aircraft 159 1276 136 1283 +17% -0.55% Total Piston Aircraft 164 1225 124 1176 +32% +4% Total Jet/Turbine Aircraft 46 417 44 401 +5% +4% Total Aircraft 210 1642 168 1577 +25% +4% Total Operations 409 3677 401 3608 +2% +2% Total Persons Using Airport 1281 8622 699 7666 +83% +12% Total Military Ops 11 90 18 110 -39% -18% Total Helicopter Ops 13 83 10 74 +30% +12% Total Ops over 12,500 lbs 19 214 26 186 -27% +15% Day W/O Ops 5 35 3 25 +66% +40% October: Airport Traffic October: Specific Aircraft Ops 1400 1200 30 Total: AC-Ops-Pers 1000 25 AC Size & Type: Totals 800 20 600 15 400 10 200 5 0 0 2020 2021 2022 2020 2021 2022 Total AC 156 168 210 Total Mil 7 18 11 Total Ops 357 401 409 Total Helo 5 10 13 Total Pers 776 699 1281 12.5K + 17 26 19 October: Fuel Sales 6000 5000 Gallons Sold: JetA - 100LL 4000 3000 2000 1000 0 2020 2021 2022 JET-A 3554 3318 5,983 100-LL 1362 1491 924  Budget Report Town of Buena Vista Account Summary For Fiscal: 2022 Period Ending: 10/31/2022 Variance Original Current Period Fiscal Favorable Percent Total Budget Total Budget Activity Activity (Unfavorable) Remaining Fund: 07 - Airport Enterprise Fund Revenue 07-810-3141 Fuel Tax Refund 2,300.00 2,300.00 0.00 3,083.23 783.23 134.05 % 07-810-3350 Fuel Sales Jet A 278,400.00 278,400.00 0.00 306,840.18 28,440.18 110.22 % 07-810-3351 Fuel Sales100 LL 88,800.00 88,800.00 0.00 57,462.30 -31,337.70 35.29 % 07-810-3353 POL & Flowage 500.00 500.00 0.00 132.76 -367.24 73.45 % 07-810-3354 Passenger Supplies & Gift Shop 800.00 800.00 100.12 1,710.30 910.30 213.79 % 07-830-3310 Copies-Faxes & Publications 0.00 0.00 0.00 0.00 0.00 0.00 % 07-830-3325 Auto Parking 1,200.00 1,200.00 0.00 607.50 -592.50 49.38 % 07-830-3326 Landing 1,600.00 1,600.00 0.00 3,810.00 2,210.00 238.13 % 07-830-3328 Facilities Contract Fees 0.00 0.00 0.00 0.00 0.00 0.00 % 07-830-3333 Tie Down & Ramp 2,500.00 2,500.00 0.00 2,515.00 15.00 100.60 % 07-830-3336 Testing Services 0.00 0.00 0.00 0.00 0.00 0.00 % 07-830-3337 Catering 0.00 0.00 0.00 0.00 0.00 0.00 % 07-830-3338 Towing and GPU Fees 750.00 750.00 0.00 2,615.00 1,865.00 348.67 % 07-830-3339 Fees ARFF Standby 1,000.00 1,000.00 0.00 0.00 -1,000.00 100.00 % 07-830-3341 Executive Hanger Rent 21,200.00 21,200.00 0.00 32,165.00 10,965.00 151.72 % 07-830-3344 Hanger Leases 12,420.00 12,420.00 880.00 8,584.00 -3,836.00 30.89 % 07-830-3355 After Hours Charge 1,275.00 1,275.00 0.00 4,080.00 2,805.00 320.00 % 07-830-3356 Advertising 0.00 0.00 0.00 0.00 0.00 0.00 % 07-830-3661 Ground Lease Town Property 16,055.00 16,055.00 0.00 6,508.62 -9,546.38 59.46 % 07-830-3690 Concierge-3rd Party Service Fees 500.00 500.00 0.00 295.76 -204.24 40.85 % 07-830-3691 Office & Room Rentals 22,685.00 22,685.00 0.00 10,120.50 -12,564.50 55.39 % 07-830-3714 Insurance proceeds 0.00 0.00 0.00 0.00 0.00 0.00 % 07-830-3721 Forfeited Retirement Contributions 0.00 0.00 0.00 0.00 0.00 0.00 % 07-830-3725 Refunded Expenditures 5,000.00 5,000.00 0.00 2,969.52 -2,030.48 40.61 % 07-830-3728 Fuel Excise Rebate 2,500.00 2,500.00 0.00 8,744.71 6,244.71 349.79 % 07-830-3768 Chaffee County Contribution 25,000.00 25,000.00 0.00 0.00 -25,000.00 100.00 % 07-830-3790 Interest 0.00 0.00 0.00 0.00 0.00 0.00 % 07-830-3870 Transfers From General Fund 120,000.00 120,000.00 0.00 0.00 -120,000.00 100.00 % 07-850-3770 State & Local Grants 4,500.00 4,500.00 0.00 7,431.30 2,931.30 165.14 % 07-850-3775 FAA Annual Entitlement Grant 141,923.00 141,923.00 0.00 0.00 -141,923.00 100.00 % 07-850-3776 CDOT Grant Match for FAA Grant 7,885.00 7,885.00 0.00 0.00 -7,885.00 100.00 % 07-850-3777 CDOT Discretionary Grant 0.00 0.00 0.00 0.00 0.00 0.00 % 07-850-3778 FAA Special Grant Program 0.00 0.00 0.00 0.00 0.00 0.00 % Revenue Total: 758,793.00 758,793.00 980.12 459,675.68 -299,117.32 39.42% Expense 07-810-4217 Items for Resale 750.00 750.00 0.00 2,680.02 -1,930.02 -257.34 % 07-810-4218 P/O/L for Resale 2,150.00 2,150.00 0.00 287.65 1,862.35 86.62 % 07-810-4441 Fuel for Resale Jet A 132,000.00 132,000.00 0.00 0.00 132,000.00 100.00 % 07-810-4442 Fuel Testing 1,950.00 1,950.00 0.00 0.00 1,950.00 100.00 % 07-810-4446 Sales Taxes Paid 0.00 0.00 0.00 19,385.00 -19,385.00 0.00 % 07-810-4447 Fuel For Resale 100 LL 68,000.00 68,000.00 0.00 0.00 68,000.00 100.00 % 07-830-4101 Wages - Airport Operations 176,147.36 176,147.36 16,071.49 147,924.17 28,223.19 16.02 % 07-830-4102 Other Benefits 1,500.00 1,500.00 398.09 6,175.26 -4,675.26 -311.68 % 07-830-4106 Over-Time 500.00 500.00 1,092.51 3,891.17 -3,391.17 -678.23 % 07-830-4110 FICA & Medicare - Airport Operations 13,475.00 13,475.00 1,281.09 11,339.96 2,135.04 15.84 % 07-830-4112 Unemployment - Airport 1,632.00 1,632.00 35.11 312.90 1,319.10 80.83 % 07-830-4114 Retirement Contributions - Airport 3,489.00 3,489.00 584.54 3,832.97 -343.97 -9.86 % 07-830-4115 Accrued Leave - Airport Operations 0.00 0.00 0.00 0.00 0.00 0.00 % 07-830-4116 Health & Life Insurance - Airport Ope… 33,037.44 33,037.44 2,807.60 27,616.29 5,421.15 16.41 % 07-830-4120 Background Check - Airport 0.00 0.00 0.00 5.00 -5.00 0.00 % 11/8/2022 12:51:21 PM Page 1 of 3 Budget Report For Fiscal: 2022 Period Ending: 10/31/2022 Variance Original Current Period Fiscal Favorable Percent Total Budget Total Budget Activity Activity (Unfavorable) Remaining 07-830-4140 Workers Compensation - Airport Ope… 9,085.73 9,085.73 0.00 13,744.27 -4,658.54 -51.27 % 07-830-4205 Postage & Shipping - Airport Operati… 75.00 75.00 0.00 0.00 75.00 100.00 % 07-830-4210 Complimentary Snacks & Supplies 750.00 750.00 0.00 757.71 -7.71 -1.03 % 07-830-4211 Supplies/Cleaning & Toiletry - Airport… 2,000.00 2,000.00 142.68 1,676.50 323.50 16.18 % 07-830-4220 Licenses & Permits - Airport 1,545.00 1,545.00 0.00 725.44 819.56 53.05 % 07-830-4228 Airfield Maintenance Supplies 4,475.00 4,475.00 240.00 1,674.13 2,800.87 62.59 % 07-830-4229 Fuel Isl, Fuel Trk & Tank Maintenance… 3,300.00 3,300.00 0.00 3,324.34 -24.34 -0.74 % 07-830-4231 Fuel - Airport Vehicles 2,500.00 2,500.00 117.33 2,893.53 -393.53 -15.74 % 07-830-4232 Vehicle Maintenance & Repair - Airpo… 3,500.00 3,500.00 259.85 1,345.79 2,154.21 61.55 % 07-830-4233 Equipment Repairs & Maintenance - A… 3,500.00 3,500.00 3,318.91 22,609.28 -19,109.28 -545.98 % 07-830-4275 Uniforms - Airport 400.00 400.00 78.52 78.52 321.48 80.37 % 07-830-4280 Meetings & Food - Airport 3,000.00 3,000.00 126.97 1,094.28 1,905.72 63.52 % 07-830-4290 Office Supplies- Airport 550.00 550.00 0.00 432.51 117.49 21.36 % 07-830-4336 Third Party Expenditures 5,000.00 5,000.00 310.07 861.04 4,138.96 82.78 % 07-830-4341 Utilities - Airport 21,999.96 21,999.96 1,520.30 21,387.43 612.53 2.78 % 07-830-4345 Telephone - Airport 3,639.96 3,639.96 580.05 3,751.61 -111.65 -3.07 % 07-830-4380 PC / Liability Insurance - Airport 7,500.00 7,500.00 0.00 8,755.00 -1,255.00 -16.73 % 07-830-4385 Liability Insurance - Airport 9,737.27 9,737.27 4,346.99 16,572.89 -6,835.62 -70.20 % 07-830-4410 Legal-Airport 1,500.00 1,500.00 58.50 682.50 817.50 54.50 % 07-830-4411 Audit - Airport 4,400.00 4,400.00 0.00 1,500.00 2,900.00 65.91 % 07-830-4412 Engineering - Airport 0.00 0.00 0.00 0.00 0.00 0.00 % 07-830-4414 IT & Subscriptions - Airport 6,500.00 6,500.00 9.99 425.06 6,074.94 93.46 % 07-830-4415 Professional Fees- Outside Service - Ai… 50.00 50.00 0.00 0.00 50.00 100.00 % 07-830-4416 Marketing & Printing - Airport 1,500.00 1,500.00 317.17 637.17 862.83 57.52 % 07-830-4427 Compliance 2,000.00 2,000.00 0.00 12.33 1,987.67 99.38 % 07-830-4432 Dues & Memberships - Airport 700.00 700.00 0.00 550.00 150.00 21.43 % 07-830-4435 Building & Equipment Lease - Airport 24,000.00 24,000.00 0.00 12,000.00 12,000.00 50.00 % 07-830-4438 Weather Operations & AWOS 5,000.00 5,000.00 0.00 11,252.00 -6,252.00 -125.04 % 07-830-4440 Merchant Fees - Airport 6,000.00 6,000.00 0.00 8,591.61 -2,591.61 -43.19 % 07-830-4480 Travel & Training - Airport 4,000.00 4,000.00 254.42 1,269.42 2,730.58 68.26 % 07-830-4514 Furniture & Fixtures - Airport 4,000.00 4,000.00 0.00 670.39 3,329.61 83.24 % 07-830-4560 Building Maintenance & Repairs - Air… 3,000.00 3,000.00 63.12 3,232.42 -232.42 -7.75 % 07-830-4564 Hangar Maintanence & Repairs 51,300.00 51,300.00 0.00 1,911.11 49,388.89 96.27 % 07-850-4801 Depreciation - Airport 0.00 0.00 0.00 0.00 0.00 0.00 % 07-850-4802 Amortiztion Expense 0.00 0.00 0.00 0.00 0.00 0.00 % 07-850-4803 Runway Rehab & Maint - Airport 0.00 0.00 56,743.57 151,938.39 -151,938.39 0.00 % 07-850-4809 Equipment Lease Purchase - Airport 0.00 0.00 0.00 6,000.00 -6,000.00 0.00 % 07-850-4810 Vehicle Purchase - Airport 0.00 0.00 0.00 0.00 0.00 0.00 % 07-850-4811 Equipment Purchase - Airport 5,000.00 5,000.00 0.00 12,000.00 -7,000.00 -140.00 % 07-850-4830 Hangar Paving Maintenance - Airport 7,000.00 7,000.00 0.00 0.00 7,000.00 100.00 % 07-850-4831 Hanger Maint & Repairs - Airport 0.00 0.00 0.00 0.00 0.00 0.00 % 07-850-4832 Airfield Security Fence - Airport 0.00 0.00 0.00 0.00 0.00 0.00 % 07-850-4835 Building Maint & Repairs >$5000 = Ai… 0.00 0.00 0.00 47,045.85 -47,045.85 0.00 % 07-850-4870 Fuel Tanks Inspection-Cleaning-Maint… 0.00 0.00 0.00 0.00 0.00 0.00 % 07-850-4872 FAA Funded Improvements 157,692.00 157,692.00 0.00 58.50 157,633.50 99.96 % 07-850-4873 CDOT Funded Improvements 0.00 0.00 0.00 0.00 0.00 0.00 % 07-850-4874 Weather System (AWOS) Repair-Refu… 0.00 0.00 0.00 0.00 0.00 0.00 % Expense Total: 800,830.72 800,830.72 90,758.87 584,911.41 215,919.31 26.96% Fund: 07 - Airport Enterprise Fund Surplus (Deficit): -42,037.72 -42,037.72 -89,778.75 -125,235.73 -83,198.01 -197.91% Report Surplus (Deficit): -42,037.72 -42,037.72 -89,778.75 -125,235.73 -83,198.01 -197.91% 11/8/2022 12:51:21 PM Page 2 of 3 Budget Report For Fiscal: 2022 Period Ending: 10/31/2022 Fund Summary Variance Original Current Period Fiscal Favorable Fund Total Budget Total Budget Activity Activity (Unfavorable) 07 - Airport Enterprise Fund -42,037.72 -42,037.72 -89,778.75 -125,235.73 -83,198.01 Report Surplus (Deficit): -42,037.72 -42,037.72 -89,778.75 -125,235.73 -83,198.01 11/8/2022 12:51:21 PM Page 3 of 3