Airport Advisory Board

AGENDA FOR THE AIRPORT BOARD OF THE TOWN OF BUENA VISTA, COLORADO July 18th, 2023 8:30 a.m. Zoom Meeting https://us06web.zoom.us/j/81570375890?pwd=TDAwOCtpOG9acTdqOXJBRDRXbitGQT09 Meeting ID: 815 7037 5890 Passcode: 157057 THE BOARD MAY TAKE ACTION ON ANY OF THE FOLLOWING AGENDA ITEMS AS PRESENTED OR MODIFIED PRIOR TO OR DURING THE MEETING AND ITEMS NECESSARY TO EFFECTUATE THE AGENDA ITEMS. I. Call to Order / Attendance II. Pledge of Allegiance III. Public Comment IV. Agenda Adoption V. Approval of Minutes – May 18th, 2023 VI. Reports A. Operations B. Financial VII. Safety A. Monthly Hazard Review B. Hazard Reporting/Risk Assessment Process Adoption VIII. Old Business A. Minimum Standards; Rules & Regs – Update B. Ramp Rehab – Beginning of Construction C. AAB Google Account IX. New Business A. None X. Other Business A. Updates from Related Organizations XI. Adjournment – Next Meeting: August 15th 2023 This Agenda may be Amended Posted at Buena Vista Town Hall, www.buenavistaco.gov, and Central Colorado Regional Airport on Monday, July 17th, 2023.  Minutes of the Regular Meeting of the Airport Board OF THE TOWN OF BUENA VISTA, COLORADO June 20th, 2023 Airport Conference Room and Zoom Meeting I. Call to Order / Attendance A regular meeting of the Airport Board was called to order at 8:34 AM, Thursday, June 20th, 2023 by Board Chair, Dan Courtright. Board Members present were Andy Krawciw, Taylor Albrecht, Dennis Heap, Bill DeLay and Ted Osowski. Trustee Sue Cobb, Jack Wyles and Chandra Swanson attended for the Town and Airport Staff. Board members not present: Mark Mueller, Wayne Lee II. Pledge of Allegiance Courtright led in the Pledge of Allegiance. III. Public Comment None IV. Agenda Adoption Taylor Albrecht moved to adopt the agenda. Dennis Heap seconded this motion and it passed unanimously. V. Approval of Minutes – April 11th, 2023 Dennis Heap moved that the minutes be approved. The motion was seconded by Bill DeLay and passed unanimously. VI. Reports A. Operations i. Ramp rehab work to begin in August, FAA/CDOT grants approved ii. Honda Jet involved in March runway excursion departs in July iii. CAOA conference to include BIL funding spend planning w/Dibble iv. Airport is updating security cameras v. Based Aircraft in the ops report is number of operations of aircraft originating from KAEJ, not number of aircraft based at the airport B. Financial i. Previous month’s numbers available w/meeting on 3rd Tuesday ii. Board chair to set meeting w/Town Treasurer to review accounting VII. Safety A. Monthly Hazard Review i. No new hazards ii. Mowing scheduled to take place week of 19 June iii. NOTAM for missing TWY A sign must be renewed until installed B. Updated Safety Policy Letter  i. Courtright reviewed changes that clarify the AAB as developing risk management recommendations via draft hazard reporting and risk management process with the Airport Manager remaining the “responsible executive” for all matters related to safety at CCRA. ii. Andy Krawciw moved that the updated safety policy letter be recommended for Airport Manager’s signature by the board. Dennis Heap seconded this motion which passed unanimously. iii. A printed copy of this policy letter was provided to Jack Wyles for his signature, distribution and posting as appropriate C. Hazard Reporting and Risk Assessment process adoption i. The safety working group provided a review of the current drafts for Hazard Reporting and Risk Assessment processes. ii. The board debated the merits of wording on the draft hazard report that encouraged the party submitting the report to share their perception of the cause of the hazard. Deliberations highlighted the need to differentiate between hazards and incidents with distinct investigative processes to each. iii. The board decided to re-draft the hazard report without language asking the reporting party to speculate on hazard root causes; therefore no motion was made for formal adoption of hazard reporting and risk assessment processes. VIII. Old Business A. Hangar Development – Jack Wyles confirmed completion of lease transfer between Mark Godonis and Jed Selby B. Through the Fence Agreement – Jack Wyles reviewed meeting between interim Town Admin Puckett and interested parties; Town intends to honor the current agreement as written C. Minimum Standards for Commercial Aeronautical Activities Update i. The development working group has prepared a draft document that modifies the minimum standards of the Rocky Mountain Metropolitan Airport (KBJC) for our airport. ii. Courtright provided examples of additional edits that would be required before moving forward with that draft iii. Ted Osowski asked that a shared document of the draft be made available for comments and cooperative editing within the board; Courtright agreed to do that work ahead of the July meeting IX. New Business A. Google Mail & Drive for AAB use i. The board debated the merits of establishing a single e-mail address from official correspondence from the board to outside agencies ii. The board agreed (without a formal vote) to proceed wirth establishing a google account for official emails and shared drive use for the board iii. Courtright agreed to complete that work ahead of the July meeting X. Other Business A. 2023 Open House – May be impacted by ongoing ramp rehab work  B. Trustee Cobb offered insight into the departure of Lisa Parnell-Rowe from the Town Administrator position as well as plans for a new hire and implications for the Airport. Adjournment The Board Chair adjourned the meeting at 10:31 am. Next Meeting: July 18, 2023 RESPECTFULLY SUBMITTED: CHAIR DAN COURTRIGHT SECRETARY TAYLOR ALBRECHT  CCRA Safety Management System HAZARD REPORT Purpose: 1. This form is intended to assist CCRA Staff and the Town’s Airport Advisory Board gain awareness of undetected hazards on the Central Colorado Regional Airport and its associated facilities. 2. Please report any hazardous conditions using this form and leave it at the operations desk (located in the airport’s terminal building adjacent to the executive hangar). 3. Hazard reports can also be made via e-mail to ccraops@buenavistaco.gov or phone call to Airport Staff at 719-395-3496. Date and Local Time that hazard was encountered (DD/MMM/YYYY HH:MM): Location on the Airport (e.g. Taxiway A, Executive Hangar, Fuel Facility): Description of Hazard: Weather and conditions (e.g. day/night, precipitation, etc.): Reported by (Blank for anonymous reporting; please complete with contact info e-mail or phone number for feedback): Additional remarks: This form and any associated communication shall remain confidential for safety purposes only in accordance with current CCRA SMS Manual guidance. Use of this form meets the intent of ICAO Annex 19, Appendix 2, Section 2.1 All personnel are encouraged to report any situation that may lead to an incident or accident. CCRA Management and the Airport Advisory Board are committed to the principle that reporting parties as well as personnel involved will be protected from any reprisals (absent criminal or deliberately negligent actions). Staff use: Hazard ID________________Risk assessment complete Y / N ___ Feedback provided on ______________