Board of Trustees - Agendas & Minutes (Packets below)

AGENDA FOR THE BOARD OF TRUSTEES OF THE TOWN OF BUENA VISTA, COLORADO February 11, 2020 Work Session at 6:00 PM – Architectural Guidelines Historical Preservation Commission and Planning and Zoning Commission Regular Meeting at 7:00 PM at the Buena Vista Community Center Piñon Room – 715 East Main Street, Buena Vista, Colorado THE BOARD OF TRUSTEES MAY TAKE ACTION ON ANY OF THE FOLLOWING AGENDA ITEMS AS PRESENTED OR MODIFIED PRIOR TO OR DURING THE MEETING, AND ITEMS NECESSARY TO EFFECTUATE THE AGENDA ITEMS I. CALL TO ORDER II. ROLL CALL III. PLEDGE OF ALLEGIANCE – Boy Scout Troop 67 IV. PROCLAMATION – Arbor Day PROCLAMATION – Buena Vista Kindness Week PROCLAMATION – League of Women Voters 100th Anniversary V. AGENDA ADOPTION The Board approves the agenda at the start of the meeting including modifications. VI. CONSENT AGENDA Approval of matters that are routine in nature that require review and/or approval, i.e. minutes and reports. (Professional Service Agreements (PSA) that exceed $25,000.00 require the Consent Agenda to be approved by a Roll Call vote) A. Minutes 1. BoT Regular Meeting – January 28, 2020 2. Beautification Board – November 7, 2019 3. Recreation Board – January 8, 2020 B. Police Chief Report C. Fire Chief Report D. Intergovernmental Agreement (IGA) with Chaffee County Clerk Lori Mitchell to use the ballot drop-off boxes at the Buena Vista Motor Vehicle Branch office during the April 2020 Municipal Election. E. Letter from Northern Chaffee County Library District Board of Trustees notifying the Town of Buena Vista that Kathy Keidel has been appointed to the Library Board. F. Adoption of Resolution No. 9, Series 2020 entitled “A RESOLUTION OF THE BOARD OF TRUSTEES FOR THE TOWN OF BUENA VISTA, COLORADO, RE-APPOINTING MARCUS TRUSTY, GARY CROWDER, AND DANIELLE RYAN AS REGULAR VOTING MEMBERS OF THE RECREATION ADVISORY BOARD.” This Agenda may be Amended Posted at Buena Vista Town Hall, Post Office and www.buenavistaco.gov, on Friday, February 7, 2020  G. Adoption of Resolution No. 10, Series 2020 entitled “A RESOLUTION OF THE BOARD OF TRUSTEES FOR THE TOWN OF BUENA VISTA, COLORADO, RE-APPOINTING TOM LIVERMAN, ROY GERTSON, PATTI CLARKE, KATHY HOERLEIN, AND DAN MURRAY AS REGULAR VOTING MEMBERS OF THE TREE ADVISORY BOARD.” VII. PUBLIC COMMENT Citizen participation where the public can sign up prior to the start of the meeting in order to speak up to 3 minutes for matters not on the agenda or for agenda items not scheduled for Public Hearing. Neither Town Board nor Town staff should be expected to respond to matters raised in the Public Comment segment of Board meetings. Nevertheless, Board members will always retain the right to ask questions of the speaker and to respond then or at a later time to remarks made by any citizen. VIII. BUSINESS ITEM A. Boys & Girls Clubs of Chaffee County Brian Beaulieu, Executive Director, will meet with the Board to discuss the possibility of utilizing Town owned property to build a multi-use building. B. Paws for LEOs Marianne Maes, CEO and Founder, will provide the Trustees with an update on the organization’s current efforts and vision for the future. C. Trails Advisory Board Trail Recommendations Kelly Collins, Chair of the Trails Advisory Board, will review with the Trustees recommendations for trails in 2020. D. Adoption of Resolution No. 11, Series 2020 entitled “A RESOLUTION OF THE TOWN OF BUENA VISTA, COLORADO, APPROVING A NOTICE OF AWARD TO DL PROPERNICK CONCRETE FOR THE 2020 RAILROAD STREET IMPROVEMENTS PROJECTS.”? The Board will consider approving the Notice of Award to DL Propernick Concrete for the concrete and grading installation portions of the Railroad Street Improvement Project. E. Public Hearing – Supplement Amendments to the 2019 Budget Should the Board of Trustees approve adoption of Resolution No. 12, Series 2020, entitled A RESOLUTION OF THE BOARD OF TRUSTEES FOR THE TOWN OF BUENA VISTA, COLORADO, ADOPTING AN AMENDED AND SUPPLEMENTAL BUDGET FOR THE TOWN OF BUENA VISTA, COLORADO, FOR THE CALENDAR YEAR BEGINNING ON THE FIRST DAY OF JANUARY 2019 AND ENDING ON THE LAST DAY OF DECEMBER 2019.”? The Board will consider amending the 2019 Budget to include additional approved expenditures. Should the Board of Trustees approve adoption of Resolution No. 13, Series 2020, entitled A RESOLUTION OF THE BOARD OF TRUSTEES FOR THE TOWN OF BUENA VISTA, COLORADO, ADOPTING SUPPLEMENTAL APPROPRIATIONS FOR THE TOWN OF BUENA VISTA, COLORADO, FOR THE CALENDAR YEAR BEGINNING ON THE DAY FIRST OF JANUARY 2019 AND ENDING ON THE LAST DAY OF DECEMBER 2019.”? The Board will consider adopting supplemental appropriations to the 2019 Budget. F. Revise the 2020 Fee Schedule to add a fee for the use of Paul’s Lot The Board will consider charging a fee for use of Paul’s Lot (the overflow parking lot just east of the BV Pump Track), and to not allow private parties to reserve the Day Use Parking Lot just east of Paul’s Lot and along the Arkansas River). G. Buena Vista School Parking Lot License Agreement The Trustees will consider approving the License Agreement with the Buena Vista School District for use of the Administrative parking lots on North Court Street from Memorial Day through the start of the next school year. This Agenda may be Amended Posted at Buena Vista Town Hall, Post Office and www.buenavistaco.gov, on Friday, February 7, 2020  H. Adoption of Resolution No. 14, Series 2020 entitled “A RESOLUTION OF THE BOARD OF TRUSTEES FOR THE TOWN OF BUENA VISTA, COLORADO, APPROVING A STATE AVIATION GRANT AGREEMENT FROM THE COLORADO DEPARTMENT OF TRANSPORTATION- DIVISION OF AERONAUTICS (CDOT-A) FOR RUNWAY PAVEMENT MAINTENANCE, PROJECT GRANT NAME 20-AEJ-01 AT THE CENTRAL COLORADO REGIONAL AIRPORT (CCRA), BUENA VISTA, CO.”? The Board will consider approving the CDOT grant agreement for the runway pavement maintenance project. IX. STAFF REPORTS 1. Town Administrator 2. Town Treasurer 3. Airport Manager 4. Public Works Director 5. Recreation Director X. TRUSTEE/STAFF INTERACTION The Board discusses items with staff and staff can bring up matters not on the agenda. XI. ADJOURNMENT This Agenda may be Amended Posted at Buena Vista Town Hall, Post Office and www.buenavistaco.gov, on Friday, February 7, 2020