Board of Trustees - Agendas & Minutes (Packets below)

AGENDA FOR THE BOARD OF TRUSTEES OF THE TOWN OF BUENA VISTA, COLORADO June 28, 2022 Work Session at 6:00 PM – Joint Planning Session with Planning & Zoning for Carbonate Street Sketch Plan (The Board will not make decisions during the Work Session) Regular Meeting at 7:00 PM The Board of Trustee meetings are held at the Community Center and are open to the public. Staff and the Public are encouraged to attend the meeting virtually. 715 E. Main Street, Buena Vista, Colorado To attend the meeting virtually or to participate in Public Comment and/or Public Hearings, you must connect to the video conference. Conferencing Access Information: https://us02web.zoom.us/j/88075048459 Password: 971317 Listen via phone at 1-301-715-8592 Meeting ID: 880 7504 8459 Password: 971317 THE BOARD OF TRUSTEES MAY TAKE ACTION ON ANY OF THE FOLLOWING AGENDA ITEMS AS PRESENTED OR MODIFIED PRIOR TO OR DURING THE MEETING, AND ITEMS NECESSARY TO EFFECTUATE THE AGENDA ITEMS I. CALL TO ORDER II. ROLL CALL III. PLEDGE OF ALLEGIANCE IV. AGENDA ADOPTION The Board approves the agenda at the start of the meeting, including modifications. V. CONSENT AGENDA Approval of matters that are routine in nature that require review and/or approval, i.e. minutes and reports. (Professional Service Agreements (PSA) that exceed $25,000.00 require the Consent Agenda to be approved by a Roll Call vote) A. Minutes 1. Board of Trustees Regular Meeting – June 14, 2022 2. Beautification Advisory Board – May 5, 2022 3. Recreation Advisory Board – April 20, 2022 4. Recreation Advisory Board – May 18, 2022 5. Trails Advisory Board – May 3, 2022 B. Town Clerk Report - May VI. PUBLIC COMMENT Citizen participation where the public can sign up prior to the start of the meeting to speak during public comment. Three minutes for matters not on the agenda or for agenda items not scheduled for Public Hearing. This Agenda may be Amended Posted at Buena Vista Town Hall, Post Office and www.buenavistaco.gov on Friday, June 24, 2022  Enter your name, address, and subject to be discussed in the Zoom Chat box, or when Mayor Fay asks for Public Comment, click the raise hand button in the webinar control panel, or by phone press *9, and the meeting host will prompt you to unmute when it is your turn to speak. Or you may email the information to bvclerk@buenavistaco.gov. Neither Town Board nor Town staff should be expected to respond to matters raised in the Public Comment segment of Board meetings. Nevertheless, Board members will always retain the right to ask questions of the speaker and respond then or later to remarks made by any citizen. Comments made in the Zoom Chatbox will not be discussed or included in the minutes. VII. STAFF REPORTS 1. Town Administrator 2. Town Treasurer 3. Planning Director 4. Public Works Director 5. Recreation Director VIII. BUSINESS ITEMS A. 2021 Audit Report Treasurer Michelle Stoke will review with the Board a summary of the 2021 Audit Report. (Estimated time – 10 minutes) B. Public Hearing - 2022 Budget Adjustments Adoption of Resolution No. 48, Series 2022 entitled, “A RESOLUTION OF THE BOARD OF TRUSTEES FOR THE TOWN OF BUEN VISTA, COLORADO, ADOPTING AN ADJUSTED AND SUPPLEMENTAL BUDGET FOR THE TOWN OF BUENA VISTA, COLORADO, FOR THE CALENDAR YEAR BEGINNING ON THE FIRST DAY OF JANUARY 2022 AND ENDING ON THE LAST DAY OF DECEMBER 2022.”? Adoption of Resolution No. 49, Series 2022 entitled, A RESOLUTION OF THE BOARD OF TRUSTEES FOR THE TOWN OF BUENA VISTA, COLORADO, ADOPTING SUPPLEMENTAL APPROPRIATIONS FOR THE TOWN OF BUENA VISTA, COLORADO, FOR THE CALENDAR YEAR BEGINNING ON THE FIRST DAY OF JANUARY 2022 AND ENDING ON THE LAST DAY OF DECEMBER 2022.”? The Board will consider a mid-year adjustment to the 2022 Budget. (Estimated Time – 10 minutes) C. McPhelemy Park Stage Adoption of Resolution No. 50, Series 2022 entitled, “A RESOLUTION OF THE BOARD OF TRUSTEES FOR THE TOWN OF BUENA VISTA, COLORADO, APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH ARKANSAS VALLEY WELDING & FABRICATION FOR THE CONSTRUCTION OF THE MCPHELEMY PARK STAGE.”? The Board will consider approving a Professional Service Agreement with Arkansas Valley Welding & Fabrication for the construction of the McPhelemy Park Stage. (Estimated time – 10 minutes) D. Amendments to the 2022 Fee Schedule Adoption of Resolution No. 51, Series 2022 entitled, “A RESOLUTION OF THE BOARD OF TRUSTEES FOR THE TOWN OF BUENA VISTA, COLORADO, AMENDING THE TOWN OF BUENA VISTA FEE SCHEDULE.”? The Board will consider amendments to the 2022 Fee Schedule. (Estimated time – 5 minutes) This Agenda may be Amended Posted at Buena Vista Town Hall, Post Office and www.buenavistaco.gov on Friday, June 24, 2022 IX. TRUSTEE/STAFF INTERACTION The Board discusses items with staff and staff can bring up matters not on the agenda. X. ADJOURNMENT This Agenda may be Amended Posted at Buena Vista Town Hall, Post Office and www.buenavistaco.gov on Friday, June 24, 2022