Board of Trustees - Agendas & Minutes (Packets below)

AGENDA FOR THE BOARD OF TRUSTEES OF THE TOWN OF BUENA VISTA, COLORADO January 10, 2023 Regular Meeting at 7:00 PM The Board of Trustee meetings are held at the Community Center and are open to the public. Staff and the Public are encouraged to attend the meeting virtually. 715 E. Main Street, Buena Vista, Colorado To attend the meeting virtually or to participate in Public Comment and/or Public Hearings, you must connect to the video conference. Conferencing Access Information: https://us02web.zoom.us/j/83695774712 Password: 351540 Listen via phone at 1‐301‐715‐8592 Meeting ID: 836 9577 4712 Password: 351540 THE BOARD OF TRUSTEES MAY TAKE ACTION ON ANY OF THE FOLLOWING AGENDA ITEMS AS PRESENTED OR MODIFIED PRIOR TO OR DURING THE MEETING, AND ITEMS NECESSARY TO EFFECTUATE THE AGENDA ITEMS I. CALL TO ORDER II. ROLL CALL III. PLEDGE OF ALLEGIANCE IV. PROCLAMATION – Youth Appreciation Week – January 30 thru February 3, 2023 V. AGENDA ADOPTION The Board approves the agenda at the start of the meeting, including modifications. VI. CONSENT AGENDA Approval of matters that are routine in nature that require review and/or approval, i.e. minutes and reports. (Professional Service Agreements {PSA} that exceed $25,000.00 require the Consent Agenda to be approved by a Roll Call vote) A. Minutes 1. Board of Trustees Regular Meeting – December 13, 2022 B. Adoption of Resolution No. 01, Series 2023, entitled “A RESOLUTION OF THE BOARD OF TRUSTEES OF THE TOWN OF BUENA VISTA, COLORADO, DESIGNATING THE PLACE FOR POSTING OF NOTICES CONCERNING THE MEETINGS OF THE BOARD OF TRUSTEES, THE PLANNING AND ZONING COMMISSION, AND THE TOWN ADVISORY BOARDS.” C. Adoption of Resolution No. 02, Series 2023, entitled “A RESOLUTION OF THE BOARD OF TRUSTEES FOR THE TOWN OF BUENA VISTA, COLORADO, REAPPOINTING MEMBERS OF THE HISTORIC PRESERVATION COMMISSION.” This Agenda may be Amended Posted at Buena Vista Town Hall, Post Office and www.buenavistaco.gov on Friday, January 6, 2023  D. Adoption of Resolution No. 03, Series 2023, entitled “A RESOLUTION OF THE BOARD OF TRUSTEES FOR THE TOWN OF BUENA VISTA, COLORADO, REAPPOINTING MEMBERS OF THE PLANNING AND ZONING COMMISSION.” E. Fire Chief Report VII. PUBLIC COMMENT Citizen participation is where the public can sign up prior to the start of the meeting to speak during public comment. Three minutes for matters not on the agenda or for agenda items not scheduled for Public Hearing. Enter your name, address, and subject to be discussed in the Zoom Chat box, or when Mayor Fay asks for Public Comment, click the raise hand button in the webinar control panel, or by phone press *9, and the meeting host will prompt you to unmute when it is your turn to speak. Or you may email the information to bvclerk@buenavistaco.gov. Neither Town Board nor Town staff should be expected to respond to matters raised in the Public Comment segment of Board meetings. Nevertheless, Board members will always retain the right to ask questions of the speaker and respond then or later to remarks made by any citizen. Comments made in the Zoom Chatbox will not be discussed or included in the minutes. VIII. STAFF REPORTS 1. Town Administrator 2. Police Chief 3. Public Works Director 4. Town Treasurer IX. BUSINESS ITEMS A. Boys & Girls Club of Chaffee County Ground Lease Should the Board of Trustees approve the adoption of Resolution No. 04, Series 2023, entitled “A RESOLUTION OF THE BOARD OF TRUSTEES OF THE TOWN OF BUENA VISTA, COLORADO, APPROVING A GROUND LEASE AGREEMENT WITH THE BOYS AND GIRLS CLUB OF CHAFFEE COUNTY.” The Board will consider approving leasing Town-owned property to the Boys & Girls Club of Chaffee County. (Estimated Staff time – 5 minutes; discussion – 5 minutes) B. Nomination of the National Register of Historic Places The Board will consider authorizing the Mayor to sign a nomination recommendation for 506 and 516 East Main Street/113 and 205 North Court Street properties to the National Register of Historic Places. (Estimated Staff time – 5 minutes; discussion – 5 minutes) C. Xcel Energy – Malta-Poncha Springs Electric Transmission Line Rebuild Project The Board will consider approving the Offer to Amend the Easement Agreement and Access/Temporary Construction/Easement Agreement. (Estimated Staff time – 15 minutes; discussion – 15 minutes) D. Notice of Award Stanek Constructors Inc. Should the Board Trustees approve the adoption of Resolution No. 05, Series 2023, entitled “A RESOLUTION OF THE TOWN OF BUENA VISTA, COLORADO, APPROVING A NOTICE OF AWARD TO STANEK CONSTRUCTORS FOR THE WATER TREATMENT PLANT EXPANSION PROJECT CMAR CONSTRUCTION PHASE SERVICES PROPOSAL.” The Board will consider approving the Notice of Award to Stanek Constructions for the Construction Phase Services for the Water Treatment Plant Expansion Project. (Estimated Staff time – 5 minutes; discussion – 5 minutes) This Agenda may be Amended Posted at Buena Vista Town Hall, Post Office and www.buenavistaco.gov on Friday, January 6, 2023  E. JVA Consulting Enginneers Inc. Agreement to Provide Construction Administration Service Should the Board Trustees approve the adoption of Resolution No. 06, Series 2023, entitled “A RESOLUTION OF THE TOWN OF BUENA VISTAENTERING INTO AN AGREEMENT WITH JVA CONSULTING ENGINEERS INC. FOR THE TOWN OF BUENA VISTA WATER TREATMENT PLANT EXPANSION PROJECT CONSTRUCTION ADMINISTRATION SERVICE The Trustees will consider approving an agreement with JVA Consulting Engineers Inc. (Estimated Staff time – 5 minutes; discussion – 5 minutes) F. Grant Applications for Affordable and Workforce Housing The Board will consider directing staff to submit various applications for grant funding for affordable and workforce housing projects. (Estimated Staff time – 15 minutes; discussion – 15 minutes) X. TRUSTEE INTERACTION The Board discusses items of interest for the community and staff. XI. ADJOURNMENT This Agenda may be Amended Posted at Buena Vista Town Hall, Post Office and www.buenavistaco.gov on Friday, January 6, 2023