Board of Trustees - Agendas & Minutes (Packets below)

AMENDED AGENDA FOR THE BOARD OF TRUSTEES OF THE TOWN OF BUENA VISTA, COLORADO February 14, 2023 Work Session at 6:30 PM Buena Vista School District / Town Shared Public Parking The Board will hear from staff and Superintendent Lisa Yates about a potential partnership between the Town and the school district to share costs on the construction of, and share the use of, a public parking lot on Town‐owned property adjacent to the Avery Parson's campus. (The Board will not make decisions during the Work Session) Regular Meeting at 7:00 PM The Board of Trustee meetings are held at the Community Center and are open to the public. Staff and the Public are encouraged to attend the meeting virtually. 715 E. Main Street, Buena Vista, Colorado To attend the meeting virtually or to participate in Public Comment and/or Public Hearings, you must connect to the video conference. Conferencing Access Information: https://us02web.zoom.us/j/83695774712 Password: 351540 Listen via phone at 1‐301‐715‐8592 Meeting ID: 836 9577 4712 Password: 351540 THE BOARD OF TRUSTEES MAY TAKE ACTION ON ANY OF THE FOLLOWING AGENDA ITEMS AS PRESENTED OR MODIFIED PRIOR TO OR DURING THE MEETING AND ITEMS NECESSARY TO EFFECTUATE THE AGENDA ITEMS I. CALL TO ORDER II. ROLL CALL III. PLEDGE OF ALLEGIANCE IV. PROCLAMATION – Arbor Day May 17, 2023 V. AGENDA ADOPTION The Board approves the agenda at the start of the meeting, including modifications. VI. CONSENT AGENDA Approval of matters that are routine in nature that require review and/or approval, i.e. minutes and reports. (Professional Service Agreements {PSA} that exceed $25,000.00 require the Consent Agenda to be approved by a Roll Call vote) A. Minutes 1. Board of Trustees Regular Meeting – January 24, 2023 2. Board of Trustees Special Meeting – February 2, 2023 This Agenda may be Amended Posted at Buena Vista Town Hall, Post Office and www.buenavistaco.gov on Friday, February 10, 2023  3. Planning & Zoning Commission – December 7, 2022 4. Planning & Zoning Commission – January 18, 2023 5. Beautification Advisory Board – November 3, 2022 6. Historic Preservation Commission – December 1, 2022 7. Trails Advisory Board – October 4, 2022 B. Police Chief Report C. Adoption of Resolution No. 15, Series 2023, entitled "A RESOLUTION OF THE BOARD OF TRUSTEES FOR THE TOWN OF BUENA VISTA, APPOINTING COLLEEN DEFFNER AS A REGULAR VOTING MEMBER OF THE BEAUTIFICATION ADVISORY BOARD. VII. PUBLIC COMMENT Citizen participation where the public can sign up prior to the start of the meeting to speak during public comment. Three minutes for matters not on the agenda or for agenda items not scheduled for Public Hearing. Enter your name, address, and subject to be discussed in the Zoom Chat box, or when Mayor Fay asks for Public Comment, click the raise hand button in the webinar control panel, or by phone press *9, and the meeting host will prompt you to unmute when it is your turn to speak. Or you may email the information to bvclerk@buenavistaco.gov. Neither Town Board nor Town staff should be expected to respond to matters raised in the Public Comment segment of Board meetings. Nevertheless, Board members will always retain the right to ask questions of the speaker and respond then or later to remarks made by any citizen. Comments made in the Zoom Chatbox will not be discussed or included in the minutes. VIII. PUBLIC HEARINGS A. Hotel & Restaurant Liquor License ‐ DCB Café BV LLC dba Cool River BV The Board will consider approving a Hotel & Restaurant Liquor License for DCB Café BV dba Cool River BV, 505 E. Main Street, Suite 110 (Estimated Staff time – 20 minutes; discussion – 30 minutes) IX. GENERAL BUSINESS A. Sangre De Cristo Electric Association Franchise Agreement – Second Reading Further consideration of the franchise with Sangre De Cristo Electric Association, Inc. and the second reading of Ordinance No. 01, Series 2023, entitled "AN ORDINANCE OF THE BOARD OF TRUSTEES OF THE TOWN OF BUENA VISTA APPROVING A FRANCHISE WITH SANGRE DE CRISTO ELECTRIC ASSOCIATION, INC., TO FURNISH, SELL, AND DISTRIBUTE ELECTRICITY TO THE TOWN AND TO ALL RESIDENTS OF THE TOWN AND REPEALING AND REPLACING ORDINANCE 4‐1997, CODIFIED AS CHAPTER 5, ARTICLE II, OF THE BUENA VISTA MUNICIPAL CODE." (Estimated Staff time – 5 minutes; discussion – 5 minutes) B. Tac Team Vehicle Purchase Police Chief Morgan, Chaffee County Sheriff Spezze, and Sergeant Cortese will discuss an opportunity to purchase a Tac Team vehicle. (Estimated Staff time – 20 minutes; discussion – 10 minutes) C. Electrical Service Proposal for Well Three Should the Board of Trustees approve the adoption of Resolution No. 16, Series 2023, entitled "A RESOLUTION APPROVING AN AGREEMENT BETWEEN THE TOWN OF BUENA VISTA AND SANGRE DE CRISTO ELECTRIC ASSOCIATION FOR WELL #3 ELECTRIC SERVICES." Public Works Director Shawn Williams will request the Trustees to approve Sangre De Cristo Electric Association to complete the electrical work on Well Three. (Estimated Staff time – 5 minutes; discussion – 5 minutes) This Agenda may be Amended Posted at Buena Vista Town Hall, Post Office and www.buenavistaco.gov on Friday, February 10, 2023  D. Water Allocation Policy Should the Board of Trustees approve the adoption of Resolution No. 17, Series 2023, entitled, "A RESOLUTION OF THE BOARD OF TRUSTEES OF THE TOWN OF BUENA VISTA, COLORADO, APPROVING THE TOWN OF BUENA VISTA WATER ALLOCATION POLICY." The Board will hear from staff about public input received regarding water dedication and allocation. (Estimated Staff time – 30 minutes; discussion – 30 minutes) E. Establishing a Process for Performance Evaluations of the Appointed Positions The Board will discuss the format and timeline to evaluate the appointed positions of Town Administrator, Town Clerk, Town Treasurer, Town Attorney, and Municipal Judge. (Estimated Trustee discussion time – 20 minutes) F. Date Change of July 25, 2023, Board of Trustees Meeting The Board will consider changing the date of the July 25, 2023, Trustee meeting to Thursday, July 27, 2023. (Estimated Staff time – 5 minutes; discussion – 5 minutes) G. County‐Wide Ground Water Study  The Board will consider approving a Letter of Support for a County‐Wide Ground Water Study.  The Board will consider approving a cash match of $5,000.00 for a County‐Wide Ground Water Study. Estimated Staff time – 5 minutes; discussion – 5 minutes) X. STAFF REPORTS 1. Town Administrator 2. Public Works Director 3. Fire Chief XI. TRUSTEE INTERACTION The Board discusses items of interest for the community and staff. XII. EXECUTIVE SESSION An executive session to determine positions relative to matters that may be subject to negotiations, develop a strategy for negotiations, and/or instruct negotiators, pursuant to C.R.S. § 24‐6‐402(4)(e), concerning a potential water agreement. EXECUTIVE SESSION An executive session to hold a conference with the Town's attorney to receive legal advice on specific legal questions, pursuant to C.R.S. § 24‐6‐402(4)(b), concerning postal service issues in the Town. XIII. ADJOURNMENT This Agenda may be Amended Posted at Buena Vista Town Hall, Post Office and www.buenavistaco.gov on Friday, February 10, 2023