Board of Trustees - Agendas & Minutes (Packets below)

AGENDA FOR THE BOARD OF TRUSTEES OF THE TOWN OF BUENA VISTA, COLORADO September 12, 2023 Regular Meeting at 7:00 PM The Board of Trustee meetings are held at the Community Center and are open to the public, Staff and the Public are encouraged to attend the meeting virtually. 715 E. Main Street, Buena Vista, Colorado To attend the meeting virtually or to participate in Public Comment and/or Public Hearings, you must connect to the video conference. Conferencing Access Information: https://us02web.zoom.us/j/81138570285 Password: 070320 Listen via phone at 1-719-359-4580 Meeting ID: 811 3857 0285 Password: 070320 THE BOARD OF TRUSTEES MAY TAKE ACTION ON ANY OF THE FOLLOWING AGENDA ITEMS AS PRESENTED OR MODIFIED PRIOR TO OR DURING THE MEETING, AND ITEMS NECESSARY TO EFFECTUATE THE AGENDA ITEMS I. CALL TO ORDER II. ROLL CALL III. PLEDGE OF ALLEGIANCE IV. AGENDA ADOPTION The Board approves the agenda at the start of the meeting, including modifications. V. CONSENT AGENDA Approval of matters that are routine in nature that require review and/or approval, i.e. minutes and reports. (Professional Service Agreements {PSA} that exceed $25,000.00 require the Consent Agenda to be approved by a Roll Call vote) A. Minutes 1. Board of Trustees Regular Meeting – August 22, 2023 2. Beautification Advisory Board – July 6, 2023 3. Planning & Zoning Commission – July 19, 2023 B. Adoption of Resolution No. 64, Series 2023, entitled, “A RESOLUTION OF THE BOARD OF TRUSTEES FOR THE TOWN OF BUENA VISTA, COLORADO, APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH VALLERIAN LLC FOR THE FINAL DESIGN OF BILLY CORDOVA MEMORIAL PARK.” VI. PUBLIC COMMENT Citizen participation where the public can sign up prior to the start of the meeting to speak during public comment. Three minutes for matters not on the agenda or for agenda items not scheduled for Public Hearing. Enter your name, address, and subject to be discussed in the Zoom Chat box, or when Mayor Fay asks for Public Comment, click the raise hand button in the webinar control panel, or by phone press *9, and the meeting host This Agenda may be Amended Posted at Buena Vista Town Hall, Post Office and www.buenavistaco.gov on Friday, September 8, 2023  will prompt you to unmute when it is your turn to speak. Or you may email the information to bvclerk@buenavistaco.gov. Neither the Town Board nor Town staff should be expected to respond to matters raised in the Public Comment segment of Board meetings. Nevertheless, Board members will always retain the right to ask questions of the speaker and respond then or later to remarks made by any citizen. Comments made in the Zoom Chatbox will not be discussed or included in the minutes. VII. STAFF REPORTS 1. Police Chief 2. Planning Director 3. Public Works Director 4. Fire Chief Report VIII. BUSINESS ITEMS A. Update from Chaffee Housing Authority Chaffee Housing Authority (CHA) Executive Director Ashley Kappel will provide the Board with an update on CHA activities. (Estimated time – 15 minutes) B. Restated Intergovernmental Agreement for a Law Enforcement School Partnership Program (LESP) Should the Board of Trustees approve the adoption of Resolution No. 65, Series 2023, entitled “A RESOLUTION OF THE BOARD OF TRUSTEES FOR THE TOWN OF BUENA VISTA, COLORADO, APPROVING THE RESTATED INTERGOVERNMENTAL AGREEMENT BETWEEN THE TOWN OF BUENA VISTA AND THE BUENA VISTA SCHOOL DISTRICT NUMBER R-31 FOR A LAW ENFORCEMENT SCHOOL PARTNERSHIP PROGRAM (LESP).” The Board will consider a restated IGA with the Buena Vista School District to replace the existing School Resource Officer agreement. (Estimated time – 10 minutes) C. Xcel Energy - Easement Agreement on the Dryfield Farm Property The Board will consider approving a revised offer from Xcel Energy for a restated easement and a temporary construction easement on the Dryfield Farm Property. (Estimated time – 10 minutes) D. Budget Amendment for Carbonate Street Condemned Property Deposit The Board will consider amending the 2023 budget to pay $18,125.10 as a deposit to the Court upon final ruling for the condemned triangle parcel that is a part of Carbonate St Phase 2. After one year, the Town will attempt to recover the deposit if no other person or entity claims ownership. (Estimated time – 10 minutes) IX. TRUSTEE INTERACTION The Board discusses items of interest for the community and staff. X. EXECUTIVE SESSION An executive session to determine positions relative to matters that may be subject to negotiations, develop a strategy for negotiations, and/or instruct negotiators, pursuant to C.R.S. § 24-6-402(4)(e), concerning the Sangre de Cristo Electric Association Wildfire Fire Mitigation and Vegetation Management Program. EXECUTIVE SESSION An executive session to determine positions relative to matters that may be subject to negotiations, develop a strategy for negotiations, and/or instruct negotiators, pursuant to C.R.S. § 24-6-402(4)(e), concerning the Purchase Agreement for 50 acre-feet of water from the Upper Arkansas Water Conservancy District. XI. ADJOURNMENT This Agenda may be Amended Posted at Buena Vista Town Hall, Post Office and www.buenavistaco.gov on Friday, September 8, 2023