Board of Trustees - Agendas & Minutes (Packets below)

AGENDA FOR THE BOARD OF TRUSTEES OF THE TOWN OF BUENA VISTA, COLORADO January 23, 2024 Regular Meeting at 7:00 PM The Board of Trustee meetings are held at the Community Center and are open to the public. Staff and the Public are encouraged to attend the meeting virtually. 715 E. Main Street, Buena Vista, Colorado To attend the meeting virtually or to participate in Public Comment and/or Public Hearings, you must connect to the video conference. Conferencing Access Information: https://us02web.zoom.us/j/81138570285 Password: 070320 Listen via phone at 1-719-359-4580 Meeting ID: 811 3857 0285 Password: 070320 THE BOARD OF TRUSTEES MAY TAKE ACTION ON ANY OF THE FOLLOWING AGENDA ITEMS AS PRESENTED OR MODIFIED PRIOR TO OR DURING THE MEETING, AND ITEMS NECESSARY TO EFFECTUATE THE AGENDA ITEMS I. CALL TO ORDER II. ROLL CALL III. PLEDGE OF ALLEGIANCE IV. AGENDA ADOPTION The Board approves the agenda at the start of the meeting, including modifications. V. CONSENT AGENDA Approval of matters that are routine in nature that require review and/or approval, i.e. minutes and reports. (Professional Service Agreements (PSA) that exceed $25,000.00 require the Consent Agenda to be approved by a Roll Call vote) A. Minutes 1. Board of Trustees Regular Meeting – January 9, 2024 2. Beautification Advisory Board – December 7, 2023 B. Town Clerk Report C. Adoption of Resolution No. 11, Series 2024, entitled, “A RESOLUTION OF THE BOARD OF TRUSTEES FOR THE TOWN OF BUENA VISTA, COLORADO, REAPPOINTING COLLEEN DEFFNER AS A REGULAR VOTING MEMBER, AND DIANA WEIR AS AN ALTERNATE MEMBER TO THE BEAUTIFICATION ADVISORY BOARD.” D. Adoption of Resolution No. 12, Series 2024, entitled, "A RESOLUTION OF THE BOARD OF TRUSTEES FOR THE TOWN OF BUENA VISTA, COLORADO, REAPPOINTING ROY GERTSON, TONY LAGRECA AND RICK BIETERMAN AS REGULAR VOTING MEMBERS OF THE WATER ADVISORY BOARD.” This Agenda may be Amended Posted at Buena Vista Town Hall, Post Office and www.buenavistaco.gov on Friday, January 19, 2024  E. Adoption of Resolution No. 13, Series 2024, entitled, "A RESOLUTION OF THE BOARD OF TRUSTEES FOR THE TOWN OF BUENA VISTA, COLORADO, REAPPOINTING MCKENZIE LYLE AS A REGULAR VOTING MEMBERS OF THE RECREATION ADVISORY BOARD.” VI. PUBLIC COMMENT Citizen participation where the public can sign up prior to the start of the meeting to speak during public comment. Three minutes for matters not on the agenda or for agenda items not scheduled for Public Hearing. Enter your name, address, and subject to be discussed in the Zoom Chat box, or when Mayor Fay asks for Public Comment, click the raise hand button in the webinar control panel, or by phone press *9, and the meeting host will prompt you to unmute when it is your turn to speak. Or you may email the information to bvclerk@buenavistaco.gov. Neither Town Board nor Town staff should be expected to respond to matters raised in the Public Comment segment of Board meetings. Nevertheless, Board members will always retain the right to ask questions of the speaker and respond then or later to remarks made by any citizen. Comments made in the Zoom Chatbox will not be discussed or included in the minutes. VII. BUSINESS ITEMS A. Public Hearing – Hi-Lonesome Boutique Retail Establishment Liquor Permit The Board will consider approving the Retail Establishment Liquor Permit for Hi-Lonesome Boutique, 505 E. Main Street, Unit 130, Jennifer Cousins, owner. (Estimated time – 10 minutes) B. Fee Reduction Policy for Facility Rentals and Special Events Update The Board will review the Fee Reduction Policy for Facility Rentals and Special Events for Chaffee County based non-profit organizations. (Estimated time – 15 minutes) C. Upper Arkansas Water Conservancy District – Water Augmentation Agreement Should the Board of Trustees approve the adoption of Resolution No. 14, Series 2024, entitled, "A RESOLUTION OF THE BOARD OF TRUSTEES FOR THE TOWN OF BUENA VISTA, COLORADO, APPROVING A WATER AUGMENTATION AGREEMENT WITH THE UPPER ARKANSAS WATER CONSERVANCY DISTRICT FOR FIFTY ACRE FEET OF AUGMENTATION WATER." The Board will consider authorizing the execution of a contract agreement with Upper Arkansas Water Conservancy District to purchase 50AF of water. (Estimated time – 20 minutes) D. SDCEA Water Treatment Plant Services Agreement Should the Board of Trustees approve the adoption of Resolution No. 15, Series 2024, entitled, "A RESOLUTION APPROVING AN AGREEMENT BETWEEN THE TOWN OF BUENA VISTA AND SANGRE DE CRISTO ELECTRIC ASSOCIATION FOR WATER TREATMENT PLANT INFILTRATION GALLERY ELECTRICAL SERVICES.” The Board will consider entering into an agreement with Sangre de Cristo Electric Association to install a new electric service for the Water Treatment Plant Infiltration Gallery Expansion Project. (Estimated time – 10 minutes) E. Authorization to Purchase Vehicles and Equipment Should the Board of Trustees approve the adoption of Resolution No. 16, Series 2024, entitled, "A RESOLUTION APPROVING AND AUTHORIZING THE TOWN OF BUENA VISTA PUBLIC WORKS, AIRPORT, AND POLICE DEPARTMENTS TO PURCHASE VEHICLES AND EQUIPMENT FOR THE 2024 CALENDAR YEAR. “ The Board will consider approving the purchase of fleet vehicles and equipment identified in the 2024 Town of Buena Vista adopted budget. (Estimated time – 15 minutes) This Agenda may be Amended Posted at Buena Vista Town Hall, Post Office and www.buenavistaco.gov on Friday, January 19, 2024 VIII. STAFF REPORTS 1. Town Administrator 2. Town Treasurer 3. Recreation Director 4. Airport Manager IX. TRUSTEE/STAFF INTERACTION The Board discusses items with staff and staff can bring up matters not on the agenda. X. ADJOURNMENT This Agenda may be Amended Posted at Buena Vista Town Hall, Post Office and www.buenavistaco.gov on Friday, January 19, 2024